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HomeMy WebLinkAbout11/25/1986 Business Meeting 439 NOVEMBER 25, 1986 BUSINESS MEETING • 1. ROLL CALL • The City Council met in session on this date at 2:00 P.M. in the Council Chambers of City Hall, Yakima, Washington. :Mayor Henry Beauchamp, presiding, Council members Clarence Barnett,'Pat Berndt, Lynn Buchanan, Lynn Carmichael, Jerry Foy and Bernard Sims, present on roll call. City Manager Zais, City Attorney Andrews, City Clerk Roberts and Deputy City Clerk Toney also present. 2. INVOCATION The Pledge of Allegiance was led by Council member Barnett. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Foy commented on the action taken last week with regard to Council's approval of the expenditure of $27,950 for the Fire Station Relocation Study. Mr. Foy stated he was unable to attend last week's Council meeting, adding he would have voted against the issue had he been in attendance. He stated the City does not have the funds'to build or relocate the fire stations and he feels the study will be completed and' be shelved only to be redone at a later time. He asked the record to show that he would have voted against the motion had he been present. Council member ' Berndt reminded Council that at the time of the original vote to go out for RFP's she urged Council to seriously'consider.whether they intend to, support this project as it would be unfair to ask the architectural firms to develop the RFP's otherwise. She stated Council voted 5 -1 in favor of going out for RFP's, with Beauchamp absent and Sparling voting nay. Council ' member Buchanan . commented if the City continues to grow towards the west, the City is going to be faced with the issue of providing fire protection to that area. He stated if the'study supports this theory, the City will eventually be faced with the expenditure of providing fire protection. Mayor Beauchamp stated on-the afternoon of December 9th the Council meeting will be held at Eisenhower High School. He asked if Council preferred to hold the morning Budget Review and the 2:00 P.M. Council meeting at Eisenhower High School. Council member Foy pointed out that the budget meeting scheduled for the morning of December 9th was tentative and would be held only if. needed for budget overflow purposes. He added he would be out of on that ' morning. Following further discussion it was the general consensus of the Council to reschedule the Council meeting to be held at Eisenhower High School after the first of the year. 4. CONSENT AGENDA Mayor Beauchamp referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. It was the 'general ' consensus of the Council to remove Item No. 13, as requested by Council member - Foy. City .Clerk Roberts commented that the ordinances for Items Nos. 15 and 16 were inadvertently reversed in the Council 'packet but would be read correctly on the Consent ' Agenda. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Buchanan, that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote.' (Subsequent • paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) • • GR.A &M /1 • 440 NOVEMBER 25, 1986 * 5. APPROVAL OF MINUTES OF THE COUNCIL MEETING OF NOVEMBER 4, 1986 The Council minutes of November 4, 1986 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 6. AUDIENCE PARTICIPATION None 7. HEARING ON 1987 PRELIMINARY BUDGET AND PROPOSED FEDERAL REVENUE SHARING ALLOCATION City Manager Zais commented this is the annual opportunity for the public to comment on the Preliminary Budget. Mayor Beauchamp opened this portion of the hearing for public comment. John Klingele, 1312 W. Walnut, referred to Page 20, Utility Tax, under General Fund Resources, and questioned if Nob Hill Water is a utility, and if so, are they not taxed for the services rendered in the City. City Manager Zais stated this issue has been evaluated in prior years and was not conclusively determined to be taxable. Mr. Klingele referred to Page 230, the major ,policy . regarding street sweeping service and stated given the fact that gravel . placed on the streets during winter months is still on the streets in July,: he feels additional attention needs to be given this program., Mr. Klingele referred to the Engineering .& Utilities Budget, -Page 346, which outlines the anticipated projects for 1987, stating this project is going to require proper coordination on staff's. part to insure the least amount of inconvenience to motorists. Mr. Klingele suggested the Tieton Drive Project be done in April prior to doing any more work to Nob Hill.Boulevard. He stated this would allow motorists one street in which. they can get through town to the west side of Yakima. Referring to Page 377, he commented on the proposed purchase of a vacuum /hydrocleaner unit•at a cost of $140,000 stating the budget narrative did not address the possibility of renting the unit to other agencies in an attempt to defray the purchase cost. Council member Foy commented that renting out the unit would be a problem given _the current unfunded liability and self- insured status of most cities. There being no other citizens present to speak to this issue, Mayor Beauchamp closed the public hearing on the Preliminary Budget. 8. SUBMISSION OF AIRPORT 1987 PROPOSED BUDGET (CONTINUED FROM 11/18/86) Airport Manager Gary Robbins was present to respond to Council's inquiries regarding the Preliminary Budget for the Airport. Council member Barnett noted the anticipated ending cash balance of $1,800 and the fact that the.expenses are exceeding revenues by approximately $78,000. He asked Mr. Robbins to continent on the prognosis of the Airport for 1988 as that could have an impact on the 1987 budget process for the airport. Mr. Barnett mentioned that under the present airport agreement the City and County could conceivabley have to allocate 50 %_ each. to keep the airport operational. Mr. Robbins explained that in preparing the budget, staff always projects figures for the worst case scenario to insure adequate funding. He indicated in the past five years,.they have not been required to expend all of the'budgeted funds, resulting in a carryover to the following year. Mr. Robbins stated the actual anticipated carryover is considerably higher than projected. He stated the other half of the equation is the revenues which are built to escalate along with the excalating expenditures. He is hopeful they will continue to maintain a positive balance. He introduced the following Yakima Air Terminal Board members and staff members that were present: Bill Almon, Chairman of the Yakima Air Terminal Board, Melinda Pulliam, .Treasurer for the Yakima Air Terminal Board, Jerry Kilpatrick, staff member, and Macile Zais, Business Agent for the Airport. Council member Carmichael requested Mr. Robbins to comment on the 5% cost of living salary adjustment present in the 1987 budget, as well as GR.A &M /2 • 44 NOVEMBER 25, 1986 which union the airport employees are affiliated with. Mr. Robbins stated the 5% cost of living salary. increase is the figure used .by staff last year in budget preparations, however, is still subject to negotations. He stated he is confident it will be a lesser amount. The employees are affiliated with the AFSCME Union, but do their own bargaining with the Airport Board. Council member Buchanan complimented the Air Terminal Board and staff for an . outstanding performance over the past five years in the operation of the Airport. Commenting further on the budget for. 1987, Mr. Robbins called Council's attention to the Capital Outlay fund which represents an ever declining balance. He explained when the joint agreement between the City and the County formed the Joint Airport Board in 1982 it was recognized that the funding source for the capital outlay account would no longer exist, - that funding source being the City of Yakima. Mr. Robbins explained that even though those funds had been invested, the account continues to decline and in the predictable future, could be exhausted to the point of preventing improvements to the Airport, and to the point the Airport will no longer be eligible for the 90/10 match of federal funds. Following further discussion, it was MOVED by ' Carmichael, seconded by Buchanan, to accept the budget as presented by the. Airport Board. Unanimously carried by voice vote. • 9. REPORT FROM COMMUNITY PROGRAMMING ADVISORY COMMITTEE REGARDING COUNTY RESIDENCE USE OF CITY CABLE FACILITIES AND ANNUAL,REPORT Racial Fields, Chairperson of .the Community Advisory Programming Comittee and Committee members Randall Marquis, Allen Taylor and Chris Park were present to respond to Council's inquiries regarding this -item. Mrs...Fields, 701 South 38th reviewed the cover • sheet:. outlining the Committee's activities for 1986, and yielded to questions and comments from Council. Council member Foy referred to page 15 in the philosophy manual under subparagraph C: which states, . "When requests for air time or facilities exceed availability; priority shall be givenlusers from the:: geographic area served by the Yakima City franchise cable system." Mr. Foy stated he interprets this to mean "within the City as we can only • franchise within the City." He read further in subparagraph C which states, "This rule shall not preclude the use of the • facilities and /or Channel by any groups. or individuals residing in Yakima County." Mr. Foy stated this presents a conflict and directed Council's - attention to page 11 subparagraph B which states, "In to use production equipment to produce - a program, a community member must be certified as noted above. Individuals or organizations from outside the community area may use the equipment or facilities if: 1) No other community member has already reserved the equipment or facilities; and 2) He /she is certified as a community producer as outlined above." Mr. Foy stated he presumes the wording "outside the community" means the person may reside in.Selah, Ellensburg,.. Sunnyside or Wapato as this is outside the franchise area and outside the community. Council member Barnett interjected that he interprets the order of priority to be the City, then the County. He stated if Mr. Foy's interpretation is correct in that the County is the community, then outside thel community would be the state or the nation..Council member Foy further explained that he has no problem.with the users or.. -the facility,—however, he does not - feel_ users should be able to use :the facility free of charge:. He •pointed out• .that. the County receives. 3% of the revenue from the vendor, while the City receives .5%-of the revenue, however, the City puts their 5% back into the operational expenses for YCTV. The County currently. does not contribute•to the operational expenses of-YCTV.•Mr. .Foy stated he would like this referred back to the Committee 'and staff to bring in a rate schedule for those outside of the franchised City limits, and let the County then utilize part of.their 3% to help reduce the debt. He asked that pages 11 and 15 of the philosophy be • corrected to read that the citizens inside the confines of the City limits be allowed. to use the facilities, and those outside the City limits will pay a fee. He added, then perhaps the County will .accept the: responsibility of using a portion of their 3% to help reduce ■ operational expenses. He stated he -will not support the recommendation to leave the :policy as is. Council member Berndt asked, "if the producer is required to pay a fee, does that fee GR.A &M /3 442 NOVEMBER 25, 1986 . come from his own pocket or from the County's ?" Ms. Fields responded it would cane from the individual's own pocket. Council member Foy stated hopefully the users would then go to the County • Commissioners and ask that they share in the operational expenses for YCTV. Council member Berndt commented if . we are going to have a policy for County residents to use the Cable TV facilities, perhaps Council should look at extending this theory to other City services, such as swimming pools, golf courses, 'transit system, etc. Council member Buchanan was in agreement. He further expressed concern that the majority of the viewers are inside the City limits, yet anyone is allowed to use the equipment to produce programs for City residents who are in effect a captive audience. He stated he doesn't feel this was the intent of the program. Following further discussion, it was MOVED by Foy, seconded by Barnett, that the report be returned to the Committee and staff, and that they bring in a rate structure for outside the City, and that pages 11 and 15 be corrected to so indicate that those outside the franchise City limits will be included in the structure fee. • Unanimously carried by voice vote. 10. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF CONTRACT WITH AREA AGENCY ON AGING FOR SENIOR CITIZENS EMPLOYMENT SERVICE (CONTINUED FROM 11/18/86) Council member Barnett stated he requested this be taken off the Consent Agenda as he would like the record to show the original report called for a $500,000 fidelity bond, and after being referred back'to staff for clarification, the report was resubmitted requiring a $5,000 fidelity bond. Resolution No. D -5308 having been read by title only, it was MOVED by Buchanan, seconded by Foy, the resolution be adopted. Unanimously carried by roll call vote. • RESOLUTION NO. D -5308, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to•execute an agreement with the County of Yakima, Department of Human Services, for a Senior Employment Program. • • *11. CONSIDERATION OF RESOLUTION AUTHORIZING DEPARTMENT OF COMMUNITY DEVELOPMENT REHABILITATION PROGRAM RESOLUTION NO. D -5309, RESOLUTION authorizing and directing the • City Manager of theCity of Yakima to file an application with the • Washington State Department of Community Development for funding for a rental rehabilitation program. * 12. CONSIDERATION OF RESOLUTION AUTHORIZING SALE OF SURPLUS CITY PROPERTY RESOLUTION NO. D- 5310, A RESOLUTION authorizing the sale of surplus personal property owned by the City. 13. .REPORT FROM TRANSIT DIVISION REGARDING TRANSIT ADVERTISING PROGRAM Council member Foy stated he requested this item be removed from the Consent Agenda as the cover sheet indicates the two alternatives are: 1) no advertising at all, or 2) advertising made available to the public through some form of public bid offering. Mr. Foy stated he would like to refer this back to staff for them to implement a plan for the advertising program. Council member Carmichael stated she became confused while reading the information submitted in the Council packet as there are references • to the Traffic Advisory Conn (TAC) and the Traffic Advisory Task Force (TATF). Public Works Director, Jerry Copeland, stated the memos are referring to the same group (which is properly called the Traffic Safety Advisory Committee.) Mr. Copeland stated he had been informed before the meeting today by John Vanek that it is not necessary to go out for bid, this could be done by going through an advertising agency also. Council member Carmichael asked if criteria has been developed which would allow for denial of advertising space as there may be situations that are inappropriate. Assistant City Attorney Vanek stated typically GR.A &M /4 • 443 NOVEMBER 25, 1986 contracts will have a. clause in them, regarding obscene material, matters that are racially offensive, etc. It was MOVED by Foy, seconded by Barnett,that this be referred back to staff for an implementation program to be established to open advertising to the public. Unanimously carried by voice vote. *14. APPROVAL OF REPORTS FROM DEPARTMENT OF FINANCE AND BUDGET: A. OCTOBER 1986 TREASURY REPORT (STANDARD MOTION V -A -- ACCEPT AND APPROVE REPORT) The report from the Director of Finance and Budget, dated November 25, 1986, regarding the investments of the City of Yakima, was accepted and approved. B. THIRD QUARTER INSURANCE REPORT The Third Quarter Insurance Report from the Director of Finance and Budget, dated November 25, 1986, regarding the status of the City's insurance claims, was accepted. * 15. CONSIDERATION OF AN ORDINANCE AUTHORIZING INITIATION OF CONDEMNATION PROCEEDINGS FOR THE 40TH AVENUE AND SUMMITVIEW • INTERSECTION IMPROVEMENT PROJECT ORDINANCE NO. 2996, AN ORDINANCE authorizing and directing the law firm of Lyon, Beaulaurier, Weigand, Suko & Gustafson to institute and prosecute legal proceedings for the condemnation and acquisition of real property for the widening and improving of the intersection of 4Qth "Avenue and Summitview Avenue and for the installation of curbs, gutters, sidewalks, drainage facilities and public utility facilities related thereto; providing for the condemnation and taking of such real 'property' and the condemnation and taking thereof to be necessary for a public use required by the public interests; directing that compensation for such taking be paid from• fund number Arterial Street Fund of the City of Yakima and fund'number 143- Urban - Arterial Board Fund of the City of Yakima. *16. CONSIDERATION OF AN ORDINANCE AUTHORIZING INITIATION OF CONDEMNATION PROCEEDINGS FOR THE NOB HILL BLVD. STREET IMPROVEMENT PROTECT ORDINANCE NO. 2997, AN ORDINANCE authorizing and directing the law firm of Lyon, Beaulaurier, Weigand, Suko & Gustafson to institute and prosecute legal proceedings for the condemnation and acquisition: of real property for the widening and improving of Nob Hill Boulevard from 16th Avenue to 40th Avenue and for the installation of curbs, gutters, sidewalks, drainage facilities and public utility facilities related thereto; providing for the condemnation and taking of such real property and declaring the condemnation and taking thereof to be necessary for a public use required by the public interests; directing that compensation for such taking be paid from fund number.142- Arterial Street Fund of the City of Yakima and fund number 143 - Urban Arterial Board Fund of the City of Yakima and fund number 392 - Accumulative Reserve for Capital Improvements Fund of the City of Yakima. 17. OTHER BUSINESS City Manager Zais commented that today marks a special event in the life of one of our Council members as this is his birthday. He presented a copy of the City's budget for the year 1919 to Council member Clarence Barnett commenting he thought Council might like the opportunity to review the document and compare it to the current preliminary budget. A birthday cake was placed in front of Mr. Barnett. by Executive Secretary Ila Cherrington while staff and fellow Council members paid tribute to him by singing "Happy Birthday To You." Mr. Barnett stated he was surprised and overwhelmed by all of this attention. GR.A &M /5 444 NOVEMBER 25, 1986 Information Items Items of information supplied to Council were: Memo from Assistant City Attorney regarding Disposition of City of Yakima v. Fred Williams (zoning compliance - 309 S. 6th Street). 11/17/86; Monthly Report of Chief of Police for October 1986; Transit Operations Report for October 1986; Yakima Center Management Report for October 1986; Agenda for December 10, 1986 Police and Fire Civil Service Commission meeting and minutes of its October 22, 1986.meeting. 18. EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING • It was MOVED by Buchanan, seconded by Sims, to celebrate and eat birthday cake, followed by an executive session for approximately 15 minutes for the purpose of discussing collective bargaining, followed by immediate adjournment, Unanimously carried by voice vote. 19. ADJOURNMENT • Following the completion of the Executive Session, the meeting was adjourned at the hour of 4:18 p.m. READ AND CERTIFIED ACCURATE BY „ . „ . 3 ; 7 COUNCIL MEMBER / ATTEST: /■ria.. / - • COUNC L MEMB R / 'DATE CITY CLERK ' MAYOR • MINUTES 'PREPARED BY W DEPUTTY CLE • • • • • • GR.A &M /6