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HomeMy WebLinkAbout01/06/1987 Study Session 470 JANUARY 6, 1987 - - -- • STUDY SESSION 1. ROLL CALL The City Council met in session on this date at 2:00 P.M. in the Council Chambers of City Hall, Yakima, Washington. Mayor Henry Beauchamp, presiding, Council members Clarence Barnett, Pat Berndt, Lynn Buchanan, Lynn Carmichael, Jerry Foy and Bernard Sims present on roll call. City Manager Zais, City Attorney Andrews, City Clerk Roberts -and ==Deputy- City- Clerk Toney also - present.. - - 2. INVOCATION The Invocation was given by Council member Foy. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Barnett distributed copies of the report by the Northwest Citizens Forum on Defense Waste: Public Process and the draft Environmental Impact Statement (E.I.S.)., and a set of charts which includes a listing of sane of the issues raised during the review of the E.I.S. Mr. Barnett reported that at the last Forum meeting in December, Admiral Foley, USDOE, made a commitment to begin clean up efforts of forty -three years accumulation of defense waste at Hanford. He stated the Forum will continue to receive progress - briefings from the Department of Ecology (DOE) through the issuance of the final EIS and the Record of Decision. It is anticipated the final EIS will be issued in November of 1987 and the record of decision will be made in December. Mr. Barnett stated one point of interest is the fact that DOE has established an Assistant Secretary for Environmental Safety and Health. He stated the Forum's request to establish a Trust Fund, or a surcharge on production to clean up future generated waste on a pay -as- you -go basis is a major policy issue which may require congressional support. He further stated the operators of civilian nuclear reactors are required by law to set aside funds for permanent disposal of hazardous waste, and the Forum believes this policy should also apply to defense programs. Mayor Beauchamp expressed appreciation to Mr. Barnett for the update on this issue. Council member Foy applauded Mr. Barnett's accomplishments and the manner in which he has kept Council abreast of the nuclear waste issue. • 4. SET DATE OF PUBLIC MEETINGS FOR JANUARY 20, 1987 A. MASTER APPLICATION FOR CHESTNUT GROVE, VICINITY OF 50TH AVENUE AND CHESTNUT AVENUE, AS SUBMITTED BY TIMOTHY MONOHAN City Manager Zais informed Council this request for master application for property located in the vicinity of 50th Avenue & Chestnut Avenue has been withdrawn by the applicant. B. REZONE REQUEST FOR PROPERTY AT 819 NORTH 20th AVENUE FROM R -3 (MULTI - FAMILY) TO CBDS (CENTRAL BUSINESS DISTRICT SUPPORT), AS SUBMITTED BY MARIE MITCHELL BOOSE. January 20, 1987 was set as the date of the public meeting for the rezone of property located at 819 North 20th Avenue, as submitted by Marie Mitchell Boose. At this time Mayor Beauchamp read and presented a resolution of appreciation and commendation to former Council member Jack Sparling in recognition of the past seven and one -half years of service he has given the City of Yakima. It was MOVED by Carmichael, seconded by Foy, that Resolution No. 5317, as read, be adopted. Unanimously carried by voice vote. RESOLUTION NO. D -5317, A RESOLUTION of appreciation and commendation for the services performed by Jack Sparling during his tenure as a Yakima City Council Member. JANUARY 1987 4 , 71 5. COUNCIL REVIEW, OF - APPOINTMENTS- TO BOARDS, COMMITTEES AND COMMISSIONS . . .. , Mayor Beauchamp referred_ -T to the Committees ;for Appointments to Boards and Commissions and asked for volunteers to. fill the vacancies listed. Council member Sims volunteered to serve on the City .Employees a Civil- Service,. Commission:. It was the ::consensus of the Council that each Council member would continue to serve on the Committees for Appointments to Boards`and' Commissions to which they are currently assigned. Council member Barnett suggested assigning the vacancies,to Council member Sims if he is agreeable -to this. It was MOVED by Foy, seconded by Buchanan, that Council' member Sims