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HomeMy WebLinkAbout09/10/1985 Study Session 140 SEPTEMBER 10, 1985 • STUDY SESSION • 1. ROLL CALL • The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall,- Yakima, Washington. Mayor Clarence Barnett presiding, Council members Henry Beauchamp, Pat Berndt, Lynn Buchanan, and Jack Sparling present on roll call. Council members - Lynn-Carmichael and Jerry Foy absent and excused.' City Manager Zais, City Attorney Andrews, City Clerk Roberts and Deputy City Clerk Toney also present. • 2. INVOCATION The Pledge of Allegiance was led by Mayor Barnett. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER - Mayor Barnett circulated a slip of paper on which he requested the • Council members place their names if they intend to ride in the Sunfair Parade. • Referring to a memo in the information items regarding carpeting, Council member Buchanan questioned the amount of money the City is saving as .the result of the new telephone billings- system. Code Administration Manager Shampine explained this item was "double budget- ed" last year due to an oversight in the preparation of the 1986 budget. He indicated the cost was divided amongst the various divisions, but was also budgeted in the maintenance program, thus accounting for the savings shown this year. City Manager.Zais indicated Accounting - Manager, Bob Wheeler, had an item which he thought would be beneficial to note at this time. Mr. Wheeler stated the Washington Finance Officers Association had their annual conference in Yakima this year and Marsha Graf and Chuck Greenough were presented with their designation as Professional Finance .Officers. He stated the City of Yakima submitted an Annual Finance Report and were one of ten cities to receive the Award of Excellence from the Washington Finance Officers Association. Mr. Wheeler stated the City also has submitted a financial report for, the National Award, and are hopeful of receiving that award also. He indicated the City could possibly expect a r% break on the interest cost of bond sales due to the Award of Excellence presented to the City by the Washington Finance Officers - Association. 4. CONSENT AGENDA - Mayor Barnett referred to the items placed on the Consent Agenda, • questioning whether there were any additions or deletions from either Council members or citizens present. Mayor Barnett requested Item No. 5 be removed from the Consent Agenda for correction. It was the general consensus of the Council that the deletion of Item No. 5, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Buchanan, seconded by Berndt, that the Consent Agenda, as read be passed. Unanimously carried by roll call vote. Carmichael and Foy absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion). 5. APPROVAL OF THE MINUTES OF THE COUNCIL MEETING OF MAY 28, 1985 Mayor Barnett indicated the minutes reflect he was present briefly for this meeting, when in fact he was not. He requested the minutes be amended. It then MOVED by Berndt, seconded by Buchanan, that the minutes be approved, as amended. Unanimously carried by voice vote. Carmichael and Foy absent. • 6. AUDIENCE PARTICIPATION None .. • . • SEPTEMBER 10; 1985 • 141 7. HEARING REGARDING THE ELDERLY AND HANDICAPPFT) TRANSPORTATION SERVICES This being the time fixed for the hearing on the proposed cost reduction measures for the elderly and handicapped program, Mayor Barnett requested Transit Manager, Bill Schultz, to make some introduc- tory'remark.s prior to the hearing being opened. Mr. Schultz explained the intent of this hearing is to give the public an opportunity to be heard on,this specific subject, that being the cost reduction measures under consideration for the Dial -A -Ride program. He briefly reviewed the four recommendations contained in the staff report: 1) Elimination of evening service (services would cease at 7:00 p.m.), 2) Limit the . . number of .subsidized trips ,allowed per individual:,per month, 3) Eliminate Sunday services, either partially or .altogether, and 4) Charge a fare for the use of the Dial -A -Ride service. Mayor Barnett reviewed the - figures contained in the report and stated it appears at this time that the program is' under' budget. Mr. Schultz stated this is co and he anticipates finishing under budget .for the year. Council member Beauchamp questioned if an operating percentage had . ever been established for the Dial -A -Ride program. Mr. Schultz respond- ed this - was 'determined to be 8.1% of the total operating, budget. City Manager Zais commented he had discussed this issue with Mr. Schultz recently and stated it is their view that Council wanted to continue the $145,000 budget limitation'for the Dial -A - Ride program. Council member Beauchamp expressed concern that this program not be discrimi- nated against by limiting it to 8.1% of the total Transit budget. Mayor Barnett reminded Council the purpose of the hearing' is to give Mr. Schultz guidance as to how the reduction measures, are to be made. At this. point Mayor Barnett opened the hearing for public conu Kim Armitage, 1411 South.11th Avenue, representing Fountains Convales- cent Center, indicated she realizes a fee may become necessary, but would like to .see it, kept at a minimum for the sake of the patients. She'stated any type of fee would automatically eliminate some of the patients from using the Dial -A -Ride program entirely. She stated the nursing homes have been working diligently with their ambulatory patients in an effort to keep the cost of the Dial -A -Ride program down. Council member Beauchamp questioned how the elimination of service after 7:00 p.m.. would effect the nursing homes. Ms. Armitage stated the evening outings would'be the only events effected, such as trips to the Warehouse Theatre, etc. Council member Beauchamp question- ed how the elimination of Sunday service would effect the nursing homes. She stated possibly two or three patients out of eighty -two patients from the Fountains Convalscent Center would be effected by the lack of Sunday service. George Kapellas, Diamond Cab Owner and Operator, 904 South 3rd Street., spoke on behalf of the_Dial-A =Ride program,, stating he would hate to see any fee'imposed