HomeMy WebLinkAbout12/13/1986 Adjourned Meeting • 45'.7
DECEMBER 13, 1986 '
ADJOURNED MEETING -- BUDGET WRAP UP
The City Council met in session on this date at 9:30 a.m. in the Council
Chambers of City Hall, Yakima, Washington. Council members present were
Mayor Henry Beauchamp, Clarence Barnett, Pat Berndt, Lynn Buchanan, Jerry Foy
and Bernard Sims. City Manager Zais, Director of Finance & Budget Hanson,
City Clerk Roberts and Deputy City Clerk Toney also present.
The Invocation was given by Council member Bernard Sims.
Mayor Beauchamp called Council's attention.to' the budget ,summary document
prepared by staff for this Budget Wrap -Up session, stating the issues - would
be discussed in the sequence. presented.
I. PARKS AND RECREATION - :
A. Fee Changes -- Aquatics
It was MOVED by Foy, seconded by Carmichael, to defer Items I, Al
through 7. Unanimously carried by voice vote.
B. Use of Facility Application Filing Fee-- for'one time facility users
It was MOVED_by Foy, seconded by Barnett, not to adopt the filing fee .
charges. Council member Carmichael stated this issue needs to be
considered in the future. Council member Buchanan stated when this
issues comes before Council again he would prefer it would be a user fee
rather than a filing fee. Council member Berndt commented she would
prefer to wait until the entire package is ready to be presented rather
than deal with parts of the package at this time. The question was
called for the vote on the motion. Carried by 6 -1 voice vote. Sims
voting nay.
C. Parks Facilities - -Basic Level of Maintenance
It was MOVED by Sims, seconded by Carmichael, to accept the
philosophical concept and wait for the-Parks Commission to present the
details.with regard:to this. proposal. Under discussion, Council member
Berndt indicated she has difficulty with some of the figures presented
in a number of the line items. However, stated she would vote for
,deferral trusting that staff will be to resolve issues. She
stated given' that' hope,. and the-fact that staff is retaining charges at
the 1986 level for 1987, :she'would agree with the motion. Council
member Barnett directed attention to the last sentence in the budget
summary document which states, "the Slow Pitch and - Pepsi - Tournament
rates for service fees and charges will remain at the 1986 level in
1987." He asked if this means all user groups will. remain_.,at :.the 1986
rates. Public Works Director. Copeland stated he would think all of the
other rates would have to remain at the 1986 level also. Council member
Barnett responded, "with that understanding he would 'vote for the
motion." The question was called for a vote on the motion. Unanimously
carried by voice vote.
D. Use of Facilities .
It was MOVED by Foy, seconded by Berndt, for deferral 'untiL theHParks
Commission submits an implementation plan for user fees.Unanimously
carried by voice vote.
II. SEWER OPERATING #473
A. Strong Waste Surcharge
.Council member Barnett commented given the manner in which the text is
written he assumes 'staff is asking for the entire . "3/3" rate for the
strong waste discharge because it lists an additional $100,000. He
further stated the staff recommendation on page 376 is to defer full
rate implementation until the impact of the sewer comprehensive plan is
made. Therefore, it was MOVED by Barnett, seconded by Foy, that Council
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458 ADJOURNED MEETING •
accept the staff recommendation on Page 376 of the Preliminary Budget.
Unanimously carried by voice vote. (Staff recommendation: Currently,
the strong waste surcharge, is two - thirds. its. potential rate or $0.08 per
pound of excess BOD (Biochemical Oxygen Demand) and $0.02 per pound of
excess SS (Suspended Solids). Staff recommends full rate implementation
be,, deferred ,until - impac_t of Sewer. ; Comprehensive , Plan and—associated
capital _improvement_ program ; is more. understood This 'is '� expected
by mid -year 1987. ) � rt - o? ;Pt,'
III. PLANNING /CODES !. L ._; _
A. License Fees for Amusement Devices
It,- ,was-- ,MOVED...by Foy,,,.seconded „by Berndt ,, that_, the,,, fee, be set at $15.00
as recommended: - , the letter, in our text. which says ,;,the _$15':'00 per
machine will adequately cover staff costs associated with the licensing
program. Council member Buchanan 'voiced opposition to the motion,
stating he feels the fee should not be decreased. The question was
called for a vote on the motion. Carried by 5 -2 voice vote. Buchanan
and Carmichael voting nay.
