HomeMy WebLinkAboutR-2022-071 Resolution authorizing execution of addendum 7 to the engineering and consulting services agreement with Golder Associates, Inc. to provide services during construction for the Naches River Water Treatment Plant Intake ProjectA RESOLUTION
RESOLUTION NO. R-2022-071
authorizing execution of addendum 7 to the engineering and consulting
services agreement with Golder Associates, Inc. to provide services during
construction for the Naches River Water Treatment Plant Intake Project.
WHEREAS, the City is in the process of making improvements to the Water Treatment
Plant Intake, which requires construction management for the project; and
WHEREAS, the US Corps of Engineers has issued the 404 permit; and
WHEREAS, the City desires to enter into Addendum 7 to the existing Professional
Services Agreement with Golder Associates, Inc. 2011-085 to provide services during
Construction required for the Water Treatment Plant Intake Improvements; and,
WHEREAS, the City of Yakima used the procedure established by the State of
Washington and used the Municipal Research and Service Center Professional Services Roster
process to select a firm to perform the design work and anticipated construction services; and
WHEREAS, Golder Associates, Inc. was determined to be qualified to perform the
construction services; and
WHEREAS, the Scope of Work and Budget included in this supplement meet the needs
and requirements of the City of Yakima for this project, and
WHEREAS, the City Council of the City of Yakima finds that it is in the best interest of the
City and its residents to enter into Addendum 7 to the Professional Services Agreement with
Golder Associates, Inc. 2011-085, to provide services during construction for the Water Treatment
Plant Intake Improvement Project, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the attached Addendum 7 to the
Professional Services Agreement with Golder Associates, Inc., attached hereto and incorporated
herein by this reference, not to exceed Two Hundred and Sixty -Two Thousand and Two hundred
dollars ($262,200) to provide the Professional Services as described in the Addendum.
ADOPTED BY THE CITY COUNCIL this 21st day of June, 2022.
Janice Deccio, Mayor
ATTEST:
Sonya Claar Tee, City Clerk
For City of Yakima Use Only:
Contract No.2011-085 OA7
AGREEMENT FOR PROFESSIONAL SERVICES
Project No AC2335
Resolution __,��, (S-7-
SOQ No.
ADDENDUM NO. 7
This Addendum, hereinafter identified as Addendum No 7, is hereby entered into and made a part of the
Agreement between City of Yakima, Washington, and Golder Associates, Inc., for Professional Services
first entered into on the 9th day of April, 2010, by the CITY OF YAKIMA, hereinafter called the "CITY," and
GOLDER ASSOCIATES, INC., (now GOLDER ASSOCIATES USA, INC or WSP USA INC) hereinafter
called the "ENGINEER."
WITNESSETH. That in consideration of the mutual covenants and agreements herein contained, the parties
hereto do mutually agree to amend, revise, and/or add the following to the referenced Agreement -
SECTION 2 - SCOPE OF SERVICES
21 Basic Services: In addition to the duties set forth in the underlying agreement,
ENGINEER agrees to perform additional work tasks described in the attached Addendum
No. 7 Exhibit A: Construction Support Services for the City of Yakima Water Intake
Project (Project).
SECTION 5 - COMPENSATION
5.1 COMPENSATION ON A TIME SPENT BASIS AT SPECIFIC HOURLY RATES: For the
services described in the attached Addendum No. 7 Exhibit A, compensation shall be on
a time spent plus expenses basis at the ENGINEER's normal hourly billing rates shown on
Exhibit B, attached to this agreement.
IN WITNESS WHEREOF the parties hereto duly enter into and execute this Addendum No. 7, as of this
day of 01.e a. , 2022.
Other than specific amendments stated herein, all other terms, conditions and requirements of the
underlying contract shall remain in full force and effect throughout the term of the underlying contract
CIT • F YAKIMA
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Printed ame-
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Title: City Manager
Date:
Attest
Sonya Claar Tee, City Clerk
City Contract No. 2011-85 ncc1 7
Resolution No. 2022 `u7(
GOLDER ASSOCIATES USA, INC. (WSP)
Signature
Printed Name: S coT-r ,S; Goa~►--tAl.➢
Title' 1" ReCTDR) C.�v/y0q-T R Fria/AVEE&
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Page 1
ADDENDUM NO. 7
EXHIBIT A
CITY OF YAKIMA - NACHES RIVER HYDROTECHNICAL ENGINEERING SUPPORT
FOR THE WATER TREATMENT PLANT INTAKE
SCOPE OF WORK
During the term of this AGREEMENT, the ENGINEER shall perform professional services in
connection with the following project
A scope of work is presented here to complete Construction Support Services for the City of
Yakima Water Intake Project (Project):
The initial project tasks addressing Data Review (Task 1), Site Reconnaissance (Task 2), and
Reporting (Task 3) for the first phase of work have been completed, as indicated below.
