HomeMy WebLinkAbout06/28/2022 07. Review of the proclamation policyBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.
For Meeting of: June 28, 2022
ITEM TITLE: Review of the proclamation policy
SUBMITTED BY: Robert Harrison, City Manager
SUMMARY EXPLANATION:
At the June 7, 2022 Council meeting, staff was directed to add this item to a future agenda.
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ATTACHMENTS:
Description Upload Date Type
D Proclamation guideHnes 6/13/2022 Cowr Memo
Proclamation Issuance Guidelines
Proclamations issued by the City Council ideally provide an opportunity for the Council to
recognize exceptional events and people. The goal of a proclamation is to recognize and
celebrate the extraordinary achievements of community members and non-profit organizations
that serve Yakima, honor occasions of importance and significance, and increase public
awareness of issues to improve the well being of the people of this city.
Submitting a Request for a Proclamation:
Requests for proclamations are submitted to the Council's Office. Requests should include the
following information:
1. Requests need to be submitted 30 days prior to the due date.
2. All requests should clearly include the name, address and telephone number of the person
making the request, as well as to who and where the document should be addressed and
mailed (if different from the requester). If the proclamation is to be read and presented at a
Council meeting, please provide the name of the person accepting the proclamation at least
two days prior to the meeting.
3. Draft sample or model proclamation language.
4. Requests should include background information of the individual or organizations
connection to the City of Yakima.
5. Whether the proclamation has been issued by the City in previous years. Requests must be
made each year; requests are not annually renewed.
6. The City is unable to accommodate proclamations for out -of -city events or for -profit causes.
7. The City asks that National or International groups requesting proclamations must have an
in -city sponsor.
Submission of a proclamation request does not guarantee issuance. Due to the volume of
submissions received, we cannot grant every request. However, we want to recognize and
honor your organization's outstanding contributions, commitment, and excellence to our
community.
Proclamation Issuance Guidelines:
Proclamations are to be utilized exclusively for ceremonial and recognition purposes. They are
not to have policy implications or suggest an official City position on a cause or occasion. The
City does not generally provide publicity (e.g., press releases) regarding the proclamations
issuance; this is the responsibility of the requesting organization. However, the City will
publicize the proclamation on occasion as it sees fit.
Proclamations deemed to be requested for the following purposes will not be issued:
a. Matters of political controversy
b. Individuals/organizations seeking political or commercial endorsement
c. Religious events or matters of religious nature
d. Individuals/organizations with no direct relationship to the City of Yakima
e. Events contrary to City policies
The City reserves the right to approve or deny requests and to make any edits to sample or
model proclamation language provided to the City.
Greetings/Other Recognition:
Greetings from the Mayor/Council or other forms of recognition can be issued when a
proclamation request doesn't meet guidelines. Greetings and/or other recognition shall be used
to honor special events or individuals in Yakima. These may include conventions, community
celebrations, award ceremonies, college graduations, etc. The Mayor/Council also strongly
encourage personal achievement and wish to showcase significant milestones in the lives of
Yakima residents. The City asks that recognitions please be submitted 30 days prior to due date.
Please e-mail requests to ccouncil2@yakimawa.gov. If you have draft language, please
include it as an attachment or paste it into the body of the e-mail.
Thank You!
Date(s) of Proclamation:
Date needed by (we are unable to guarantee completion without two weeks advanced notice):
Name of requestor & organization:
Requestor's complete address, phone number, & email:
Please provide mailing address for the proclamation (if different from above):
Proclaiming a Day, Week, or Month? (circle one)
Reissue Request from Previous Year(s)? Yes No (circle one) Date(s):
Draft Language included? Yes No (circle one) Number of Pages:
Please briefly describe your group, organization, or cause:
Please briefly describe the purpose(s) you would like a proclamation to serve, or the
message that you would like to convey:
Will you be submitting the proclamation to any publication(s)? Yes No (circle one)
Name of Publication(s):
Please briefly describe display/distribution plans for this proclamation: