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Home My WebLink AboutR-2015-092 Fire Station 92 Roof RepairRESOLUTION NO. R-2015-092 A RESOLUTION ratifying the declaration of an emergency and authorizing the City Manager to execute all applicable contracts for the repair of the roof and water damaged interior at Fire Station 92, located at 7707 Tieton Drive WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima Municipal Code Chapter 1.80 provide that the City Council may declare an emergency dispensing without the necessity for bidding for services, material, and equipment and supplies costing more than $25,000, and WHEREAS, the building roof of Yakima Fire Station 92, 7707 Tieton Drive, suffered damage and substantial leakage caused by storms that occurred in May 2015, and WHEREAS, in order to secure the property, prevent further damage to the building and equipment within the building, and to repair the damage as quickly as possible, the City of Yakima has sought and received cost estimates for the necessary repairs of such structure; and WHEREAS, the City Council finds and determines that the damage to Fire Station 92 constitutes an emergency requiring immediate repair in order to preserve the ability of the City's fire department to provide emergency response, and finds and determines that it is in the best interest of the City to declare an emergency and authorize the execution of all necessary documents to repair the roof and water damaged interior at Fire Station 92; now, therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: An emergency is hereby declared pertaining to the damage to, and need for immediate repair of, Fire Station 92, and the City Manager is hereby authorized to retain emergency repair services and to execute all necessary and appropriate documents to accomplish the repair of the roof and water damaged interior at Fire Station 92, 7707 Tieton Drive, without calling for bids. ADOPTED BY THE CITY COUNCIL this 7th day of July, 2015. ATTEST: 0 fk\td 1 . ;a Claar Micah Cawley' Mayor r, ee, City Clerk ITEM TITLE: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5.1 For Meeting of: July 7, 2015 Resolution ratifying the declaration of an emergency and authorizing the City Manager to execute all applicable contracts for the repair of the roof and water damaged interior at Fire Station 92, located at 7707 Tieton Drive SUBMITTED BY: Bob Stewart, Fire Chief SUMMARY EXPLANATION: Recent heavy rains exposed weaknesses in the aging roof of the Tieton Drive fire station facility, and allowed water to migrate past the roofing material and decking — saturating insulation and interior ceiling panels. To avoid future damage to this facility, necessary to take quick action to replace the roof and perform the associated interior ceiling repairs. Completing a lesser repair today will surely result in a more systemic and costly repair in the future. This is a resolution declaring an emergency, thereby authorizing the City Manager to execute a contract for the repair without asking for bids. Resolution: X Ordinance: Other (Specify): Contract: Contract Term: Start Date: End Date: Item Budgeted: No Amount: $33,000.00 Funding Source/Fiscal Impact: 332 Fire Capital Facilities Repair and Maintenance Strategic Priority: Public Safety Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: City Manager RECOMMENDATION: Approve the resolution ATTACHMENTS: Description Upload Date ❑ Resolution 6/16/2015 ❑ Emergency Purchase Order Justification 6/16/2015 Type Resolution Backup Material City of Yakima Emergency Purchase Order Justification #155055' -E Requestor Name:Your {�- �i cif? Department/Division: Your e Requestor Phone:Requisition ?D h 2 3 (PR) Number: Requested VGe,e dor: �Y eckost CEstimate (incl. TAX): i 33 baa Vendor's Ad ss: 0p� Vendor E -Ma 50(o 1-((�i'1 f lo4/ p' u;. lflf'�( m' le>Iieo.xd Gatm-obe!