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HomeMy WebLinkAbout05/13/1986 Business Meeting 306 MAY 13, 1986 BUSINESS MEETING 1. ROLL CALL The City Council met in session on this date at 2 :00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Mayor Henry Beauchamp, presiding, Council members Clarence Barnett, Pat Berndt, Lynn Buchanan, .Lynn Carmichael, and Jack Sparling present on roll call. Council member Jerry Foy absent. City Manager Zais, Assistant City Attorney Vanek, City Clerk Roberts and Deputy City Clerk Toney also present. 2. INVOCATION The Pledge of Allegiance was led by Council member Carmichael. A proclamation declaring May 16 -17 as "Poppy Days" was presented to representatives of the American Legion by Mayor Beauchamp. Citizens were encouraged to purchase poppys from members of the - American Legion May 16 -17. A proclamation declaring May 19 -23 as "Alcohol Action Week" was presented to Harry Barth, Director of the Yakima Valley Council of Alcoholism, by Mayor Beauchamp. • 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Council member Barnett referred to the Council information item which lists deficiencies in the new transit buses recently purchased by the City, and questioned if City staff inspected the buses prior to acceptance of them. Transit Manager Schultz indicated they had not been inspected by staff prior to delivery. Council member Carmichael asked Mr. Schultz for a definition of a "canon plub disconnect ". Mr. Schultz explained this is a unit which allows for disconnection of electrical and other systems in the engine compartment. Council member Carmichael referred to Community Development Block Grant Monthly Report for April and questioned how the over- expenditure for the Southeast Community Center sidewalk and curb cut project would be handled. She stated she did not necessarily expect an answer today, but would like staff to address the issue in the near future. Council member "Buchanan stated the memorandum regarding 1986 Replacement Purchases indicates the City will be letting bids for two (2) thirty -seven yard, side - loaders for the Refuse Department, and questioned why this is being done when the purchase of one is being delayed pending testing results. Council member Buchanan `suggested delaying the purchase of the two new trucks until test results have been reviewed. Council member Buchanan stated a draft of the resolution adopted by the Yakima Health District regarding establishment of a State Department of Public Health is available for Council members to review. He indicated Council may wish to consider submitting the amendment to the Association of Washington Cities Resolution Committee meeting for consideration before that body. City Manager Zais responded to Council member Carmichael's inquiry regarding the over - expenditure of the sidewalk and curb cut project at the Southeast Community Center, stating the over - expenditure of $676.25 can be taken from contingency or possibly from carry -over of another line item. MAY 13, 1986 307 Mayor Beauchamp informed Council there will be a Mayor's Prayer Breakfast Thursday, May 15 at 7:00 a.m. at the Holiday Inn. Guest speaker will be Retired Air Force Brigadier General Charles Duke who flew on the Apollo 16 space flight. Council members and news media were encouraged to attend. 4. CONSENT AGENDA Mayor Beauchamp referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. It was the consensus of the Council to add Item No. 8, and remove Item No. 19, as requested. The City Clerk then read the Consent Agenda Items, including resolutions and ordinances by title. It MOVED by Carmichael, seconded by Buchanan, the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Foy absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) *5. APPROVAL OF MINUTES OF THE COUNCIL MEETING OF APRIL 22, 1986 The Council minutes of April 22, 1986 were approved, having been duly certified accurate by two Council members and no one present, wishing to have said minutes read publicly. 