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HomeMy WebLinkAbout06/03/1986 Study Session 321 JUNE 3, 1986. • STUDY SESSION 1. ROLL CALL The City Council met in session on this date at 2:00 P.M. in the Council of City Hall, Yakima, Washington. Mayor Henry Beauchamp, presiding, Council members Clarence Barnett, Pat Berndt, Lynn Carmichael, Jerry Foy and Jack Sparling present on. roll call. City Manager Zais, City Attorney Andrews,•City Clerk Roberts and Deputy City Clerk Toney also present:.•Council member Buchanan absent. 2. INVOCATION r` The Invocation was given by City Attorney Fred Andrews. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER • Council member Carmichael stated there will 'be a DPJRC meeting June 5th'at 8:00 a.m. and requested one of the other Council members sit in for her as she will be unable to attend. Council member Berndt indicated she would be available and would attend'the meeting. Council member Barnett referred to the MonthlyTransit Report for April'(presented in the Council information items) stating he had • spoken with staff regarding in this report and a narrative will be presented in the future to explain those differences. Council member Sparling asked about the meeting scheduled for next Tuesday at 1:30 regarding the City's policy regarding the' purchase of City vehicles. City Manager Zais indicated Council member Buchanan and Sparling had been asked - to serve on the committee. Mr. Zais stated information had been." provided to Council by Assistant' City. Attorney Vanek earlier in the year regarding this issue, and • staff would' like to review --this information' at that time. 4. REPORT FROM DEPARTMENT OF 'ENGINEERING AND UTILITIES REGARDING STATUS 'OF' SEWER INFILTRATION AND INFLOW - STUDIES AND IRRIGATION ALTERNATIVES City Manager made a few brief introductory` remarks stating •these reports are still in stages of evolution and followup as previously directed by Council. He indicated these are components of the overall comprehensive sewer" and the overall 'water comprehensive plan. Specific action is not being sought today with regard' "to major recommendations which may be presented by the consulting firm. He stated the one exception may be' the one issue of additional studies desired with respect to irrigations system impact on the Wastewater Treatment - Plant, that being the recommendation to suspend water delivery in order to evaluate the impact of inflow into the Wastewater Treatment Plant. He indicated this would be discussed later in the review of the report. Mr. Zais stated these reports parallel the course the City is also taking on the Rattlesnake project. Dennis Covell, Director of Engineering and Utilities, - stated the first component to be discussed 'today would be the Sewer Plan, and more specifically; Ale-infiltration of that system. He .then - introduced Gordon 'Culp and Henry , "Benjes of Culp/Wesner /Culp, -and- Dennis Doratcague - of - OTT Engineering. Mr.. reviewed the infiltration and inflow report as well as the - charts and•graphs and. then responded to' inquiries by various Council members. A lengthy discussion ensued in which staff. members Chris Waarvick, Wastewater Superintendent Ty Wick, Water Division Superintendent, and Fred. Stouder, Assistant City Manager, also responded to • inquiries by' Council." John Mayo; CH2M rHill, ‘ the Irrigation Evaulation Study and discussion followed regarding the 322 JUNE 3, 1986 existing irrigation, domestic and wastewater inflows, the irrigation system alternatives, conclusions and recommendations contained in the report. Discussion of these issues having been concluded, it was MOVED by Foy, seconded by Carmichael, to accept the report with the understanding that paragraph three (of the Council cover sheet) will be resubmitted to Council with further definition of the length of time the irrigations system is to be temporarily out of service, the month this is to occur, District 308' being identified, and the method of notification to the users. Unanimously carried by voice vote. :Buchanan absent. Council member Foy commented regarding information contained in the report on the probability and, , the .method : by :which the irrigation districts may be consolidated, staging he feels' staff should investigate this issue. Therefore, it was MOVED by' Foy, seconded by Barnett, that staff be directed to study the probability and method by which to consolidate the irrigation districts. Under discussion, City Manager Zais directed Council's attention to Page 9 of the attorney's memorandum which states "If consolidation of the districts is pursued, it would be advisable for the City to bring a declaratory judgement action to determine whether it has such power pursuant to its home rule authority. The outcome of such action is uncertain because of the difficulty in demonstrating a lack of prejudice to property owners in consolidation ". Council member Berndt stated she would' like an outline of what consolidation would involve as well as further information on the process of forming a utility. City Manager Zais commented it might be helpful to have Preston Thorgrimson's representative present at that time. The question was called for a vote on the motion. Unanimously carried by voice vote. Buchanan absent. 