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HomeMy WebLinkAbout02/03/1987 Business Meeting 491 • FEBRUARY 3,'1987 ' ' ' BUSINESS MEETING AND STUDY SESSION 1. ROLL The'City Council met in session on this date at 2:00 P.M. in the Council Chambers of City Hall, Yakima, Washington. Mayor Henry Beauchamp, presiding, Council members Clarence Barnett, Pat Berndt, . Lynn Buchanan, Lynn Carmichael, Jerry Foy and Bernard Sims present on roll call. City Manager Zais, City Attorney Andrews, and City Clerk Roberts also present. 2. INVOCATION The Invocation was given by Council member Foy- 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Sims reported' the'Council Appointment Committee for the Housing Authority met and recommends the reappointment of W. Bruce Moorer, Jr., to the Housing Authority Board. He commented Mr. Moorer is currently the chairman of that committee. It was MOVED by Sims, seconded by Foy, that W. Bruce Moorer, Jr., be reappointed to the Housing Authority Board. Unanimously carried by voice vote. Council member Carmichael reported the Council Committee met to consider applications for the Community Programming Advisory Committee. She stated there are three vacancies and the committee recommends James Stilwater and Michael Rhine to fill two of those vacancies. It was MOVED by Carmichael, seconded by Foy, that we appoint Michael Rhine and James Stilwater to the Community Programming Advisory Committee to fill two of the vacancies on the Committee. Unanimously carried by voice vote. Council member Carmichael reported while she was at the National • League of Cities Conference, through the U.S. Department of Commerce, Bureau of the Census, she obtained some information she had never seen before on the 1980 census profile for Yakima. She distributed a copy of this information to the Council members. 4. CONSIDERATION OF RESOLUTION AUTHORIZING CALL FOR PROPOSALS FOR CITY LEGAL ADVERTISING FOR 1987 • Resolution No. D -5328 having been read by title, it was MOVED by Buchanan, seconded by Carmichael, that the Resolution, as read, be adopted. Unanimously carried by roll call vote. RESOLUTION NO. D -5328, A RESOLUTION prescribing a form of contract for printing and publishing city legal advertising; and directing • publication of a call for proposals therefor. 5. CONSIDERATION OF RESOLUTION SETTING A DATE OF HEARING ON THE 1987 IRRIGATION MAINTENANCE ASSESSMENT ROLL FOR MARCH 24, 1987 Resolution No. D -5329 having been read by title, it was MOVED by Foy, seonded by Carmichael, that the Resolution, as read, be adopted. Unanimously carried by roll call vote. RESOLUTION NO. D -5329, A RESOLUTION setting a date for hearing on the confirmation of the irrigation maintenance assessment roll for the year 1987. 6. REPORT FROM THE LEGAL AND POLICE DEPARTMENTS REGARDING PROPOSED CRIMINAL CODE AMENDMENTS City Attorney Andrews stated that although his name is on the agenda cover sheet, the work on this item was done by Bob Bounds, A &M -2/1 FEBRUARY 3, 1987 '4 9.4 • City prosecutor, and Captains Tony Wentz- and 'Don Blesio of the Police Department. He stated the first 'step. of .this project is -..moreror less a housekeeping-.item to eliminate obsolete sections from the Municipal Code. Responding to Council member Foy's inquiry about publication requirements, City' Attorney Andrews . stated that when, theiordinanceiis drafted, it willr.simply state the following chapters 'and sections, are repealed, and list .them by number. Council member-Barnett inquired why Section 6.040.366, Loitering-About ;School Premises, is being repealed. -Bob Bounds stated it is unconstitutional and is covered•by State statute. It was MOVED by Berndt, seconded by Foy, to approve the report and direct that an ordinance be prepared to make the appropriate repeals. Unanimously carried by voice - vote. ,, 7. REPORT-FROM.DEPARTMENT OF FINANCE AND BUDGET. REGARDING: ' A. ' INFORMATION - SYSTEMS STATUS REPORT AND PLANS. FOR FUTURE FINANCIAL MANAGMENT,SYSTEM IMPLEMENTATION B. AUTOMATED MAPPING PROPOSAL AND DEMONSTRATION OF EQUIPMENT FROM ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE . - Referring to the ,status of the Information Systems programs, City Manager Zais stated Exhibit 1 shows all'the applications on the Prime, ,hardware, •including. those •completed. within. -the -last 18 months. He stated the second part of the report is to give Council information on the study which has been underway on automated mapping.. He commented that citizens rely on the City for updated, accurate maps. He reported that in the past, about $15,000 - $20,000 would be : budgeted for.; someone to cone in and bring the maps up to _date. )..Rick: Pettyjohn, Information::; Systems Manger, stated this report: is a reply to .the issue in the Department of Community -& Economic_ ' Development budget for 1986. He stated' one of the cost justifications would be the increased ability in the Engineeering Department,. to produce maps. He further stated the : $176',00 0 would buy equipment, software, consultant assistance in the second half of this study: and scene .data entry. Be reported it would be his belief it would take approximately two years of data • entry before the City would really. benefit. by retrieving good, usable information from this system. Council members expressed concerns regarding the data entry and who is available to do it; and