(. cc Vendor ContactName: Vendor Phone: 453- 0 0 .7� r 1. What is the emergency situation? Describe damages or loss of property or essential services that are/may be a result of this emergency. (Attach extra sheet if necessary.) RLeak- rdo (ace' ro oc 2. What labor and/or materials are required? Attach a copy of your quote or estimate. 270-6, ca E{ cmc Yid c 6EC , 3. Did vendor quote prevailing wages, if applicable (e.g. repairs, construction, maintenance)? Yes (V No 4. Was vendor informed of the Intent and Affidavit filing requirements with L&I? Yes< " No 5. Does vendor have a current certificate of insurance on file with the City? Check ICE: http://citvice/purchasing/contractor-I isU Yes No STATEMENT OF NEED: My division's recommendation for an emergency purchase order and waiver of the quote or bid requirements is based upon an objective review of the emergency situation and appears to be in the best interest of the City. 1 understand that if this purchase is over $24.999. or if any change orders to this purchase increase the amount to $25,000 or over, that our division must initiate and prepare necessary information (Resolution) to advise City Council that there ^has been an emergency ituation requiring immediate action. 1. \1� c cU,o Jar eQ Sk-ets-nCIrfi epartment Head 2. t� �� i� Reco meniiati of Apprgvarl- by Purchasing Manager Signature of 3. Approval ity Manager Please complete entire form and forward to Purchasing. Purchasing will forward to the City Manager for final approval under. 6•�.2ats Date 4.4.t/J Date Date /eslie�!_ Campbell Inc. June 5, 2015 506 Ahtanum Road. Union Gap, WA 98903 I`•�,;:,1- ,.,....; t:ni: C,(14 1, : X.:.;:. TO: FIRE STATION 92 ATT: BRANDON DORENBUSH RE: RE -ROOF QUOTE FOR THE UPPER ROOF AND WEST ROOF OF FIRE STATION 92 AS PER YOUR REQUEST AND OUR VISUAL INSPECTION OF THE ABOVE REFERENCED ROOF AREAS, WE AT LESUE & CAMPBELL INC. RESPECTFULLY SUBMIT THE FOLLOWING SPECIFICATIONS AND PRICE QUOTE FOR YOUR CONSIDERATION. SPECIFICATIONS TPO ROOFING: (UPPER ROOF BASED ON 2800 SFj 1. OVER THE EXISTING ROOF SYSTEM INSTALL A 1/4" SECUROCK COVER BOARD MECHANICALLY ATTACHED USING STEEL PLATES AND SCREWS. 2. DIRECTLY OVER THE COVER BOARD INSTALL A NEW 60 MIL TPO SINGLE PLY ROOF SYSTEM (IN THE COLOR OF WHITE) MECHANICALLY ATTACHED USING STEEL PLATES AND SCREWS, AND HOT AIR WELD AU. SEAMS. 3. INSTALL A 1/4' PRIMED COVER BOARD ON AU. WALLS UP TO THE EXISTING COPING MECHANICALLY ATTACHED, FULLY ADHERE A 60 MIL TPO MEMBRANE USING A MEMBRANE ADHESIVE. 4. FURNISH AND INSTALL A NEW 24 GA. PRE -FINISHED COUNTER FLASHING FROM THE EXISTING COPING DOWN OVER THE NEW WALL FLASHING. 5. FLASH All DRAINS, PIPE PENETRATIONS, AND VENTS USING THE NECESSARY TPO ACCESSORIES. 6. 15 YEAR MANUFACTURERS WARRANTY IS INCLUDED IN THE QUOTE. PRICE: $15,300 00 OPTION NEW METAL COPING: A. REMOVE THE EXISTING COPING AND FLASH WALLS IJP AND OUT OVER WOOD NAILER, FURNISH AND INSTALL NEW 24 GA. PRE -FINISHED COPING. PRICE. $2,350.00 SPECIFICATIONS TPO ROOFING: (WEST ROOF BASED ON 2800 SFj 1. OVER THE EXISTING ROOF SYSTEM INSTALL A 1/4" SECUROCK COVER BOARD MECHANICALLY ATTACHED USING STEEL PLATES AND SCREWS. 2. DIRECTLY OVER THE COVER BOARD INSTALL A NEW 60 MIL TPO SINGLE PLY ROOF SYSTEM (IN THE COLOR OF WHITE) MECHANICALLY ATTACHED USING STEEL PLATES AND SCREWS AND HOT AIR WELD ALL SEAMS. 3. FULLY ADHERE AU. WALL FLASHING USING A 60 MIL WO MEMBRANE SET IN A MEMBRANE ADHESIVE. 4. FLASH ALL DRAINS, VENTS, AND PIPE PENETRATIONS USING THE NECESSARY TPO ACCESSORIES. 5. FURNISH AND INSTALL NEW 24 GA. PRE -FINISHED EDGE METAL AROUND THE PERIMETER AND FLASH IN USING THE NECESSARY TPO ACCESSORIES. 6. 15 YEAR MANUFACTURERS WARRANTY IS INCLUDED IN THE QUOTE. PRICE: $14,560.00 NOTES: A. WASHINGTON STATE SALES TAX IS NOT INCLUDED IN THE QUOTES B. ALL BUILDING PERMIT FEES ARE INCLUDED IN THE QUOTES. C. ALL ABOVE SPECIFICATIONS MUST BE DONE IN DRY WEATHER CONDITIONS D. AU. ABOVE SPECIFICATIONS ARE GOOD FOR 30 DAYS. IF YOU HAVE ANY QUESTIONS PLEASE FEEL FREE TO CONTACT US. SINCERELY, BRAD CAMPBELL LESUE & CAMPBELL INC.