HomeMy WebLinkAbout11/25/1986 Business Meeting 439
NOVEMBER 25, 1986
BUSINESS MEETING
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1. ROLL CALL
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The City Council met in session on this date at 2:00 P.M. in the
Council Chambers of City Hall, Yakima, Washington. :Mayor Henry
Beauchamp, presiding, Council members Clarence Barnett,'Pat Berndt,
Lynn Buchanan, Lynn Carmichael, Jerry Foy and Bernard Sims, present
on roll call. City Manager Zais, City Attorney Andrews, City Clerk
Roberts and Deputy City Clerk Toney also present.
2. INVOCATION
The Pledge of Allegiance was led by Council member Barnett.
3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
Council member Foy commented on the action taken last week with
regard to Council's approval of the expenditure of $27,950 for the
Fire Station Relocation Study. Mr. Foy stated he was unable to
attend last week's Council meeting, adding he would have voted
against the issue had he been in attendance. He stated the City
does not have the funds'to build or relocate the fire stations and
he feels the study will be completed and' be shelved only to be
redone at a later time. He asked the record to show that he would
have voted against the motion had he been present. Council member
' Berndt reminded Council that at the time of the original vote to go
out for RFP's she urged Council to seriously'consider.whether they
intend to, support this project as it would be unfair to ask the
architectural firms to develop the RFP's otherwise. She stated
Council voted 5 -1 in favor of going out for RFP's, with Beauchamp
absent and Sparling voting nay. Council ' member Buchanan . commented
if the City continues to grow towards the west, the City is going
to be faced with the issue of providing fire protection to that
area. He stated if the'study supports this theory, the City will
eventually be faced with the expenditure of providing fire
protection.
Mayor Beauchamp stated on-the afternoon of December 9th the Council
meeting will be held at Eisenhower High School. He asked if Council
preferred to hold the morning Budget Review and the 2:00
P.M. Council meeting at Eisenhower High School. Council member Foy
pointed out that the budget meeting scheduled for the morning of
December 9th was tentative and would be held only if. needed for
budget overflow purposes. He added he would be out of on that
' morning. Following further discussion it was the general consensus
of the Council to reschedule the Council meeting to be held at
Eisenhower High School after the first of the year.
4. CONSENT AGENDA
Mayor Beauchamp referred to the items placed on the Consent Agenda,
questioning whether there were any additions or deletions from
either Council members or citizens present. It was the 'general
' consensus of the Council to remove Item No. 13, as requested by
Council member - Foy. City .Clerk Roberts commented that the
ordinances for Items Nos. 15 and 16 were inadvertently reversed in
the Council 'packet but would be read correctly on the Consent
' Agenda. The City Clerk then read the Consent Agenda items,
including resolutions and ordinances by title. It was MOVED by
Carmichael, seconded by Buchanan, that the Consent Agenda, as read,
be passed. Unanimously carried by roll call vote.' (Subsequent •
paragraphs preceded by an asterisk ( *) indicate items on the
Consent Agenda handled under one motion without further
discussion.)
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NOVEMBER 25, 1986
* 5. APPROVAL OF MINUTES OF THE COUNCIL MEETING OF NOVEMBER 4, 1986
The Council minutes of November 4, 1986 were approved, having been
duly certified accurate by two Council members and no one present
wishing to have said minutes read publicly.
6. AUDIENCE PARTICIPATION
None
7. HEARING ON 1987 PRELIMINARY BUDGET AND PROPOSED FEDERAL REVENUE
SHARING ALLOCATION
City Manager Zais commented this is the annual opportunity for the
public to comment on the Preliminary Budget. Mayor Beauchamp
opened this portion of the hearing for public comment.
John Klingele, 1312 W. Walnut, referred to Page 20, Utility Tax,
under General Fund Resources, and questioned if Nob Hill Water is a
utility, and if so, are they not taxed for the services rendered in
the City. City Manager Zais stated this issue has been evaluated
in prior years and was not conclusively determined to be taxable.
Mr. Klingele referred to Page 230, the major ,policy . regarding
street sweeping service and stated given the fact that gravel .
placed on the streets during winter months is still on the streets
in July,: he feels additional attention needs to be given this
program., Mr. Klingele referred to the Engineering .& Utilities
Budget, -Page 346, which outlines the anticipated projects for 1987,
stating this project is going to require proper coordination on
staff's. part to insure the least amount of inconvenience to
motorists. Mr. Klingele suggested the Tieton Drive Project be
done in April prior to doing any more work to Nob Hill.Boulevard.