Council member Barnett stated he was unable to locate the figure of the
annual assessment to the Joint Basin Board., and he would like staff to
furnish him with that information prior to the conclusion of the budget
wrap -up session today. He stated page 387 gives the figure for water
adjudication, however, he is uncertain if that figure is the annual
assessment fee. He also called Council's attention to the fact that the
Comprehensive Water Plan indicates we have some additional expenditures
for 1987 in .-_the. amount_,_of $10 to the 1906 water rights and
$5,000 ,needed to amend.,the irrigation water righ He questioned
whether Council needs to consider the additional $15,000 in,the 1987
budget. City Manager Zais stated Council would take a look' at this
during discussion of the Water Department's budget..,
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FIRE Y
1. Study of Emergency Medical Services
•
Referring to page 197 of the Preliminary Budget, it ,was MOVED by
Berndt, seconded by Carmichael, to authorize the Fire 'Department to
- complete _ steps ,1, & 2. ,.listed. under ,their proposal _(_1) Assessment of
existing and - ,future needs� (2), Provide achievable solutions to
those needs.) Council member Foy voiced his opinion that this should be
the prerogative of the Fire Chief and as such does not require the
direction of the Council. It was the general consensus of the Council
that Chief Beeson be allowed to exercise his prerogative as to whether
this study is to be conducted. The motion was withdrawn with the
consent of the second.
II. POLAROID CAMERA/CASSETTE RECORDER
A. Camera
B. Cassette Recorder
It was MOVED by Foy, seconded by Carmichael, to authorize the purchase
of these two items out of the General Fund. Unanimously carried by
voice vote. , .1
POLICE
- f,i. t I • .
o
I. Automatic Message Delivery System for Community Services
It was MOVED by Barnett, seconded by Berndt, that this request, be
approved. Unanimously carried by voice vote. -
II. Police Department Service Fees
: was MOVED by -Foy,..seconded by. Berndt,,. that the
Police Department,.service fees, be adopted, Unanimously : .carried by
voice vote.
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DECEMBER 13'° 1986
ADJOURNED MEETING 459
II.I. Yakima Police Department Explorer Post
It was MOVED by Barnett, seconded by Carmichael, that this request for
' $2,000 be approved. Unanimously carried by voice vote.
IV. Purchase of Equipment
Council member Barnett requested Items A and B be considered for
adoption at the same time.
A. Seven Patrol Units and. One Used Detective Unit
B. Adjustment of Patrol Unit., State Bid -- $.10,000 .increase 7
Patrol Units - -Total $90,000 _.
It was MOVED by Foy, seconded by Carmichael, to approve A & B with the
adjustment from $80,000 to $90,000. Unanimously carried,by
C. Additional Unites requested by Police Department - -1 or 2 Used
,Vehicles_ for ( Detective ,Units,,.estimated additional of_.,$7,900..
It was MOVED by Barnett, seconded by Foy, that the $7,000 request be
approved, with funds to be taken from the General - Fund /ER&R.
Unanimously carried by voice vote.
D. Replacement of Patrol Unit $13,000 - -two year program
It was MOVED by Foy, seconded by Carmichael, to approve this item.
Unanimously carried by voice vote. •
ENGINEERING
I. Supplemental Staffing /Engineering Division
Temporary Employees
1n '':( : "o , 7 n - o . = "i n =CI tf( ::: L!C1�J:
It was_ MOVED by Berndt, ..seconded„ by.. •Carmichael,., , to , . approve the
Engineering 'Division's request for supplemental staffing at"a cost of
$5,000. Unanimously carried by voice vote.
