HomeMy WebLinkAbout08/01/2022 06.M. Resolution authorizing 911 Support Service Agreement with Yakima County 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.M.
For Meeting of:August 1, 2022
ITEM TITLE: Resolution authorizing 911 Support Service Agreement with Yakima
County
SUBMITTED BY: Erica McNamara, Public Safety Communications Manager
Becky Rasmusson, SunComm Office Assistant
SUMMARY EXPLANATION:
Resolution authorizing 911 Support Services I nterlocal Agreement with the City of Yakima and
Yakima County. The 911 Support Services I nterlocal Agreement with the City of Yakima and
Yakima County provides efficient and economical service for countywide 911 service support.
The I nterlocal Agreement provides the necessary funding resources to support personnel,
equipment, and training associated with the operations of the Public Safety Answering Point
(PSAP)for the residents of Yakima County.
ITEM BUDGETED: NA
STRATEGIC PRIORITY:
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt resolution
ATTACHMENTS:
Description Upload Date Type
0 Resolution 911 Support Service Agreement 3/24/2022 Cover Memo
0 911 Support Service Agreement 7/12/2022 Cover Memo
2
RESOLUTION NO. R-2022-
A RESOLUTION authorizing execution of the "911 Support Services Agreement" with
Yakima County for the provision of 911 services.
WHEREAS, the City of Yakima has been providing 911 services to the citizens of Yakima
County through the 911 Support Services Agreement (referred to as the "Agreement"); and,
WHEREAS, in 2006, the City and County entered into a "911 Support Services
Agreement" between the City of Yakima and the County of Yakima, Washington, City Contract
No 2006-21 ("Agreement"), whereby the City provides the County and Yakima County 911 with
the necessary support services to efficiently and economically operate the 911 emergency
services communication system within Yakima County; and,
WHEREAS, the current Agreement is set to expire at midnight on December 31, 2022,
and the parties desire to enter into a new Agreement for a period of five years to midnight on
December 31, 2027, which Interlocal Agreement is attached hereto and incorporated herein by
this reference; and,
WHEREAS, it is within the scope and budget of the City of Yakima to provide such
services; and,
WHEREAS, the City Council deems it to be in the best interest of the City and the citizens
of Yakima County to authorize the execution of the Agreement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the "911 Support Services
Agreement" with Yakima County for the provision of 911 services for the of the Agreement from
midnight, January 1, 2023 to midnight, December 31, 2027.
ADOPTED BY THE CITY COUNCIL this_day of , 2022.
Janice Deccio, Mayor
ATTEST:
Sonya Clear Tee, City Clerk
DocuSign Envelope ID:CAA91670-6CD9-49D8-B92D-ODFC9E97CEB1
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AGENDA REQUEST FORM
Return completed form and complete agenda item to the Clerk of the Board
Yakima County Commissioners' Office, Room 232
Prepared by: Board of county6e5tr'ssikp� �icaerriltAssigned
Craig Warner y
Financial Services 1 9 0 - 2 0 2 2
Department:
07/05/2022 Yakima County, WA
Requested Agenda Date:
APPROVED FOR AGENDA:
Presenting:
❑ Consent ❑ Regular
Board of County Commissioners Determined
Document Title:
In the Matter of Approving a 911 Support Services Agreeement Between the City of Yakima
and Yakima County
Action Requested: Check Applicable Box
❑ PASS RESOLUTION EXECUTE or AMEND AGREEMENT CONTRACT or GRANT
❑ ISSUE PROCLAMATION ❑ PASS ORDINANCE ❑ OTHER
Describe Fiscal Impact:
The fiscal impact of this agreement is determined annually during the Suncom budget
process with the Suncom Executive Board. However, at no time is the County obligated to
provide additional funding for 911 emergency services beyond the annual revenue collections
or the 911 emergency reserves held in the 911 fund.
Background Information:
Yakima County and the City of Yakima have contracted for 911 services for many years.
This agreement extends this agreement for an addtional five years beginning on January 1,
2023 and ending on December 31, 2027.
