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Home My WebLink About11/04/1986 Business Meeting 418 NOVEMBER 4, 1986 BUSINESS MEETING 1. ROLL CALL The City Council met in session on this date at 3:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Mayor Henry Beauchamp, presiding, Council members Clarence Barnett, Pat Berndt, Lynn Buchanan, Lynn Carmichael and Jerry Foy present. City Manager Zais, City Attorney Andrews', 'City Clerk Roberts and Deputy City Clerk Toney also present. 2. INVOCATION The Invocation was given by Council member Jerry Foy. 3. VOTE ON COUNCIL VACANCY It was MOVED by Berndt, seconded by Carmichael, to cast a unanimous ballot for Bernard Sims. Unanimously carried by voice vote. Each Council member expressed appreciation to the candidates for taking the time and effort to apply for the Council position. The applicants were encouraged to become involved in City government by making application to serve on the various City Boards and Commissions. 4. ADMINISTRATION OF OATH OF OFFICE FOR NEW COUNCIL MEMBER Bernard Sims, having been duly appointed to the office of Council member to serve the unexpired term of Jack Sparling, and the Oath of Office having been administered to him at this time by City Clerk Roberts, is now duly seated as Council member for the City of Yakima. 5. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Beauchamp questioned the cubic measurement of the new round refuse containers versus the refuse bin formerly used by the City. John Hanson. responded the new containers hold 300 gallons of refuse, however, was unsure of the capacity of the old bins. (It was later determined' by staff that the old containers held 300 gallons-.whereas the. new containers 'accommodate. 350. - gallons of refuse. The difference in cubic measurement is 1.5 (the old) versus 1.75 (the new). 6. REPORT FROM LEGAL DEPARTMENT REGARDING HEARING EXAMINER/URBAN AREA ZONING ORDINANCE PROCEDURES RELATING TO PUBLIC MEETINGS It was MOVED by Foy, seconded by Barnett to accept the report as rendered. Unanimously carried by voice vote. 7. REPORT FROM DEPARTMENTS OF FINANCE AND BUDGET AND POLICE REGARDING PROPOSED ALTERNATIVES FOR COMPUTER SOFTWARE DEVELOPMENT SERVICES AND EQUIPMENT FOR POLICE, FIRE, AND SHERIFF Information Systems Manager Rick Pettyjohn reviewed the staff report and recommendations. Mr. Pettyjohn and Police Chief Green then responded to Council's inquiries regarding the programs and hardware needed for those programs. Mr. Pettyjohn stated the County Sheriff's Office has decided not to participate with the City in a Joint Law Enforcement Records System, thus accounting for the $102,000 loss of projected payments from the Sheriff's Department as shown on the agenda cover sheet. He stated the lease rollover for the City's present computer equipment would result in a savings of $55,000, and along with other cost savings, there will be an approximate savings of $18,474 to the General Fund. Mr. Pettyjohn explained staff has taken a different approach in that they are currently purchasing existing software packages rather than hiring a consultant to develop them. Also, as a result of B -4/ I ' NOVEMBER 4, 1986 419 recently acquired. programming aids, and an excellent staff performance, staff has been producing programs at . a much faster rate than datalprocessing originally anticipated, and will be able to -meet the original 5.year time line as outlined in the strategic plan for Data Processing. City Manager Zais reminded Council that the original contract with CMSI was for 4 1/2 years at a cost of 1.2 million dollars. He stated since the contractural services with CMSI had not worked out, it was management's decision to start over, by programming the utility billing, system in -house and complete the !task for less dollars in a shorter timeframe. Following further discussion, it was MOVED by Barnett, seconded by Foy, to accept the staff recommendation. Unanimously carried by voice vote. 8. REPORT FROM CONSULTANT AND STAFF REGARDING - PROPOSED -RADIO EQUIPMENT NEEDS STUDY /FINANCING OPTIONS Fire Chief Beeson stated this is the conclusion of the study and recommendations regarding the City's radio communication needs. He expressed his appreciation to staff as well as Council members Barnett and Buchanan for their assistance with this.project. Chief Beeson introduced Tom Sharpe of Peat, Marwick; Mitchell & Associates whO reviewed the process by which the study of the • City's usage of the current radio system was conducted. Mr. Sharpe • reviewed the alternatives presented in the report which were: Alternate #1 