6. AUDIENCE PARTICIPATION None • 7. RESOLUTIONS OF APPRECIATION AND COMMENDATION: A. PLANNING COMMISSION On behalf' of the City Council, Council member Carmichael:expressed appreciation to members of the City Planning Commission and Board of Adjustment for the many hours of service given to the City on various issues with - which they have dealt during their years of service as a Commission /Board member. Glenn Rice, Director of Community & Economic Development, recognized. the members of the Planning Commission and Board of Adjustment who were seated in the audience for today's presentation. Council member Berndt read the resolution of appreciation and commendation for the City Planning Commission, after - which it was MOVED by Carmichael, seconded by Buchanan, the resolution be adopted. Unanimously carried by roll call vote. Foy absent. . • • RESOLUTION' NO. D -5246, A RESOLUTION 'of appreciation and commendation for the services performed by members of the Yakima City Planning Commission. , , • B. BOARD OF ADJUSTMENT Council member Barnett read the resolution of appreciation and commendation presented to the Board of Adjustment, after which it was MOVED by Sparling, seconded by Berndt, the resolution be adopted. Unanimously carried by roll call vote. Foy absent. RESOLUTION NO. •D- 5247," A' RESOLUTION of appreciation and commendation for the services performed by members of the Yakima City Board of Adjustment. *8. CONSIDERATION OF REQUEST FROM - FRANK FITTERER REGARDING L.I.D: METER COSTS • The report from the Department of Engineering & Utilities dated May 13, 1986, with staff's recommendation that City Council pass a motion permitting Mr: Fitterer to purchase 1" water meters for Lots 1 through 5 of Englewood Heights•West Addition, at'a cost of $360 per service, was approved. 308 MAY 13, 1986 9. REPORT FROM DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT REGARDING CHAMBER OF COMMERCE PROPOSED BUILDING EXPANSION Glenn Rice, Director of Community & Economic Development, reviewed the staff report and recommendation presented in the Council packet. Mr. Rice and Dennis Covell, Director of Engineering and & Utilities, responded to Council's questions regarding various aspects of the report, such as the formula for calculating the inflation factor, the need for additional parking, date of construction, etc. Mel Wagner, 1507 South 18th Avenue, First Vice President of the Chamber of Commerce, stated the Chamber of Commerce has accepted the construction estimate prepared by City staff and agree to pay 1/3 of the cost of the project in the amount of approximately $12,000. Following further discussion, it was MOVED by Barnett, seconded by Berndt, to propose a compromise of deducting the cost of the illumination for an adjusted construction cost of $32,380, add a 10% contingency to the revised figure for an adjusted cost base of $35,618, divide the adjusted base cost by 3, giving a base of $11,873 and add an inflation factor of 5% for the years of 1988 and 1989. Assuming the project went through 1989, the Chamber's share of the project would be $13,089. Council members Buchanan and Carmichael expressed concern with eliminating the lighting and landscaping from the project, stating the lighting is needed for security reasons and also to assist in identifying the two lots in question with the Chamber of Commerce which is located across the street. Mrs. Carmichael stated the additional parking is justifiable and added if the project could be bid within the next six months to a year, a more advantageous price could be obtained as this would eliminate the hypothetical or extended inflation factors. She indicated she would vote against the motion as she feels the lighting and landscaping are of significant concern to the project. Mayor Beauchamp stated if the need is there, the project should be approved now rather than delaying the matter. Council members Barnett and Sparling indicated they are not convinced the need for the parking lots exist at the present time. The question was called for a vote on the motion. Motion failed due to a tie vote. Beauchamp, Buchanan and Carmichael voting nay. Foy absent. Following further discussion, it was MOVED by Buchanan, seconded by Berndt, to set a figure of $13,000 as the Chamber's portion for the parking lot development project. Council member Carmichael asked if Council has to rezone one of the lots prior to construction. Mr. Rice indicated the lots to be resurfaced for parking do not have to be rezoned, however, the City owned lot to the east of the Chamber will have to be rezoned prior to the start of construction. It was MOVED by Carmichael, seconded by Berndt, that Council initiate the rezone process for the lot on the northwest corner-of "A" Street and 9th Street to Small Convenience Center. Council member Barnett stated he will vote for the motion, however, he is not voting for immediate pavement of those lots. Unanimously carried by voice vote. Foy absent and Berndt temporarily absent. 