HomeMy WebLinkAbout05/13/1986 Business Meeting 306
MAY 13, 1986
BUSINESS MEETING
1. ROLL CALL
The City Council met in session on this date at 2 :00 p.m. in the
Council Chambers of City Hall, Yakima, Washington. Mayor Henry
Beauchamp, presiding, Council members Clarence Barnett, Pat Berndt,
Lynn Buchanan, .Lynn Carmichael, and Jack Sparling present on roll
call. Council member Jerry Foy absent. City Manager Zais,
Assistant City Attorney Vanek, City Clerk Roberts and Deputy City
Clerk Toney also present.
2. INVOCATION
The Pledge of Allegiance was led by Council member Carmichael.
A proclamation declaring May 16 -17 as "Poppy Days" was presented to
representatives of the American Legion by Mayor Beauchamp.
Citizens were encouraged to purchase poppys from members of the -
American Legion May 16 -17.
A proclamation declaring May 19 -23 as "Alcohol Action Week" was
presented to Harry Barth, Director of the Yakima Valley Council of
Alcoholism, by Mayor Beauchamp.
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3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
Council member Barnett referred to the Council information
item which lists deficiencies in the new transit buses recently
purchased by the City, and questioned if City staff inspected the
buses prior to acceptance of them. Transit Manager Schultz
indicated they had not been inspected by staff prior to delivery.
Council member Carmichael asked Mr. Schultz for a definition of a
"canon plub disconnect ". Mr. Schultz explained this is a unit
which allows for disconnection of electrical and other systems in
the engine compartment.
Council member Carmichael referred to Community Development Block
Grant Monthly Report for April and questioned how the over-
expenditure for the Southeast Community Center sidewalk and curb
cut project would be handled. She stated she did not necessarily
expect an answer today, but would like staff to address the issue
in the near future.
Council member "Buchanan stated the memorandum regarding 1986
Replacement Purchases indicates the City will be letting bids for
two (2) thirty -seven yard, side - loaders for the Refuse Department,
and questioned why this is being done when the purchase of one is
being delayed pending testing results. Council member Buchanan
`suggested delaying the purchase of the two new trucks until test
results have been reviewed.
Council member Buchanan stated a draft of the resolution adopted
by the Yakima Health District regarding establishment of a State
Department of Public Health is available for Council members to
review. He indicated Council may wish to consider submitting the
amendment to the Association of Washington Cities Resolution
Committee meeting for consideration before that body.
City Manager Zais responded to Council member Carmichael's inquiry
regarding the over - expenditure of the sidewalk and curb cut
project at the Southeast Community Center, stating the
over - expenditure of $676.25 can be taken from contingency or
possibly from carry -over of another line item.
MAY 13, 1986 307
Mayor Beauchamp informed Council there will be a Mayor's Prayer
Breakfast Thursday, May 15 at 7:00 a.m. at the Holiday Inn. Guest
speaker will be Retired Air Force Brigadier General Charles Duke
who flew on the Apollo 16 space flight. Council members and news
media were encouraged to attend.
4. CONSENT AGENDA
Mayor Beauchamp referred to the items placed on the Consent Agenda,
questioning whether there were any additions or deletions from
either Council members or citizens present. It was the consensus
of the Council to add Item No. 8, and remove Item No. 19, as
requested. The City Clerk then read the Consent Agenda Items,
including resolutions and ordinances by title. It MOVED by
Carmichael, seconded by Buchanan, the Consent Agenda, as read, be
passed. Unanimously carried by roll call vote. Foy absent.
(Subsequent paragraphs preceded by an asterisk ( *) indicate items
on the Consent Agenda handled under one motion without further
discussion.)
*5. APPROVAL OF MINUTES OF THE COUNCIL MEETING OF APRIL 22, 1986
The Council minutes of April 22, 1986 were approved, having been
duly certified accurate by two Council members and no one present,
wishing to have said minutes read publicly.
6. AUDIENCE PARTICIPATION
None •
7. RESOLUTIONS OF APPRECIATION AND COMMENDATION:
A. PLANNING COMMISSION
On behalf' of the City Council, Council member Carmichael:expressed
appreciation to members of the City Planning Commission and Board
of Adjustment for the many hours of service given to the City on
various issues with - which they have dealt during their years of
service as a Commission /Board member. Glenn Rice, Director of
Community & Economic Development, recognized. the members of the
Planning Commission and Board of Adjustment who were seated in the
audience for today's presentation. Council member Berndt read the
resolution of appreciation and commendation for the City Planning
Commission, after - which it was MOVED by Carmichael, seconded by
Buchanan, the resolution be adopted. Unanimously carried by roll
call vote. Foy absent. .
