HomeMy WebLinkAbout07/19/2022 06.G. Resolution authorizing Task Order 2022-01 with HLA Engineering and Land Surveying, Inc. to provide engineering services for Project SW2646 DID #24 Stormwater Improvements •
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.G.
For Meeting of: July 19, 2022
ITEM TITLE: Resolution authorizing Task Order 2022-01 with HLA Engineering
and Land Surveying, Inc. to provide engineering services for
Project SW2646 DID #24 Stormwater Improvements
SUBMITTED BY: Scott Schafer, Director of Public Works
David Brown,Assistant Director of Public Works
Mike Price, Wastewater/Stormwater Manager(509)249-6815
SUMMARY EXPLANATION:
City of Yakima (City) Project SW2646 DID #24 Improvements will install stormwater catch basins
and infiltration trenches that will allow the City to abandon approximately 3,900 linear feet of failing
stormwater pipes and associated manholes in the vicinity of Cornell, 8th, and Washington
Avenues. The failing infrastructure was constructed early in the 20th century as Yakima County
Drainage Improvement District#24 and incorporated into the City stormwater system in 2017.
The City previously entered into City of Yakima Contract No. 2020-124 with HLA Engineering and
Land Surveying, Inc. to develop Task Orders at the direction of the City to provide engineering
services for stormwater system improvements. HLA will perform the design, bidding, and
construction engineering services for City Project SW2646 under Task Order 2022-01 to the
existing contract.
The terms of Task Order 2022-01 would be in an amount not to exceed One Hundred Fifty-One
Thousand Eight Hundred and Ninety Dollars ($151,890). Task Order 2022-01 including
EXHIBIT 1- PROFESSIONAL SERVICES and EXHIBIT 2 - SCHEDULE OF RATES is
attached for Council review. Funds are budgeted from Stormwater Capital Fund 442.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
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ATTACHMENTS:
Description Upload Date Type
D Resolution 7/7/2022 Resolution
D Agreement 7/7/2022 Contract
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RESOLUTION NO. R-2022-
A RESOLUTION authorizing Task Order 2022-01 with HLA Engineering and Land
Surveying, Inc. to provide engineering services for Project SW2646 DID
#24 Stormwater Improvements
WHEREAS, the City of Yakima owns and maintains the Stormwater Collections System
within the City of Yakima in accordance with applicable Federal, State and Local regulations; and
WHEREAS, a portion of the stormwater conveyance system within Yakima City limits
comprising pipes and manholes formerly identified as Yakima County Drainage Improvement
District#24 is failing and requires replacement with stormwater infiltration facilities; and
WHEREAS, the City of Yakima Stormwater Division requires engineering services for the
design, bidding, and construction of the stormwater infiltration facilities; and
WHEREAS, the City previously entered into City of Yakima Contract No. 2020-124 with
HLA Engineering and Land Surveying, Inc. to develop Task Orders at the direction of the City to
provide engineering services for stormwater system improvements; and
WHEREAS, at the direction of the City, HLA developed Task Order 2022-01 for the
engineering services required for the improvements identified in Project SW2646; now, therefore
WHEREAS, the City Council has determined that it is in the best interest of the City of
Yakima to approve Task Order 2021-01 with HLA Engineering and Land Surveying, Inc., to
perform the required engineering services; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute Task Order 2022-01 under
Contract No. 2020-124 between the City of Yakima and HLA Engineering and Land Surveying,
Inc., in an amount not to exceed One Hundred Fifty-One Thousand Eight Hundred and Ninety
Dollars ($151,890) to provide engineering services for Project No. SW2646 DID #24 Stormwater
Improvements; a copy of Task Order 2022-01 with EXHIBIT 1 PROFESSIONAL SERVICES and
EXHIBIT 2 SCHEDULE OF RATES is attached hereto and by this reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 19'h day of July, 2022.
