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HomeMy WebLinkAbout05/04/1970 Business Meeting 47 MAY 4, 1970 • • The City Council met in regular..session, Mayor Larson presiding, Councilmen Brown, Lambert, Lust, McNeice and Robinson, City. Manager McMicken and City.Attorney Andrews present on roll call. CouncilmanKeith absent on roll call. It was MOVED by Robinson, seconded by Brown that Councilman•Keith be excused from this Council meeting: carried, Brown,, Lambert,•Lar- son,. Lust, McNeice and Robinson voting aye by'voice vote. The Invocation was given by Councilman. Lambert. . The minutes of the regular meeting of April 27, 1970, having been duly certified accurate by two Councilmen, and no one present wishing to have said minutes read publicly, Mayor • 'Larson declared said minutes approved as recorded. . A Damage Claim having been filed with the City Clerk on April 29, 1970, by Mr. G. H. Hart- • man, 224 N. 34th.Avenue, in the amount.of•$85..74,_for damages caused by a sewer backup, it was MOVED.by. McNeice, seconded by'Lust that said. Damage Claim be referred to the City 'Manager and Staff for study and recommendation: carried,. Brown,,Lambert, Larson, -LUst, McNeice and Robinson voting aye by voice vote. • Keith absent. • Mr.. Archie G. Hill,•Sr., a local contractor, being present, referred to his letter, a copy of which been received by the City Council members, and is on file with the City Clerk, in which he "explained the•reasons no local general contractors bid on the construction of the "B" Street and Lincoln Avenue overpasses ". He reviewed his various'statements in his letter and-indicated that it was felt by :the local contractors that: the bid specifications were unfair to them regarding the extra charges of $25,000 being added for two local con- tractors bidding on separate bridge structures and in cutting,the number of days allowed for completion of each overpass if they were built by. separate local contractors, to 190• days as compared to 240 days for a large contractor with a combined bid. City Manager McMicken indicated that he felt. the City shouldn't be charged with wishing to prevent local contractors from bidding, stating that'it is the wish of the City-..to_ get the bridges built. for the best. cost to the taxpayer. He further stated that.the.bidding was made available and the opportunity to bid was there for all contractors and eight bids were received. Mr. McMicken explained the matter of whether the bridges should be built concurrently or con- secutively, and stated that after much study and consideration, the decision was made to build them concurrently. He further explained that the bridges were designed with every effort •made•.for. the, designs and :•structures. to .be• identical:,,. Public Works Director John Mayo spoke to this matter and explained the reasons the matter'was•advertised and bids were invited on the basis of a differential of $25,000. He stated that.th'e symmetry of design of the bridges is -such that• there, •are•_•definite •economies .to be achieved by having one con- tractor or two closely correlated contractors do the work. He further stated that each bridge•has identical plan-With-the-,other-bridge, with spans, girders and piers the same, which can use the same forms and explained the advantages to be gained in the multiple use of._ forms •.and .,equipment., -.. Mr.: Mayo stated .that if. local• :had bid- in a•.joint • ven- ture _ -.the whole problem could have•.been eliminated,by- :a.•joint•venture agreement whereby the contractors go together and submit one bid. He further stated that it seems.that the local contractors feel that burden of-the coordinating, the liability and the coopera- tion •should, .be carrie d, on by. -.the City rather..than. -by the-,contractors,-and .thereby did-not- -A wish to- ,bid-•:by joint venture.agreement,.:but.;wanted to bid;-separately with the.:City- doing • this coordinating. -.Mr.-Mayo stated that this_•was• the :basis of•.the that was•.put on as an extra overhead•'for..these engineering services, .which• is less• than. 112/• of the -total estimated cost•of the job. He explained that it was felt that'if the local contractors are unwilling to bid joint venture -- that it would cost $25 -,000 more with two contractors. Mr. Mayo •stated that - this,matter has been checked out=by the Urban Board.; and...;. that,a .good bid:.has ,been - received from areliable : company. . He explained : the reason••for-- • cutting the time element,for-two separate.,contractors,.to•190 -days .for each bridge, ,from that of • 2-40 days for one.•contractor, is because it' is••felt..:that two 'contractors:.building-:./ two bridges should get finished -inr -less ••time. than • oneh contractor • building .both bridges,. since each contractor is doing only half the job of one contractor. Councilman Robinson stated- that , looking•for as economical a:bid..as•it can get and indicated.,that he understands the reasoning for the,:$25;000 cost•.if •two..contr-actor-s bid• separately.,.instead of a joint venture or one contractor, but does not agree with the reasoning in cutting the time from 240 days to 190 days if two contractors bid. He further stated that•if••this had been the big_issue in.causing local contractors not to bid, that it should have been brouht out before -:the time-of-bid opening. Council amen -hers indicated their. interes - t , in :this matter.:and - that they hoped that uin: the •_future ..atiy m isunderstand ings .-regarding , bids •and specifications might be brought out before a bid opening so that an understanding might be reached to the satisfaction of both contractors and the City. .No formal action was taken or necessary_on this matter.. - .. • City Manager McMicken- _read -•a letter•.from - -the County.. Commissioners requesting,:that•when the "B" Street Overpass is being built and the traffic patterns fixed, that the City change the direction of proposed traffic movement on the north frontage lane of East "B" Street be- tween North Front. Street and North 1st Street so that it will flow in a direction from west to east. Public Works Director John Mayo reported that•this.matter.,had been referred - to the City's Traffic Engineering.