•
• RESOLUTION' NO. D -5246, A RESOLUTION 'of appreciation and
commendation for the services performed by members of the Yakima
City Planning Commission. , ,
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B. BOARD OF ADJUSTMENT
Council member Barnett read the resolution of appreciation and
commendation presented to the Board of Adjustment, after which it
was MOVED by Sparling, seconded by Berndt, the resolution be
adopted. Unanimously carried by roll call vote. Foy absent.
RESOLUTION NO. •D- 5247," A' RESOLUTION of appreciation and
commendation for the services performed by members of the Yakima
City Board of Adjustment.
*8. CONSIDERATION OF REQUEST FROM - FRANK FITTERER REGARDING L.I.D: METER
COSTS
•
The report from the Department of Engineering & Utilities dated May
13, 1986, with staff's recommendation that City Council pass a
motion permitting Mr: Fitterer to purchase 1" water meters for Lots
1 through 5 of Englewood Heights•West Addition, at'a cost of $360
per service, was approved.
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MAY 13, 1986
9. REPORT FROM DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT
REGARDING CHAMBER OF COMMERCE PROPOSED BUILDING EXPANSION
Glenn Rice, Director of Community & Economic Development, reviewed
the staff report and recommendation presented in the Council
packet. Mr. Rice and Dennis Covell, Director of Engineering and
& Utilities, responded to Council's questions regarding various
aspects of the report, such as the formula for calculating the
inflation factor, the need for additional parking, date of
construction, etc. Mel Wagner, 1507 South 18th Avenue, First Vice
President of the Chamber of Commerce, stated the Chamber of
Commerce has accepted the construction estimate prepared by City
staff and agree to pay 1/3 of the cost of the project in the amount
of approximately $12,000. Following further discussion, it was
MOVED by Barnett, seconded by Berndt, to propose a compromise of
deducting the cost of the illumination for an adjusted
construction cost of $32,380, add a 10% contingency to the revised
figure for an adjusted cost base of $35,618, divide the
adjusted base cost by 3, giving a base of $11,873 and add an
inflation factor of 5% for the years of 1988 and 1989. Assuming
the project went through 1989, the Chamber's share of the project
would be $13,089. Council members Buchanan and Carmichael
expressed concern with eliminating the lighting and landscaping
from the project, stating the lighting is needed for security
reasons and also to assist in identifying the two lots in question
with the Chamber of Commerce which is located across the street.
Mrs. Carmichael stated the additional parking is justifiable and
added if the project could be bid within the next six months to a
year, a more advantageous price could be obtained as this would
eliminate the hypothetical or extended inflation factors. She
indicated she would vote against the motion as she feels the
lighting and landscaping are of significant concern to the project.
Mayor Beauchamp stated if the need is there, the project should be
approved now rather than delaying the matter. Council members
Barnett and Sparling indicated they are not convinced the need for
the parking lots exist at the present time. The question was
called for a vote on the motion. Motion failed due to a tie
vote. Beauchamp, Buchanan and Carmichael voting nay. Foy absent.
Following further discussion, it was MOVED by Buchanan, seconded by
Berndt, to set a figure of $13,000 as the Chamber's portion for the
parking lot development project. Council member Carmichael asked
if Council has to rezone one of the lots prior to construction.
Mr. Rice indicated the lots to be resurfaced for parking do not
have to be rezoned, however, the City owned lot to the east of the
Chamber will have to be rezoned prior to the start of
construction. It was MOVED by Carmichael, seconded by Berndt, that
Council initiate the rezone process for the lot on the northwest
corner-of "A" Street and 9th Street to Small Convenience Center.
Council member Barnett stated he will vote for the motion, however,
he is not voting for immediate pavement of those lots. Unanimously
carried by voice vote. Foy absent and Berndt temporarily absent.