Summary & Recommendation:
Recommendation is to approve the agreement with the City of Yakima for 911 services as
presented.
Motion:
Approval of the agreement.
Depa nt Head/ Elected Official AGREEMENT Attached Is Approved as to Form
Corporate Counsel Initial DIN Lk
777
ture
Late Agenda Requests Require BOCC Chairman Signature:
DocuSign Envelope ID:CAA91670-6CD9-49D8-B92D-ODFC9E97CEB1
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911 SUPPORT SERVICES AGREEMENT
THIS 911 SUPPORT SERVICES AGREEMENT, hereafter the "Agreement," is
made and entered into by and between the CITY OF YAKIMA, a municipal corporation,
hereafter the "City," and YAKIMA COUNTY, a municipal corporation, hereafter "County"
pursuant to RCW 39.34 et.seq.
WHEREAS, and pursuant to RCW 82.14B and YCC Chapter 3.36, the County
collects telephone access line excise taxes for the purpose of funding and providing a
911 emergency service communication system; and
WHEREAS, local government entities in Yakima County, Washington have
entered into an inter-local agreement with Yakima County entitled "Yakima
Intergovernmental 911 Agreement" for provision of 911 emergency communications
services on a county-wide basis to participating members which creates a Public Safety
Answering Point providing service to participating members provided by Yakima County;
and.
WHEREAS, the City is willing to provide the County with the necessary support
services to efficiently and economically operate said 911 emergency service
communication system in accordance with the terms and conditions of this Agreement;
and
WHEREAS, the Yakima County 911 Administrative Board desires that the
County contract with the City for 911 support services in accordance with the terms and
conditions of this Agreement.
WHEREAS, the Yakima County 911 Administrative Board adopts policies
particular to 911 services; and
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
agreements set forth herein, it is agreed by and between the City and the County as
follows:
1. Scope of Services. The City shall manage necessary support services to
efficiently and economically operate the 911 emergency services communication
system within Yakima County. Said 911 support services shall include but are
not limited to the following: administration, supervision, personnel, equipment,
and materials necessary to fulfill Yakima County's obligation to provide such
services as required under the Yakima County Intergovernmental 911 Agreement
as it now exists, or is hereafter amended and/or superseded.
2. Term. The term of this Agreement shall commence upon January 1, 2023 and
shall terminate at midnight, December 31, 2027, unless terminated at an earlier
date by either party in accordance with Section 16 of this Agreement. This
Agreement shall automatically renew at terms of one year for four consecutive
additional terms, unless otherwise terminated or amended pursuant to this
Agreement.
911 Support Serv. Agreement 1
DocuSign Envelope ID:CAA91670-6CD9-49D8-B92D-ODFC9E97CEB1
5
3. Annual Budget. The City shall prepare in conjunction with the Yakima County
911 Administrative Board a budget for each year of this Agreement. The budget
shall reflect the City's estimated, anticipated, and projected administration,
operating, labor, capitol, and self-insurance costs and expenditures necessary to
provide 911 support services required hereunder. The City shall expend the
funds received hereunder in accordance with the subsequent annual budget shall
be approved by the Yakima County 911 Administrative Board under the Yakima
County Intergovernmental 911 Agreement.
4. Consideration. In consideration of the City's providing 911 support services, the
County agrees to provide the City with an annual amount equal to the annual 911
support services agreed-upon budget for each respective year of this Agreement.
Payment shall be made to the City on a monthly basis. Each monthly payment
shall be one-twelfth (1/12) of the City agreed-upon annual 911 support services
budget. Monthly payments are due and payable to the City on the fifteenth day
of each month during the term of this Agreement.
The County shall remit to the City of Yakima all reimbursement received from
that Washington State Military Department and Emergency Management Division
under the current and future E911 County Coordinator Professional Development
Agreements (CCPDA). The remittance shall be included in the monthly payment
payable to the city.
The City shall deposit 911 support service payments and E911 CCPDA receipts
from the County into a dedicated fund for emergency communication services.