be, ,,.appginted (to the vacancies listed on the Committees for Appointments to Boards and Commissions,. and that he be appointed as II Chairman when the vacancy appears at the' top of the list. ;,. Unanimously , carried ;by,--,voice) vote-: -, . _Regarding r " the- :: r Council assignments on Boards and Commissions, Jerry Foy indicated.he would - like to as alternate to the Yakima Air Terminal Board. ra - Council - , -Sims was appointed ,to the YakimaEJoint•,:Basin: Board, -and was also assigned as Council representative to the Yakima Valley- Greenway Task Force. Council- member Barnett asked that the list. of : Council- Assignments , _on Boards;_and , Commissions te-updated to ; indicate Lynn Carmichael is -now President of the Association of - Washington Cities. Regarding the Police and Fire Relief -Pension -Boards ; ,,- Council : member Barnett ;noted , he is .serving as _the_ elected official, designee at. the request of Mayor Beauchamp, and added he would continue to serve if the Mayor so desires. It was the request of Mayor - Beauchamp that Mr. Barnett continue-to serve on these two-Boards. City Manager Zais directed Council's attention . to the State 'Centennial Celebration Committee, stating Betty Edmondson- had resigned -from this Committee ,Council. member Foy suggested recruiting .a new committee member through the. news media. He stated perhaps some of-the members currently serving on:the City -- ofiYakima-Bicentennial Constitution; Committee - would, be +-interested in serving on this committee. Mr. Foy mentioned. an_ appointment needs.to be made to the Boundary Review Board and: "Council should be working with the Conference of Governments in .an.attempt to review applications for this committee, and then 'forward-the applicants names to the Governor for an appointment to be made. Council , --, member- Barnett stated - .the :next -COG - - meeting: isr..December- .2.1st and encouraged other - Council members to attend. 'Council - member - Carmichael requested City Clerk Roberts purge the old "applications , - for various Boardsr,_andr.Canunissions, and - thatl ^then, applicants be . contacted to ascertain if they are stillrinterested_in serving on - the -- various Boards and :Commissions-for which they • - applied. Mrs. r. _ Carmichaeh asked about the; status -of rterm --rlimitation :requirements ., 5 ,<for - Boards and , Commi-ssions members. It was the consensus- of the Council to ask the -City 'Clerk to research this subject and - report ;,,, back r,to,_,_Council. -;- Council member Buchanan the • -term of a Housing .Authority Board member expires within the month and -- questioned why a Council Appointment Committee is necessary if the ,position, is - appointed , -by , j the Mayor- . :and, City r,- Manager ,_Council member Barnett responded it is necessary as there area couple of contradictions which exist on the Housing Authority Board. City Manager Zais explained the appointment- committee was -established because in -the past Council has wanted to see the applications for those positions. Council member Barnett .asked that the two - ,following corrections be-._made:. County District Board ; of; Health meets.on the fourth Wednesday., and- the representative to, the 3rd - Class City is now Norman Johnson-of Toppenish. Mr; Barnett also v requested- the,'City of Yakima : Bicentennial :,Constitution; - Committee be listed, as well as the names of .the. committee members. :Council member. Buchanan commented the . Yakima - Air Terminal-, Board occasionally meets _on the fourth Wednesday the- month...and the rest of the time it meets.at-noon, or at 4:00. p.m. on:whatever day they can-.' The- appointments - to the various .Council -Committees, j Boardseand - Commissions_ •having been, completed., Council .proceeded to the. next -item of business. • . - - . - - - 6. c1 REPORT :,rFROM ■ ,STAFF r, AND I CH-2M -, HI-LL ? RE -: WATER PLAN RECOMMENDATIONS /WATER SOURCE ALTERNATIVES . (j City_ Manager , -Zais .commented - : that the document - be - fore : Counci-1 today •.