10. REPORT FROM DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT
REGARDING TROLLEY OPERATION AGREEMENT FOR 1986 •
Glenn Rice, Director of Community & Economic Development, reviewed
the status report and staff recommendation regarding the YVT
Proposed Trolley Operation Plan and Contract. Mr. Rice stated it
is staff's recommendation that the City Council continue to hold
the YVT system in a caretaker status until May 27, 1986. This will
allow the Yakima Interurban Lines Association (YILA)to complete
its work in securing the necessary insurance as required by
previous City Council direction, and allow for full review of the
insurance policy by City staff. Jerry Henderson, President of the
Yakima Interurban Lines Association, addressed Council regarding
the insurance policy requirements for YVT. He stated Fred S. James
has been asked to write the fire insurance policy for the car barn
and associated property. Application for this policy has been made
and YILA is currently awaiting confirmation. Referring to Item B
309
MAY 13, 1986
•
of the staff report, Mr. Henderson indicated these concerns are
also being addressed. He requested Council approve the Trolley
Operating Agreement subject to proper insurance coverage being
submitted to City staff which meets the requirements outlined in
the staff report. It was MOVED by Barnett, seconded by Carmichael,
the Trolley Operating Agreement be approved . subject to the
insurance conditions being met and reviewed by City staff. City
Manager Zais indicated the execution of an agreement requires a
resolution, and added that a resolution was prepared, however, was
not included in today's Council packet. He suggested Council vote
on the motion, review the resolution under Other Business, and
then amend the resolution to reflect the verbage of the motion. .
The motion was withdrawn by Council member Barnett, after which it
was MOVED by Barnett, seconded by Carmichael, that staff prepare a
resolution for adoption which meets the insurance conditions set
forth by staff. Unanimously carried by voice vote. Foy absent.
11. REPORT FROM PARKS AND RECREATION COMMISSION REGARDING LIONS POOL
SPA AND SAUNA
Director of Public Works, Jerry Copeland, and Aquatic Supervisor,
Glenna Thon, were present to respond to Council's inquiries
regarding this report. Following a brief discussion, it was MOVED
by Berndt, seconded by Carmichael, to approve the expenditure of
$14,600 from Capitol Fund Balance Account 331. Motion carried by
4 -2 voice vote. Barnett and Sparling voting nay. Foy absent.
12. REPORT FROM TRAFFIC ENGINEERING DIVISION REGARDING REQUEST FROM THE
CITIES OF SELAH AND UNION GAP FOR TRAFFIC MAINTENANCE ASSISTANCE
Traffic Engineer, Hank Hein, was present to respond to Council's
. inquiries regarding this report. Discussion ensued regarding the
actual labor and overhead costs. Mr.. Hein stated the 16 hours of
labor includes travel time and the time involved to complete the
work. He explained the City of Yakima will supply the labor and
equipment, while the Cities of Selah and Union Gap will supply the
• materials necessary for the job. It was MOVED by Berndt, seconded
Carmichael., that staff be allowed to perform the reimbursable work
as requested, providing it can be scheduled in accordance with
in -City priorities.
*13. CONSIDERATION OF RESOLUTION ENGAGING LEGAL SERVICES FOR NOB HILL
BOULEVARD RIGHT-OF-WAY ACQUISITION
RESOLUTION NO. D -5249, A RESOLUTION authorizing the hiring of Lyon,
Beaulaurier, Weigand, Suko & Gustafson for legal services in
connection with the Nob Hill Boulevard improvement project.
*14. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT
WITH THE STATE OF WASHINGTON FOR THE PUBLIC WORKS TRUST FUND FOR
TIETON DRIVE IMPROVEMENTS
•
RESOLUTION NO. D -5250, A RESOLUTION authorizing the exectuion of a
Public Works Trust Fund Loan Agreement with the State of
Washington; and authorizing signature for contract execution and
voucher submittal.
*15. CONSIDERATION OF RESOLUTION INITIATING REZONE OF PROPERTY AT 12TH
AVENUE AND TIETON DRIVE
RESOLUTION NO. D -5251, A RESOLUTION initiating an amendment to the
city zoning map by rezoning property at the southwest corner of the
intersection of South 12th Avenue and Tieton Drive in the City of
Yakima,. Washington.
•
*16. CONSIDERATION OF RESOLUTION SETTING A DATE OF.HEARING.FOR JUNE 10,
1986 ON A VACATION OF RIGHT -OF -WAY LOCATED ON 10TH AVENUE,
REQUESTED BY THE SMITH FAMILY PARTNERSHIP
310
MON 13, 1986
RESOLUTION NO. D -5252, A RESOLUTION fixing the time and place for
hearing on a petition for vacation of a portion of North 10th
Avenue within the City of Yakima.
*17. REPORT FROM THE DEPARTMENT OF FINANCE AND BUDGET REGARDING 1984
GENERAL EXAMINATION OF THE CITY OF YAKIMA AND UMTA BY STATE
AUDITOR
The report from the Department of Finance and Budget dated May 13,
1986, regarding the 1984 State Audit Report of the City of Yakima
and UMTA, was accepted.
*18. REPORTS FROM THE DEPARTMENT OF FINANCE AND BUDGET:
A. FIRST QUARTER 1986 BUDGET REPORT
The report from the Director of Finance & Budget dated May 13,
1986, regarding the First Quarter Budget Revenue & Expenditure
Report for the City of Yakima was accepted and approved.