The city may retain a reserve of not more than one-twelfth (1/12) of the annual
budget funded under this agreement. Any excess amounts over this reserve
value must be returned to the County to be deposited into the County 911
emergency services communications system reserve fund. Said reserve funds
held by the City and County shall be avaialble to fund 911 emergency services
communications issues if necessary and upon request, in writing, by the City,
pursuant to section 6, herein.
The County shall make the payments required hereunder from the telephone
access line excise taxes collected by the County pursuant to RCW 82.14B and
YCC Chapter 3.36 during the term of this Agreement; provided, however, to the
extent such taxes collected during a contractual year exceed the annual 911
support services budget for that year, the County shall place the excess amount
in reserve fund dedicated to the 911 emergency services communications
system.
5. Use of Telephone Access Line Excise Taxes. In accordance with RCW
82.14B.050 and YCC 3.36.040, the City shall use all telephone access line
excise taxes that it receives from the County for the 911 support services
required hereunder.
6. Unanticipated Costs or Expenditures. In the event of unanticipated and
unbudgeted 911 support services costs or expenditures, the City shall request
that the Yakima County 911 Administrative Board approve payment of such
costs/expenditures from the County's 911 emergency services communication
system reserve fund. Within twenty (20) days of such approval by the Yakima
911 Support Serv. Agreement 2
DocuSign Envelope ID:CAA91670-6CD9-49D8-B92D-ODFC9E97CEB1
6
County 911 Administrative Board, the County shall pay/reimburse the City for
such costs/expenditures from said reserve fund. The County is not obligated to
provide additional funding for 911 emergency servives beyond the annual
revenue collections or the 911 emergency reserves held in the 911 fund.
7. Annual Inventory. The City shall prepare an inventory for each year of this
Agreement of all equipment and material in its possession that shall be used in
providing the 911 support services required hereunder. The inventory shall
provide the following information for each listed item: a description; serial
number, if any; purchase price; percentage of purchase price allocable to the
City, County, State, Federal, or other funding sources; and depreciated value.
A copy of each annual inventory shall be prepared, completed, and provided to
the County, the Yakima County 911 Administrative Board, and the Yakima
County 911 Operations Board by September 30th of the respective year of this
agreement.
The City shall maintain and keep current the inventory. Newly obtained
equipment and materials shall be added to the inventory within ten (10) calendar
days of receipt by the City. Where appropriate, equipment and materials shall be
deleted from the inventory.
The County, the Yakima County 911 Administrative Board, and/or the Yakima
County 911 Operations Board may request a copy of the most current inventory
at any time during the term of this Agreement. The City shall provide said copy
to the requesting party within three (10) business days of the City's receipt of the
request.
8. Depreciation of Capitol. All equipment purchased by the City with funds from
the County for 911 support services shall be depreciated on a straight-line basis
over a period of five (5) years from the time of purchase.
9. Personnel. The 911 support services required hereunder shall be performed by
City employees. The City and its employees shall make no claim of County
employment and/or claim any related employment benefits from the County,
including but not limited to medical benefits, worker's compensation, social
security, and/or retirement benefits.
10. Self-Insurance Fund. The City is a self-insured municipal corporation.
Consequently, the City shall utilize a percentage of the funds received hereunder
for its self-insurance fund and for payment of insurance premiums to insure the
City for liability resulting from its performance and/or non-performance of the 911
support services required under this Agreement.
11. Indemnification. The City agrees to protect, defend, indemnify, and hold
harmless the County, its elected appointed officials, agents, officers, volunteers,
and its employees from all claims, demands, losses, liens, liabilities, penalties,
fines, lawsuits, and other proceedings and all judgements, awards, costs, and
expenses (including all attorneys' fees and disbursements) resulting from the
City's performance and/or non-performance of the 911 support services required
under this Agreement.
911 Support Serv. Agreement 3
DocuSign Envelope ID:CAA91670-6CD9-49D8-B92D-ODFC9E97CEB1
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The County agrees to protect, defend, indemnify, and hold harmless the City,
elected and appointed officials, agents, officers, volunteers and employees from
any and all claims, demands, losses. Liens, liabilities penalties, fines, lawsuits,
and other proceedings and all judgments, awards, costs, expenses (including
attorneys" fees and disbursements) resulting from the County performance
and/or non-performance of this Agreement.
