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Home My WebLink AboutR-1990-D5726 Yakima Softball Association• • RESOLUTION NO. 10-5726 A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a Memorandum of Understanding with the Yakima Softball Association for the 1990 season. WHEREAS, the City of Yakima owns and operates a number of softball fields, and WHEREAS, the Yakima Softball Association is a private, non-profit corporation that offers a fastpitch softball pro- gram consisting of men's leagues and tournaments, and WHEREAS, the City of Yakima wishes to enhance use of its softball fields and enjoyments by its citizens through soft- ball participation, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager and the City Clerk are hereby authorized and directed to execute the Memorandum of Understanding with the 1akima Softball Association, under the terms and condi- tions set forth in the attached Memorandum of Understanding which is attached hereto and by reference me a part hereof. ADOPTED BY THE CITY COUNCIL this / day of 1990. ATTEST Aeo-kidt> em4 e- 4110 City Clerk • (res/ysa) Mayor MEMORANDUM OF UNDFRSTANDING Between the City of Yakima and. the Yakima Softball Association 1990 Season BACKGROUND The Yakima Softball Association is a non-profit organization that offers fastpitch softball program consisting of men's leagues and tournaments. This popular program has used Larson softball fields for many years. This program primarily uses Dunbar Field and Field 3 (northwest field). Over the years the Yakima Softba.1 1 Associat on has made many contributions to the ba if le ids and, in general , the facil ity around Dunbar field, Each year they put in many hours of volunteer time in maintaining the facil it] es for not only their program, but for other programs that request the use of these particular fields It is in the best interest of the City of Yakima for this program to continue offering the quality fastpitch program it has developed over the years. In the spirit of cooperation, the City of Yakima Parks and Recreation Division will act as a co-sponsor for the Yakima Softball Association program. The intent of this Memorandum of Understanding is to clarify the 1990 ballfield maintenance program and fee schedule for Larson Park, per "Use of Facilities Application", between the City of Yakima and Yakima Softball Association. (NOTE: There is also a Concession Agreement between the Association and the City.) A. DEFINITIONS "The City" will mean the City of Yakima, Public Works Department, Division of Parks and Recreation. "The Associalion" will mean Yakima Softball Association. B. REPRESENTATION The Association's representative will be Jim Williamson, Associat!_on President. The City's representatives will be Debb te Kent, Athletic Coordinator. C. TERMS All early spring maintenance activities, including the City's energization of the irrigation system and opening the restrooms, is dependent on the weather. At least two weeks in advance, the Association agrees to work with the Clty in determining the dates for the Association's pre -season activities. These dates will coincide with the CiLy's pre -season maintenance schedule. In general, regular park maintenance activities begin in April. F4\ YSAMOU (4/12/90) 1. Pre -season a. The City will turn on the irrigation water at Larson Park to accommodate the Association's request. (See paragraph C. Tel regarding weather and pre -season activities The Association will he responsible for anydamage resulting from their request for eatly energization of the irrigation system. b. The City will turn on the water for the concession stand at Larson Park to acconnodate the Association's request. (See paragraph C. Terms regarding weather and pre -season activi- ties.) The Association wall be responsible for any damage resulting from their request for early energization of the concession stand water system. Regular Season a. The City will provide a basic level of maintenance which in- cludes mowing, irrigating, regular inspections, repair and maintenance, and litter control and garbage service. h. The Association agrees to prepare the fields for its own pro- grams, make repairs, pick up litter and garbage around the balifields, concession stand, grandstand, bleachers, and dugouts and empty garbage receptacles in the park's dumpster. c The City agrees to work with the Association on any other "spe- cial" maintenance needs requested by the Association with the understanding that these maintenance requests will be paid for by the Association. d. If it is deemed necessary, because of the Association's actions and programs, the City, with prior notification to the Association, will perform maintenance tasks, such as litter and garbage control or repair to the facilities and the City will charge the Association for labor, equipment, and other costs incurred at that time. Bases a. Dunbar: The Association will use furnish bases for Dunbar Field, The Association agrees to use the same type of equipment as the City. This is in -lieu of end -of -year equipnent charges regarding bases. b. The City will furnish bases for Ballfield #3. c. The Association will be responsible for storing all the bases they use after -their program. F4\YSAMOU (4/12/90) Mowing The City agrees to mow the ballfields on a regular basis in conjunction with the regular mowing schedule for the rest of the park b. Additional mowings requested by the Association will b consider- ed a special request and will be paid for by the Association on a per hour basis. Facility Use Policies a. By signing the "Application for Use of Facilities" the Association agrees to follow the Facil]ties Use Policies stipulated on the back of the Association's copy. b. No alcoholic beverages are allowed in City parks. D. SCHEDULING AND FEES The Association will complete the Use of Facility Application" form and submit these forms according to the regular City schedule. Requests for use of facilities from March through August would be received no later than February 1; from September through February, should be received no later than August 1 of each year. 2 Program Cancel l ati ons/Aaustments: a. General Program Cancellations/Adastments: Association Repre- sentative Jim Williamson, Association President, will notify the City's Athletic Coordinator, Debbie Kent, in writing one week prior to the scheduled activity of that activity's cancellation. The City will not charge the Association for these cancella- tions. b. "Rain -Outs": A designated Association Representative (Jim Williamson, Association President) will notify the City's Athletic Coordinator, Debbie Kent, in writing within five days of any cancellation due to weather. The City will not charge the Association for these cancellations. 3. Fees: F4AYSAMOn (4/12/90) The City will base its determination of all appropriate fees on the schedule submitted on the "Use of Facility Application" as adjusted and finally approved by the City, unless appropriate program cancellation/adjustment steps are taken by the Associa- tion. b. Field Use Rental: In consideration of the work the Association does on the City ballfields and because of the City's part: in co -sponsoring the program, the Association will pay $5.00 per field per day for use of ballfields as outlined on the "Use of Facilities Application". - 3 - Light Use Ren i : In consideration of the work the Association does on the City baiifields and bec=ause of the City's part in co --sponsoring the program, the City will charge the current rate of $5.00 per hour for field lights. d. Fee Negotiation: The Association is required by the Washington State Amateur Softball Association to establish fees for its Invitational Tournaments by January 15. If the parties decide to extend their agreement into further years, the fee provision of the agreement for future years will be reset by the City of Yakima prior to January 10 of the year of the new agreement or, if not, the previous year's fee schedule will prevail THE CITY OF YAKIMA nate: - D-4 - cj f'_Liyy Manager: -^ Attest %Cr�.�e �._ A City Clerk TETE YAKIMA SOFTBALL ASSOCIATION Dae: F4\YSA K)U (4/12/90) /C/r0 President: 4