B. FIRST QUARTER CENTRAL BILLING /ACCOUNTS RECEIVABLE REPORT
. The status report from the Director of Finance & Budget dated
May 13, 1986, regarding the First Quarter 1986 Central Billing
Accounts Receivable, was accepted.
C. FIRST QUARTER 1986 INSURANCE REPORT
The report from the Director of Finance & Budget dated May 13,
1986, regarding the First Quarter Insurance Claims Report for
the City of Yakima, was accepted.
19. SUBMISSION OF 1985 YEAR -END TRANSIT REPORT AND MARCH MONTHLY
REPORT
Corrected reports having been distributed to 'the Council members by
Transit Manager, Bill Schultz, it was MOVED by Barnett, seconded by
Carmichael, to accept the corrected reports. Council member
Buchanan referred to figures presented in the last report versus .
figures contained in today's report stating there are discrepancies
in the equipment rental fund. Mr. Schultz explained that the
replacement costs are not figured into the equipment rental fee
because the Transit Division has a capital reserve fund. City
Manager Zais reminded Mr. Buchanan it has been Council's decision
in the past to not calculate in the cost of replacing transit
vehicles' except for the City's 20% match against UMTA funds.
Council member Buchanan cautioned that the City needs to be
factoring in the replacement costs as UMTA funds will be
diminishing over the next few years. The question was called for a
vote on the motion.'Unanimously carried by voice vote. Beauchamp
temporarily absent. Foy absent. Council member Barnett cutimented
on the last page of the fixed route, stating he believes the figure
of 1.19 should be 1.21, and the figure of 6.28 should be 6.698. He
asked if there currently is a charge for elderly and handicapped
service. Mr. Schultz responded affirmatively. Mr. Barnett
stated this report should reflect the revenue received from those
charges, and asked that this information be incorporated in future
reports.
*20. APPROVAL OF RIGHT-OF-WAY USE PERMIT FOR PROPERTY AT 611 W. "A"
STREET /103 N. 7TH AVENUE, REQUESTED BY THE 611 W. "A" STREET JOINT
VENTURE
The report from the Director of Community & Economic Development,
dated May 13, 1986, regarding the right -of -way use permit, as
requested by Joe F. Farina, was approved.
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MAY 13, 1986
21. CONSIDERATION OF LEGISLATION RELATING TO CITY WIDE RADIO SYSTEM:
A. .CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AN
- 'AGREEMENT WITH COMPASS CONSULTING GROUP TO PERFORM - A STUDY FOR
- A CITY -WIDE RADIO SYSTEM
The resolution having been read by title, it MOVED by Buchanan,
seconded by Carmichael, the resolution be adopted. Unanimously
carried by roll call vote. Beauchamp temporarily absent. Foy
absent.
RESOLUTION NO. D -5253, A RESOLUTION authorizing the execution
of an agreement with Compass Consulting Group for 'radio system
needs assessment and comprehensive plan.
B. CONSIDERATION OF AN ORDINANCE AMENDING THE 1986 BUDGET AND
APPROPRIATING FUNDS FOR A CITYWIDE RADIO SYSTEM STUDY
An ordinance amending the 1986 budget' for the City of Yakima;
and making an appropriation in the Federal Shared Revenue Fund
for expenditure during 1986, having been read by title only at
this meeting, was laid on the table for one week or until May
20, 1986.
*22. CONSIDERATION OF AN ORDINANCE AMENDING THE 1986 BUDGET AND
APPROPRIATING FUNDS FOR URBAN AREA ZONING ORDINANCE PUBLICATION
COSTS
An ordinance appropriating funds for Urban Area Ordinance
publication costs, having been read by title only at the previous
meeting, was brought before the Council for a second 'reading.
.
ORDINANCE NO. 2959, AN ORDINANCE amending the 1986 budget for the
City of Yakima; and making an appropriation in the General Fund for
expenditure during 1986.
23. OTHER BUSINESS
Regarding the resolution submitted by the Yakima. Health .District
concerning establishment of a State Department of Public Health, it
was the 'general consensus of the Council to submit this item to
AWC. Therefore, it was MOVED by Barnett, seconded by Buchanan, the
resolution be prepared for submission to the Association of
Washington Cities Resolution' Committee meeting for their
consideration. Unanimously carried by voice vote.