He stated this would allow motorists one street in which. they can
get through town to the west side of Yakima. Referring to Page
377, he commented on the proposed purchase of a vacuum /hydrocleaner
unit•at a cost of $140,000 stating the budget narrative did not
address the possibility of renting the unit to other agencies in an
attempt to defray the purchase cost. Council member Foy commented
that renting out the unit would be a problem given _the current
unfunded liability and self- insured status of most cities.
There being no other citizens present to speak to this issue, Mayor
Beauchamp closed the public hearing on the Preliminary Budget.
8. SUBMISSION OF AIRPORT 1987 PROPOSED BUDGET (CONTINUED FROM
11/18/86)
Airport Manager Gary Robbins was present to respond to Council's
inquiries regarding the Preliminary Budget for the Airport.
Council member Barnett noted the anticipated ending cash balance
of $1,800 and the fact that the.expenses are exceeding revenues by
approximately $78,000. He asked Mr. Robbins to continent on the
prognosis of the Airport for 1988 as that could have an impact
on the 1987 budget process for the airport. Mr. Barnett mentioned
that under the present airport agreement the City and County could
conceivabley have to allocate 50 %_ each. to keep the airport
operational. Mr. Robbins explained that in preparing the budget,
staff always projects figures for the worst case scenario to insure
adequate funding. He indicated in the past five years,.they have
not been required to expend all of the'budgeted funds, resulting in
a carryover to the following year. Mr. Robbins stated the actual
anticipated carryover is considerably higher than projected. He
stated the other half of the equation is the revenues which are
built to escalate along with the excalating expenditures. He is
hopeful they will continue to maintain a positive balance. He
introduced the following Yakima Air Terminal Board members and
staff members that were present: Bill Almon, Chairman of the
Yakima Air Terminal Board, Melinda Pulliam, .Treasurer for the
Yakima Air Terminal Board, Jerry Kilpatrick, staff member, and
Macile Zais, Business Agent for the Airport. Council member
Carmichael requested Mr. Robbins to comment on the 5% cost of
living salary adjustment present in the 1987 budget, as well as
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which union the airport employees are affiliated with. Mr.
Robbins stated the 5% cost of living salary. increase is the figure
used .by staff last year in budget preparations, however, is still
subject to negotations. He stated he is confident it will be a
lesser amount. The employees are affiliated with the AFSCME Union,
but do their own bargaining with the Airport Board. Council member
Buchanan complimented the Air Terminal Board and staff for an
. outstanding performance over the past five years in the operation
of the Airport. Commenting further on the budget for. 1987, Mr.
Robbins called Council's attention to the Capital Outlay fund which
represents an ever declining balance. He explained when the joint
agreement between the City and the County formed the Joint Airport
Board in 1982 it was recognized that the funding source for the
capital outlay account would no longer exist, - that funding
source being the City of Yakima. Mr. Robbins explained that even
though those funds had been invested, the account continues to
decline and in the predictable future, could be exhausted to the
point of preventing improvements to the Airport, and to the point
the Airport will no longer be eligible for the 90/10 match of
federal funds. Following further discussion, it was MOVED by
' Carmichael, seconded by Buchanan, to accept the budget as presented
by the. Airport Board. Unanimously carried by voice vote.
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9. REPORT FROM COMMUNITY PROGRAMMING ADVISORY COMMITTEE REGARDING
COUNTY RESIDENCE USE OF CITY CABLE FACILITIES AND ANNUAL,REPORT
Racial Fields, Chairperson of .the Community Advisory Programming
Comittee and Committee members Randall Marquis, Allen Taylor and
Chris Park were present to respond to Council's inquiries regarding
this -item. Mrs...Fields, 701 South 38th reviewed the cover
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sheet:. outlining the Committee's activities for 1986, and yielded to
questions and comments from Council. Council member
Foy referred to page 15 in the philosophy manual under subparagraph
C: which states, . "When requests for air time or facilities exceed
availability; priority shall be givenlusers from the:: geographic
area served by the Yakima City franchise cable system." Mr. Foy
stated he interprets this to mean "within the City as we can only
• franchise within the City." He read further in subparagraph C
which states, "This rule shall not preclude the use of the
• facilities and /or Channel by any groups. or individuals residing in
Yakima County." Mr. Foy stated this presents a conflict and
directed Council's - attention to page 11 subparagraph B which
states, "In to use production equipment to produce - a program,
a community member must be certified as noted above. Individuals
or organizations from outside the community area may use the
equipment or facilities if: 1) No other community member has
already reserved the equipment or facilities; and 2) He /she is
certified as a community producer as outlined above." Mr. Foy
stated he presumes the wording "outside the community" means the
person may reside in.Selah, Ellensburg,.. Sunnyside or Wapato as this
is outside the franchise area and outside the community. Council
member Barnett interjected that he interprets the order of priority
to be the City, then the County. He stated if Mr. Foy's