I. Water Rate Adjustment i nel7rsc o.r :.�
s' •
It was MOVED by Barnett, seconded by Foy, that Alternate•No. 2 on Page
16 (of the Budget Wrap -Up material) which is ..funding- of the
Rattlesnake Environmental Study with FRS funds be adopted. Council
member, Carmichael expressed concern with r"the.motion..to fund the study
from FRS funds as it will deplete, that particular ,fund....She also
pointed out this study will be a direct benefit to the water users, and
she strongly feels this should be borne by them. Council member Barnett
stated Council has been whittling away at the FRS funds and feels the
City has reached a point where all citizens can benefit from the use of
these funds. He referred to page 19 of the Budget Wrap -Up material,
column 2, which indicates an increase in the debt service coverage from
1.85 to 1.88 in 1987.. He stated, secondly, an operating gain of $45,000
is shown with this alternative where all other alternatives indicate an
operating loss. He pointed out that the ending balance would be in
excess of a million dollars, so even though FRS funds have been used,
all of the citizens of Yakima will benefit. Mr. Barnett also explained
this alternative would not require the issuance of bonds, as would the
other alternatives. Council member Carmichael expressed concern'about
being able to replenish any contingency reserve which been
able to build. She indicated she would rather see the project funded on
a 50/50 basis rather than take the entire amount from FRS.,,Council
member Foy stated he would support the motion on the basis that all of
the, .users will. benef it . from the expenditure of, funds from ith FRS funds.
Council member Buchanan stated he, personally, would prefer the, third
alternative as there are a lot of water users that are not on the Yakima
water system. Council member Carmichael pointed out that any- profits
made in the. water fund cannot cane back into the General Fund. She
stated if Alternative #2 is approved there will not be any dollars
coming back into the General Fund as a result of this infusion into the
460 DECEMBER 13, 1986
ADJOURNED MEETING
water. The question was called for a vote on the motion. Carried by 4-
3 voice vote., Berndt, Buchanan and Carmichael voting nay.
II. Temporary Manpower - ' c. _ _ _: ! -ii.lJ 1f 7_- . `TI I �1E3,!:' ( • ^(
It was MOVED by Foy, seconded by Berndt, that thisrequest for $10,650
be approved only for 1987. Unanimously carried by voice vote.
III. Truck and Valve Operator •
It was MOVED by Berndt,' `'seconded i by Foy, this - request for $25,800 be
approved. Unanimously carried by voice vote.
IV. Project Manager -- Rattlesnake Creek Project
It was MOVED by Carmichael, seconded by Foy, that the request for a
project manager for the Rattlesnake Project be approved. Council member
Foy asked what the salary range would be. City Manager Zais referred to
page 435 of the Preliminary Budget, stating it will be between $3015-
3116 per month. He stated he could provide a . definite answer by
Tuesday's Council meeting. The question was called for a vote on the
motion. Unanimously carried by voice vote.
DOMESTIC WATER IMPROVEMENT
I. RATTLESNAKE FERC LICENSE APPLICATION
Council member Barnett asked what direction is needed in view of the
previous motion concerning the funding of the Rattlesnake Project. City
Manager stated this expenditure is currently'budgeted'froin the Domestic
Water Improvement Fund and should be deleted from the budget and
assigned to the FRS Fund. It was MOVED by Carmichael, seconded by Foy,
that this expenditure of $525,000 be deleted from.the Water
Improvement Fund and assign the funding from FRS. Unanimously carried
by voice vote. City Manager Zais suggested staff respond to Council
member Barnett's questions regarding to the Joint Basin Board assessment
for 1987. Ty Wick, Water Division Superintendent, e xplained j that the
-Joint -Basin Board did not have an- assessmen n 1986 and will - not have
one next year, adding they currently have a' $10, 000 balance. Mr.
Barnett further questioned if the two items totaling $15,000 which are
indicated in the Canprehensive Water Plan for 1987 need to be in this •
budget. Mr. Wick responded the judication has budgeted $6,000 in Water
and $4,000 in the Irrigation budget, totaling $10,000. He explained
these figures were estimates and did not reflect actual numbers in the
budget. Council member Carmichael stated she is surprised there has not
been a levy assessment for this coming year. She asked if perhaps staff
should not think ahead and set same funding aside. Mr. Wick indicated
their budget process is complete at this point and he does not
anticipate any changes at this time.
SEWER OPERATING #473 •
I. Sewer' Maintenance Vacuum /Hydrocleaner
II. Purchase Computer Plotter and Auto CAD'Software Program
It was MOVED by Berndt, seconded by Foy, that Items and II (the
purchase of "'a' vacuum /hydrocleaner for $140, 000. and the purchase` of a
Pr • . 1r( ;i: r• • , - 1 . -, r.. )- ,_.
computer - p l -. otter and - auto CAD - ' Software at : be approved.