10. REPORT FROM DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT REGARDING TROLLEY OPERATION AGREEMENT FOR 1986 • Glenn Rice, Director of Community & Economic Development, reviewed the status report and staff recommendation regarding the YVT Proposed Trolley Operation Plan and Contract. Mr. Rice stated it is staff's recommendation that the City Council continue to hold the YVT system in a caretaker status until May 27, 1986. This will allow the Yakima Interurban Lines Association (YILA)to complete its work in securing the necessary insurance as required by previous City Council direction, and allow for full review of the insurance policy by City staff. Jerry Henderson, President of the Yakima Interurban Lines Association, addressed Council regarding the insurance policy requirements for YVT. He stated Fred S. James has been asked to write the fire insurance policy for the car barn and associated property. Application for this policy has been made and YILA is currently awaiting confirmation. Referring to Item B 309 MAY 13, 1986 • of the staff report, Mr. Henderson indicated these concerns are also being addressed. He requested Council approve the Trolley Operating Agreement subject to proper insurance coverage being submitted to City staff which meets the requirements outlined in the staff report. It was MOVED by Barnett, seconded by Carmichael, the Trolley Operating Agreement be approved . subject to the insurance conditions being met and reviewed by City staff. City Manager Zais indicated the execution of an agreement requires a resolution, and added that a resolution was prepared, however, was not included in today's Council packet. He suggested Council vote on the motion, review the resolution under Other Business, and then amend the resolution to reflect the verbage of the motion. . The motion was withdrawn by Council member Barnett, after which it was MOVED by Barnett, seconded by Carmichael, that staff prepare a resolution for adoption which meets the insurance conditions set forth by staff. Unanimously carried by voice vote. Foy absent. 11. REPORT FROM PARKS AND RECREATION COMMISSION REGARDING LIONS POOL SPA AND SAUNA Director of Public Works, Jerry Copeland, and Aquatic Supervisor, Glenna Thon, were present to respond to Council's inquiries regarding this report. Following a brief discussion, it was MOVED by Berndt, seconded by Carmichael, to approve the expenditure of $14,600 from Capitol Fund Balance Account 331. Motion carried by 4 -2 voice vote. Barnett and Sparling voting nay. Foy absent. 12. REPORT FROM TRAFFIC ENGINEERING DIVISION REGARDING REQUEST FROM THE CITIES OF SELAH AND UNION GAP FOR TRAFFIC MAINTENANCE ASSISTANCE Traffic Engineer, Hank Hein, was present to respond to Council's . inquiries regarding this report. Discussion ensued regarding the actual labor and overhead costs. Mr.. Hein stated the 16 hours of labor includes travel time and the time involved to complete the work. He explained the City of Yakima will supply the labor and equipment, while the Cities of Selah and Union Gap will supply the • materials necessary for the job. It was MOVED by Berndt, seconded Carmichael., that staff be allowed to perform the reimbursable work as requested, providing it can be scheduled in accordance with in -City priorities. *13. CONSIDERATION OF RESOLUTION ENGAGING LEGAL SERVICES FOR NOB HILL BOULEVARD RIGHT-OF-WAY ACQUISITION RESOLUTION NO. D -5249, A RESOLUTION authorizing the hiring of Lyon, Beaulaurier, Weigand, Suko & Gustafson for legal services in connection with the Nob Hill Boulevard improvement project. *14. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE STATE OF WASHINGTON FOR THE PUBLIC WORKS TRUST FUND FOR TIETON DRIVE IMPROVEMENTS • RESOLUTION NO. D -5250, A RESOLUTION authorizing the exectuion of a Public Works Trust Fund Loan Agreement with the State of Washington; and authorizing signature for contract execution and voucher submittal. *15. CONSIDERATION OF RESOLUTION INITIATING REZONE OF PROPERTY AT 12TH AVENUE AND TIETON DRIVE RESOLUTION NO. D -5251, A RESOLUTION initiating an amendment to the city zoning map by rezoning property at the southwest corner of the intersection of South 12th Avenue and Tieton Drive in the City of Yakima,. Washington. • *16. CONSIDERATION OF RESOLUTION SETTING A DATE OF.HEARING.FOR JUNE 10, 1986 ON A VACATION OF RIGHT -OF -WAY LOCATED ON 10TH AVENUE, REQUESTED BY THE SMITH FAMILY PARTNERSHIP 310 MON 13, 1986 RESOLUTION NO. D -5252, A RESOLUTION fixing the time and place for hearing on a petition for vacation of a portion of North 10th Avenue within the City of Yakima. *17. REPORT FROM THE DEPARTMENT OF FINANCE AND BUDGET REGARDING 1984 GENERAL EXAMINATION OF THE CITY OF YAKIMA AND UMTA BY STATE AUDITOR The report from the Department of Finance and Budget dated May 13, 1986, regarding the 1984 State Audit Report of the City of Yakima and UMTA, was accepted. *18. REPORTS FROM THE DEPARTMENT OF FINANCE AND BUDGET: A. FIRST QUARTER 1986 BUDGET REPORT The report from the Director of Finance & Budget dated May 13, 1986, regarding the First Quarter Budget Revenue & Expenditure Report for the City of Yakima was accepted and approved. B. FIRST QUARTER CENTRAL BILLING /ACCOUNTS RECEIVABLE REPORT . The status report from the Director of Finance & Budget dated May 13, 1986, regarding the First Quarter 1986 Central Billing Accounts Receivable, was accepted. C. FIRST QUARTER 1986 INSURANCE REPORT The report from the Director of Finance & Budget dated May 13, 1986, regarding the First Quarter Insurance Claims Report for the City of Yakima, was accepted. 