Meetings and Final Design tasks (4 and 5, respectively) are on -going. Development of
hydraulic models, which includes data review and model development for a new intake structure
and floodplain stabilization structures and reporting (Tasks 6 through 8) have been similarly
been completed. The Permitting and Additional Permitting Support work (Task 9 and 11) have
been completed Task 10 Design Modifications and Construction Support budget was utilized
for past final permitting and design efforts. The new Task 12 Construction Support Services is
addressed in this addendum
Task 1 — Data Review (COMPLETE)
Task 2 — Site Reconnaissance (COMPLETE)
Task 3 — Reporting (COMPLETE)
Task 4 — Meetings (COMPLETE)
Task 5 — Final Design (COMPELTE)
Task 6 — Develop 1 D HEC-RAS Model (COMPLETE)
Task 7 — Develop 2D TUFLOW Model (COMPLETE)
Task 8 — Hydraulics Technical Memorandum (COMPLETE)
Task 9 — Permitting Support (COMPLETE)
Task 10 — Design Modifications and Construction Support (COMPLETE)
Task 11 — Additional Permitting Support (COMPLETE)
Task 12 — Construction Support Services (NEW)
Detailed descriptions of the services are provided as follows:
Task 12 — Construction Support Services
Description: ENGINEER will support the CITY with construction support services as described
within the following subtasks 12a through 12c below.
Assumptions:
• Construction will be 106 working days.
• Construction is assumed to be 5, 8-hour days a week. No night or weekend work is
allocated for in this estimate.
• No materials testing is anticipated
Page 2
• No efforts and/or costs are included in this proposal to accommodate discovery, testing,
and/or disposal of hazardous materials from the site.
• No buy America, training, DBE or other federal compliance requirements
Deliverables: As described in subsequent tasks.
Schedule: Final schedule to be coordinated with the CITY, ENGINEER and the contractor.
Anticipated start June 1, 2022 through project completion in 2022. A working schedule will be
initiated prior to start of the work, and then updated and revised as additional and/or new
information is developed.
Task 12a — Construction Support Management
Description: Construction Support Management will be provided by the ENGINEER to support
the project field staffing needs and the CITY as described below.
Assumptions:
• The ENGINEER will provide Construction Support Management that will include project
management and construction management. Management will be primarily completed by
a junior construction manager supported by a senior construction manager and the project
manager. They will be responsible for supervising project inspection, addressing field
questions and correspondence not covered by on -site construction inspector. They will
coordinate with the project design team for reviews and/or special inspections.
• The Construction Manager will hold weekly construction meetings with the CITY,
contractor, subcontractors, and ENGINEER (project manager, construction manager, field
inspector).
• The Construction Manager will be the main point of contact for the contractor and will
receive all submittals and lead response to all request for information's (RFI's).
• The Construction Manager will oversee the materials documentation filing system
including the project Record of Materials (ROM) that will be provided updated during the
weekly construction meeting. They will produce monthly progress payments including all
backup information to support payment, with the support of the inspector.
• The Construction Manager will review submittals, RFI's and CO's and route to Project
Manager (engineer of record) or the CITY as required. Change orders (CO's), including
all backup information and independent estimate will be provided (ASSUME 30 submittals,
10 RFI's, and 1 CO's).
• The ENGINEER will conduct an initial safety analysis, including potential job site safety
hazards for WSP site personnel. Review the contractor's Health and Safety Plan and
ensure all WSP staff is aware of the safety plans.
• The Project Manager and/or Construction Manager will travel to the job site once a month.
Deliverables:
• Monthly invoices and progress reports for work performed.
Schedule: Provided for the project duration as described in Task 12.
Cost: $73,400.
Page 3
Task 12b — Construction Field Inspection Support
Description: The inspector will be the on -site presence for the CITY as described below.
Assumptions:
• The ENGINEER will provide environmental, construction monitoring and reporting
services. Complete Inspectors Daily Reports recording site activities, contractor and
subcontractor workforce, materials delivered, bid items worked on, conversations with the
Contractor, and record of daily traffic control operations.
• The field Inspector will complete field note records for bid item payment. Review items for
payment have complete documentation prior to payment This includes materials
documentation, such as RAMs, certs, samples, and approved for tags or other. For QPL
items, check that approval code action is completed.