•
City Manager Zais circulated a resolution which had been prepared
for the Trolley Agreement and was intended for presentation with
the agreement within the next two weeks. Assistant City Attorney
Vanek read the proposed amendment to the resolution for the Trolley
Agreement as follows: "The City Manager and the City Clerk of the
City of Yakima are hereby authorized and directed to an
agreement with the Yakima Valley Interurban Lines Association,
Inc., subject to Yakima Valley Interurban Lines Association, Inc.
presenting to the City Manager proof of adequate insurance coverage
as outlined in the YVT Status Report /Proposed Trolley Operation
Plan dated May 8, 1986•, for the purpose mentioned above, a copy of
which agreement, entitled "Trolley Operating and Indemnification
Agreement, is attached hereto and by reference made a part
thereof."' The resolution having been read by title, it was MOVED
by Carmichael, seconded by Barnett, the resolution be amended with
the language which was just read by Assistant City Attorney
Vanek. The question was called for a vote on the amendment to the
resolution. Unanimously carried by voice vote. It was MOVED by
Carmichael, seconded by. Berndt, the resolution be adopted, as
amended. Unanimously carried by roll call vote. Foy absent.
RESOLUTION NO. D -5248, A RESOLUTION authorizing and directing the
City Manager and City Clerk of the City of Yakima to execute an
312 MhY 13, 1986
agreement with Yakima Interurban Lines Association, Inc. for
trolley car operation.
Council member Carmichael asked Glenn Rice to c LaLtent regarding the
the results of the HopCon request before the Boundary Review Board.
Mr. Rice stated the Boundary Review Board set a date for public
hearing on the HopCon Annexation for June 17th. He indicated
representation from the Fire Department felt the issue should be
heard publicly.
Council member Barnett requested Council members be notified as to
matters scheduled to be heard before the Hearing Examiner. Mr.
Rice indicated a copy of the Hearing Examiner's, agenda would be
placed in the Council packet each week.
•
City Manager Zais stated the special study session scheduled for
next week has been cancelled as all of the Council members will not
be available on that date. A brief discussion ensued regarding
the possibility of scheduling sane of the issues on dates Council
has study sessions. It was the consensus of the Council that
issues to be discussed could -not properly be addressed during a
study session. City Manager Zais stated perhaps a day long
workshop would be scheduled in the fall.
Joe Valenzuela, Yakima Fire Department Captain, addressed Council
regarding the appointment of the new Fire Chief, requesting Council
support the new Fire Chief and Fire Department as a whole.
Council member Sparling spoke about an anti - nuclear presentation
he had seen the previous evening on Channel 12. He asked if equal
time for the opposition to air their views is required. Mr.
Sparling questioned the value of Channel 12 to the community,
adding he feels it should be merged with KYVE TV and reduce the
tax to the consumer. City Manager Zais stated there is a policy
which speaks to equal air time, however, he does not know how it
would apply in a case of this nature. Council member Carmichael
stated Bruce Crest would be the appropriate staff person to respond
the Mr. Sparling's inquiries.
Information Items
Items -of information supplied to Council were: Letter from Doug
Williams, Whistlin' Jack Lodge, saying "thank you" for attending
the "Friends of- Chinook Pass Rally ".. 5/1/86; Memo from Cable
Communications Coordinator regarding Notification of McCaw Cable's
Intent to Establish.-a parity of Rates, and Services. for Cable
Subscribers in Yakima. 5/7/86; Memo from Director of Community &
Economic Development regarding Status Report - Implementation of
. Yakima Urban Area Zoning Ordinance 5/7/86; Memo from Director of
Public Works regarding 1986 Replacement Purchases. 5/6/8; Memo
from Director of Public Works and Transit Manager regarding Transit
Vehicle Purchase. 5/2/86; Letter from Peg. Stapleton regarding
Daniel Tilley Planned Development at 3800 Summitview. 4/23/86;
Letter from EMC Engineers, Inc. regarding status of City Hall
Energy Management project. 4/16/86; Memo from City .Attorney
regarding Damage Claims Referred to Insurance Company. 5/1/86;
1986 Community Development Block Grant Monthly Report for April
1986; Permit Report for April 1986; Yakima Center Management Report
for April 1 -30, 1986; and Minutes of the April 29, 1986 Board of
Adjustment meeting.
24. ADJOURNMENT
There being no further business to come before the Council, it was
MOVED by Berndt, seconded by Carmichael, this meeting be adjourned
at the hour of 4:00 p.m. Unanimously carried by voice vote. Foy
absent. •
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MkY 13, 1986
READ AND CERTIFIED ACCURATE BY (,(1_„t / } 4 yL 7// 4
COUNCIL MEMBER DATE
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ATTEST: I CIL MEMBER f DAT'
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ALAI A.
CITY CLERK V' , OR
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