19. SUBMISSION OF 1985 YEAR -END TRANSIT REPORT AND MARCH MONTHLY REPORT Corrected reports having been distributed to 'the Council members by Transit Manager, Bill Schultz, it was MOVED by Barnett, seconded by Carmichael, to accept the corrected reports. Council member Buchanan referred to figures presented in the last report versus . figures contained in today's report stating there are discrepancies in the equipment rental fund. Mr. Schultz explained that the replacement costs are not figured into the equipment rental fee because the Transit Division has a capital reserve fund. City Manager Zais reminded Mr. Buchanan it has been Council's decision in the past to not calculate in the cost of replacing transit vehicles' except for the City's 20% match against UMTA funds. Council member Buchanan cautioned that the City needs to be factoring in the replacement costs as UMTA funds will be diminishing over the next few years. The question was called for a vote on the motion.'Unanimously carried by voice vote. Beauchamp temporarily absent. Foy absent. Council member Barnett cutimented on the last page of the fixed route, stating he believes the figure of 1.19 should be 1.21, and the figure of 6.28 should be 6.698. He asked if there currently is a charge for elderly and handicapped service. Mr. Schultz responded affirmatively. Mr. Barnett stated this report should reflect the revenue received from those charges, and asked that this information be incorporated in future reports. *20. APPROVAL OF RIGHT-OF-WAY USE PERMIT FOR PROPERTY AT 611 W. "A" STREET /103 N. 7TH AVENUE, REQUESTED BY THE 611 W. "A" STREET JOINT VENTURE The report from the Director of Community & Economic Development, dated May 13, 1986, regarding the right -of -way use permit, as requested by Joe F. Farina, was approved. • 311 MAY 13, 1986 21. CONSIDERATION OF LEGISLATION RELATING TO CITY WIDE RADIO SYSTEM: A. .CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AN - 'AGREEMENT WITH COMPASS CONSULTING GROUP TO PERFORM - A STUDY FOR - A CITY -WIDE RADIO SYSTEM The resolution having been read by title, it MOVED by Buchanan, seconded by Carmichael, the resolution be adopted. Unanimously carried by roll call vote. Beauchamp temporarily absent. Foy absent. RESOLUTION NO. D -5253, A RESOLUTION authorizing the execution of an agreement with Compass Consulting Group for 'radio system needs assessment and comprehensive plan. B. CONSIDERATION OF AN ORDINANCE AMENDING THE 1986 BUDGET AND APPROPRIATING FUNDS FOR A CITYWIDE RADIO SYSTEM STUDY An ordinance amending the 1986 budget' for the City of Yakima; and making an appropriation in the Federal Shared Revenue Fund for expenditure during 1986, having been read by title only at this meeting, was laid on the table for one week or until May 20, 1986. *22. CONSIDERATION OF AN ORDINANCE AMENDING THE 1986 BUDGET AND APPROPRIATING FUNDS FOR URBAN AREA ZONING ORDINANCE PUBLICATION COSTS An ordinance appropriating funds for Urban Area Ordinance publication costs, having been read by title only at the previous meeting, was brought before the Council for a second 'reading. . ORDINANCE NO. 2959, AN ORDINANCE amending the 1986 budget for the City of Yakima; and making an appropriation in the General Fund for expenditure during 1986. 23. OTHER BUSINESS Regarding the resolution submitted by the Yakima. Health .District concerning establishment of a State Department of Public Health, it was the 'general consensus of the Council to submit this item to AWC. Therefore, it was MOVED by Barnett, seconded by Buchanan, the resolution be prepared for submission to the Association of Washington Cities Resolution' Committee meeting for their consideration. Unanimously carried by voice vote. • City Manager Zais circulated a resolution which had been prepared for the Trolley Agreement and was intended for presentation with the agreement within the next two weeks. Assistant City Attorney Vanek read the proposed amendment to the resolution