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Home My WebLink AboutR-2022-086 Resolution authorizing Task Order 2022-01 with HLA Engineering and Land Surveying, Inc. to provide engineering services for Project SW2646 DID #24 Stormwater ImprovementsRESOLUTION NO. R-2022-086 A RESOLUTION authorizing Task Order 2022-01 with HLA Engineering and Land Surveying, Inc. to provide engineering services for Project SW2646 DID #24 Stormwater Improvements WHEREAS, the City of Yakima owns and maintains the Stormwater Collections System within the City of Yakima in accordance with applicable Federal, State and Local regulations; and WHEREAS, a portion of the stormwater conveyance system within Yakima City limits comprising pipes and manholes formerly identified as Yakima County Drainage Improvement District #24 is failing and requires replacement with stormwater infiltration facilities; and WHEREAS, the City of Yakima Stormwater Division requires engineering services for the design, bidding, and construction of the stormwater infiltration facilities; and WHEREAS, the City previously entered into City of Yakima Contract No. 2020-124 with HLA Engineering and Land Surveying, Inc. to develop Task Orders at the direction of the City to provide engineering services for stormwater system improvements; and WHEREAS, at the direction of the City, HLA developed Task Order 2022-01 for the engineering services required for the improvements identified in Project SW2646; now, therefore WHEREAS, the City Council has determined that it is in the best interest of the City of Yakima to approve Task Order 2021-01 with HLA Engineering and Land Surveying, Inc., to perform the required engineering services; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute Task Order 2022-01 under Contract No. 2020-124 between the City of Yakima and HLA Engineering and Land Surveying, Inc., in an amount not to exceed One Hundred Fifty -One Thousand Eight Hundred and Ninety Dollars ($151,890) to provide engineering services for Project No. SW2646 DID #24 Stormwater Improvements; a copy of Task Order 2022-01 with EXHIBIT 1 PROFESSIONAL SERVICES and EXHIBIT 2 SCHEDULE OF RATES is attached hereto and by this reference made a part hereof. ADOPTED BY THE CITY COUNCIL this 19th day of July, 2022. ATTEST: S ya Cla ee, ity Clerk Janice Dectio—, Yor TASK ORDER NO. 2022-01 REGARDING AGREEMENT BETWEEN CITY OFYA0MA (CITY CONTRACT NO. 202O'124.RESOLUTION NO. R-202O-08) AND HLA ENGINEERING AND LAND SURVEYING, INC., (HLA) PROJECT DESCRIPTION: Stormmater0iv|sion Capital Improvements DID #24 Stormwater Improvements (PROJECT) HLA Project No. 22111E City Project No. SW2646 The C|7f desires to improve the DID infrastructure within the City which includes redirection of storm/ground water oowell as installation of infiltration trenches and abonn ooUuoUon systems. As part of the Project the City will also abandon 3.900 LF of 0O #24 along Cornell Avenue, 8=Avenue. and Washington Avenue. SCOPE OF SERVICES: At the direction of the CITY, HLA Engineering and Land Surveying, Inc. (HLA), shall provide professional engineering and land surveying services for the PROJECT. HLA services will include: 1.1 Provide complete PROJECT management to deliverthe PROJECT within mutually determined oxpenbnUnno. 1.2 Attend two (2) PROJECT meetings with CITY staff at 60% and QU% plan completion to fully review all elements of the PROJECT. 1.3 Perform detailed topographic survey of the area necessary to design the identified improvements, including locating and identifying utilities and invert elevation measurements of existing infrastructure. 1.4 Assist CITY with preparing informational pamphlets for CITY distribution to nearby property owners, as requested. 1.5 Perform the preliminary design and present 60% preliminary plans to the CITY prior to detailing final plans. 1.6 Review and discuss 6O96preliminary plans with CITY staff. 1.7 Incorporate CITY 8096 review comments and prepare draft 9096 design p|anu, specifications, and construction cost estimate (PS&E)for review and approval byCITY. 