proposes no system updates, only making system replacements as needed; Alternate #2 recommends improving present radio system coverage; Alternate #3 is to enhance the police, fire and public works, utilities radio system, improve coverage and replace equipment; Alternate #4 is to replace the current local government equipment with.an,800 MHz trunked radio. system. Mayor Beauchamp questioned how much of the radio equipment will have to be replaced if the City converts to the 800 MHz system. Deputy Fire Chief Fieldstead responded this will require replacing.all of the radio equipment within Local Government. Council member Sims questioned what, percentage of coverage does this total radio 3 year program cover in the Local Government system. Deputy Fire Chief Fieldstead stated' the total program is a 10 year program. The first 3 years will consist of equipment purchases, the upgrading of existinq and some recurring costs. The Police Department and Fire Department." are the only two departments that will "have recurring costs throughout the 10 year period. The recommended 800 trunk system will be brand new and there should be no recurring costs for the first 10, years. The program covers all of the radios within the City. Council member Foy expressed appreciation to Council members Barnett and Buchanan for their participation in the study. He stated he still has reservations about some of the aspects of the report and recommendations for Local Government. Therefore, it was MOVED by Foy, seconded by Buchanan, to accept. the report in the following: approval of the Police Department request under Alternate #3, approval of the request for the Fire Department under Alternate #2, and approval of the Lookout Point request under Alternate #2 as stated in Exhibit D. Council member Berndt asked "what is your direction for Local Government ?" Council member Foy. stated he is uncomfortable with the Alternates for Transit and Local Government and has not been convinced by staff that such an expenditure is justifiable at this time. Following further comment, the question was called for a vote on the motion. Unanimously carried by voice vote. Discussion continued with Council member Buchanan stating he is in favor of combining Alternate #2 and Alternate #3 for Local Government. He added he thinks there is a need for more frequencies, however, the number will have to be decided by the various departments. He stated he would like to see more refinement concerning the needs of Local Government which would allow the City to remain within the single frequency or two frequency system in an attempt to minimize expenses. Council member Foy stated he prefers to have staff study the issue of the number of frequencies needed for Transit and Local Government further and bring the results of that study back to Council. (Council member Barnett absent after 4:10 p.m.) Council member Buchanan stated he is curious as to what it would cost to work on the Lookout Point operation this year on a contract basis B -4/ • 420 NOVEMBER 4, 1986 rather than delay it for a year because, a) the technicians are expensive people,' and b) they are always going to have busy schedules. He stated if the process is going to add to their workload, Council may wish to consider contracting the installation of the microwave. Mr. Fieldstead asked for clarification on installation of the microwave link and telephone charges. Council member Foy stated the intent of his motion was to use the greater figure ($112,000) which includes the microwave link and telephone lines. Discussion continued regarding the possibility of the electronic technicians installing the microwave. Mr. Fieldstead indicated this requires further consideration by staff prior to making a' recommendation. It was the consensus of the Council that staff proceed with the direction provided by Council today, including further consideration be given to the Local Government and Public Works radio equipment needs. 9. OTHER BUSINESS None • Information Items Items of information supplied to Council were: 1986 Third Quarter Report for the. Yakima Center. 10/24/86; and Agenda for the November 5, 1986 Yakima Hearing Examiner Meeting. ' ti 10. ADJOURNMENT There being no further business to come before the Council, it was MOVED by Foy, seconded by Buchanan, that this meeting be adjourned at the hour of 4:14 p.m. Unanimously carried by voice vote. READ AND CERTIFIED ACCURATE'BY COUNCIL'MEMBE• DAT � s ATTEST: . ' ALA" �" / '3 Jar n *7 COUNCIL MEMB,• if DAB l a CITY CLERK (/ III _ - MINUTES PREPARED BYVG t,� •`�� DEPUTY`CITY CLERK • • • B -4/