ATTEST: Janice Deccio, Mayor
Sonya Clear Tee, City Clerk
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TASK ORDER NO. 2022-01
REGARDING AGREEMENT BETWEEN CITY OF YAKIMA
(CITY CONTRACT NO. 2020-124, RESOLUTION NO. R-2020-083)
AND
HLA ENGINEERING AND LAND SURVEYING, INC., (HLA)
PROJECT DESCRIPTION:
Stormwater Division Capital Improvements
DID#24 Stormwater Improvements(PROJECT)
HLA Project No. 22111E
City Project No. SW2646
The CITY desires to improve the DID infrastructure within the City which includes redirection of
storm/ground water as well as installation of infiltration trenches and storm collection systems. As part of
the Project the City will also abandon 3,900 LF of DID #24 along Cornell Avenue, 8th Avenue, and
Washington Avenue.
SCOPE OF SERVICES:
At the direction of the CITY, HLA Engineering and Land Surveying, Inc. (HLA), shall provide professional
engineering and land surveying services for the PROJECT. HLA services will include:
1.0 Design Engineering
1.1 Provide complete PROJECT management to deliver the PROJECT within mutually determined
expectations.
1.2 Attend two (2) PROJECT meetings with CITY staff at 60% and 90% plan completion to fully
review all elements of the PROJECT.
1.3 Perform detailed topographic survey of the area necessary to design the identified
improvements, including locating and identifying utilities and invert elevation measurements of
existing infrastructure.
1.4 Assist CITY with preparing informational pamphlets for CITY distribution to nearby property
owners, as requested.
1.5 Perform the preliminary design and present 60%preliminary plans to the CITY prior to detailing
final plans.
1.6 Review and discuss 60% preliminary plans with CITY staff.
1.7 Incorporate CITY 60% review comments and prepare draft 90% design plans, specifications,
and construction cost estimate (PS&E)for review and approval by CITY.
1.8 Incorporate CITY 90% review comments and prepare final design PS&E for publicly-bid
improvements.
1.9 Following receipt of authorization from CITY, prepare advertisement for bids and provide to the
CITY for use and implementation. All fees associated with bidding will be paid by the CITY.
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1.10 Upon authorization from the CITY, furnish electronic copies of the final documents suitable for
bidding. It is anticipated that one (1) complete set of plans and specifications for one (1) bid
call/solicitation will be prepared. Additional bid packages shall be considered additional
services. Six(6) printed copies of the contract documents will be made for later distribution to
the CITY and Contractor after contracts are awarded.
1.11 Submit bid advertisement to the Yakima Herald Republic, if desired by the City.
1.12 Post contract plans and specifications to the HLA website for bidding purposes.
1.13 Prepare and maintain planholders list, including CITY staff, private utility companies, and plan
centers.
1.14 Answer and supply such information as requested by prospective bidders.
1.15 Prepare and issue addenda, if necessary.
1.16 Attend bid opening and participate in the bid evaluation process.
1.17 Prepare tabulation of all bids received by the CITY and review bidder's qualifications.
1.18 Make recommendation of construction contract award to the lowest responsible bidder.
1.19 Coordinate execution of the Contract with the CITY and Contractor, including review of bond
and insurance requirements.
1.20 Prepare Notice of Award and transmit to Contractor.
2.0 Construction Engineerina
2.1 Coordinate and facilitate preconstruction meeting with the CITY, Contractor, private utilities,
and affected agencies.
2.2 Prepare and issue notice to proceed to the Contractor.
2.3 Assist CITY with preparing construction impacts informational pamphlets for CITY distribution
to nearby property owners, as requested.
2.4 Furnish a qualified resident engineer(inspector)to observe construction at the PROJECT site
during all significant work. The resident engineer shall provide surveillance of construction for
substantial compliance with plans and specifications.
2.5 Furnish a field survey crew to set horizontal and vertical control for the PROJECT.
2.6 Perform measurement and computation of pay items, prepare and file progress reports on the
PROJECT with the CITY, and provide monthly progress pay estimates to the CITY.
2.7 Administer bi-weekly construction meetings as requested by CITY.
2.8 Consult and advise the CITY during construction and make a final report of the completed work.
2.9 The CITY is required to monitor the Contractor's payment of prevailing wage rates. As part of
construction services, HLA will monitor General Contractor and Subcontractor compliance with
State labor standards during the construction phase of the PROJECT. This work includes
checking monthly certified payrolls, conducting employee interviews in the field, and issuing
letters of non-compliance and/or letters of missing documents.
2.10 Review Contractor's submission of samples and shop drawings, where applicable.
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2.11 Recommend progress payments for the Contractor to the CITY.
2.12 Prepare and submit proposed contract change orders when applicable.
2.13 Perform final walk-through with the CITY and Contractor, issue final punchlist, and inspect
punch list items once completed.
2.14 Prepare and furnish reproducible record drawings of all completed work from as-built drawings
furnished by the resident engineer and Contractor.
2.15 Monitor the Contractor's compliance with the contract documents labor standards and review
Statements of Intent to Pay Prevailing Wages and Affidavits of Wages Paid.
3.0 Additional Services
Provide professional engineering and land surveying services for additional work requested by the CITY
that is not included in this Task Order.
4.0 Items to be Furnished and Responsibility of CITY
The CITY will provide or perform the following:
4.1 Provide full information as to CITY requirements of the PROJECT.
4.2 Assist HLA by providing all available information pertinent to the PROJECT, including previous
reports, drawings, plats, surveys, utility records, and any other data relative to design and
construction of the PROJECT.
4.3 Contact property owners affected by the PROJECT and gain necessary access to property for
field investigation, design, and construction of improvements.
4.4 Examine all studies, reports, sketches, estimates, specifications, drawings, proposals, and
other documents presented by HLA and provide written decisions within a reasonable time as
not to delay the work of HLA.
4.5 Obtain approval of all governmental authorities with jurisdiction over the PROJECT and
approvals and consents from other individuals or bodies as necessary for completion of the
PROJECT.
4.6 Pay for project bid advertisement costs.
4.7 Pay for all necessary testing costs and permit fees.
TIME OF PERFORMANCE:
The services called for within this Task Order shall be completed as follows:
1.0 Design Engineering
60% preliminary plans shall be completed within ninety (90) calendar days following receipt of signed Task
Order. Each successive plan review set (90% and final) will be completed within thirty (30) calendar days
of comment receipt from previously submitted set.
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2.0 Construction Engineering
Engineering services during construction for the PROJECT shall begin upon construction contract award
by the CITY to the lowest responsible bidder and will extend through both the completion of construction
and completion of as-constructed drawings and labor documentation closeout, as requested and directed
by the CITY. A maximum of thirty-five (35) working days has been assumed for the construction of
improvements. Should the Contractor be granted time extensions for construction completion due to
recognized delays, requested additional work, and/or change orders, engineering services beyond the
thirty-five (35)working days shall be considered additional services.
3.0 Additional Services
Time of completion for work directed by the CITY as additional services shall be negotiated and mutually
agreed upon at the time service is requested by the CITY.
FEE FOR SERVICE:
For the services furnished by HLA as described in this Task Order, the CITY agrees to pay HLA the fees
as set forth herein. The amounts listed below may be revised only by written agreement of both parties.
1.0 Design Engineering
All work shall be performed on a time-spent basis at the normal hourly billing rates in affect at time of the
Task Order. All work directed by the CITY for this PROJECT phase will be performed on a time-spent basis
at the hourly billing rates provided in EXHIBIT 2 of the Agreement(City Contract No. 2020-_, Resolution
No. R-2020- ), plus reimbursement for direct non-salary expenses as described in section 5.1.1. An
estimate of time and expenses for services is provided in EXHIBIT 1 below. The estimated maximum fee
for this work is $70,880.00.
2.0 Construction Engineering
All work shall be performed on a time-spent basis at the normal hourly billing rates in affect at time of the
Task Order. All work directed by the CITY for this PROJECT phase will be performed on a time-spent basis
at the hourly billing rates provided in EXHIBIT 2 of the Agreement (City Contract No. 2020-_, Resolution
No. R-2020- ), plus reimbursement for direct non-salary expenses as described in section 5.1.1. An
estimate of time and expenses for services is provided in EXHIBIT 1 below. The estimated maximum fee
for this work is $81,010.00.