1.8 Incorporate CITY 0096 review comments and prepare final design pS&E for publicly -bid improvements. 1.9 Following receipt of authorization from CITY, prepare advertisement for bids and provide to the CITY for use and implementation. All fees associated with bidding will bupaid bythe CITY. oAoommom&Task Water owownm/oz^/m x 22111e smrmwaw Task Order 2022-0l.uocx 110 Upon authorization from the CITY, furnish electronic copies of the final documents suitable for bidding. It is anticipated that one (1) complete set of plans and specifications for one (1) bid ooU/oo|ioitoUun will be prepared. Additional bid packages shall be considered additional aamican. Six (6) printed copies of the contract documents will be made for later distribution to the CITY and Contractor after contracts are awarded. 1.11 Submit bid advertisement to the Yakima Herald Republic, if desired by the City. 112 Post contract plans and specifications to the HLA website for bidding purposes. 113 Prepare and maintain planholders list, including CITY staff, private utility companies, and plan oamem. 114 Answer and supply such information ourequested byprospective bidders. 115 Prepare and issue addenda, ifnecessary. 1.18 Attend bid opening and participate inthe bid evaluation process. 1.17 Prepare tabulation of all bids received by the CITY and review bidder's qualifications. 1.18 Make recommendation of construction contract award to the lowest responsible bidder. 1.10 Coordinate execution ofthe Contract with the CITY and Contractor, including review ofbond and insurance requirements. 1.20 Prepare Notice ofAward and transmit toContractor. .2,0�Construction Engineerinq 2.1 Coordinate and foui|itoho preoonatruotion meeting with the C|TY. Contraciur, private utilities, and affected agencies. 2.2 Prepare and issue notice tnproceed tothe Contractor. 2.3 Assist CITY with preparing construction impacts informational pamphlets for CITY distribution to nearby property owners, as requested. 2.4 Furnish a qualified resident engineer (inspector) to observe construction at the PROJECT site during all significant work. The resident engineer shall provide surveillance ofconstruction for substantial compliance with plans and specifications. 2.5 Furnish a field survey crew to set horizontal and vertical control for the PROJECT, 2.8 Perform measurement and computation of pay items, prepare and file progress reports on the PROJECT with the CITY, and provide monthly progress pay estimates to the CITY. 27 Adrnhmistarbi-vveeklyoonetnurtionmoeUngaanrequemtodbyC|TY- 2.9 The CITY is required to monitor the Contractor's payment of prevailing wage rates. As pad of construction services, HLA will monitor General Contractor and Subcontractor compliance with State labor standards during the construction phase of the PROJECT. This work includes checking monthly certified poyroUe, conducting employee interviews inthe field, and issuing letters of non-compliance and/or letters of missing documents. 210 Review Contractor's submission of samples and shop drawings, where applicable. oAoomm"tsuruoxom°nuvummo\2nzuomrrnWater mvision\D/ouo x 22111s xmmxwate, -Task Order xoo-Ol.docx 211 Recommend progress payments for the Contractor Lothe CITY. 2.12 Prepare and submit proposed contract change orders when applicable. 2.13 Perform final walk-through with the CITY and Contractor, issue final punoh|iut` and inspect punch|iatitems once completed. 2.14 Prepare and furnish reproducible record drawings of all completed work from as -built drawings furnished bythe resident engineer and Contractor. 215 Monitor the Contractor's compliance with the contract documents labor standards and review Statements of Intent to Pay Prevailing Wages and Affidavits of Wages Paid. 3.0 Additional Services Provide professional engineering and land surveying services for additional work requested by the CITY 4.0 Items to be Furnished and Responsibilitv of CITY 4.2 Assist HILA by providing all available information pertinent to the PROJECT, including previous noporte, drawings, plats, nunmyo, utility reoondn, and any other data relative to design and construction ofthe PROJECT. 