Loading...
HomeMy WebLinkAbout12/13/1986 Adjourned Meeting • 45'.7 DECEMBER 13, 1986 ' ADJOURNED MEETING -- BUDGET WRAP UP The City Council met in session on this date at 9:30 a.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Henry Beauchamp, Clarence Barnett, Pat Berndt, Lynn Buchanan, Jerry Foy and Bernard Sims. City Manager Zais, Director of Finance & Budget Hanson, City Clerk Roberts and Deputy City Clerk Toney also present. The Invocation was given by Council member Bernard Sims. Mayor Beauchamp called Council's attention.to' the budget ,summary document prepared by staff for this Budget Wrap -Up session, stating the issues - would be discussed in the sequence. presented. I. PARKS AND RECREATION - : A. Fee Changes -- Aquatics It was MOVED by Foy, seconded by Carmichael, to defer Items I, Al through 7. Unanimously carried by voice vote. B. Use of Facility Application Filing Fee-- for'one time facility users It was MOVED_by Foy, seconded by Barnett, not to adopt the filing fee . charges. Council member Carmichael stated this issue needs to be considered in the future. Council member Buchanan stated when this issues comes before Council again he would prefer it would be a user fee rather than a filing fee. Council member Berndt commented she would prefer to wait until the entire package is ready to be presented rather than deal with parts of the package at this time. The question was called for the vote on the motion. Carried by 6 -1 voice vote. Sims voting nay. C. Parks Facilities - -Basic Level of Maintenance It was MOVED by Sims, seconded by Carmichael, to accept the philosophical concept and wait for the-Parks Commission to present the details.with regard:to this. proposal. Under discussion, Council member Berndt indicated she has difficulty with some of the figures presented in a number of the line items. However, stated she would vote for ,deferral trusting that staff will be to resolve issues. She stated given' that' hope,. and the-fact that staff is retaining charges at the 1986 level for 1987, :she'would agree with the motion. Council member Barnett directed attention to the last sentence in the budget summary document which states, "the Slow Pitch and - Pepsi - Tournament rates for service fees and charges will remain at the 1986 level in 1987." He asked if this means all user groups will. remain_.,at :.the 1986 rates. Public Works Director. Copeland stated he would think all of the other rates would have to remain at the 1986 level also. Council member Barnett responded, "with that understanding he would 'vote for the motion." The question was called for a vote on the motion. Unanimously carried by voice vote. D. Use of Facilities . It was MOVED by Foy, seconded by Berndt, for deferral 'untiL theHParks Commission submits an implementation plan for user fees.Unanimously carried by voice vote. II. SEWER OPERATING #473 A. Strong Waste Surcharge .Council member Barnett commented given the manner in which the text is written he assumes 'staff is asking for the entire . "3/3" rate for the strong waste discharge because it lists an additional $100,000. He further stated the staff recommendation on page 376 is to defer full rate implementation until the impact of the sewer comprehensive plan is made. Therefore, it was MOVED by Barnett, seconded by Foy, that Council l lvv 458 ADJOURNED MEETING • accept the staff recommendation on Page 376 of the Preliminary Budget. Unanimously carried by voice vote. (Staff recommendation: Currently, the strong waste surcharge, is two - thirds. its. potential rate or $0.08 per pound of excess BOD (Biochemical Oxygen Demand) and $0.02 per pound of excess SS (Suspended Solids). Staff recommends full rate implementation be,, deferred ,until - impac_t of Sewer. ; Comprehensive , Plan and—associated capital _improvement_ program ; is more. understood This 'is '� expected by mid -year 1987. ) � rt - o? ;Pt,' III. PLANNING /CODES !. L ._; _ A. License Fees for Amusement Devices It,- ,was-- ,MOVED...by Foy,,,.seconded „by Berndt ,, that_, the,,, fee, be set at $15.00 as recommended: - , the letter, in our text. which says ,;,the _$15':'00 per machine will adequately cover staff costs associated with the licensing program. Council member Buchanan 'voiced opposition to the motion, stating he feels the fee should not be decreased. The question was called for a vote on the motion. Carried by 5 -2 voice vote. Buchanan and Carmichael voting nay. Council member Barnett stated he was unable to locate the figure of the annual assessment to the Joint Basin Board., and he would like staff to furnish him with that information prior to the conclusion of the budget wrap -up session today. He stated page 387 gives the figure for water adjudication, however, he is uncertain if that figure is the annual assessment fee. He also called Council's attention to the fact that the Comprehensive Water Plan indicates we have some additional expenditures for 1987 in .