12. Nondiscrimination Provision. During the performance of this Agreement, the
City shall not discriminate on the basis of race, color, sex, religion, national
origin, creed, marital status, age, political affiliation, or the presence of any
sensory, mental or physical handicap in violation of any applicable state and/or
federal law, regulation, or rule. This provision shall include but not be limited to
the following: employment, upgrading, demotion, transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation,
and selection for training.
13. Severability. If any portion of this Agreement is changed per mutual agreement
or any portion is held invalid, the remainder of the Agreement shall remain in full
force and effect.
14. Wavier of Breach. A waiver by either party hereto of a breach of the other party
hereto pf any covenant or condition of this Agreement shall not impair the right of
the party in default to avail itself of any subsequent breach thereof. Leniency,
delay or failure of either party to insist upon strict performance of any agreement,
covenant or condition of this Agreement, or to exercise any right herein given in
any one or more instances, shall not be constructed as a waiver or
relinquishment of an such agreement, covenant, condition or right.
15. Integration and Supersession. This written Agreement sets forth all of the
terms, conditions, and agreements of the parties relative to the subject matter
hereof and supersedes any and all such former agreements, oral or written,
which are hereby declared terminated and of not further force and effect upon the
execution and delivery hereof. There are not terms, conditions, or agreements
with the respect hereto, except as herein provided and no amendment or
modification of this Agreement shall be effective unless reduced to writing and
executed by the parties.
16. Termination. The City or County may terminate this Agreement, with or without
cause, by giving at least thirty (30) days written notice of termination to the other
party and the Yakima County 911 Administrative Board and the Yakima County
911 Operations Board.
17. Notices. Unless stated otherwise herein, all notices and demands shall be in
writing and sent to the parties to their addresses as follows:
TO CITY: City Manager- Bob Harrison
City of Yakima
911 Support Seri. Agreement 4
DocuSign Envelope ID:CAA91670-6CD9-49D8-B92D-ODFC9E97CEB1
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129 N. 2nd St.
Yakima, WA 98901
TO COUNTY: Board of County Commissioners
County Courthouse
Room 232
128 N. 2nd St.
Yakima, WA 98901
Copies To:
Chairman Chairman
911 Operations Board 911 Administrative Board
(Chief Nathan Craig) (Commissioner Amanda McKinney)
Or to such other addresses as the parties may hereafter designate in writing. Notices
and/or demands shall be sent by registered or certified mail, postage prepaid. Such
notices shall be deemed effective three days after deposit into the U.S. Mail, or on the
date of notice is hand-delivered, at the addresses specified above.
18. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
18. Venue. The venue for any action to enforce or interpret this Agreement shall
lie in the Superior Court of Washington for Yakima County, Washington.
19. Filing of Agreement. A copy of this Agreement shall be filed with the City
Clerk of the City of Yakima and with the Yakima County Auditor.
CITY OF YAKIMA COUNTY OF YAKIMA
.*LaMIa ha4,,Hbiey
By: By: /
Bob Harrison, City Manager Amanda McKinney, Chair
(An, (*It,
DATE: By:
LaDon Linde, Commissioner
ratA, a tA,I,visatA,
By:
ATTEST: Ron Anderson, Commissioner
Constituting the Board of County
Commissioners for Yakima County,
Washington
JUL 0-5 2022
DATE:
Sonya Claar Tee, City Clerk
911 Support Serv. Agreement 5
DocuSign Envelope ID:CAA91670-6CD9-49D8-B92D-ODFC9E97CEB1
9
ATTEST:
9 --
Julie Lawrence Deputy Clerk of the
Board
BOCC Agreement
APPROVED AS 0 FORM/:^'
190 - 2022
��
aniel Clark, Deputy Prosecuting
Yakima County, WA Attorney, Yakima County
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911 Support Serv. Agreement 6