4.3 Contact property owners affected by the PROJECT and gain necessary access to property for field investigation, design, and construction of improvements. 4.4 Examine all atudieu, roporto, nketuheo, oaimates, apocifiootionu, drawingo, pnopuaols, and other documents presented by HLA and provide written decisions within a reasonable time as not todelay the work ofHLA. 4.5 Obtain approval of all governmental authorities with jurisdiction over the PROJECT and approvals and consents from other individuals or bodies as necessary for completion of the PROJECT. 4]5 Pay for project bid advertisement costs. 47 Pay for all necessary testing costs and permit fees. TIME OF PERFORMANCE: The services called for within this Task Order shall be completed as follows: 1-0 Desian EngWneerinq 60% preliminary plans shall be completed within ninety (90) calendar days following receipt of signed Task Order. Each successive plan review set (90% and final) will be completed within thirty (30) calendar days ofcomment receipt from previously submitted set. aAovntrumo&Task Water oivisiomoo»*/m»mvmnomvou 2-06-13 2211 1s'omnnwom,'Task Order e022-0l,d"o Page 3of8 2.0 Construction Engineerinq Engineering aomineo during construction for the PROJECT ahoU begin upon construction contract award by the CITY to the lowest responsible bidder and will extend through both the completion of construction and completion of as -constructed drawings and labor documentation closeout, as requested and directed by the CITY. A maximum of thirty-five (35) working days has been assumed for the construction of improvements. Should the Contractor be granted time extensions for construction completion due to recognized de|aya, requested additional work, and/or change ondaru, engineering sen/iooa beyond the thirty-five (35)working days shall baconsidered additional services. 3.0 Additional Services Time of completion for work directed by the CITY as additional services shall be negotiated and mutually agreed upon at the time service is requested by the CITY. FEE FOR SERVICE: For the snminaa furnished by HLA as described in this Took Order, the CITY oQreno to pay HLA the fees as set forth herein. The amounts listed below may be revised only bywritten agreement of both parties. 1.0 Design EnaineerinA All work shall be performed on a time -spent basis at the normal hourly billing rates in affect at time of the Task Order. All work directed by the CITY for this PROJECT phase will be performed onetime -spent basis at the hourly billing rates provided in EXHIBIT 2 of the Agreement (City Contract No. 2020- .Rauu|uUon Nu.R'2O2U' ). plus reimbursement for direct non -salary expenses aadescribed insection 5.1.1. An estimate oftime and expenses for services iaprovided inEXHIBIT 1below. The estimated maximum fee forth inwork io$7D.8GO.00. All work shall be performed on a time -spent basis at the normal hourly billing rates in affect at time of the TonhOrdoc All work directed bythe CITY for this PROJECT phase will be performed nnmtime-spent basis at the hourly billing rates provided in EXHIBIT 2 of the Agreement (City Contract No. 2O2O-.Resolution No. R-2020- ), plus reimbursement for dinood non -salary expenses an dnonhbod in section 5.1.1. An eehnnaUo of time and ozpenoaa for services is provided in EXHIBIT 1 below. The estimated maximum fee for this work io$81.U10.OD. 3.0 Additional Services �� Additional work requested by the COY not included above shall be authorized by the CITY and agreed upon by HLA in writing prior to proceeding with services. HLA will pudbnm additional eominau as directed/authorized by the CITY on o time -spent basis at the hourly billing rohaa included in our General Agneemont, plus reimbursement for direct non -salary expenses such as laboratory toeUng, printing expenses, vehicle mileage, out-of-town travel costs, and outside consultants. Approved: HLA Engineering and Lanqj3uNeying, Inc.Da�e ^ Michael T. Battle, PE, P"r—esident C»"'5f City Manager * Z=_ � Dote'- ^ CITY CONTRACT NO� RESOLUTION NO,'. o,00mraom&Task omommummu\2ou2\nmnmWater m,mwn\D/o»^/mnmvmnonm\2o 2-0613 22111s momnwum,'Task Order eoxu-Ol.doex Page 4of8 EXHIBIT 1 — PROFESSIONAL SERVICES During the term of this AGREEMENT, the ENGINEER shall perform professional services in connection with the following project: DID #24 Stormwater Improvements (PROJECT1 Task Order No. 2022-01 HLA Project No. 22111E For the services described in Task Order No. 2022-01, compensation shall be paid per Section 5 of the Agreement (City Contract No. 2020- , Resolution No. R-2020- ). The following spreadsheet shows the estimated time and ex enses to �erform said services. Pro'ec 'Title: DID424 Stormwater Im.revemen s Client City of Yakima Cit Contract Number: 2022- Date: May 23. 2022 Project Task • 1.0 DESIGN ENGINEERING ProjectManagement Senior Principal Engineer Licensot PrincipaF En9FOeer 8 10 0 ENGINEER'S Project 1 Licensed Engineer Larid 1 Surveyor 8 0 10 0 10 0 HOURLY Two Man Survey Crew 0 0 80 0 ,..,..„.._, ESTIMATE CAD Technician $13 ,..,_„..... ,Admtilistrat1v0 Clerical $90 Total i Hours Task Direct Costs $3,820 $12,598 $3,630 4 3 0 0 0 0 0 0 10 0 0 0 20 23 102 20 !Project Meetings Field investigations and field surveying !Pipeline evaluation, review video inspection 10 IPreliminarydesign 4 8 16 0 20 10 66 •In-house project review, quality control 6 10 10 0 10 52 $8304 Incorporate Agency review comments 0 20 0 0 10 Ea $6,728 Final design, plans, and specifications 4 • 0 0 • 16 60 • Prepare estimate of construction cost 0 0 0 0 I 20 Copies of plans and specifications 0 0 0 0 Answer bidder questions 0 • 0 0 0 0 Prepare and issue addenda 0 0 0 6 $2,610 Altend bid opening 0 0 0 0 0 8• 111111= IPrepare tabulation of bids 0 • 0 0 0 0 4 10 $1,608 Make recommendation of contract award 0 2 0 0 0 0 2 4 Labor Subtotal 21 90 122 20 80 76 60 469 $70,647 EXPENSES: ......,......_, 'Travel: Cost/Unit Ground Davs Days i'lI1 Mileage 8059 150 Meals/Lodging $0,00 Misc. Expenses: Advertisement Telephone Postage Printing 6 copies plans/specs MI Sub -Consultants: None Anticipated $0 00 MI MIIIIIIIIIIIIMultiplier 1,1 $0,00 Subtotal - Labor $70,647,00 Subtotal - Expenses $233,00 Total - DESIGN ENGINEERING $70,880 00 a \Contracts & Task Orders\Yakima\2022 \Storm Water Division\DID 24 Improvements\2022-06-13 22111E - Stormwater - Task Order 2022-01.docx Page 5 of 8 EXHIBIT 1 — PROFESSIONAL SERVICES (Continued) During the term of this AGREEMENT, the ENGINEER shall perform professional services in connection with the following project: DID #24 Stormwater Improvements (PROJECT1 Task Order No. 2022-01 HLA Project No. 22111E For the services described in Task Order No. 2022-01, compensation shall be paid per Section 5 of the Agreement (City Contract No. 2020- , Resolution No. R-2020- ). The following spreadsheet shows the estimated time and expenses to perform said services. Project Title: DID #24 Stormwater Improvements Client: City of Yakima City Contract Number: 2022- Date: May 23, 2022 ENGINEERS HOURLY ESTIMATE Task No, Project Task Licensed Principal Engineer Project Engineer I Resident Contract Engineer/ 4dministrator Inspector III Engineering Technician i Total Hours Task Direct Costs $218 $161 $133 $147 $95 2.0 CONSTRUCTION ENGINEERING Assist City w ith Review/Contract Prep. Conduct Pre -Construction Meeting Field Inspection Reports , 5 Construction Administration 6 Construction Meetings 7 Submittal Re‘Aew 8 State Labor Standards Compliance 9 Progress Payments 10 Change Orders 4 4 4 2 16 8 4 0 8 8 12 4 4 4 4 8 0 4 12 11 Final Walk-Through/Punchlist 4 8 4 12 Project Closeout 0 2 4 13 Record Drawings 0 4 8 Labor Subtotal EXPENSES: 32 58 360 26 44 28 32 30 24 24 20 18 584 $2,162 $3,016 $38,756 $3,522 $6,032 $3,928 $4,724 $2,352 $4,326 $3,206 $3,712 $2,496 $2,382 $80,616 Trawl: Cost/Unit Ground Days Miles Mileage Meals/Lodging $0.585 400 $234.00 0.00 Misc. Expenses: Advertisement Telephone Postage Misc. S ub-Consultants: None Anticipated $0.00 Multiplier $160.00 1.1 $0 00 Subtotal - Labor $80,616.00 Subtotal - Expenses $394.00 Total - CONSTRUCTION ENGINEERING $81,010.00 G:\Contracts & Task Orders\Yakima \2022\Storm Water Division\DID 24 