for the Trolley Agreement as follows: "The City Manager and the City Clerk of the City of Yakima are hereby authorized and directed to an agreement with the Yakima Valley Interurban Lines Association, Inc., subject to Yakima Valley Interurban Lines Association, Inc. presenting to the City Manager proof of adequate insurance coverage as outlined in the YVT Status Report /Proposed Trolley Operation Plan dated May 8, 1986•, for the purpose mentioned above, a copy of which agreement, entitled "Trolley Operating and Indemnification Agreement, is attached hereto and by reference made a part thereof."' The resolution having been read by title, it was MOVED by Carmichael, seconded by Barnett, the resolution be amended with the language which was just read by Assistant City Attorney Vanek. The question was called for a vote on the amendment to the resolution. Unanimously carried by voice vote. It was MOVED by Carmichael, seconded by. Berndt, the resolution be adopted, as amended. Unanimously carried by roll call vote. Foy absent. RESOLUTION NO. D -5248, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an 312 MhY 13, 1986 agreement with Yakima Interurban Lines Association, Inc. for trolley car operation. Council member Carmichael asked Glenn Rice to c LaLtent regarding the the results of the HopCon request before the Boundary Review Board. Mr. Rice stated the Boundary Review Board set a date for public hearing on the HopCon Annexation for June 17th. He indicated representation from the Fire Department felt the issue should be heard publicly. Council member Barnett requested Council members be notified as to matters scheduled to be heard before the Hearing Examiner. Mr. Rice indicated a copy of the Hearing Examiner's, agenda would be placed in the Council packet each week. • City Manager Zais stated the special study session scheduled for next week has been cancelled as all of the Council members will not be available on that date. A brief discussion ensued regarding the possibility of scheduling sane of the issues on dates Council has study sessions. It was the consensus of the Council that issues to be discussed could -not properly be addressed during a study session. City Manager Zais stated perhaps a day long workshop would be scheduled in the fall. Joe Valenzuela, Yakima Fire Department Captain, addressed Council regarding the appointment of the new Fire Chief, requesting Council support the new Fire Chief and Fire Department as a whole. Council member Sparling spoke about an anti - nuclear presentation he had seen the previous evening on Channel 12. He asked if equal time for the opposition to air their views is required. Mr. Sparling questioned the value of Channel 12 to the community, adding he feels it should be merged with KYVE TV and reduce the tax to the consumer. City Manager Zais stated there is a policy which speaks to equal air time, however, he does not know how it would apply in a case of this nature. Council member Carmichael stated Bruce Crest would be the appropriate staff person to respond the Mr. Sparling's inquiries. Information Items Items -of information supplied to Council were: Letter from Doug Williams, Whistlin' Jack Lodge, saying "thank you" for attending the "Friends of- Chinook Pass Rally ".. 5/1/86; Memo from Cable Communications Coordinator regarding Notification of McCaw Cable's Intent to Establish.-a parity of Rates, and Services. for Cable Subscribers in Yakima. 5/7/86; Memo from Director of Community & Economic Development regarding Status Report - Implementation of . Yakima Urban Area Zoning Ordinance 5/7/86; Memo from Director of Public Works regarding 1986 Replacement Purchases. 5/6/8; Memo from Director of Public Works and Transit Manager regarding Transit Vehicle Purchase. 5/2/86; Letter from Peg. Stapleton regarding Daniel Tilley Planned Development at 3800 Summitview. 4/23/86; Letter from EMC Engineers, Inc. regarding status of City Hall Energy Management project. 4/16/86; Memo from City .Attorney regarding Damage Claims Referred to Insurance Company. 5/1/86; 1986 Community Development Block Grant Monthly Report for April 1986; Permit Report for April 1986; Yakima Center Management Report for April 1 -30, 1986; and Minutes of the April 29, 1986 Board of Adjustment meeting. 24. ADJOURNMENT There being no further business to come before the Council, it was MOVED by Berndt, seconded by Carmichael, this meeting be adjourned at the hour of 4:00 p.m. Unanimously carried by voice vote. Foy absent. • 313 MkY 13, 1986 READ AND CERTIFIED ACCURATE BY (,(1_„t / } 4 yL 7// 4 COUNCIL MEMBER DATE ) ATTEST: I CIL MEMBER f DAT' 1 ALAI A. CITY CLERK V' , OR 1