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HomeMy WebLinkAbout11/18/1986 Adjourned Meeting (2) 430 NOVEMBER 18, 1986 • A JOURNED MEETING - BUDGET REVIEW The City Council- -met in session on. this date at 9:00 a.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Assistant Mayor Clarence Barnett, Pat Berndt, Lynn Carmichael, Jerry Foy, and Bernard Sims.-Council member Buchanan present after 9:05 a.m. and Mayor Henry Beauchamp present after 9:08 a.m. Staff members present were City•Manager'Zais', Director of Finance & Budget Hanson, Accounting Manager Wheeler,--- Budget‘='Analyst.- `Greenough and Department Assistant Barber. ENGINEERING City Manager Zais introduced Dennis Covell, Director of Engineering & Utilities; Dennis Whitcher, the newly appointed City Engineer; Ty Wick, Water Superintendent; and Chris Waarvick, Wastewater Superintendent. Mr. Covell commented the budget is in line with last year, plus staff has added a narrative for each capital fund. Council member Barnett stated he would like to see unbudgeted policy items listed by priorties, when the summary sheet is received, so Council can get an indication of what the staff considers top priorties. Council member Barnett asked if there should be a correction on page 334, which shows $4,300 for temporary help. Mr. Covell responded the computer sheet shows an amount of $4,300, however, the policy issue shows $5,000 but when costs of salaries paid was calculated, it was $4,300. Mr. Covell responded to Council member Barnett's inquiries, explaining the change in the allocation of the City Engineer's and Office Engineer's time to different service units, resulting in a $8,270 savings to the General Fund. Mr. Covell responded to the Council's questions pertaining to the capital outlay request for a concrete cylinder compression tester, indicating staff could save up to two weeks time, while waiting for the results from the State, if staff conducts these tests. Council also questioned staff about the purchase of a total station electronic measuring instrument with a data collector and requested information on the cost of a unit with memory storage. There was discussion regarding the policy issue on supplemental help for the Engineering Division. Mr. Covell explained Engineering has no funding for capital improvement projects and staff cannot use the 1/2 cent gas tax for them without these projects being on the Six -Year Transportation Program. Mr. Hanson reported a correction on page 343, Item 2.a. under the policy issue, Permanent Part -time Position in the Street Division, "Fiscal Impact ", should read $14,500. The same policy issue is in the Street Department for a permanent part -time position, with a total cost of $14,000. Engineering has been involved in the past doing this work and the recommendation is to shift that function and responsibility, along with funding that position, to the City Street Fund. Mr. Covell commented the Engineering Division has the biggest capital improvement project scheduled for next year the City has ever seen and this Division is still working with the same number of staff. Discussion commenced on the Nob Hill Boulevard Project, between South 16th Avenue and South 40th Avenue, and the Engineer's plan to handle the anticipated traffic problem. City Manager Zais stated staff will review this problem and crane back to Council. Council requested more sign directions while construction is happening and asked that the signs say where traffic is to detour to. City Manager Zais stated staff will concentrate on the sign issue. The Council members were in consensus in suggesting Cable TV prepare information for the media and public regarding the Nob Hill Boulevard Project. SEWER Discussion commenced on the impact the water rate increase will have on the sewer rates, which staff indicated is minimal. Mayor Beauchamp requested an ethnic breakdown of the 42 total authorized personnel within the Wastewater Division and Mr. Waarvick reported 4 females, 4 minorities (which are some of the females), 1 Indian, 3 Hispanic and 1 Black temporary person. Mayor Beauchamp expressed concern about these figures. Mr. Waarvick explained the difference between a hydrocleaner and a vacuum/hydrocleaner for cleaning out the lines. Discussion followed regarding the leaf pickup schedule, Council member Barnett suggesting perhaps the leaves should be picked up earlier so vandals cannot throw them I -2/1 • 431 NOVEMBER 18, 1986 into the streets and drains. Council member Buchanan informed staff the box on 6th Street is always full of water. City Manager Zais stated Council asked for follow -up and analysis from staff on the radio study and the budget reflects funding for the radio program throughout the enterprise funds and revenue sharing for the public safety portion. He further stated Council now has three alternatives: 1) leave this item in the budget with directions to staff, funds not be expended, 2) the item can be deleted from the budget and held in. cash reserves, and 3) ' eliminate the program altogether. Mr.- Greenough responded to Council member Barnett's inquiry, explaining the estimated flow for Union ',Gap is based on the capacity of allocation and Union Gap pays - ,debt. service i on, that capacity. Council member Barnett asked how much more .,flow .are..they. allowed ^ and Mr. Waarvick stated he would have to look that up. City Zais commented there is the potential of a major local improvement district, not mentioned in the budget, in excess of $100,000 for City participation. He stated a decision is not needed before the end of the budget process, however, the report is one Council should look at before a budget decision is made, because of the amount of dollars. .1/ • It was the consensus of the Council members to take a five minute recess. Council member Barnett requested information on the status of the Sludge Management Program. Chris Waarvick responded, explaining the revenue would be minimal. Following a brief discussion about the purchase of a welder, capable of welding aluminum, Council member Buchanan stated the existing welder should be retained. Mr. Covell reported Hops Extract Corporation is requesting to withdraw from the Industrial Waste System, in favor of the domestic system. He stated the City is researching the necessary requirements to allow Hops Extract to take that action. Discussion followed regarding the City's options and legal aspects with regard to industrial waste . contributors use and charges Mr. Waarvick stated that information is included in a report that is coming to Council. Council member Barnett pointed out he does not agree with the figures on - page 372 under Fund 472, Capital Reserve, under the •Explanatory Narrative. Mr. Wheeler stated this should read "$874,768 in 1987 and•1986 year -end total is estimated at $734,- 768 ". Council member Barnett asked the estimated $85,000 to $95,000 range for construction of headworks modifications.is budgeted and Mr. Waarvick replied it is not and must come back to Council. Council member Barnett suggested the table for Resources and Expenditures for Wastewater Facilities Capital Reserve Fund 472 be included in the final budget. After reviewing the need' for a canputer, ' Mr. Covell commented the new computer requested can be utilized for the Sewer Comprehensive Plan and the 'Storm Drainage Comprehensive Plan. City Manager Zais reassured the Council members that staff will cane back to Council after the first of'the year with more information. WATER - City Manager' Zais' stated although the Fire Department assists with the testing of fire hydrants, the testing and repair is still performed by the Water Division. Mayor' Beauchamp referred to page 390 and the cost of $9,056 for radios. Mr. Wick stated this is the Water Division's portion of the radio system development, not for the purchase of radios. Council member Barnett asked, what the difference in water rates would be if the $525,000 for the Rattlesnake Project came out, of the Contingency Fund rather' than • the Water Fund. Mr. Greenough replied he will get - the information on the impact on the rate increase for Council. Council member Barnett asked if there are to be increases in the •ditch charges and Mr. Wick replied he does not anticipate any large increase. Council member Carmichael'stated The State House Of Representatives has been conducting a survey 'regarding - irrigation, however, - it does 'not. address domestic irrigation•, only agricultural. Council member Carmichael stated the Washington State Local Governance Study Commission meeting in Yakima .would be a good time to bring up domestic irrigation again and put a piece of legislation together and submit it. She stated she would like to target it for the 1988 legislature. City Manager Zais commented the budget for 1987 does not have a sewer rate increase, however, it does have a water increase. He further stated it does not take into consideration any recommendations for any water comprehensive or sewer comprehensive capital improvements needs or funding for those items. These require a separate analysis and evaluation over a period of time. These are major documents I -2/2 - 4.32 ....w_�...r„ NOVEMBER =18, 1986 