• The ENGINEER will provide iPads with the construction management software "Headlight"
for field staff to record daily activities and uploading information to a common web -based
storage system. The system will be accessible to the CITY to review field staff's
observations in real time upon request.
• The field Inspector will take preconstruction photographs and periodic photo records
during construction. They will be responsible for testing turbidity up and downstream of
the project site and confirm contractor compliance with permit. Field Inspector with support
of Construction Manager will review compliance by contractor with project specifications
Daily report will be submitted by the start of the following work day.
• On -site inspections will be provided for 106 working days and up to an additional 10 days
not counted as working days for a total of 116 days to address unforeseen delays or
additional working days.
Deliverables:
• Field Inspector Daily Reports
• Project photos
• Paynotes
Schedule: As described in Task 12 assumptions
Cost: $164,000.
Task 12c — Proiect Closeout
Description: Complete project closeout documentation as described below.
Assumptions:
• The ENGINEER will prepare and track final punch list, take post -construction photos,
review final progress payment, and compile all documentation for the CITY within a single
deliverable
• Additional support includes assisting the CITY and their subcontracted surveyor with any
development or revision of the easement agreement with the DNR (assumes 3 days of
Project Manager support)
Page 4
• Assistance with any final permitting needs with updating the Adaptive Management Plan
with the WDFW per the HPA (assumes 3 days of Project Manager support).
Deliverables:
• Single Final Construction deliverable of all project documentation
Schedule: As described in task 12.
Cost: $24,800.
BUDGET SUMMARY
A subtask breakdown of costs and a total task cost is presented table below.
Table 1: Budget Summary
Task
Budget
Task 12a — Construction Support Management
$73,400
Task 12b — Construction Field Inspection Support
$164,000
Task 12c — Project Closeout
$24,800
Total
$262,200
Page 5
ADDENDUM NO. 7
EXHIBIT B
Page 6
WSP USA Earth & Environment
2022 Commercial Rate Schedule
Invoices from Golder include all labor charges, other direct costs, and costs associated with in-house services.
Charges include only those services directly attributable to the execution of the work. Time spent when traveling in
the interest of the work will be charged in accordance with the hourly rates.
Labor charges are based upon standard hourly billing rates for each category of staff. The billing rates include costs
for salary, payroll taxes, insurance associated with employment, benefits (including holiday, sick leave, and vacation),
administrative overheads, and profit. Rates by labor category are as follows:
Grade Standard
A-05
A-06
A-07
A-08
A-09
LD-1
LD-2
LD-3
LD-4
P-07
P-08
P-09
P-10
P-11
P-12
P-13
P-14
$61
$80
$103
$118
$138
$86
$101
$118
$138
$101
$118
$141
$164
$182
$215
$259
$270
Grade Standard
PA-1
T-05
T-06
T-07
T-08
T-09
T-10
T-11
X-07
X-08
X-09
X-10
X-11
X-12
X-13
X-14
X-15
$141
$69
$86
$101
$118
$138
$160
$180
$101
$120
$142
$173
$184
$220
$259
$270
$280
1 A 10% carrying charge will be added to all other disbursements including materials, subcontractor costs, drilling and/or excavation
services, and the use of external laboratory services
2 Rates for specialist services, including, but not limited to litigation support and expert witness services, including time spent in
depositions and in preparation of presentations, and testimony, and/or senior level consultation, and priority emergency level
services are available upon request
3 Rates for laboratory services and use of equipment owned by Golder Associates will be provided upon request.
4 The rates and charges listed above exclude applicable local and federal taxes. Taxes will appear as separate line items on each
invoice
5 The rates noted herein
1
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.E.
For Meeting of: June 21, 2022
Resolution authorizing execution of addendum 7 to the engineering
and consulting services agreement with Golder Associates, Inc. to
provide services during construction for the Naches River Water
Treatment Plant Intake Project
Scott Schafer, Director of Public Works
David Brown, Assistant Director of Public Works, 509.575.6204
SUMMARY EXPLANATION:
The Water Treatment Plant River Intake project is scheduled to begin this month. The attached
resolution and agreement is to have the design engineer, Golder Associates, provide
construction services during the improvement project. Most of the work on this project is
conducted "in river" and is rather complicated, including compliance with the several permits,
which requires professional project management.
The Agreement is in an amount not to exceed $262,200 and is funded by the Water
Improvement Fund.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Neighborhood and Community Building
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt resolution
ATTACHMENTS:
Description
0 Resolution
❑ Agreement
Upload Date
6/3/2022
6/3/2022
Type
Resolution
Contract