5. REPORT FROM DEPARTMENT OF FINANCE AND BUDGET • REGARDING RECONSIDERATION OF CITY INSURANCE COVERAGE FOR 1986 • It was MOVED by Barnett,' seconded by Foy, to accept staff recommendation. (Staff recommends the.City Council authorize the following actions: 1) Cancellation of the City's General Liability, Automobile Liability, Police and Public Official Errors and Omissions insurance coverage effective June 5, 1986; 2) The retaining of Carroon and Black as the claims administrator; and 3) Continued •pursuit of special liability coverages,' i.e. Transit Operations coverage.) City Manager Zais pointed out the agenda should have been segregated to indicate there are business action items on this agenda and prior to Council acting on this issue there should be an acknowledgement that this is a business item which has to cane at this time because of the time frame set by Council 30 days ago. Council member Foy stated he interpreted Council member Barnett's motion that this was to be a business item, and with that consideration his motion will stand. The question was called for 'a vote on the motion. .Unanimously carried by voice vote. Buchanan absent. • 6. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF A LEASE AGREEMENT WITH CHET ABBOTT FOR CABLE TV OFFICE SPACE Council member Foy informed Council that Mr. Abbott has decided not to enter into a lease agreement with the City for the Cable TV facility. Therefore, it was MOVED by Foy, seconded by Sparling, that Staff determine if the City can obtain an extension on the current lease at the current price. In the event the extension is not available,. the Council would then authorize suspension, if appropriate, of the CCTV for whatever - period of time it takes in order for staff to cane back with an adequate plan to house that facility. Council member Carmichael stated she would be voting against the motion for the following reasons: 1) Staff has already•sought an extension on the current lease and the request has been denied, 2) suspension of Cable TV services would be detrimental, hazardous, unnecessary and inappropriate for this whole project at this time. She encouraged other Council members to vote against the motion. Council member Berndt asked about the 323 JUNE 3, 1986 legal ramifications of suspension. City Attorney Andrews indicated he does not have the answer to this question today and would have to .,research the issue. Council member Foy explained the current lease has expired, Mr. Abbott has decided not to enter into the lease agreement, therefore, the City does not have a facility in which_ to house the Cable TV at this time, and this will necessitate suspension of Cable. TV operations for some period of time. Discussion continued regarding other possible alternatives ,for housing of the Cable TV facility and the possibility of a 'temporary suspension of. services. Glenn Rice, Director of .Community & Economic Development, suggested contacting the School Distr'.ict..toascertain : how,much space might be available, for the iCity to use foPhoiising" of the facility, and ask for an extension of the lease under the same teens and conditions. Mr. Rice stated the•next option he is considering is to approach the second lessor and discuss terms and conditions with that individual and submitt this information to Council for consideration. He stated the possibility of using sane other City facility could be explored, however, would be time consuming and expensive. Mayor Beauchamp suggested exploring space at YVCC and possibly KYVE TV. Council member Barnett suggested using $24- 25,000 of the $30,000 reserve, obtain a loan for $52,000 and build a facility at the City Shop location. It was MOVED by Carmichael, seconded by Berndt, to amend •the motion by directing staff to negotiate regarding the existing lease and to continue to explore available options for housing of the Cable TV office. Council member Berndt asked for clarification regarding the amendment and Council member Carmichael stated the amendment makes no mention of suspending Cable TV operations. Following further discussion, the question was called for a vote on the amendment. Amendment failed due to lack of a majority vote. Barnett, Foy and Sparling voting nay. Following further discussion, the question was called for a vote on the motion. Carried by 5 -1 voice vote. Carmichael voting nay. 7. OTHER BUSINESS Council member Berndt initiated discussion regarding the late opening of the City's swimming pools indicating she has received a number of calls from mothers who are unhappy about the situation. City Manager Zais pointed out to Council that the schedule for opening of the pools had been presented during the review of the 1986 budget and was approved by Council at that time. Council members expressed concern that the pools are scheduled to be opened so late in the summer stating this is a disappointment to the youth of the community. Following further discussion, it was MOVED by Berndt, seconded by Carmichael, to authorize the opening of Franklin Pool effective June 11 to coinside with the closing of school, with the remaining pools to open as scheduled. Unanimously carried by voice vote. Buchanan absent. Information Items Items of information supplied to Council were: Agenda for June 4, 1986 Yakima City Hearing Examiner meeting; Memo from Assistant City Manager regarding Railroad rubber track crossing pads. 5/30/86; Memo from Assistant City Manager and Director of Community and Economic Development Department regarding Status of CBD planning proposal. 5/30/86; and Monthly Transit Report for April 1986. 8. EXECUTIVE SESSION REGARDING PENDING LITIGATION It was MOVED by Foy, seconded by Carmichael, to move into Executive Session for approximately 5 minutes for the purpose of discussing pending litigation, and to adjourn immediately thereafter. Unanimously carried by voice vote. Buchanan absent. 324 JUNE 3, 1986 9. ADJOURNMENT • Following the completion of the Executive Session, the meeting was 'adjourned at the hour of 4:30 p.m. READ AND CERTIFIED ACCURATE BY COUNCIL MBER DATE - , ATTEST: CIL MagER DA E • CITY CLERK ' MAYOR '74 1 • '• i • . . , - , • , • , • • • • • • • • • • • •