interpretation is correct in that the County is the community, then
outside thel community would be the state or the nation..Council
member Foy further explained that he has no problem.with the users
or.. -the facility,—however, he does not - feel_ users should be able to
use :the facility free of charge:. He •pointed out• .that. the County
receives. 3% of the revenue from the vendor, while the City receives
.5%-of the revenue, however, the City puts their 5% back into the
operational expenses for YCTV. The County currently. does not
contribute•to the operational expenses of-YCTV.•Mr. .Foy stated he
would like this referred back to the Committee 'and staff to bring
in a rate schedule for those outside of the franchised City limits,
and let the County then utilize part of.their 3% to help reduce the
debt. He asked that pages 11 and 15 of the philosophy be
• corrected to read that the citizens inside the confines of the City
limits be allowed. to use the facilities, and those outside the City
limits will pay a fee. He added, then perhaps the County will
.accept the: responsibility of using a portion of their 3% to help
reduce ■ operational expenses. He stated he -will not support the
recommendation to leave the :policy as is. Council member Berndt
asked, "if the producer is required to pay a fee, does that fee
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. come from his own pocket or from the County's ?" Ms. Fields
responded it would cane from the individual's own pocket. Council
member Foy stated hopefully the users would then go to the County
• Commissioners and ask that they share in the operational expenses
for YCTV. Council member Berndt commented if . we are going to have
a policy for County residents to use the Cable TV facilities,
perhaps Council should look at extending this theory to other City
services, such as swimming pools, golf courses, 'transit system,
etc. Council member Buchanan was in agreement. He further
expressed concern that the majority of the viewers are inside the
City limits, yet anyone is allowed to use the equipment to produce
programs for City residents who are in effect a captive audience.
He stated he doesn't feel this was the intent of the program.
Following further discussion, it was MOVED by Foy, seconded by
Barnett, that the report be returned to the Committee and staff,
and that they bring in a rate structure for outside the City, and
that pages 11 and 15 be corrected to so indicate that those outside
the franchise City limits will be included in the structure fee.
• Unanimously carried by voice vote.
10. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF CONTRACT WITH
AREA AGENCY ON AGING FOR SENIOR CITIZENS EMPLOYMENT
SERVICE (CONTINUED FROM 11/18/86)
Council member Barnett stated he requested this be taken off the
Consent Agenda as he would like the record to show the original
report called for a $500,000 fidelity bond, and after being
referred back'to staff for clarification, the report was resubmitted
requiring a $5,000 fidelity bond. Resolution No. D -5308 having
been read by title only, it was MOVED by Buchanan, seconded by Foy,
the resolution be adopted. Unanimously carried by roll call vote.
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RESOLUTION NO. D -5308, A RESOLUTION authorizing and directing the
City Manager and City Clerk of the City of Yakima to•execute an
agreement with the County of Yakima, Department of Human Services,
for a Senior Employment Program.
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*11. CONSIDERATION OF RESOLUTION AUTHORIZING DEPARTMENT OF COMMUNITY
DEVELOPMENT REHABILITATION PROGRAM
RESOLUTION NO. D -5309, RESOLUTION authorizing and directing the
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City Manager of theCity of Yakima to file an application with the
• Washington State Department of Community Development for funding
for a rental rehabilitation program.
* 12. CONSIDERATION OF RESOLUTION AUTHORIZING SALE OF SURPLUS CITY
PROPERTY
RESOLUTION NO. D- 5310, A RESOLUTION authorizing the sale of surplus
personal property owned by the City.
13. .REPORT FROM TRANSIT DIVISION REGARDING TRANSIT ADVERTISING PROGRAM
Council member Foy stated he requested this item be removed from
the Consent Agenda as the cover sheet indicates the two
alternatives are: 1) no advertising at all, or 2) advertising made
available to the public through some form of public bid offering.
Mr. Foy stated he would like to refer this back to staff for them
to implement a plan for the advertising program. Council member
Carmichael stated she became confused while reading the
information submitted in the Council packet as there are references
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to the Traffic Advisory Conn (TAC) and the Traffic Advisory
Task Force (TATF). Public Works Director, Jerry Copeland, stated
the memos are referring to the same group (which is properly called
the Traffic Safety Advisory Committee.) Mr. Copeland stated he had
been informed before the meeting today by John Vanek that it is not
necessary to go out for bid, this could be done by going through
an advertising agency also. Council member Carmichael asked if
criteria has been developed which would allow for denial of
advertising space as there may be situations that are
inappropriate. Assistant City Attorney Vanek stated typically
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NOVEMBER 25, 1986
contracts will have a. clause in them, regarding obscene material,
matters that are racially offensive, etc. It was MOVED by Foy,
seconded by Barnett,that this be referred back to staff for an
implementation program to be established to open advertising to the
public. Unanimously carried by voice vote.
