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Home My WebLink About07/05/2022 06.B. Project Completion and Contract Acceptance for TTC Construction LLC of the 30-inch Transmission Main Valve Installation Project AC2533 Y�'1114'+ #,L), :yes BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.B. For Meeting of: July 5, 2022 ITEM TITLE: Project Completion and Contract Acceptance for TTC Construction LLC of the 30-inch Transmission Main Valve Installation Project AC2533 SUBMITTED BY: Scott Schafer, Director of Public Works David Brown,Assistant Director of Public Works - (509) 575-6204 Mike Shane, Water/Irrigation Engineer SUMMARY EXPLANATION: TTC Construction LLC completed the 30-inch transmission main valve installation Project AC2533. The valve installation was completed as part of the City's Water Division's overall 1st level reservoir rehabilitation project, located at N 40th Avenue and Englewood Avenue. This new valve will allow the reservoir to be taken out of service for a period of time while keeping the 30-inch transmission main in service, providing for improved reliability in our water system operation. The repairs to the 1st level reservoir is anticipated to take place fall/winter of 2022/2023. Final inspection for this project was made and the recommendation is that the project be accepted. A final payment of$4,640.00 (5% retainage) is due from the City to TTC Construction LLC for the completion of this project. Project Manager: Mike Shane Contractor: TTC Construction LLC Contract Awarded on: 11/16/21 Contract Cost: $100,502.40 Total Due: $4,640.00 The total contract cost is for construction only and does not include engineering and other costs. City Council action is required to accept the project and approve the final construction costs. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building 2 APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Accept Project ATTACHMENTS: Description Upload Date Type D Final 5/19/2022 II I ' I 3 Gray 8Z Osborne, Inc. CONSULTING ENGINEERS May 18, 2022 Mr. Mike Shane Water&Irrigation Engineer City of Yakima 129 North 2nd Street Yakima, Washington 98901 SUBJECT: FINAL PROGRESS ESTIMATE, PROJECT ACCEPTANCE,AND RELEASE OF RETAINAGE, ENGLEWOOD AVENUE 30" TRANSMISSION MAIN VALVE INSTALLATION CITY OF YAKIMA, YAKIMA COUNTY, WASHINGTON G&O#20878.00 CITY OF YAKIMA#AC2533 Dear Mr. Shane: This letter provides the City of Yakima with guidance regarding accepting the project as complete and release of the retainage. FINAL PROGRESS ESTIMATE We have attached the signed Final Contract Voucher and Final Progress Estimate, which is the final progress estimate for this project. The City should place the progress estimate in its files and forward a copy of the progress estimate to the contractor with the payment. The amount due the contractor and the amount to be deposited in the retainage account are as follows: Amount to be Deposited Total Amount Payment to Contractor in Retainage Account Earned this Period $100,502.40 $4,640.00 $95,862.40 PROJECT COMPLETION ACCEPTANCE We recommend the City accept the project as complete and submit the "Notice of Completion of Public Works Contract"form online via the Awarding Agency Portal (https://lni.wa.gov/licensing-permits/public-works-projects/awarding-agencies/awarding- agency-portal). 180 Iron Horse Court Yakima,Washington 98901 (509)453-4833 4 4604 Mr. Shane May 18, 2022 Page 2 Note that the form will not be available if the prime contractor has not filed their affidavit or if it is still pending approval by the Depai tiuent of Labor and Industries. The following data is provided to assist with the form submittal: Date Work Completed Date Work Accepted March 18, 2022 Click to enter date. Is this a Federally Funded Transportation Project? ❑ Yes ® No If yes,attach the Contract Bond Statement Have Subcontractors been used? ® Yes ❑ No If yes,complete Addendum A ® Contract/Payment Bond Waived? 0 Yes ® No 0 Retainage Bond Waived? ❑ Yes ❑ No Detailed Description of Work Completed Remove a section of existing 30"Concrete Cylinder Pipe(CCP)and install new fabricated CCP reducer sections and new 24"butterfly valve along with misc fitings, traffic control,excavation, backfill, compaction, and surface repair. DOR Tax Information Contract Amount 92,800.00 Liquidated Damages 0 Additions(+) 0 Amount Disbursed 95,862.40 Reductions(-) 0 Amount Retained 4,640.00 Subtotal 92,800_00 Other 0 Sales Tax Amount 7,702.40 Sales Tax Rate 8.3% Total 100,502.40 Total 100,502.40 Both totals must be equal—If multiple sales tax rates,attach a list After the City has accepted the project, please sign the attached"Final Contract Voucher" and forward a copy to the contractor and Gray & Osborne, Inc. RELEASE OF RETAINAGE We have also attached the release of retainage progress estimate for this project. The City should place this estimate in its files and forward a copy of the release of retainage progress estimate to the contractor with the payment. The retainage should be released to the contractor contingent upon the following requirements being fulfilled: 1. Sixty days have elapsed since the Contract Completion Date. 2. The City receives the Washington State Depaitiuent of Revenue "Certificate of Payment of State Excise Taxes by Public Works Contractor" (RCW 60.28). 3. The City receives the"Certificate of Payment of Contribution Penalties and Interest on Public Works Contract"from the Washington State Employment Security Department. 4. There are no claims or liens filed for labor and materials furnished on this Contract. 5 comit" Mr. Shane May 18, 2022 Page 3 5. The City receives notification from the Washington State Department of Labor and Industries that the contractor and their subcontractors are current with payments of industrial insurance and medical aid premiums. Please contact me if you have any questions or concerns regarding these matters. Sincerely, GRAY& OSBORNE, INC. 6_ Don M. Tulloch, P.E. DT/cah End. By email cc: Mr. A.J. Heckart, Vice President, TTC Construction, Inc. 6 Final Contract Voucher Certificate Contractor TTC Construction, Inc. Street Address 12871 Summitview Rd City State Zip Date Yakima WA 98908 April 7, 2022 Project Number(Owner) AC2533 Job Description(Title) Englewood Avenue 30" Transmission Main Valve Installation Date Work Physically Completed Final Amount(including Sales Tax) March 18, 2022 $100,502.40 Contractor's Certification I,The undersigned, having first been duly sworn,certify that I am authorized to sign for the claimant;that in connection with the work performed and to the best of my knowledge no loan,gratuity or gift in any form whatsoever has been extended to any employee of the City of Yakima nor have I rented or purchased any equipment or materials from any employee of the City of Yakima;I further certify that the attached final estimate is a true and correct statement showing all the monies due me from the City of Yakima for work performed and material furnished under this Contract;that I have carefully examined said final estimate and understand the same;have paid all labor, material,and other1R ij it this project;and that I hereby release the City of Yakima from any and all claims of whatsoever nt1ll wifey,have,arising out of the performance of said contract,which are not set rth in said estimate. •••••.. G� 1.17 F •�ssian '� 'Zp•2p�i��r� i NQTARy u' : _ ContractorAuthoriz� Sigrt ire Required � Yo PUBLIC M N ' •' 4clCf� �� NUmbet? �� Type Signature Name ,„of C Subscribed arreirwq f1 tworore me this %kJ, day of 20 X 1 M /2 Notary Public in and'for the State of Residing at City of Yakima Certification I,certify the attached final estimate to be based upon actual measurements, and to be true and correct. Approved Date 5// (3_ Project Engineer City of Yakima This Final Contract Voucher Certification is to be prepared by the Engineer and the original forwarded to the City of • Yakima for acceptance and payment. Contractors Claims, if any,must be included and the Contractors Certification must be labeled indicating a claim attached. (May 3,2019) J:\YAKIMA\20878\Final Contract Voucher Certificate.docx