HomeMy WebLinkAbout06/03/1986 Study Session 321
JUNE 3, 1986. •
STUDY SESSION
1. ROLL CALL
The City Council met in session on this date at 2:00 P.M. in the
Council of City Hall, Yakima, Washington. Mayor Henry
Beauchamp, presiding, Council members Clarence Barnett, Pat Berndt,
Lynn Carmichael, Jerry Foy and Jack Sparling present on. roll call.
City Manager Zais, City Attorney Andrews,•City Clerk Roberts and
Deputy City Clerk Toney also present:.•Council member Buchanan
absent.
2. INVOCATION r`
The Invocation was given by City Attorney Fred Andrews.
3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER •
Council member Carmichael stated there will 'be a DPJRC meeting June
5th'at 8:00 a.m. and requested one of the other Council members sit
in for her as she will be unable to attend. Council member Berndt
indicated she would be available and would attend'the meeting.
Council member Barnett referred to the MonthlyTransit Report for
April'(presented in the Council information items) stating he had
• spoken with staff regarding in this report and a
narrative will be presented in the future to explain those
differences.
Council member Sparling asked about the meeting scheduled for next
Tuesday at 1:30 regarding the City's policy regarding the' purchase
of City vehicles. City Manager Zais indicated Council member
Buchanan and Sparling had been asked - to serve on the committee.
Mr. Zais stated information had been." provided to Council by
Assistant' City. Attorney Vanek earlier in the year regarding this
issue, and • staff would' like to review --this information' at that
time.
4. REPORT FROM DEPARTMENT OF 'ENGINEERING AND UTILITIES REGARDING
STATUS 'OF' SEWER INFILTRATION AND INFLOW - STUDIES AND IRRIGATION
ALTERNATIVES
City Manager made a few brief introductory` remarks stating
•these reports are still in stages of evolution and followup as
previously directed by Council. He indicated these are components
of the overall comprehensive sewer" and the overall 'water
comprehensive plan. Specific action is not being sought today with
regard' "to major recommendations which may be presented by the
consulting firm. He stated the one exception may be' the one issue
of additional studies desired with respect to irrigations system
impact on the Wastewater Treatment - Plant, that being the
recommendation to suspend water delivery in order to evaluate the
impact of inflow into the Wastewater Treatment Plant. He indicated
this would be discussed later in the review of the report. Mr.
Zais stated these reports parallel the course the City is also
taking on the Rattlesnake project. Dennis Covell, Director of
Engineering and Utilities, - stated the first component to be
discussed 'today would be the Sewer Plan, and more
specifically; Ale-infiltration of that system. He .then - introduced
Gordon 'Culp and Henry , "Benjes of Culp/Wesner /Culp, -and- Dennis
Doratcague - of - OTT Engineering. Mr.. reviewed the
infiltration and inflow report as well as the - charts and•graphs
and. then responded to' inquiries by various Council members. A
lengthy discussion ensued in which staff. members Chris Waarvick,
Wastewater Superintendent Ty Wick, Water Division Superintendent,
and Fred. Stouder, Assistant City Manager, also responded to
• inquiries by' Council." John Mayo; CH2M rHill, ‘ the
Irrigation Evaulation Study and discussion followed regarding the
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JUNE 3, 1986
existing irrigation, domestic and wastewater inflows, the
irrigation system alternatives, conclusions and recommendations
contained in the report. Discussion of these issues having been
concluded, it was MOVED by Foy, seconded by Carmichael, to accept
the report with the understanding that paragraph three (of the
Council cover sheet) will be resubmitted to Council with further
definition of the length of time the irrigations system is to be
temporarily out of service, the month this is to occur, District
308' being identified, and the method of notification to the
users. Unanimously carried by voice vote. :Buchanan absent.
Council member Foy commented regarding information contained in
the report on the probability and, , the .method : by :which the
irrigation districts may be consolidated, staging he feels' staff
should investigate this issue. Therefore, it was MOVED by' Foy,
seconded by Barnett, that staff be directed to study the
probability and method by which to consolidate the irrigation
districts. Under discussion, City Manager Zais directed Council's
attention to Page 9 of the attorney's memorandum which states "If
consolidation of the districts is pursued, it would be advisable
for the City to bring a declaratory judgement action to determine
whether it has such power pursuant to its home rule authority. The
outcome of such action is uncertain because of the difficulty in
demonstrating a lack of prejudice to property owners in
consolidation ". Council member Berndt stated she would' like an
outline of what consolidation would involve as well as further
information on the process of forming a utility. City Manager Zais
commented it might be helpful to have Preston Thorgrimson's
representative present at that time. The question was called for a
vote on the motion. Unanimously carried by voice vote. Buchanan
absent.