which will have a major bearing on the capital improvement plan over the next several years. The meeting was then recessed at 12:05 p.m. to reconvene at 12:30 p.m. The meeting reconvened.at 12:40 p.m.; Mayor Beauchamp present after 1:20 p.m. Community and Economic Development staff members present were Department Director, Glenn Rice, Supervising Associate Planner Haddix, Code Administration Manager Shampine, and Department Assistant II Marty Leon present. • PLANNING Council'member Barnett initiated discussion regarding the 'amount budgeted for the services performed by the Hearing Examiner. He expressed concern at the absence of a breakdown on revenues and expenses incurred by the Hearing Examiner, which must be done in accordance , with the Hearing Examiner Ordinance (Intergovernmental Agreement) between the City and County. Council's concerns concentrated on the number of caseloads in proportion to the amount paid to the Hearing Examiner. Council asked staff to schedule a meeting with the Joint County and Council, committee for the purpose of preparing and /or discussing these two items. After a brief discussion regarding the Schedule of Activities Performed.on - Page 103, City Manager Zais concluded this is a management tool in that it assists the Planning Director on his resource allocation for personnel. • CODE ADMINISTRATION • Code Manager Shampine stated in his opening remarks the workload in the Planning and Code Administration Divisions has increased since 1979 while staffing has 'decreased by eight, thus resulting in much frustration. Council briefly discussed the duties performed by the building inspectors and how they relate \to the implementation of the new Urban Area Zoning Ordinance'. Council. member Barnett expressed concern with the new policy issue of conducting fire inspections once every four years as opposed to the current policy of every two years. He questioned why .the Fire Department couldn't work with the Code Inspection Department on some' of the increased workload. City Manager Zais.explained that the City "nearly..had a revolt" with the local developers, realtors and fire department personnel when the responsibility of fire inspections was transferred from the Fire Department to the Code Administration Department. However, in spite of' strong opposition, City Management was successful in the transfer and consolidation of the fire inspections with the other inspections performed by the 'Code Administration Department. In response to Council member Berndt's inquiry of the plans examiner, Code Manager Shampine pointed out the Division has taken in $43,500 to date on plan review as compared to $18,000 in 1984; this is done to ensure plans are in compliance with the various codes. (Mayor Beauchamp present after 1:20 p.m.) Council continued discussion on the major policy issue of the proposed staffing increase of a Department Assistant II and the' amount of time it takes to process a new business license. Council member Carmichael noted and complimented Bob Shampine on his appointment during the past year to the Technical Advisory Committee for the Barrier Free State, Building Code Council. Council member Buchanan expressed concern that although City personnel has. - increased, the population and number of businesses has not increased correspondingly. Council member Berndt stated that until Council receives a prioritized list by City management, a decision shouldn't,;.be made regarding increases in staffing. City Manager Zais and Budget Analyst Greenough explained .the proposed 8% water rate increase as it relates to the Rattlesnake Study. Council member Barnett requested that an alternative be added to the major policy issue for the budget wrapup relating to a zero rate increase and using FRS contingency reserves to cover the $525,000 costs. Council member Berndt suggested a third alternative of splitting the difference. There.. being no further business to discuss, the meeting adjourned at the hour of 1:40 p.m. See page 433 for signature page for the 9:00 A.M. meeting on 11/18/86. I -2/3 • 3 -Id • • • NOVEMBER 18, 1986 • . • BUSINESS MEETING ". 1. ROLL CALL . • The City Council met in session on this date at 2:00 P.M. in the Council Chambers of City Hall, Yakima, Washington. Mayor Henry • Beauchamp, presiding, Council members Clarence Barnett, Pat Berndt, Lynn Buchanan, Lynn Carmichael and Bernard Sims present on roll . call. City Manager Zais, City Attorney' Andrews, City Clerk Roberts and Deputy City Clerk Toney also present. Council member Jerry Foy absent and excused. 2. INVOCATION • The Pledge of Allegiance was led by Council member Buchanan. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Carmichael stated the Power Washington Council is a group put together to make recommendations to the Governor and the legislators regarding allocation of the multi- million dollar oil rebate settlement. The Department of Transportation is receiving the major share of that money, most of which is earmarked for signalization improvements and park & ride projects. She suggested this as a possible source of funding to make the needed improvements to the Yakima Avenue /9th'Street intersection, an intersection .which has been the topic of • discussion and comments at previous Council meetings. • • Council member - Carmichael referred to the decision by the Department of Social and Health Services to no longer pay medical costs for jail inmates, and suggested if one of the counties in Washington files suit, as was intimated, the City,may wish to consider filing an amicus brief to show the City's support. • She stated the Association of Washington Cities (ANC) has formed an AdHoc Committee on revenue replacement. She stated the City and County have some similar concerns to present to the AdlIoc Committee and as soon as the ANC staff has compiled the information; it will • be submitted to Council. • Mayor Beauchamp read a proclamation declaring the week of November 17th -21st as "American Education Week" in the City of Yakima. The proclamation was accepted by Eric Silvers, President of the Washington State Education Association. Mayor Beauchamp read a proclamation declaring Thursday, November 20th as "The Great American Smoke Out" in the City of Yakima.' The proclamation was accepted by•Shelia Kleeman who encouraged smokers . to give up smoking on this day. • Mayor Beauchamp read . a proclamation declaring November 23rd -30th as • "National Bible Week" in the City of Yakima. There was no one • present to accept this proclamation. 4. CONSENT AGENDA • Mayor Beauchamp referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. It was the consensus of the Council to add Item No. 7, and to remove Item No. 11, as • requested by Council member Barnett. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Berndt, seconded by Barnett, that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Foy absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) NOVEMBER 18, 1986 5. AUDIENCE PARTICIPATION None 6. PUBLIC HEARING ON FINAL ASSESSMENT ROLL FOR VAN WECHEL SEWER LOCAL IMPROVEMENT DISTRICT NO. 1035 Rita Germunson, Office Engineer, reviewed the information provided on the agenda cover . sheet, stating the final assessment roll for this project is $201,137.80, less City participation of $104,171.57. Mrs. Germunson stated proper notice was given to all property owners within' the L.I.D. boundary and yielded to questions from Council.' Council, :member Carmichael asked Mrs. Germunson to explain why the final costs were higher than the estimated costs for this project. Mrs.' Germunson explained that the construction bid came in'at, $208 ;395 excluding administration costs related to the •L.I.D., and the final construction cost was $236,122.60. Other contributing factors were: two lifts of . asphalt had to be added :to`Tietion drive at the request of the County, quantity bid increases,,. and change field conditions related to underground utilities that were not identified on the final construction plans or by the utility companies. She stated there were also sane L. I . D. bond . costs 'which she was not aware of at the time the costs were first computed. At this time Mayor Beauchamp opened the hearing for ,public testimony. Cecil T. Lambert, 211 South 68th Avenue, Lot 20 of Van Wechel Subdivision, spoke in favor of the L.I.D., stating the property owners would like to have the cost divided in a and - share -alike method so that each piece of property would:'beassessed at the same amount regardless of the size 'of the ;property. Council member Barnett asked Mrs. Germunson to clarify., the:Imethod in which the cost was divided for the property owners. Ara. Germunson stated for all of the property owners on the south - side of Chestnut Avenue the cost was computed on an equal:' share; property on the north side of Chestnut was canputed on asquare foot and equal flat rate basis. She explained the reason for. this is because the lots on the north side of Chestnut are oversized lots with potential development of residential= .duplexes -and; a variety of residences. There being no other citi:zen :present wishing to speak to this issue the public portion of the. hearing' was closed by Mayor Beauchamp. Ordinance No 2992 having. read the Ordinance by title, it was MOVED by Carmichael, seconded by Buchanan,' that the ordinance be approved. Unanimously carried.by roll call vote. Foy absent. ORDINANCE NO 2992, AN confirming the assessment roll covering Local Improv anent District . No. 1035 as created and established by Ordinance: No 2841 of the Ordinances of the 'City of Yakima. *7. REPORT I'BOM CONFERENCE OF GOVERNMENTS; (COG) REGARDING PROPOSED 1987 BUDGET • The report from the YakimaV Conference of Governments dated November 18, 1986 regarding .their. 1987r jWork Program and Budget, including a general assessment for, the City in the amount of $16,264, was accepted and approved. 8. SUBMISSION OF AIRPORT 1987 PROPOSED BUDGET City Manager Zais stated` Airport Manager Gary Robbins had a conflict with his schedule. and today's Council meeting and is therefore unable to be in attendance Council member Barnett expressed concern that?athe Airport starts out 1987 with a beginning cash balance in excess of'$80,000 and :the cash balance projected at the end of next year is only $1',800, meaning that expenditures are exceeding the revenues : 'in `excess of '$78,000. Mr. Barnett stated if Mr. Robbins had been present today he would have asked if he anticipates an increase in revenues in :.;the 1987 -88 timeframe. He stated if this type of °'decrease continues, perhaps by 1988 the City and County might have to be consiieri.ng ;their share of supporting the Airport under the present ": agreement:' Council member Carmichael stated she also has questions, she would 'like answered regarding the 5% cost of living sa]ary -.increase presented in the Airport's budget. It was MOVED by; ;Barnett, :seconded by Carmichael., to table • v+ ma x z .5r; C NOVEMBER'," ' 1986 r ti- this item for one week.: Unanimously carried "`by voice vote. Foy absent. 9. REPORT FROM FIRE DEPARTMENT REGARDING REQUEST FOR PROPOSAL FOR STUDY OF FIRE STATION LOCATION /TRAINING FACILITY AND CONSULTANT SELECTION Fire Chief Jerry Beeson stated in August he was given authorization to prepare a request for proposals for the possible relocation of two fire stations and also the feasibility of building a fire /police joint training facility. The RFP was prepared and disseminated and seven firms responded with proposals. Of those seven firms, staff . selected the firm of Doudna, Williams, Weber. Council member Barnett stated Doudna, Williams, Weber gave three alternatives in the memorandum and asked for clarification as to the amount of money Council is being asked to approve for this I/ study. Mr. Beeson stated the $35,000 was budgeted for next year because at the time of the preliminary budget was prepared, staff did not know what the cost estimate would be. Through discussions with Ed Weber he was able to arrive at a figure of approximately $27,000, and this is the figure he is requesting Council. approve. It was MOVED by Berndt, seconded by Buchanan, that Council approve entering into negotiations with the architect. Carried by 5 -1 voice vote. Barnett voting nay. Foy absent. * 10. CONSIDERATION OIL RESOLUTION AUTHORIZING EXECUTION OF OPERATION AND MAINTENANCE SERVICE AGREEMENTS ON THE YAKIMA RIVER BASIN FISH PASSAGE RESOLUTION NO. D -5306, A RESOLUTION: authorizing the execution of an agreement and a supplemental agreement with the United States Department of the Interior, Bureau of Reclamation; and authorizing the assignment of easement rights to the United States of America; all in connection with the City's irrigation system diversion dam. . 11. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF CONTRACT WITH AREA AGENCY ON AGING FOR SENIOR CITIZENS EMPLOYMENT SERVICES Council member Barnett noted the agreement indicates the City is required to furnish a $5,000,000 fidelity bond to the County for . this program, and he questioned what the cost•of that bond would be to the City. Public Works Director Jerry Copeland stated he . would have to research this and bring the information back to Council. Mr. Barnett stated the City of Yakima is giving in -kind services for this program and questioned if the utilities and the bond cost should be included in this. Denise Nichols, Senior Center Supervisor, explained that these costs are not included in the in -kind services cost because it is too difficult for the county auditor to monitor that section of the grant. She stated they were required to have a certain percentage of in -kind services in the program illustrating the City's support and this was accomplished by ,showing a portion of her time spent in supervising the employee. Following further