Unanimously carried by voice vo te. ' T . `''�'
HEARING EXAMINER
I. Hearing Examiner Budget -
Tt'was by'Foy,'seconded`by' to approve $24,500 of which
$12,000 the'City's'share of for the Hearing Examiner budget for
1987, of which $12,000 would be the City's share. Unanimously carried
by voice vote.
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ADJOURNED MEETING 461
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HOUSING
I. . Reclassify Housing Supervisor Position
•It was MOVED by Barnett, seconded by•Sims, to adopt Item B. Unanimously
carried by voice vote. (Item B - Council proposed option salary range- -
start at Step B, $2664.08 per month.)
TOURIST PROMOTION •
I. Study of Rates for the Yakima Center
There was no action taken on this item.
FINANCE
I. Handicapped Parking Infraction Amount
It was MOVED by Berndt, seconded by Foy, that Alternate #2 be adopted,
increasing the infraction amount from $15.00 to $25.00. Council member
Barnett stated he would vote against the motion as he feels $15.00 is
adequate. The question was called for a vote on the motion. Carried by
6 -1 voice vote. Barnett voting nay.
PUBLIC WORKS ADMINISTRATION
I. Public Works Personnel
Council member Foy suggested the Public Works Personnel Reorganization
be handled separate from the request for the word processor position and
the replacement of the two Department Assistant IV positions. It was
MOVED by. .Foy, seconded by Barnett, that .under the. .Public. Works
Administrative reorganization, the first Item under A, the creation of
the Administrative Assistant, be denied. Failed by 5 -2 voice vote.
Barnett and Foy voting nay. It was MOVED by Berndt, seconded by Sims,
to accept Part B of the Public Works request on page 212 of the
Preliminary Budget (Replace-two Department- Assistant IV positions and
one .25 Temporary Department Assistant I position in Administrative
Support Division with one Department Assistant I and a.WOrd Processing
Typist.) The.question was called for a vote on the motion. Unanimously
carried by voice vote. It was MOVED by Carmichael., seconded by Berndt,
to approve the creation of the Public Works Administrative Assistant
position. Carried by 5 -2 voice vote. Barnett and Foy voting nay.
EQUIPMENT RENTAL.
I. Discount Sale of Fuel to Non - Profit Organizations -- People For People
It was MOVED by Berndt, seconded by Foy, that the City not discontinue
the sale of fuel. Carried by 6 -1 voice vote. Carmichael voting nay.
REFUSE
I. Refuse Rate Increase Proposal -- provides for a $147,607 reserve.
Referring to page 37* of the handout Council member Barnett pointed out
an error on the charts stating bin service* for Yakima Valley Disposal
is $39.56 before tax, and with tax the figure is •$40.98. It was MOVED
by Barnett, seconded by Foy, to have a 2% rate increase for residential
users and a 15% rate increase for bin service. Under discussion,
Council member Berndt commented last year a lot of time was spent
conducting a time and motion study in order to set refu rates, and
this year rates are being set on canparison to another firm. She stated
she would prefer Council set the rates based on a logical method., rather
than by a rate canparison basis. Mayor Beauchamp stated he feels it is
important for. the City to maintain some. type of, compatibility of rates
between the City. and the private hauler. Council member .Foy reminded
Council that the public voted for a monopoly refuse system on two
different occasions. He suggested Council concentrate more on
controlling rates so they are reasonable for the delivery of service
provided. Council member Buchanan commented that_ the time ..and motion
• study conducted last year revealed the fact that the single. :can users
DECEMBER 13, 1986
462
ADJOURNED MEETING
are subsidizing all other services. He stated Council should not:be
considering rate increases at all if rates are not adjusted for the
single can users. Following further discussion, the' question was called
for, a vote on the motion. Unanimously carried by voice vote. ( *See
January 27, 1987, Item No. City Council minutes for clarification.)