3.0 Additional Services
Additional work requested by the CITY not included above shall be authorized by the CITY and agreed
upon by HLA in writing prior to proceeding with services. HLA will perform additional services as
directed/authorized by the CITY on a time-spent basis at the hourly billing rates included in our General
Agreement, plus reimbursement for direct non-salary expenses such as laboratory testing, printing
expenses, vehicle mileage, out-of-town travel costs, and outside consultants.
Proposed: in u e P /3/ZOZZ
HLA Engineering an Lars eying, Inc. Date
Michael T. Battle, PE, President
Approved:
City of Yakima Date
City Manager
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EXHIBIT 1 — PROFESSIONAL SERVICES
During the term of this AGREEMENT, the ENGINEER shall perform professional services in connection
with the following project:
DID#24 Stormwater Improvements (PROJECT)
Task Order No. 2022-01
HLA Project No. 22111E
For the services described in Task Order No. 2022-01, compensation shall be paid per Section 5 of the
Agreement (City Contract No. 2020-_, Resolution No. R-2020- ). The following spreadsheet shows
the estimated time and expenses to perform said services.
Project Title: DID#24 Stormwater Improvements
Client: City of Yakima -
City Contract Number: 2022-
Date: May 23,2022 ENGINEER'S HOURLY ESTIMATE
Senior Licensed Project Licensed Two Man CAD Administrative/
Task Project Task Principal Principal Engineer Land Survey Technician Clerical ToHours TaskoDir Direct
No Engineer Engineer I -Surveyor Crew
$229 $208 $155 $167 $117 $133 $90
1.0 DESIGN ENGINEERING
1 Project Management 4 8 8 0 0 0 0 20 $3,820
2 Project Meetings 3 10 10 0 0 0 0 23 $4,317
3 Field investigations and field surveying 0 0 8 4 80 10 0 102 $12,598
4 Pipeline evaluation,review video inspection 0 10 10 0 0 0 0 20 $3,630
5 Preliminarydesign 4 8 16 8 0 20 10 66 $9,956
6 In-house project review,quality control 6 10 10 8 0 8 10 52 $8,304
^7 Incorporate Agency review comments 0 8 20 0 0 8 10 46 $6,728
8 Final design,plans,and specifications 4 8 16 0 0 16 16 80 $8,626
9 Prepare estimate of construction cost 0 4 8 0 0 8 0 20 $3,136
10 Copies of plans and specifications 0 4 4 0 0 0 4 12 $1,812
11 Answer bidder questions 0 4 4 0 0 0 0 8 $1,452
12 Prepare and issue addenda 0 4 4 0 0 6 4 18 $2,610
13 Attend bid opening 0 4 4 0 0 0 0 8 $1,452
14 Prepare tabulation of bids 0 6 0 0 0 0 4 10 $1,608
15 Make recommendation of contract award 0 2 0 0 0 0 2 4 $596
Labor Subtotal 21 90 122 20 80 76 60 469 $70,647
EXPENSES: _
•
Travel: Cost/Unit I Ground Days Days Miles
Mileage $0 59 150 $87.75
Meals/Lodging $0 00
Misc.Expenses:
Advertisement
Telephone
Postage
Printing 6 copies plans/specs $178 25
Sub-Consultants:
None Anticipated $0.00 Multiplier 1.1 $0.00
Subtotal-Labor $70,647.00
Subtotal-Expenses $233.00
Total-DESIGN ENGINEERING $70,880.00
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EXHIBIT 1 — PROFESSIONAL SERVICES (Continued)
During the term of this AGREEMENT, the ENGINEER shall perform professional services in connection
with the following project:
DID#24 Stormwater Improvements (PROJECT)
Task Order No. 2022-01
HLA Project No. 22111E
For the services described in Task Order No. 2022-01, compensation shall be paid per Section 5 of the
Agreement (City Contract No. 2020-_, Resolution No. R-2020- ). The following spreadsheet shows
the estimated time and expenses to perform said services.