- ,has been under, development for an . extended period , of time. Mr. " Zais" commented that. Assistant City Manager Stouder -. is the ,Chairman R-3 /2 472 JANUARY " 6, '198 7 of the City's Capital Improvement Committee, and asked Mr. Stouder to comment on the document presented for discussion today. Mr. Stouder reminded Council that the City entered into a contract in •May of 1985 to prepare a Comprehensive Water Plan as a of the feasibility studies necessary to the development of the Rattlesnake Creek Project : - Hec 'this ' Comprehensive" Plan process will ultimately result in a document outlining - future :water needs for • - - the City through ':the year 2025. Previous reports have been •":. presented - to Council ' inrt November of 1985, and May, = September and . . December of 1986 " on the status of this process. - •The document ' presented today is a compilation of all the reports and research to - - E• date by:CH2M Hil-i onE:the_ future =water heeds of the City'of Yakima, and as such will. be distributed to interested groups and individuals for review and comment. A report will be provided to • Council at later date "on" the reviewYprocess." •He reviewed •the two actions being requested of Council today are: (1) Authorize submission of remaining elements of the Rattlesnake Feasibility 0H Study.._ for :Council approval'; and - (2 )' authorize • formation of a • citizen—committee to investigate the proposal for irrigation systems Pilot Transfer Program: Mr. Stouder introduced Russ Stepp of !: - _Hill who =• gave" - -.a;, formal. slide ~preentation' "of the . Comprehensive Water Plan and responded to a number of inquiries • from various Council members. John Mayo was also present to respond to Council'`s`rinquiries regarding this :proj'ect. Mt. Stepp directed Council's attention to a map of the Urban Area and reviewed the study criteria and standards used in this study to '::L judge udge the` adequacy' of the-'water' based ' 'on' regulations, requirements,' and city policy for water service. Discussion ensued regarding the purpose of the`Pilot Program -,'a program designed to • ?{ study= ~the effects-' of converting ! to " the -' domestic water ''system. -Council member Berndt expressed concern that the • 5 year Pilot Program not provide conclusive data. Council member Barnett orasked iff- , the "Pilot • = ' fails, ' 'and • a 5.7 Million 'dollar rehabilitation program is called for, what legal ramifications may arise. Mr: Stepp pointed out that taking no'action will also prove `•cto' be 'costly to; the• City.: Assistant Ciity , Manager Stouder--- commented - •that•at some point in "time, the present system - will completely fail 'nand the residents will be faced with rebuilding the entire system coo or . - transferring ito= damestio service.'—:Council: member. Buchanan expressed concern in abandoning a section' of line for a period of five years. He asked if the irrigation' system is abandoned,_ will the - City' pay. connection - charges - for :'citizens to 'connect to the City's domestic service. He also commented on the possibility of domestic water leaking back into the irrigation system if the domestic - systems should -revert , back to the ' irrigation " systemE in the future.. Council-member Barnett about the possibility of adding a homeowners section to this program which would advise citizens of the possibilities ' they may =face - if this program is! implemented. Council member Carmichael stated she echos - the concerns expressed 'by other Council members•conmenting "this is almost like taking the cart before the horse. "• 1 'Mr: r :Stepp' reviewed the ,domestic water system, stating water usage for the City of Yakima has been determined for the next 50 years. (Council member Carmichael ..temporarily' absent 'Jifrdm 3:34 '•to :1:37 p:m.) He stated :87% the water is used inside the City with 51% being used for domestic • purposes, and approximately 25% is being used for cainercial use. Discussion of - _.the `report continued with As City - Manager .Stouder, John Mayo and• Russ • Stepp of CH2M Hill responding to 'further inquiries by various Council members. Following the :iconclusion of r they