-_the. amount_,_of $10 to the 1906 water rights and $5,000 ,needed to amend.,the irrigation water righ He questioned whether Council needs to consider the additional $15,000 in,the 1987 budget. City Manager Zais stated Council would take a look' at this during discussion of the Water Department's budget.., _ itf - iii : ... LL: I -- , �:: _ -- -' . f' , i 7 ( ._ ■ _ ”. 'r r) . FIRE Y 1. Study of Emergency Medical Services • Referring to page 197 of the Preliminary Budget, it ,was MOVED by Berndt, seconded by Carmichael, to authorize the Fire 'Department to - complete _ steps ,1, & 2. ,.listed. under ,their proposal _(_1) Assessment of existing and - ,future needs� (2), Provide achievable solutions to those needs.) Council member Foy voiced his opinion that this should be the prerogative of the Fire Chief and as such does not require the direction of the Council. It was the general consensus of the Council that Chief Beeson be allowed to exercise his prerogative as to whether this study is to be conducted. The motion was withdrawn with the consent of the second. II. POLAROID CAMERA/CASSETTE RECORDER A. Camera B. Cassette Recorder It was MOVED by Foy, seconded by Carmichael, to authorize the purchase of these two items out of the General Fund. Unanimously carried by voice vote. , .1 POLICE - f,i. t I • . o I. Automatic Message Delivery System for Community Services It was MOVED by Barnett, seconded by Berndt, that this request, be approved. Unanimously carried by voice vote. - II. Police Department Service Fees : was MOVED by -Foy,..seconded by. Berndt,,. that the Police Department,.service fees, be adopted, Unanimously : .carried by voice vote. • DECEMBER 13'° 1986 ADJOURNED MEETING 459 II.I. Yakima Police Department Explorer Post It was MOVED by Barnett, seconded by Carmichael, that this request for ' $2,000 be approved. Unanimously carried by voice vote. IV. Purchase of Equipment Council member Barnett requested Items A and B be considered for adoption at the same time. A. Seven Patrol Units and. One Used Detective Unit B. Adjustment of Patrol Unit., State Bid -- $.10,000 .increase 7 Patrol Units - -Total $90,000 _. It was MOVED by Foy, seconded by Carmichael, to approve A & B with the adjustment from $80,000 to $90,000. Unanimously carried,by C. Additional Unites requested by Police Department - -1 or 2 Used ,Vehicles_ for ( Detective ,Units,,.estimated additional of_.,$7,900.. It was MOVED by Barnett, seconded by Foy, that the $7,000 request be approved, with funds to be taken from the General - Fund /ER&R. Unanimously carried by voice vote. D. Replacement of Patrol Unit $13,000 - -two year program It was MOVED by Foy, seconded by Carmichael, to approve this item. Unanimously carried by voice vote. • ENGINEERING I. Supplemental Staffing /Engineering Division Temporary Employees 1n '':( : "o , 7 n - o . = "i n =CI tf( ::: L!C1�J: It was_ MOVED by Berndt, ..seconded„ by.. •Carmichael,., , to , . approve the Engineering 'Division's request for supplemental staffing at"a cost of $5,000. Unanimously carried by voice vote. I. Water Rate Adjustment i nel7rsc o.r :.� s' • It was MOVED by Barnett, seconded by Foy, that Alternate•No. 2 on Page 16 (of the Budget Wrap -Up material) which is ..funding- of the Rattlesnake Environmental Study with FRS funds be adopted. Council member, Carmichael expressed concern with r"the.motion..to fund the study from FRS funds as it will deplete, that particular ,fund....She also pointed out this study will be a direct benefit to the water users, and she strongly feels this should be borne by them. Council member Barnett stated Council has been whittling away at the FRS funds and feels the City has reached a point where all citizens can benefit from the use of these funds. He referred to page 19 of the Budget Wrap -Up material, column 