how the $15,000 budgeted item for a camputei' aided diafting program evolved-into into .a - $17,6-,.000 ,project; - the ; accuracy of the current maps; and'the timing of putting these maps on the. computer. Mt. Pettyjohn addressed- several of these concerns,, stating staff originally. intended to purchase,;a computer strictly. for drafting maps, however, in researching this, learned about the Department of Natural Resources' (DNR) to sell its ARC /INFO software - package'for $30,000. He.further commented .staff believes all the information needed-for data entry is available, it's just-located in different departments. He stated this will develop into an entire, geographic system; not just having maps on the computer. Dean Anderson, Environmental Systems Research Institute - (ESRI), II gave a slide presentation, explaining the geographic information systems program. Council member Foy questioned if the $27,000 budgeted for a fire station relocation study can be retrieved and applied against this purchase. City Manager Zais stated he is not sure if that can be done. Mr. Anderson stated this program could not be used that type until the data has been entered. Mr. Sims asked if we could -glean - information , from other- sources such.•as other governmental agencies. Mr. Anderson stated he was not sure the necessary accuracy and detail,could be obtained from the other sources. Mr. Anderson then proceeded to demonstrate a geographic information system on the canputer, stating this is a test of a program ESRI developed for the City of Tacoma. Council member Sims stated before he could vote on this he would want to see a timetable and a plan of action as to how the work would get done so the City could start seeing some useful results. He asked what is the necessity of having to purchase this software today. Mr. Anderson stated the Department of Natural Resources wants this A &M -2/2 493 A FEBRUARY 3, 1987 system out of their office as they are paying maintenance on it, but aren't using it. Council member Foy stated'he.'•needs a plan to • show him :what is going {to be with• this -program, who is going to do it, and when. He asked if staff can obtain 'an additional 60 days 'from v i DNR.' Mr. Pettyjohn • stated , he ' did not think DNR has aanyone•'else interested in purchasing the program. Foy asked - staff if give the City first right of refusal. Mr. Pettyjohn stated if Council would like staff t� do •a more thorough analysis on the cost, timeline, manpower, etc, it would take about'30 days and he would attempt to obtain the first right of ' refusal *from DNR. 8. OTHER BUSINESS Rex Sly, 1407 Browne Avenue, requested Council to begin accepting gold or silver coins for payment of'taxes. He stated he pays all his fines, fees, and taxes in substance money (gold or silver coin) which is refused by the City, resulting in him being incarcerated. He further stated he'would' like it to be recognized as parity value. City Attorney Andrews informed Council the City and Mr. Sly are engaged in litigation against each 'other and it is being discussed as to whether there can be an amenable settlement made. He cautioned it is inappropriate for: the -}•Council tOl discuss this' request 'with' Mr. Sly ' in view of pending litigation. Mayor Beauchamp stated•since • litigation is involved, Council is not in a position to discuss the pros and cons of this -issue'at this time.-- City Manager Zais stated the Harris appeal .material • has been .distributed around• the table and cautioned the Council that within the next week if'. they receive any additional.. letters, correspondence, or personal'contacts, it needs to be reported and .divulged to the public at the meeting next week. Mayor Beauchamp stated next Wednesday night, OIC is having •a major event•in the City and hoped• that`Council members'all received their invitations to the dinner in honor of the National' OIC Board of Directors. He s tated it is being held on February 11, at 6:00 p.m. in the - Convention , Center. • ., - Information Items Items supplied 'for'Council information were: Memo from the Chief of Police regarding Jail Rate Increase. 1/23/87;" Copy of , 'letter to the Chairman of the Joint Board for Urban Yakima' Planning and Development from the • Chairman of the ' Urban 'Yakima Area Regional Planning Conunission'•transmitting'the proposed text amendments to the Yakima Urban Area Zoning •Ordinance. 1/21/87; Yakima- Valley Visitors & Convention' Bureau, January - March, 1987 Newsletter; January 28, 1987 Yakima Housing Authority meeting agenda and minutes of its December 17, 1986 special 'meeting; Yakima Center Management Report for December 1986; Minutes of the January 26, 1987 'Yakima Center Advisory Commission•meeting; and Minutes jof the November 19,-1986 Yakima' Air Terminal Board • meeting. , • -f , 9. EXECUTIVE SESSION REGARDING PENDING LITIGATION • It was MOVED by Carmichael, seconded by Berndt, to move into Executive Session for approximately 15 minutes to discuss. pending litigation and disposition of property, and immediately adjourn thereafter. Unanimously carried vote. • • • • r • • A &M -2/3 • FEBRUARY 3, 1987 4 10. ADJOURNMENT Following the conclusion of the Executive Session, the meeting was adjourned at the hour of 4:40 p.m. / � READ AND CERTIFIED ACCURATE BY: COUNCIL MEMBER DATE C UNCIL ME DATE ATTEST: K alta-e-4/ r / /1),A1 CITY CLERK i' jr4