Improvements\2022-06-13 22111E - Stormwater - Task Order 2022-01.docx Page 6 of 8 EXHIBIT SCHEDULE OF RATES FOR HLA. N��- ~ �and Land _ Effective JanUmry 1,2022,through December 31'2022 Senior Principal Engineer $285.0Oper hour Licensed Principal Land Surveyor $215.00per hour Licensed Principal Engineer $21O.UUper hour Licensed Professional Engineer $i89.00per hour Other Licensed Professional $189.00per hour Project Engineer || $173.OUper hour Licensed Professional Land Surveyor $17O.ODper hour Project Engineer | $155.00per hour Contract Administrator ||| $142.00 per hour Senior Planner $14O.UDper hour CAD Technician $138.00per hour Engineering Technician ||| $128.00 per hour Resident Engineer $128.00per hour Surveyor $12O.UOper hour Surveyor onTwo Man Crew $12U.0Oper hour Contract Administrator || $118D0 per hour Engineering Technician || $11O.00per hour Surveyor onThree Man Crew $1O5.00per hour Contract Administrator | $U1.00per hour Engineering Technician | $81.UOper hour Administrative/Clerical $Q1.UOper hour Vehicle Mileage $0.585 mAContractsxTask Orders\Yamma\2022\StorrnWater DivisionDIo24/mprovements\20z�06-m2211 1s Stormwater Task Order 2022-01.docx Page 7uf8 EXHIBIT 2 SCHEDULE OF RATES FOR HLA.Enpineeringand Land SurvIeving.Inc. Effective January 1,2023,through December 31,2023 Senior Principal Engineer $245.OUper hour Licensed Principal Land Surveyor $22O.00per hour Licensed Principal Engineer $218.DUper hour Licensed Professional Engineer $1Q8.DOper hour Other Licensed Professional $100.UOper hour Project Engineer || $1GO.UOper hour Licensed Professional Land Surveyor $175.00per hour Project Engineer | $1M1.00per hour Contract Administrator ||| $147.00 per hour Senior Planner $145.UOper hour CAD Technician $141.00per hour Engineering Technician ||| $133.00per hour Resident Engineer $133.00per hour Surveyor $12G.UOper hour Contract Administrator || $122.00 per hour Surveyor onTwo Man Crew $122.00per hour Surveyor onThree Man Crew $1O8.00per hour Engineering Technician || $114.UOper hour Contract Administrator | $05.00 per hour Engineering Technician | $05.U0per hour Administrative/Clerical $05.00 per hour Vehicle Mileage Federal Rate End of Exhibit 2 mxContrumnunask mnWater owxwnm/oc*/m m cz111s'owmwum,-Task Order 2022-01uocx Page 8of8 1 ITEM TITLE: SUBMITTED BY: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEM ENT Item No. 6.G. For Meeting of: July 19, 2022 Resolution authorizing Task Order 2022-01 with HLA Engineering and Land Surveying, Inc. to provide engineering services for Project SW2646 DID #24 Stormwater Improvements Scott Schafer, Director of Public Works David Brown, Assistant Director of Public Works Mike Price, Wastewater/Stormwater Manager (509) 249-6815 SUMMARY EXPLANATION: City of Yakima (City) Project SW2646 DID #24 Improvements will install stormwater catch basins and infiltration trenches that will allow the City to abandon approximately 3,900 linear feet of failing stormwater pipes and associated manholes in the vicinity of Cornell, 8th, and Washington Avenues. The failing infrastructure was constructed early in the 20th century as Yakima County Drainage Improvement District #24 and incorporated into the City stormwater system in 2017. The City previously entered into City of Yakima Contract No. 2020-124 with HLA Engineering and Land Surveying, Inc. to develop Task Orders at the direction of the City to provide engineering services for stormwater system improvements. HLA will perform the design, bidding, and construction engineering services for City Project SW2646 under Task Order 2022-01 to the existing contract. The terms of Task Order 2022-01 would be in an amount not to exceed One Hundred Fifty -One Thousand Eight Hundred and Ninety Dollars ($151,890). Task Order 2022-01 including EXHIBIT 1- PROFESSIONAL SERVICES and EXHIBIT 2 - SCHEDULE OF RATES is attached for Council review. Funds are budgeted from Stormwater Capital Fund 442. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution 2 ATTACHMENTS: Description Upload Date Type D Resolution 7/7/2022 Resolution D Agreement 7/7/2022 Contract