2, which indicates an increase in the debt service coverage from 1.85 to 1.88 in 1987.. He stated, secondly, an operating gain of $45,000 is shown with this alternative where all other alternatives indicate an operating loss. He pointed out that the ending balance would be in excess of a million dollars, so even though FRS funds have been used, all of the citizens of Yakima will benefit. Mr. Barnett also explained this alternative would not require the issuance of bonds, as would the other alternatives. Council member Carmichael expressed concern'about being able to replenish any contingency reserve which been able to build. She indicated she would rather see the project funded on a 50/50 basis rather than take the entire amount from FRS.,,Council member Foy stated he would support the motion on the basis that all of the, .users will. benef it . from the expenditure of, funds from ith FRS funds. Council member Buchanan stated he, personally, would prefer the, third alternative as there are a lot of water users that are not on the Yakima water system. Council member Carmichael pointed out that any- profits made in the. water fund cannot cane back into the General Fund. She stated if Alternative #2 is approved there will not be any dollars coming back into the General Fund as a result of this infusion into the 460 DECEMBER 13, 1986 ADJOURNED MEETING water. The question was called for a vote on the motion. Carried by 4- 3 voice vote., Berndt, Buchanan and Carmichael voting nay. II. Temporary Manpower - ' c. _ _ _: ! -ii.lJ 1f 7_- . `TI I �1E3,!:' ( • ^( It was MOVED by Foy, seconded by Berndt, that thisrequest for $10,650 be approved only for 1987. Unanimously carried by voice vote. III. Truck and Valve Operator • It was MOVED by Berndt,' `'seconded i by Foy, this - request for $25,800 be approved. Unanimously carried by voice vote. IV. Project Manager -- Rattlesnake Creek Project It was MOVED by Carmichael, seconded by Foy, that the request for a project manager for the Rattlesnake Project be approved. Council member Foy asked what the salary range would be. City Manager Zais referred to page 435 of the Preliminary Budget, stating it will be between $3015- 3116 per month. He stated he could provide a . definite answer by Tuesday's Council meeting. The question was called for a vote on the motion. Unanimously carried by voice vote. DOMESTIC WATER IMPROVEMENT I. RATTLESNAKE FERC LICENSE APPLICATION Council member Barnett asked what direction is needed in view of the previous motion concerning the funding of the Rattlesnake Project. City Manager stated this expenditure is currently'budgeted'froin the Domestic Water Improvement Fund and should be deleted from the budget and assigned to the FRS Fund. It was MOVED by Carmichael, seconded by Foy, that this expenditure of $525,000 be deleted from.the Water Improvement Fund and assign the funding from FRS. Unanimously carried by voice vote. City Manager Zais suggested staff respond to Council member Barnett's questions regarding to the Joint Basin Board assessment for 1987. Ty Wick, Water Division Superintendent, e xplained j that the -Joint -Basin Board did not have an- assessmen n 1986 and will - not have one next year, adding they currently have a' $10, 000 balance. Mr. Barnett further questioned if the two items totaling $15,000 which are indicated in the Canprehensive Water Plan for 1987 need to be in this • budget. Mr. Wick responded the judication has budgeted $6,000 in Water and $4,000 in the Irrigation budget, totaling $10,000. He explained these figures were estimates and did not reflect actual numbers in the budget. Council member Carmichael stated she is surprised there has not been a levy assessment for this coming year. She asked if perhaps staff should not think ahead and set same funding aside. Mr. Wick indicated their budget process is complete at this point and he does not anticipate any changes at this time. SEWER OPERATING #473 • I. Sewer' Maintenance Vacuum /Hydrocleaner II. Purchase Computer Plotter and Auto CAD'Software Program It was MOVED by Berndt, seconded by Foy, that Items and II (the purchase of "'a' vacuum /hydrocleaner for $140, 000. and the purchase` of a Pr • . 1r( ;i: r• • , - 1 . -, r.. )- ,_. computer - p l -. otter and - auto CAD - ' Software at : be approved. Unanimously carried by voice vo te. ' T . `''�' HEARING EXAMINER I. Hearing Examiner Budget - Tt'was by'Foy,'seconded`by' to approve $24,500 of which $12,000 the'City's'share of for the Hearing Examiner budget for 1987, of which $12,000 would be the City's share. Unanimously carried by voice vote. • Ut;UEMb R.1.S, 100' ADJOURNED MEETING 461 • ,r4A HOUSING I. . Reclassify Housing Supervisor Position •It was MOVED by Barnett, seconded by•Sims, to adopt Item B. Unanimously carried by voice vote. (Item B - Council proposed option salary range- - start at Step B, $2664.08 per month.) TOURIST PROMOTION • I. Study of Rates for the Yakima Center There was no action taken on this item. FINANCE I. Handicapped Parking Infraction Amount It was MOVED by Berndt, seconded by Foy, that Alternate #2 be adopted, increasing the infraction amount from $15.00 to $25.00. Council member Barnett stated he would vote against the motion as he feels $15.00 is adequate. The question was called for a vote on the motion. Carried by 6 -1 voice vote. Barnett voting nay. PUBLIC WORKS ADMINISTRATION I. Public Works Personnel Council member Foy suggested the Public Works Personnel Reorganization be handled separate from the request for the word processor position and the replacement of the two Department Assistant IV positions. It was MOVED by. .Foy, seconded by Barnett, that .under the. .Public. Works Administrative reorganization, the first Item under A, the creation of the Administrative Assistant, be denied. Failed by 5 -2 voice vote. Barnett and Foy voting nay. It was MOVED by Berndt, seconded by Sims, to accept Part B of the Public Works request on page 212 of the Preliminary Budget (Replace-two Department- Assistant IV positions and one .25 Temporary Department Assistant I position in Administrative Support Division with one Department Assistant I and a.WOrd Processing Typist.) The.question was called for a vote on the motion. Unanimously carried by voice vote. It was MOVED by Carmichael., seconded by Berndt, to approve the creation of the Public Works Administrative Assistant position. Carried by 5 -2 voice vote. Barnett and Foy voting nay. EQUIPMENT RENTAL. I. Discount Sale of Fuel to Non - Profit Organizations -- People For People It was MOVED by Berndt, seconded by Foy, that the City not discontinue the sale of fuel. Carried by 6 -1 voice vote. Carmichael voting nay. REFUSE I. Refuse Rate Increase Proposal -- provides for a $147,607 reserve. Referring to page 37* of the handout Council member Barnett pointed out an error on the charts stating bin service* for Yakima Valley Disposal is $39.56 before tax, and with tax the figure is •$40.98. It was MOVED by Barnett, seconded by Foy, to have a 2% rate increase for residential users and a 15% rate increase for bin service. Under discussion, Council member Berndt commented last year a lot of time was spent conducting a time and motion study in order to set refu rates, and this year rates are being set on canparison to another firm. She stated she would prefer Council set the rates based on a logical method., rather than by a rate canparison basis. Mayor Beauchamp stated he feels it is important for. the City to maintain some. type of, compatibility of rates between the City. and the private hauler. Council member .Foy reminded Council that the public voted for a monopoly refuse system on two different occasions. He suggested Council concentrate more on controlling rates so they are reasonable for the delivery of service provided. Council member Buchanan commented that_ the time ..and motion • study conducted last year revealed the fact that the single. :can users DECEMBER 13, 1986 462 ADJOURNED MEETING are subsidizing all other services. He stated Council should not:be considering rate increases at all if rates are not adjusted for the single can users. Following further discussion, the' question was called for, a vote on the motion. Unanimously carried by voice vote. ( *See January 27, 1987, Item No. City Council minutes for clarification.) TRANSIT I. Transit Bus Replacement Reserve . Council member Barnett asked for clarification as to whether the handout received by Council recently lists all of the capital items. City Manager Zais explained that Council is not appropriating additional money. It was MOVED by Foy, seconded by Barnett, that the transit bus replacement reserve be denied. Following discussion, the question. was called for a vote on the motion. Failed