TRANSIT
I. Transit Bus Replacement Reserve .
Council member Barnett asked for clarification as to whether the handout
received by Council recently lists all of the capital items. City
Manager Zais explained that Council is not appropriating additional
money. It was MOVED by Foy, seconded by Barnett, that the transit bus
replacement reserve be denied. Following discussion, the question. was
called for a vote on the motion. Failed by 5 -2 voice vote. Berndt,
Buchanan, Carmichael, Sims and Beauchamp voting nay. It was MOVED by
Berndt, seconded by Carmichael, to approve the establishment of the
transit bus replacement- reserve fund. Motion carried, by,5 -2 voice vote.
Barnett and,Foy voting nay:
II. Dial -A -Ride Budget
It was MOVED by Barnett, seconded by Foy, to approve Alternative #2.
Under discussion, Council member Barnett stated _the'.policy -is 8.1% of
the operational budget, and it is his opinion that service unit 514 does
not fall under the catagory of "operational budget, " - so therefore, we
are talking about the total budget less service unit 514 multiplied by
8.1 %. The question was called for a vote on the motion. Unanimously
carried by voice vote.
Mayor Beauchamp announced a fifteen minute recess at this time. The
meeting reconvened at 11:05 a.m.
STREET
I. Street Maintenance /Traveled Street Way -- Street Sweeping
It MOVED by Carmichael, seconded by Berndt, to authorize the
expenditure of $5,000 for additional street sweeping. Unanimously
carried by voice vote.
II. 50/50 Sidewalk Program
It was MOVED by Carmichael, seconded by Berndt, to approve the $10,000
sidewalk program. Unanimously carried by voice vote._
TRAFFIC ENGINEERING
I. Eliminate Reimbursable work for outside agencies • -
It was MOVED by Barnett, seconded, by Berndt, to deny the policy issue
and maintain the present system. Carried by 5 -2 voice vote:. Foy and
Sims voting nay. -
PARKS AND RECREATION
I., Personnel Reorganization
It was MOVED by Berndt, seconded by Carmichael, to approve the
reorganization. Carried by 6 -1 voice vote. Foy voting nay.
II. Fee Changes
It was MOVED by Barnett, seconded by Berndt, to defer the Parks &
Recreation fee change request until the Parks & Recreation Commission
submits their recommendations. unanimously carried by voice vote.
CONTINGENCY FUND
City Manager Zais commented on the Contingency Reserve Fund, stating the
figure of $378,105 is an updated figure provided by staff, and with today's
DECEMBER 13, i986 _
ADJOURNED MEETING 463
action that figure has been further reduced to $328,843.. He reminded Council
the bottom line figure the Contingency Reserve Fund has,always been
$300,000. Mr.- =Zais also pointed out the. figure of $533,188 (FRS Funds) has
been reduced by .the amount of the Rattlesnake Study and the. Environmental
studies,. Council. member Foy directed Council's attention back_ to page 62,
stating he would .like ,to see the funds allocated for the one -stop permit
center. "It was then MOVED by Foy, seconded by Barnett,. to approve the
$17,000 request for the • Department Assistant II position.. Unanimously
carried by voice vote. • , -_- _- _ .
Council member Carmichael expressed regret that funding is not available for
needed improvements at Hatfield Park. It was MOVED.by,,.Carmichael,_ seconded
by Barnett, to take the $15,000 for the Hatfield Park repairs from the
General Contingency Reserve Fund. The question was called for a vote on the
motion. Unanimously carried by voice' vote. Referring to Item 3, the Street
Maintenance Organizational Change -- Street, Break Inspector, it was MOVED by
Carmichael, seconded by Barnett, to approve this request on the basis of a
personal services contract for 1987 only. Unanimously carried by voice vote.
It was MOVED by Foy, seconded by Barnett, that all other items on page 62 be
denied at this time. Unanimously carried by voice vote.
City Manager_Zais directed Council's attention to page 13 of the handout, and
asked Council to address the contingency reserves, as amended. It was MOVED
by Foy, seconded by Berndt, to accept the contingency reserves as amended on
page 13. Unanimously carried by voice vote. .
Committed FRS Expenditures: • - A... Police Cadets . -• • $-39,877 .. - -- .