discussion, - Assistants iCity - Manager Stouder expressed. appreciation' to John Mayo and -Russ Stepp for their expertise in compiling this document. He reminded Council that this i {s a • ''draf t r document currently" being '"revi by the Department of Social and Health Services; at some point the City Council must adopt a Comprehensive Plan that complies with state • law to' qualify for_•any potentiale'assistance frail therDepartment of Social & - Health Services. He stated this document will be distributed to interested parties and jurisdictions' as a part of the Rattlesnake Feasibility Issue and the Water Plan issue. Staff will submit a revised document for further review and adoption in approximately 90 -120 days. Mr. Stouder stated the only action being requested today is approval of the Rattlesnake Feasibility Study and direction regarding the Pilot Transfer Program. Larry Mathews, •805 South 17th Avenue, commented he has followed the progress of 'this "program for the - past 25'years and stated thefissue isgoing to a_Z /� JANUARY . 6, 1987 '473 have to be addressed" at sane time or other. He added he is pleasedftto = hear`'the( -City• Council "'s comments regarding :-;the- cultural • problem of traditional irrigation • water. He indicated this is a sensitive area and will not be easily solved. Mr. Mathews also complimented the •r`epresentatives ' from CH2N 1 Hill'f for doing a "beautiful job" on 'the 'report. Raymond Arnold, of 44 and 48 West Mead, stated he owns Ray's Mobile Home Court which houses eight °mobile= harie uni't's; and ''he : pumps - f' irrigation :at. ' from the Broadgauge Ditch Company. He stated he will be faced with a tremendous expense if he has to pay to connect to the City's - domestic water system - 5[cd source of irrigation water: =He ''stated there would be a number of canplaints from homeowners " in, the area if the City changes the source of irrigation water. Council member 'Barnett indicated'he='hadlspoken with'Mt: Arnold oh the telephone regarding this particular situation. He stated he is not sure how this type of situation will be handled, and'feels staff needs to give' fu`r'ther' consideration=>to this patti'cular" aspect. Mr. Arnold stated his irrigation line canes from the Division and 3rd Avenue pump house and he purchases irrigation water from the City. Ty Wick, Water Superintendent, interjected that Mr. Arnold purchases his irrigation water" from the Broadgauge Ditch Company, and the Broadgauge Ditch Company obtains irrigation water from the New Schanno Ditch Company rather than the City: "'Mr.•"Wick` stated the only effect would be that the City also purchases water from the Broadgauge Ditch Company and.the New Schanno Ditch Company. He = stated if-`the- City' no longer purchasesthe 'irrigation - .water from them it is questionable if they would still be viable. Council member Foy pointed out to "Mr. Arnold if the City longer buys =water-` from' the 'same-' source 'she does', he' could• = possibly' :face - 'a rate increase.- Mr. Arnold asked if he would be able. to purchase irrigation water, or would the line be shut down. Mr. Wick stated there will still be'-'-water available; "but the `cost fis uncertain at this time. Council member Barnett stated he - has received a number of telephone" calls of this nature, and he has'been unable to answer f' .the question`s po`'sed' by? - concerned ' ci=ti^zens r: 'Mr ''"Barnett andi Mayor Beauchamp requested that Ty Wick" meet with Mr. Arnold and explain the possible ramifications of changing from irrigation to "water 'f orL` irrigation, purpose`s. =Council member Barnett' this subject was the'topic'of discussion on the Ric Webb'.talk show 'b earlier in the '-'week and he began receiving telephone calls `immed "iately " afterward. =He = recommended' '. staff :- =develops ' a public public relations program to •deal with this issue and the incorrect information circulating in the community. City Manager Zais commented on the "fact that CH2M-Hill has' performed 'contractural services specified by the City and this should be kept in mind when Council' discusses