by 5 -2 voice vote. Berndt, Buchanan, Carmichael, Sims and Beauchamp voting nay. It was MOVED by Berndt, seconded by Carmichael, to approve the establishment of the transit bus replacement- reserve fund. Motion carried, by,5 -2 voice vote. Barnett and,Foy voting nay: II. Dial -A -Ride Budget It was MOVED by Barnett, seconded by Foy, to approve Alternative #2. Under discussion, Council member Barnett stated _the'.policy -is 8.1% of the operational budget, and it is his opinion that service unit 514 does not fall under the catagory of "operational budget, " - so therefore, we are talking about the total budget less service unit 514 multiplied by 8.1 %. The question was called for a vote on the motion. Unanimously carried by voice vote. Mayor Beauchamp announced a fifteen minute recess at this time. The meeting reconvened at 11:05 a.m. STREET I. Street Maintenance /Traveled Street Way -- Street Sweeping It MOVED by Carmichael, seconded by Berndt, to authorize the expenditure of $5,000 for additional street sweeping. Unanimously carried by voice vote. II. 50/50 Sidewalk Program It was MOVED by Carmichael, seconded by Berndt, to approve the $10,000 sidewalk program. Unanimously carried by voice vote._ TRAFFIC ENGINEERING I. Eliminate Reimbursable work for outside agencies • - It was MOVED by Barnett, seconded, by Berndt, to deny the policy issue and maintain the present system. Carried by 5 -2 voice vote:. Foy and Sims voting nay. - PARKS AND RECREATION I., Personnel Reorganization It was MOVED by Berndt, seconded by Carmichael, to approve the reorganization. Carried by 6 -1 voice vote. Foy voting nay. II. Fee Changes It was MOVED by Barnett, seconded by Berndt, to defer the Parks & Recreation fee change request until the Parks & Recreation Commission submits their recommendations. unanimously carried by voice vote. CONTINGENCY FUND City Manager Zais commented on the Contingency Reserve Fund, stating the figure of $378,105 is an updated figure provided by staff, and with today's DECEMBER 13, i986 _ ADJOURNED MEETING 463 action that figure has been further reduced to $328,843.. He reminded Council the bottom line figure the Contingency Reserve Fund has,always been $300,000. Mr.- =Zais also pointed out the. figure of $533,188 (FRS Funds) has been reduced by .the amount of the Rattlesnake Study and the. Environmental studies,. Council. member Foy directed Council's attention back_ to page 62, stating he would .like ,to see the funds allocated for the one -stop permit center. "It was then MOVED by Foy, seconded by Barnett,. to approve the $17,000 request for the • Department Assistant II position.. Unanimously carried by voice vote. • , -_- _- _ . Council member Carmichael expressed regret that funding is not available for needed improvements at Hatfield Park. It was MOVED.by,,.Carmichael,_ seconded by Barnett, to take the $15,000 for the Hatfield Park repairs from the General Contingency Reserve Fund. The question was called for a vote on the motion. Unanimously carried by voice' vote. Referring to Item 3, the Street Maintenance Organizational Change -- Street, Break Inspector, it was MOVED by Carmichael, seconded by Barnett, to approve this request on the basis of a personal services contract for 1987 only. Unanimously carried by voice vote. It was MOVED by Foy, seconded by Barnett, that all other items on page 62 be denied at this time. Unanimously carried by voice vote. City Manager_Zais directed Council's attention to page 13 of the handout, and asked Council to address the contingency reserves, as amended. It was MOVED by Foy, seconded by Berndt, to accept the contingency reserves as amended on page 13. Unanimously carried by voice vote. . Committed FRS Expenditures: • - A... Police Cadets . -• • $-39,877 .. - -- . B. Printing Press Lease • • 11,870 C. Cemetery Maintenance Subsidy 60,000 Total Committed $111,747 Referring to page 14, it was MOVED by Carmichael, seconded by Berndt, to commit to the expenditures:. (A)•Police Cadets, (B) Printing Press 'Lease, and (C) Cemetery.Maintenance Subsidy,-totaling $111,747 as outlined on page 14. Unanimously carried by ,voice, vote. • , - . , - Proposed, Expenditures . A. Radio Acquisition Plan -- $278,087 Council member, Barnett reminded Council that it is yet to be established whether or not the City will be receiving three or four additional frequency channels as