Project Title: DID#24 Stormwater Improvements
Client: City of Yakima
City Contract Number: 2022-
Date: May 23, 2022 ENGINEER'S HOURLY ESTIMATE
Licensed Project Resident Contract Engineering
Task Principal Engineer Engineer/ Administrator Technician Total Task Direct
No. Project Task Engineer I Inspector III i Hours Costs
1 $218 $161 $133 $147 $95
2.0 CONSTRUCTION ENGINEERING
1 Assist Citywith Review/Contract Prep. 4 2 0 4 4 14 $2,162
2 Conduct Pre-Construction Meeting 4 4 4 4 4 20 $3,016
3 Construction Observation 4 4 280 0 0 288 $38,756
4 Field Inspection Reports 0 2 16 6 2 26 $3,522
5 Construction Administration 4 8 0 16 16 44 $6,032
6 Construction Meetings 4 4 8 4 8 28 $3,928
7 Submittal Review 4 8 12 4 4 32 $4,724
8 State Labor Standards Compliance 0 4 4 8 0 16 $2,352
9 Progress Payments 4 4 8 8 6 30 $4,326
10 Change Orders 0 4 12 4 4 24 $3,208
11 Final Walk-Through/Punchlist 4 8 4 5 3 24 $3,712
12 Project Closeout 0 2 4 6 8 20 $2,496
•
13 Record Drawings 0 4 8 2 4 18 $2,382
Labor Subtotal 32 58 360 71 63 1 584 $80,616
EXPENSES:
Travel: Cost/Unit Ground Days Miles
Mileage $0.585 400 $234.00
Meals/Lodging $0.00
Misc. Expenses:
Advertisement
Telephone _
Postage
Misc. $160.00
Sub-Consultants:
None Anticipated $0.00 Multiplier 1.1 $0.00
Subtotal-Labor $80,616.00
Subtotal-Expenses $394.00
Total-CONSTRUCTION ENGINEERING $81,010.00
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EXHIBIT 2
SCHEDULE OF RATES
FOR
MLA Engineering and Land Surveying, Inc.
Effective January 1, 2022, through December 31, 2022
Senior Principal Engineer $235.00 per hour
Licensed Principal Land Surveyor $215.00 per hour
Licensed Principal Engineer $210.00 per hour
Licensed Professional Engineer $189.00 per hour
Other Licensed Professional $189.00 per hour
Project Engineer II $173.00 per hour
Licensed Professional Land Surveyor $170.00 per hour
Project Engineer I $155.00 per hour
Contract Administrator III $142.00 per hour
Senior Planner $140.00 per hour
CAD Technician $136.00 per hour
Engineering Technician Ill $128.00 per hour
Resident Engineer $128.00 per hour
Surveyor $126.00 per hour
Surveyor on Two Man Crew $120.00 per hour
Contract Administrator II $118.00 per hour
Engineering Technician II $110.00 per hour
Surveyor on Three Man Crew $105.00 per hour
Contract Administrator I $91.00 per hour
Engineering Technician I $91.00 per hour
Administrative/Clerical $91.00 per hour
Vehicle Mileage $0.585
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EXHIBIT 2
SCHEDULE OF RATES
FOR
HLA Engineering and Land Surveying, Inc.
Effective January 1, 2023, through December 31, 2023
Senior Principal Engineer $245.00 per hour
Licensed Principal Land Surveyor $220.00 per hour
Licensed Principal Engineer $218.00 per hour
Licensed Professional Engineer $198.00 per hour
Other Licensed Professional $196.00 per hour
Project Engineer II $180.00 per hour
Licensed Professional Land Surveyor $175.00 per hour
Project Engineer I $161.00 per hour
Contract Administrator Ill $147.00 per hour
Senior Planner $145.00 per hour
CAD Technician $141.00 per hour
Engineering Technician Ill $133.00 per hour
Resident Engineer $133.00 per hour
Surveyor $128.00 per hour
Contract Administrator II $122.00 per hour
Surveyor on Two Man Crew $122.00 per hour
Surveyor on Three Man Crew $108.00 per hour
Engineering Technician II $114.00 per hour
Contract Administrator I $95.00 per hour
Engineering Technician I $95.00 per hour
Administrative/Clerical $95.00 per hour
Vehicle Mileage Federal Rate
End of Exhibit 2
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