additional amendments to the document. Council member Foy 'spoke °of - the+ needto iadd a •haneowner's section , to the document addressing concerns of , citizens regarding -"this issue. Assistant City Manager Stouder stated corrections and comments have already been forwarded to - CH2M Hill 'and are ' iri' "the ' process of being made. Regarding the haneowner's section, he suggested staff come back Council with a proposal on how this may -be accommodated. r '`Couhci - 1 membee ' =Foy stated he , feels 'the question before' r<Council today is (1) the Rattlesnake Project and (2) - the Task• Committee, he indicated'he would comment on this at the 'appropriate time, suggesting' 'that 'possibly` the`-Task Committee be= given'= the - 'challenge of looking at the homeowner's section as 'it: is hone owners that will be studying the issue. Mr. Stouder asked that staff be given the opportunity to rsearchvthis issue •and= bring=ra proposal cback to Council'in the near future. He commented maybe the issue' should be put' in-abeyance until further examination. He stated the issue ''`Of the kattlesnake Studies' has ''been," `arnd is 'at this time; ,separate "from .those other. issues until -the feasibility 'studies are completed. Council 'member Buchanan , commented, at this point; heL''is -not 'eleae"as t� what` 'staff- i8 asking' - 'Council to authorize.- Assistant 'City Manager Stouder indicated the next step is for staff to bring back proposed contract amendments to complete the feasibility ' studies': However; if'- Council? does not , wish .to authorize 'the amendments, they should direct staff,otherwise. It wa's - MOVED' by Barnett; seconded by Berndt, 'that- staff be authorized to proceed with Part 1 (Authorize subniissi'on of remaining' `elements of the Rattlesnake Feasibility Study for Council approval.) The question was called for a vote on the motion. Unanimously carried by voice vote. Mayor Beauchamp asked if Council desires to take action on Part 2 of the staff recommendation. It was MOVED by Foy, R_� /d 4 7 4 JANUARY 6, 19(1,7 seconded by ,Carmichael,- ,to authorize formation of a : .citizens committee .to investigate,.the,;proposal for ,an-,irrigation systems Pilot Transfer Program. Council member•Barnett stated he.will vote for ; the motion, as, •t-his,isda,br-oad motion,, but he, feels, ,there ,needs•,,to be: definition •as to the composition of the committee. Mr. Stouder commented it was his intent -to have staff .reconsider the •-,second portion of the - recommendation, prior to Council - approving the formation of the. committee. •It was MOVED•by Carmichael,- seconded by Buchanan, to-table authorization of the citizen. committee to investigate_.- the - proposal for- j the irr-igat ion-, systems Pilot Transfer Program. Unanimously carried-by voice vote. Council member Foy commented •further on .the ccmposition • of the proposed committee, suggesting •a plumber -, and- someone, with a background - in hydraulics be - selected to serve on the committee. Council member-,Barnett added he feels an engineer should=.also!be selected to serve -on the :committee, ; He - further stated . he • ould _ . like • to see .citizens ill * appointed to serve on_ the committee-rather than. City staff.. 7. ..OTHER BUSINESS - — A. CONSIDERATION OF' DESIGNATION OE COUNCIL ,REPRESENTATIVE TO NATIONAL- LEAGUE - OF CITIES. CONGRESSIONAL •CONFERENCE IN . - WASHINGTON D.C. Mayor:: , Beauchamp An_itiated -discussion , regarding- selection- a CounciL to attend, the National. League of Cities Congressional Cities Conference in Washington D.C., February 27- March - 4,•t.1987. • Council member Buchanan. stated on, December,.. 16th he requested permission,to attend this conference and believes the knowledge obtained at-the conference will bean asset to the City _tin. _the future.. • Mayor, Beauchamp, Council ; ,member Carmichael will attending, the; Conference as President.of - -AWC, -and as such, • her expenses will be paid. by AWC. Council•member Sims questioned if-,a specific,. agenda and mission: and ; a. trip., report, is completed by the person attending such conferences. Mayor Beauchamp explained that the. Council member attending such. meetings and conferences _,brings back, tapes from the conference. ,to share_ with fellow- Council members and gives an oral presentation to Council as well. (Council member Berndt absent after 4:29 p.m.. and Mayor Beauchamp temporarily absent .from 4:33 to 4:.45.) City Manager -. Zais ...stated Council member Foy suggested a staff_member, or - the• Rattlesnake Project- Manager, (if . that- position is filled prior -to the conference)- , : should attend this . ,conference . ; to meet with- FERC representatives to discuss the Rattlesnake Project. For clarification, Council,member Barnett -asked if the suggestion is ;being made. -•for ,a staff - person to: attend ,the._,conference as as Council .members- Carmichael -and Buchanan.—Council member Foy explained he feels Assistant City Manager Stouder should attend the conference as he is well versed on- the,Rattlesnake Project. Mr. Foy stated he envisions in •the:future, both the Rattlesnake, Project Manager and Assistant .City Manager Stouder will be, attending these r,:conferences. He stated , this does, not ; necessarily ; mean • two. .to three Council._ members should. also be attending" the conferences. Following further comments, it was MOVED by Carmichael, seconded by Sims,. , to- allow Council-member Buchanan .to , attend ::.the , :National League of,•Cities Conference. Carried by 4 -2 voice vote. Barnett and Foy voting nay. Berndt absent. • • . - ,u i ,Council�: Carmichael called - attention to the ,information provided to Council in their packets regarding .the.AWC'Legislative Day, the- •end of February .in Olympia, , and encouraged. Council to do some lobbying- on ,behalf of the particular needs, of the City of Yakima. Council member.tFoy suggested when it is known which Council; members _,will be- attending this, session, . that teams_, of two Council. - members be assigned to a specific priority on which to concentrate. • City Manager Zais stated .the past practice of having brief meetings on a catch -as- catch -can basis and a dinner meeting have been. successful, and the legislators have responded favorably'to- this arrangement. Council member Carmichael, requested copies of; -the computer .printouts:.illustrating -,the appropriation and distribution of the City's funds. . - • B -3/5 . JANUARY 6, 1987 475 . Information Items • Items of information supplied to Council were: Letter from the President of Yakima Valley Babe Ruth League complimenting City Engineer Whitcher for his assistance in supporting Yakima Youth Baseball's project to light Eisenhower Baseball Field. 12/17/86; Memo from the Director of Finance re Sales Tax Receipts for 1986. - ' 12/, 31/86 ; ; 'Memo from :the Public : Works - Director , re November , •Transit Operations Report; UMTA Section 15 Audit Review; and Special'Review • of - Transit Dial -A -Ride Program. 12/30/86; •Memo .from' the Association . of , ,Cities, re Final - -,.19$ • Legislative •, Priorities.•• 12/18/86; Association of Washington Cities Transportation Update. .12/86; 'Minutes ,of the 11/10/86 Yakima Housing Authority Special Meeting; Agendas.,,for,,.the._12 /3/86 Yakima Housing Authority Annual Meeting & the 12/17/86 Yakima Housing Authority's Special Meeting; Minutes of the 11/14/86 Yakima District Board of Health Meeting, and Letter of resignation from Utility Rate Advisory Board member, John E. Ward.." , 8. ADJOURNMENT There being no .further business to come before the 'Council; -it was ,MOVED by , Carmichael, seconded, by Foy,-.-,:that this meeting be ;adjourned at the hour of. -4:50 p.m. Unanimously ,carried by voice vote:. Berndt- absent. • , H READ AND CERTIFIED, ACCURATE BY x _ 0 � ,4** ---.• / 7/ .3"? COUNCIL MEMBER / DATE � ATTEST: , Lq° / 7" 8 - , COUN IL MEMBER : / -DATE CITY CLERK ' • • • ' .. . MAYOR MINUTES PREPARED BY - � etyri . ' -1 DEPUTY - C CLERK , . . ?. - r�. ' I • ' • 11._. c _ 0 ._ 7 F! ' _1`I . 1 . , t , ni 1. . ', - ' _ . ,J . .'1 ,.I' I. ' 1 1 .. • i 1 . I'. ..f , .) 1 , ,.1 • • . :Y.! -.:Jr1=i, -' -, . , I ■ s ■ , i. ,ri ) f , , . B -3/6