HomeMy WebLinkAbout07/07/2015 05J Fire Station 92 Roof RepairITEM TITLE:
SUBMITTED BY:
SUMMARY EXPLANATION:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.J.
For Meeting of: July 7, 2015
Resolution ratifying the declaration of an emergency and
authorizing the City Manager to execute all applicable contracts for
the repair of the roof and water damaged interior at Fire Station 92,
located at 7707 Tieton Drive
Bob Stewart, Fire Chief
Recent heavy rains exposed weaknesses in the aging roof of the Tieton Drive fire station facility, and
allowed water to migrate past the roofing material and decking — saturating insulation and interior ceiling
panels. To avoid future damage to this facility, necessary to take quick action to replace the roof and
perform the associated interior ceiling repairs. Completing a lesser repair today will surely result in a more
systemic and costly repair in the future.
This is a resolution declaring an emergency, thereby authorizing the City Manager to execute a contract
for the repair without asking for bids.
Resolution: X Ordinance:
Other (Specify):
Contract: Contract Term:
Start Date: End Date:
Item Budgeted: No Amount: $33,000.00
Funding Source/Fiscal Impact: 332 Fire Capital Facilities Repair and Maintenance
Strategic Priority: Public Safety
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
City Manager
RECOMMENDATION:
Approve the resolution
ATTACHMENTS:
Description Upload Date
CI Resolution 6/16/2015
CI Emergency Purchase Order Justification 6/16/2015
Type
fesollu.utiion
Backup IMlateiriiall
A RESOLUTION
RESOLUTION NO. R -2015 -
ratifying the declaration of an emergency and authorizing the City Manager
to execute all applicable contracts for the repair of the roof and water
damaged interior at Fire Station 92, located at 7707 Tieton Drive.
WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima Municipal
Code Chapter 1.80 provide that the City Council may declare an emergency dispensing without
the necessity for bidding for services, material, and equipment and supplies costing more than
$25,000; and
WHEREAS, the building roof of Yakima Fire Station 92, 7707 Tieton Drive, suffered
damage and substantial leakage caused by storms that occurred in May 2015; and
WHEREAS, in order to secure the property, prevent further damage to the building and
equipment within the building, and to repair the damage as quickly as possible, the City of
Yakima has sought and received cost estimates for the necessary repairs of such structure; and
WHEREAS, the City Council finds and determines that the damage to Fire Station 92
constitutes an emergency requiring immediate repair in order to preserve the ability of the City's
fire department to provide emergency response, and finds and determines that it is in the best
interest of the City to declare an emergency and authorize the execution of all necessary
documents to repair the roof and water damaged interior at Fire Station 92; now, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
An emergency is hereby declared pertaining to the damage to, and need for immediate
repair of, Fire Station 92, and the City Manager is hereby authorized to retain emergency repair
services and to execute all necessary and appropriate documents to accomplish the repair of
the roof and water damaged interior at Fire Station 92, 7707 Tieton Drive, without calling for
bids.
ADOPTED BY THE CITY COUNCIL this 71h day of July, 2015.
ATTEST: Mica Cawley, Mayor
City Clerk
11'1 1111'
4 9
Re
uestor Name:
Request°, Phone:
Requested Ve: dor:
(dr,
Vendor's Ad
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Vendor Contact Name::
City of Yakima
Emergency Purchase Order Justification
Your DepartmentiDivision: ,
e
Requisition (PR) Number:
ess.n.
ost Estimate (ncl. TAX):
Vendor
Vendor Phone:,
0 0 74-
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I .E
1. What is the emergency situation? Describe damages or loss of property or essential services that
are/may be a .result of this emergency. {Attach extra sheet if necessary,)
2. What labor and/or materials are required? Attach a copy of your quote or estimate,
--„tfe.2a6Y.
3. Did vendor quote prevailing wages, if applicable (e.g. repairs, construction, maintenance)?
Na
'Yes
4, Was vendor informed at the intent and Affidavit filing requirements with IL&I?
Yes' No
5. Does vendor have a current certificate of insurance on file with t e City? Check ICE:
http,l/cOlyicelourch%sinqincontraclor-list/
Yes No
STATEMENT OF NEED:
My divisiorfs recommendation for an: emergency purchase order :and waiver of Me :quote or bid ,requirements is based
upon an objective review of :the emergency situation'and appears to be in :the best interest of the (4Y -
I understand :that if this purchase is avec S24,999, or if any change orders to this purchase increase the amount to
$250,00 or over that our division must initiate and prepare necessary information (Resolution') to advise City Council that
therp, hes been an fqiergeocy 'Iltdation requiring immediate action,
...„-..,
Signature of part :ent Head
2
Reca meflat oAppryg) by Purchasing Manager
Approve)
y Manager.
Date
or
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Date
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lease nom tete entire form .nd for rd to Pure lr sins
PUrC:ha.sing livid' forward to the City allege, for fine( appr, vat unded
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