B. Printing Press Lease • • 11,870
C. Cemetery Maintenance Subsidy 60,000
Total Committed $111,747
Referring to page 14, it was MOVED by Carmichael, seconded by Berndt, to
commit to the expenditures:. (A)•Police Cadets, (B) Printing Press 'Lease,
and (C) Cemetery.Maintenance Subsidy,-totaling $111,747 as outlined on page
14. Unanimously carried by ,voice, vote. • , - . , -
Proposed, Expenditures .
A. Radio Acquisition Plan -- $278,087
Council member, Barnett reminded Council that it is yet to be established
whether or not the City will be receiving three or four additional frequency
channels as requested. ,Council member Buchanan . pointed out that it is not
the Federal Conmiunications Comm1SSiOn' the City must make application through,
it is actually a frequency coordinator which is a separate level of
government. It was MOVED by Barnett, seconded by Foy, that staff be directed
to ascertain if the City will receive the three additional frequencies, and
once we have an answer, Council will-re- evaluate the radio acquisition plan.
Under discussion, Fire Chief Beeson stated application has been made for
three additional frequencies in the 450 MHz band and one in the 150 MHz band.
Chief Beeson stated until recently the frequency coordination was done on a
regional basis and it is currently being done on a national basis. Staff
was told by the coordinator that they are currently in the process of
changing their organization from a regional to a national organization, and
our request is one of 200 other requests waiting to be processed. Following
further discussion regarding the cost of the new system, and the fact that it
has yet to be determined if the additional 4 channels will be approved,
Council member Foy suggested staff contact Congressman Sid Morrison and
Senator Dan Evans in an attempt to obtain a response regarding the request
for additional frequencies. Chief Beeson stated staff has already written a
letter requesting the additional four channels. Upon learning that staff has
already made the request for the additional four channels, Council member
Barnett withdrew his motion, with the consent of the second. 'City Manager
Zais stated an ordinance has to be presented to Council prior to the budget
being adopted. For clarification, City Manager Zais stated the funds for
the radio program will be held in reserve and will be reappropriated at a
later time depending on what final action is ultimately taken. This was the
consensus of the Council.
_ _ DECEMBER 13, 1986 '
464
ADJOURNED MEETING
City Manager Zais thanked the Council members for - pursuing the budget as
aggressively and effectively as they have done this year. He suggested
conducting'a mid -year analysis of the utility rates rather' than at the end of
the year in conjunction with the budget review process. Mr. Zais pointed
out that the'best data is available at the end of the year after the books
have closed. He further suggested this type of analysis be done on a two
year cycle for water, refuse and sewer. It was MOVED by Foy, seconded by
Carmichael, to concur with the City Manager's suggestion regarding the
timeframe for utility rate review. Council member Barnett commented there
may be some conflicts due to the possibility of vacations being scheduled at
this time of year. Council member Buchanan commented this is a sensible
suggestion and called for the question. Unanimously carried by voice vote.
City Manager`Zais again brought up the subject-of a Council retreat, of which
management staff is very supportive, stating he would like to schedule this
within the next couple of months. Council member Foy stated - he would like to
see each Council, person list two items on which they would like to - see
Council concentrate,' then take the top three items discuss during the
retreat. Council member Sims stressed that Council focus on "mission" as he
does not see' this in any document he has read since becoming a Council
member.
Thirdly, City Manager Zais indicated Council should direct staff to bring
back a budget ordinance in conformance with today's actions. Therefore, it
was MOVED by Foy, seconded by Carmichael, that staff be directed to submit a
budget ordinance in conformance with Council's decisions today'for action'and
adoption Tuesday. Unanimously carried by voice vote.
It was noted that the next Council meeting (after December 16th) will be
January 6, 1987. Mayor Beauchamp expressed appreciation to fellow' Council
members and City staff for all of the research and assistance' involved in the
preparation and process of the budget review sessions.
ADJOURNMENT
There being no further business to cane before the Council at this time, it
was MOVED by Buchanan, seconded by Foy, that this meeting be adjourned at the
hour of 12:00 noon. Unanimously carried-by voice vote.
READ AND CERTIFIED ACCURATE BY: AM - �j �L -- o.iigtaA.,
I: ER DATE r
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ATTEST: 414
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CITY CLERK V ' MAYOR
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MINUTES PREPARED BY Gr _
DEPUTY 'C i►V CLERK
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