*14. APPROVAL OF REPORTS FROM DEPARTMENT OF FINANCE AND BUDGET:
A. OCTOBER 1986 TREASURY REPORT (STANDARD MOTION V -A -- ACCEPT AND
APPROVE REPORT)
The report from the Director of Finance and Budget, dated
November 25, 1986, regarding the investments of the City of Yakima,
was accepted and approved.
B. THIRD QUARTER INSURANCE REPORT
The Third Quarter Insurance Report from the Director of Finance and
Budget, dated November 25, 1986, regarding the status of the City's
insurance claims, was accepted.
* 15. CONSIDERATION OF AN ORDINANCE AUTHORIZING INITIATION OF
CONDEMNATION PROCEEDINGS FOR THE 40TH AVENUE AND SUMMITVIEW •
INTERSECTION IMPROVEMENT PROJECT
ORDINANCE NO. 2996, AN ORDINANCE authorizing and directing the law
firm of Lyon, Beaulaurier, Weigand, Suko & Gustafson to institute
and prosecute legal proceedings for the condemnation and
acquisition of real property for the widening and improving of the
intersection of 4Qth "Avenue and Summitview Avenue and for the
installation of curbs, gutters, sidewalks, drainage facilities and
public utility facilities related thereto; providing for the
condemnation and taking of such real 'property' and the
condemnation and taking thereof to be necessary for a public use
required by the public interests; directing that compensation for
such taking be paid from• fund number Arterial Street Fund of
the City of Yakima and fund'number 143- Urban - Arterial Board Fund of
the City of Yakima.
*16. CONSIDERATION OF AN ORDINANCE AUTHORIZING INITIATION OF
CONDEMNATION PROCEEDINGS FOR THE NOB HILL BLVD. STREET IMPROVEMENT
PROTECT
ORDINANCE NO. 2997, AN ORDINANCE authorizing and directing the law
firm of Lyon, Beaulaurier, Weigand, Suko & Gustafson to institute
and prosecute legal proceedings for the condemnation and
acquisition: of real property for the widening and improving of Nob
Hill Boulevard from 16th Avenue to 40th Avenue and for the
installation of curbs, gutters, sidewalks, drainage facilities and
public utility facilities related thereto; providing for the
condemnation and taking of such real property and declaring the
condemnation and taking thereof to be necessary for a public use
required by the public interests; directing that compensation for
such taking be paid from fund number.142- Arterial Street Fund of
the City of Yakima and fund number 143 - Urban Arterial Board Fund of
the City of Yakima and fund number 392 - Accumulative Reserve for
Capital Improvements Fund of the City of Yakima.
17. OTHER BUSINESS
City Manager Zais commented that today marks a special event in the
life of one of our Council members as this is his birthday. He
presented a copy of the City's budget for the year 1919 to Council
member Clarence Barnett commenting he thought Council might like
the opportunity to review the document and compare it to the
current preliminary budget. A birthday cake was placed in front of
Mr. Barnett. by Executive Secretary Ila Cherrington while staff
and fellow Council members paid tribute to him by singing "Happy
Birthday To You." Mr. Barnett stated he was surprised and
overwhelmed by all of this attention.
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Information Items
Items of information supplied to Council were: Memo from
Assistant City Attorney regarding Disposition of City of Yakima v.
Fred Williams (zoning compliance - 309 S. 6th Street). 11/17/86;
Monthly Report of Chief of Police for October 1986;
Transit Operations Report for October 1986; Yakima Center
Management Report for October 1986; Agenda for December 10, 1986
Police and Fire Civil Service Commission meeting and minutes of its
October 22, 1986.meeting.
18. EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING
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It was MOVED by Buchanan, seconded by Sims, to celebrate and eat
birthday cake, followed by an executive session for approximately
15 minutes for the purpose of discussing collective bargaining,
followed by immediate adjournment, Unanimously carried by voice
vote.
19. ADJOURNMENT
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Following the completion of the Executive Session, the meeting was
adjourned at the hour of 4:18 p.m.
READ AND CERTIFIED ACCURATE BY „ . „ . 3 ; 7
COUNCIL MEMBER /
ATTEST: /■ria.. / - •
COUNC L MEMB R / 'DATE
CITY CLERK ' MAYOR
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MINUTES 'PREPARED BY W DEPUTTY CLE
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