requested. ,Council member Buchanan . pointed out that it is not the Federal Conmiunications Comm1SSiOn' the City must make application through, it is actually a frequency coordinator which is a separate level of government. It was MOVED by Barnett, seconded by Foy, that staff be directed to ascertain if the City will receive the three additional frequencies, and once we have an answer, Council will-re- evaluate the radio acquisition plan. Under discussion, Fire Chief Beeson stated application has been made for three additional frequencies in the 450 MHz band and one in the 150 MHz band. Chief Beeson stated until recently the frequency coordination was done on a regional basis and it is currently being done on a national basis. Staff was told by the coordinator that they are currently in the process of changing their organization from a regional to a national organization, and our request is one of 200 other requests waiting to be processed. Following further discussion regarding the cost of the new system, and the fact that it has yet to be determined if the additional 4 channels will be approved, Council member Foy suggested staff contact Congressman Sid Morrison and Senator Dan Evans in an attempt to obtain a response regarding the request for additional frequencies. Chief Beeson stated staff has already written a letter requesting the additional four channels. Upon learning that staff has already made the request for the additional four channels, Council member Barnett withdrew his motion, with the consent of the second. 'City Manager Zais stated an ordinance has to be presented to Council prior to the budget being adopted. For clarification, City Manager Zais stated the funds for the radio program will be held in reserve and will be reappropriated at a later time depending on what final action is ultimately taken. This was the consensus of the Council. _ _ DECEMBER 13, 1986 ' 464 ADJOURNED MEETING City Manager Zais thanked the Council members for - pursuing the budget as aggressively and effectively as they have done this year. He suggested conducting'a mid -year analysis of the utility rates rather' than at the end of the year in conjunction with the budget review process. Mr. Zais pointed out that the'best data is available at the end of the year after the books have closed. He further suggested this type of analysis be done on a two year cycle for water, refuse and sewer. It was MOVED by Foy, seconded by Carmichael, to concur with the City Manager's suggestion regarding the timeframe for utility rate review. Council member Barnett commented there may be some conflicts due to the possibility of vacations being scheduled at this time of year. Council member Buchanan commented this is a sensible suggestion and called for the question. Unanimously carried by voice vote. City Manager`Zais again brought up the subject-of a Council retreat, of which management staff is very supportive, stating he would like to schedule this within the next couple of months. Council member Foy stated - he would like to see each Council, person list two items on which they would like to - see Council concentrate,' then take the top three items discuss during the retreat. Council member Sims stressed that Council focus on "mission" as he does not see' this in any document he has read since becoming a Council member. Thirdly, City Manager Zais indicated Council should direct staff to bring back a budget ordinance in conformance with today's actions. Therefore, it was MOVED by Foy, seconded by Carmichael, that staff be directed to submit a budget ordinance in conformance with Council's decisions today'for action'and adoption Tuesday. Unanimously carried by voice vote. It was noted that the next Council meeting (after December 16th) will be January 6, 1987. Mayor Beauchamp expressed appreciation to fellow' Council members and City staff for all of the research and assistance' involved in the preparation and process of the budget review sessions. ADJOURNMENT There being no further business to cane before the Council at this time, it was MOVED by Buchanan, seconded by Foy, that this meeting be adjourned at the hour of 12:00 noon. Unanimously carried-by voice vote. READ AND CERTIFIED ACCURATE BY: AM - �j �L -- o.iigtaA., I: ER DATE r i ATTEST: 414 • ' se + IL I:ER S DATE CITY CLERK V ' MAYOR - / MINUTES PREPARED BY Gr _ DEPUTY 'C i►V CLERK • •