5. REPORT FROM DEPARTMENT OF FINANCE AND BUDGET • REGARDING
RECONSIDERATION OF CITY INSURANCE COVERAGE FOR 1986
•
It was MOVED by Barnett,' seconded by Foy, to accept staff
recommendation. (Staff recommends the.City Council authorize the
following actions: 1) Cancellation of the City's General
Liability, Automobile Liability, Police and Public Official Errors
and Omissions insurance coverage effective June 5, 1986; 2) The
retaining of Carroon and Black as the claims administrator; and 3)
Continued •pursuit of special liability coverages,' i.e. Transit
Operations coverage.) City Manager Zais pointed out the agenda
should have been segregated to indicate there are business action
items on this agenda and prior to Council acting on this issue
there should be an acknowledgement that this is a business item
which has to cane at this time because of the time frame set by
Council 30 days ago. Council member Foy stated he interpreted
Council member Barnett's motion that this was to be a business
item, and with that consideration his motion will stand. The
question was called for 'a vote on the motion. .Unanimously carried
by voice vote. Buchanan absent.
•
6. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF A LEASE
AGREEMENT WITH CHET ABBOTT FOR CABLE TV OFFICE SPACE
Council member Foy informed Council that Mr. Abbott has decided
not to enter into a lease agreement with the City for the Cable TV
facility. Therefore, it was MOVED by Foy, seconded by Sparling,
that Staff determine if the City can obtain an extension on the
current lease at the current price. In the event the extension is
not available,. the Council would then authorize suspension, if
appropriate, of the CCTV for whatever - period of time it takes
in order for staff to cane back with an adequate plan to house that
facility. Council member Carmichael stated she would be voting
against the motion for the following reasons: 1) Staff has
already•sought an extension on the current lease and the request
has been denied, 2) suspension of Cable TV services would be
detrimental, hazardous, unnecessary and inappropriate for this
whole project at this time. She encouraged other Council members
to vote against the motion. Council member Berndt asked about the
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JUNE 3, 1986
legal ramifications of suspension. City Attorney Andrews indicated
he does not have the answer to this question today and would have
to .,research the issue. Council member Foy explained the current
lease has expired, Mr. Abbott has decided not to enter into the
lease agreement, therefore, the City does not have a facility in
which_ to house the Cable TV at this time, and this will
necessitate suspension of Cable. TV operations for some period of
time. Discussion continued regarding other possible alternatives
,for housing of the Cable TV facility and the possibility of a
'temporary suspension of. services. Glenn Rice, Director of
.Community & Economic Development, suggested contacting the School
Distr'.ict..toascertain : how,much space might be available, for the
iCity to use foPhoiising" of the facility, and ask for an extension
of the lease under the same teens and conditions. Mr. Rice stated
the•next option he is considering is to approach the second lessor
and discuss terms and conditions with that individual and submitt
this information to Council for consideration. He stated the
possibility of using sane other City facility could be explored,
however, would be time consuming and expensive. Mayor Beauchamp
suggested exploring space at YVCC and possibly KYVE TV. Council
member Barnett suggested using $24- 25,000 of the $30,000 reserve,
obtain a loan for $52,000 and build a facility at the City Shop
location. It was MOVED by Carmichael, seconded by Berndt, to amend
•the motion by directing staff to negotiate regarding the existing
lease and to continue to explore available options for housing of
the Cable TV office. Council member Berndt asked for clarification
regarding the amendment and Council member Carmichael stated the
amendment makes no mention of suspending Cable TV operations.
Following further discussion, the question was called for a vote on
the amendment. Amendment failed due to lack of a majority vote.
Barnett, Foy and Sparling voting nay. Following further
discussion, the question was called for a vote on the motion.
Carried by 5 -1 voice vote. Carmichael voting nay.
7. OTHER BUSINESS
Council member Berndt initiated discussion regarding the late
opening of the City's swimming pools indicating she has received a
number of calls from mothers who are unhappy about the situation.
City Manager Zais pointed out to Council that the schedule for
opening of the pools had been presented during the review of the
1986 budget and was approved by Council at that time. Council
members expressed concern that the pools are scheduled to be
opened so late in the summer stating this is a disappointment to
the youth of the community. Following further discussion, it was
MOVED by Berndt, seconded by Carmichael, to authorize the opening
of Franklin Pool effective June 11 to coinside with the closing of
school, with the remaining pools to open as scheduled. Unanimously
carried by voice vote. Buchanan absent.
Information Items
Items of information supplied to Council were: Agenda for June 4,
1986 Yakima City Hearing Examiner meeting; Memo from Assistant
City Manager regarding Railroad rubber track crossing pads.
5/30/86; Memo from Assistant City Manager and Director of
Community and Economic Development Department regarding Status of
CBD planning proposal. 5/30/86; and Monthly Transit Report for
April 1986.
8. EXECUTIVE SESSION REGARDING PENDING LITIGATION
It was MOVED by Foy, seconded by Carmichael, to move into Executive
Session for approximately 5 minutes for the purpose of discussing
pending litigation, and to adjourn immediately thereafter.
Unanimously carried by voice vote. Buchanan absent.
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JUNE 3, 1986
9. ADJOURNMENT
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Following the completion of the Executive Session, the meeting was
'adjourned at the hour of 4:30 p.m.
READ AND CERTIFIED ACCURATE BY
COUNCIL MBER DATE
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ATTEST: CIL MagER DA E
• CITY CLERK ' MAYOR '74
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