-•de.partment for study and in negotiations with adjacent property owners to the overpass structures, that he and City Attorney Andrews and the Appraiser Paul Walls, had discussed this matter with each of the affected property owners, and they had indicated that they would prefer that the change in proposed direction of traffic flow be made as suggested Yakima County Commissioners. He further reported that no disadvantages could be found to such a change in direction.of traffic flow while there were many advantages to be enjoyed by the adjacent property owners in that vicinity. •Mr. Mayo stated that if the City Council concurs in this suggestion or request from•the Yakima County Commissioners, such concurrence should be officially communicated to them • through proper channels and that no legislative action need take place until the Ordinance change which re- allocates the direction of flow on all of the'streets which will be affec- ted by the installation of-the proposed new traffic pattern in.the•CBD east ofthe railroad tracks, is made. After due discussion in which Council members agreed with the proposition put forth in the County Commissioners request, it was MOVED by Robinson, seconded by Brown that the City Council agree with said request that traffic be directed in a westerly direc- tion on the frontage lane between Front Street and First Street and that an Ordinance designating the direction of travel be drawn up and passed at a later date: carried, Brown, -Lambert,: Larson, Lust, McNeice and Robinson voting aye by voice vote. .Keith absent.. • I • MAY 4, 1970 • City Manager McMicken referred to his Report #83, 1970 Pay Plan Review, stating that this is being filed with the City. Council in accordance with their instructions at the time the 1970 Budget was adopted. He reviewed the procedure worked out for making this review, and indicated that any advice from the City Council must be discussed with the representatives of the various associations and unions for a specific course of action for July 1, 1970. Mr. McMicken further reminded the City Council that it had been their intention that there would be a mid -year salary adjustment for which $25,000 is available and budgeted. After due discussion, it was MOVED by Robinson, seconded by McNeice that this matter be" continued for one week, to allow for further study and recommendation:•carried, Brown, Lambert, Lar- son, Lust, McNeice and Robinson voting aye by voice vote. Keith absent. • City Manager McMicken referred the matter of the Status of District Court reorganization to City Attorney Andrews, -who reported that in accordance with a request by the City that one court room be retained in City Hall for arraignment purposes, when the County Commis - s Toners had their hearing they adopted the. recommendations of the Board with the amend- ment -that one court room will be retained in City Hall for arraignment purposes. City Manager McMicken explaining that in the widening and improving of a portion of South 24th Avenue, negotiations for additional right -of way have been completed in accordance with an offer to sell and'other documents, with the Corporation of the Catholic Bishop of Yakima, it was MOVED by. Brown, seconded by McNeice that Resolution No. D -1481 authorizing the purchase of said right-of-way, be passed.as read: carried, Brown, Lambert,.Larson, Lust, McNeice and Robinson voting aye on roll call. Keith absent. RESOLUTION NO. D -1481, A RESOLUTION authorizing the purchase of right-of-way for the widening and improving of a portion of South 24th.Avenue. 'City Manager McMicken explaining that it is nece.ssaryto purchase some material to replace damaged irrigation.screens for portions of the irrigation system and said material being available from one source only, it was'MOVED by. Robinson, seconded by'Lust that Resolution No. D -1482 authorizing the purchase of said'rriaterial without calling for bids, be passed as read: carried, Brown, Lambert, Larson, Lust, McNeice and Robinson voting aye on roll call. .Keith absent. RESOLUTION NO. D -1482, A RESOLUTION authorizing 'the purchase of material without calling for bids. City Manager McMicken referred an off - the - Agenda item regarding the Washington Avenue Interceptor Sewer No. 2,•Project, to Public Works Director John - Mayo, who reported that in 1966, a contract had been awarded for the construction of said sewer, for which appli- cation had been made for Federal funds. .He explained that previous to this, Washington Avenue Interceptor Sewer No.'1 had been constructed, for which matching Federal funds had been received, but when application was made for matching funds for this extension, it was turned down, and consequently the job was modified and only 2/3 of it was He fur- ther explained that under the Pollution Control Act, these project applications for funds are applied for again and reviewed each year and funds allotted in accordance with what . has been: -rated the highest priority. He stated that this application had again turn- ed down in 1967 and 1968, but was again submitted in 1969 and they have been recently in- fox the priority was such that this application has been accepted and the funds are now available when all requirements are met. He stated that the of this Grant is $42',000 and to get the'funds,_all contractors' payrolls had to be submitted and it was found that the contractor had not paid some four employees the correct amount -, and this must be done before the funds will be released. He indicated that this amount is $785.65. Mr.. Mayo; explaining that it is necessary to issue an extra work order to DeBlasio Brothers Contractors in this amount to pay additional wages to employees, so as to comply with Federal wage requirements, it was MOVED by Robinson, seconded by Lambert that Resolution No. D =1483 authorizing the issuance of an extra work order for - Washington Avenue Intercep- tor. Sewer, Extension No. 2, be passed as read: carried, Brown, Lambert,. Larson, Lust, McNeice and Robinson voting aye on roll call. Keith absent. Mr. Mayo explained that when received, this money will go into the Water -Sewer Improvement Fund and will be used for sewer= projects. • • RESOLUTION NO. D -1483, A RESOLUTION authorizing the issuance of an extra work order for Washington Avenue Interceptor Sewer, Extension No. 2, to meet federal wage rate require- ments. `There being no further business to come before the Council,•it was MOVED by Lust, seconded by McNeice 'that we do now adjourn at the hour of 4:50 P.M.: carried, Brown,.Lambert, Lar- son, Lust, McNeice and Robinson voting aye by voice vote. .Keith absent. READ AND CERTIFIED ACCURATE BY • ' <'� - - - -- DATE ®'�� `"� • OUNCILMAN _ Q^ DATE 1 7 . C� C OUNCILMAN • • ATTEST: • r C I T Y C L E R K M A Y O R • • • • •