comments and discussion regarding the source of, funding for the program, the number of senior citizens who have benefited fran this program, the amount of Mrs. Nichols' time spent supervising the employee, the total cost to the City for the program, etc., it was the general consensus of. the Council to delay action on this item for one week pending further information to be provided by staff. Council member Barnett. stated he wanted to make it clear for the record that he is not against the resolution or the agreement, however, he finds the peculiarities of extremes staggering, like a $5,000 program requiring a $500,000 fidelity bond. Council member Carmichael also requested staff identify the federal agency that administers the program. *12. CONSIDERATION OF RESOLUTION AUTHORIZING A MONEY PURCHASE RETIREMENT PLAN FOR THE CITY MANAGER RESOLUTION NO. D -5307, A RESOLUTION establishing a Money Purchase Plan. , *13. APPROVAL OF A RIGHT- -OF -WAY USE PERMIT FOR YAKIMA OFFICE SUPPLY, 212 SOUTH 3RD AVENUE 2 / ir NOVEMBER 18, 1986 The Right -of- Way Use Permit for Yakima Office Supply, 212 South 3rd Avenue, for the purpose of erecting a sign at that location, was approved. - *14. APPROVAL OF REPORTS FROM THE DEPARTMENT OF FINANCE AND BUDGET; A. OCTOBER 1986 BUDGET REPORT' The October 1986. Budget Report from the Director of Finance and Budget, was accepted. B. THIRD QUARTER 1986 ACCOUNTS RECEIVABLE REPORT The Third Quarter :1986 Accounts Receivable Report from the Department of Finance. and Budget, was accepted. * 15. CONSIDERATION OF AN ORDINANCE AMENDING THE TRAFFIC CODE RELATING TO PARKING PROHIBITION ON PORTION OF 30TH AVENUE AND ONE -WAY TRAFFIC DESIGNATION ON PORTION OF DIVISION STREET ORDINANCE NO. 2993, AN ORDINANCE relating to traffic control; prohibiting parking on certain streets; designating one -way streets and alleys; and amending Sections 9.50.050 and 9.50.290 of the City of Yakima Municipal Code. 16. CONSIDERATION OF AN ORDINANCE REZONING PROPERTY AT 1200 -1300 BLOCKS OF SOUTH 6TH STREET, INITIATED BY THE CITY COUNCIL Mayor Beauchamp excused himself from mating on this ordinance due to a conflict of interest:' Council member Simms stated he would abstain from voting on . the ordinance' because he was not present at the hearing. Ordinance No. 2994 having been read by title only, it was MOVED by Buchanan, seconded by Berndt, that the ordinance be adopted. Unanimously carried 'by .ro11% call vote. Beauchamp and Sims abstaining and Foy absent. ORDINANCE NO. 2994, AN ORDINANCE affirming the Hearing Examiner's recommendation to rezone property in 1200 and 1300 blocks of South 6th Street, and 'amending the zoning map of the City of Yakima. 17. CONSIDERATION OF AN ORDINANCE REZONING PROPERTY AT 602 SOUTH 5TH AVENUE AND 306 DIVISION, INITIATED BY THE CITY COUNCIL Ordinance No. 2995 having been read by title only, it was MOVED by Carmichael, seconded :'by Buchanan, the ordinance be adopted. Unanimously carried by. roll :call vote.'Sims abstaining as he was not present at the hearing.; Foy absent. ORDINANCE NO. 2995, AN ORDINANCE affirming the Hearing Examiner's recommendation to rezone property at 602 South 5th Avenue and 306 Division, and amending the zoning map of the City of Yakima. 18. OTHER BUSINESS • None Information Items - Items of Information supplied . to the Council were: Agenda for November. 19, 1986 Yakima'Hearing Examiner meeting; Memo from City Attorney regarding Damage Claims Referred to Insurance Ccanpany. 11/19/86; Permit Report for, month of October 1986; and Minutes of the October 22, 1986; Yakima, Housing Authority meeting. • • 19. EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING AND PENDING LITIGATION It was MOVED by Buchanan, seconded by Carmichael, to move into Executive Session for approximately .15 minutes for the purpose of • discussing pending litigation 'and .,immediately adjourn the meeting to Tuesday, November'. 25th at 9 :00 a.m. Unanimously carried by voice vote. Foy absent. . NOVEMBER 1986 20., ADJOURNMENT Following the completion of the Executive Session, the meeting was adjourned at the hour of 3:25 p.m. READ AND CERTIFIED ACCURATE BY Q. I' „ . C. —/7 -8 7 COUNCIL I" ER /`_ / DATE ATTEST: 1. �! _J i -, -8 7 COUNCIL MEMB / D. ; E CITY CLERK er, YOR MINUTES PREPARED BY . ,, , i . !_.... 1 . __::�aL. DEP'' Y CITY C� RK • . • . e ■ Special Note: This page inadvertantely left blank. roi 433 NOVEMBER 18,- 1986 READ AND CERTIFIED ACCURATE BY Ql ., r COUNCIL MEMBER - DAT CO CIL ME E DATE ATTEST: > 2 9 /--e CITY CLERK v7 OR MINUTES PREPARED BY rt LULL `�C, DEPARTME ASSIS T III ter►, DEPT'+ ENT ASSISTANT II ft 1 -2/4