due to the'fact it,will eliminate many of • the patients:.from utilizing the service. Mr. Kapellas stated he would rather see the City initiate some t of voluntary donation for the program: He stated his, agency. (who is the contract holder for the Dial-A-Ride program) 'would volunteer 'to administer the accounting system for the donations. He also - encouraged Council "to.retain Sunday service. Mr. Kapellas stated there was a 7%.decrease in.mileage last year in the program.. He indicated he realizes there are individuals abusing the system, but he is not sure how to address that issue. He also spoke 'of the shared ride vehicle mileage system versus the • passenger miles. He explained that the riders have been combining their trips whenever possible, with three to four passengers using the system at the same time, thus decreasing on actual vehicle mileage per unit. Council member Buchanan stated he would .prefer to see Alternative No. 2 substituted for Alternative No. 1 in the priority standings. This would mean that the number'of trips allowed per individual per month would be limited rather than eliminate evening service. Mayor Barnett asked if there were any other citizens present wishing. to speak to the issue. There being none, the public portion of the hearing was closed. Mayor Barnett reminded .Council this hearing was held for the purpose of giving staff direction for future-implementation in the Dial -A -Ride program, and no Council action is required at this time. 142 SEPTEMBER 10, 1985 8. REPORT FROM DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT REGARDING THE CITY OF UNION GAP REQUEST FOR SEWER & WATER SERVICES FOR PROPOSED ANNEXATION • Assistant City Manager Stouder stated he would like to clarify the impact of the request for sewer and water service (by Union Gap users) upon the City of Yakima. He stated the.request for these services is less than .2% of the City's capacity to deliver and less than .33% of capacity of the treatment plant. Council members Beauchamp and Buchanan expressed concern that the City of Union Gap might purchase these services from the City of Yakima, and then charge a higher rate to the users, thus making a profit from this arrangement. City Manager Zais reminded Council that the wholesale rate for such services was established in 1976 by Council. It was - MOVED by Beauchamp, seconded by Buchanan, to table any decision on . this item until all seven Council members are present to discuss and vote on the issue. Unanimously carried by voice vote. Carmichael and Foy absent. 9. CONSIDERATION OF RESOLUTIONS REGARDING HAZARDOUS VEGATATION AND DEBRIS ABATEMENT PROGRAM Mayor Barnett questioned if-anyone was present to protest the citation they had received regarding this issue. There being none, and Resolu- tion No. D -5159 having been read by title, it was MOVED by Sparling, seconded by Berndt, that the resolution be adopted. Unanimously carried by roll call vote. Carmichael and Foy absent. Council member Beauchamp questioned the method used to notify property :owners of the violation of City Code. Code Administraction Manager Shampine explain- ed the names of the property owners are obtained from the Yakima County Assessor's rolls and certified letters are mailed to the property owners. Council member Beauchamp asked if the property has been sold, how staff knows the name of a new property owner. Mr. Shampine reiterated they can only go by what is on record at the County Assessors office. RESOLUTION NO. D -5159, A RESOLUTION authorizing the Code Administra- tion Manager to clear certain weedy lots. • 10. CONSIDERATION OF A RESOLUTION PROVIDING FOR A BOND ISSUE ELECTION ON NOB HILL BOULEVARD AND OTHER STREET IMPROVEMENTS IN THE AMOUNT OF FIVE MILLION DOLLARS Director of Finance & Budget, John Hanson, stated this information is being brought back by request of Council at a previous meeting. City Manager Zais indicated the resolution has been drafted by the City's bond counsel. Mayor Barnett questioned if there is a limit on the amount of words in the title on the ballot. City Attorney Andrews stated the limit does not apply to bond issues. Larry Mathews, 805 South 17th Avenue, raised questions regarding the bond issue. Mr. Hanson stated on August 13th Council had approved "Alternative No. 3 of the staff report, wherein, the payback period is not to exceed 20 years. Discussion ensued regarding the YVT tracks and whether or not the City intends to relocate the tracks. City 'Manager Zais stated it is the intent of the City to remove the tracks from Nob Hill Boulevard, not relocate them. He indicated there has been some discussion regarding the relocation of the Trolleys. Resolution No. D -5160 having been read by title, it was MOVED by. Berndt, seconded by Beauchamp, that the resolution be adopted. Carried by 4-1 roll call " vote. Sparling voting nay. Carmichael and Foy absent. • RESOLUTION NO. D -5160, A RESOLUTION of the City Council of the City of Yakima, Washington, providing for the'submission to the qualified • electors of the City at a special election to be held therein on November 5, 1985, of a proposition of whether or not the City should issue its unlimited tax general obligation bonds in the aggregate principal amount not to exceed $5,000,000 for the purpose of making certain street improvements and should levy a property tax in excess of regular property tax levies to provide funds sufficient to pay principal of and interest on the bonds. • SEPTEMBER 10, 1985 143 *11. CONSIDERATION OF A RESOLUTION AUTHORIZING THE EXECUTION OF A BUS 'PASSENGER SHELTER AGREEMENT .WITH YAKIMA BUSINESS CENTER ASSOCIATES REGARDING THE CHINOOK TOWER BUS SHELTER RESOLUTION NO. 11-5161, A RESOLUTION authorizing the execution of a Bus Passenger Shelter Agreement with Yakima- Business Center Associates. ; *12. CONSIDERATION OF A RESOLUTION AUTHORIZING THE 'APPTF. CLASSIC STREET RUN IN CONJUNCTION WITH THE SUNFAIR PARADE RESOLUTION NO. D -5162, A RESOLUTION authorizing the closure of certain streets within the City of Yakima to accommodate the Apple Classic Street Run. *13. SET DATE OF HEARINGS FOR SEPTEMBER 24, 1985: A. Rezone of Property at 3800 Summitview from R -1 to Planned Develop- ment, as Requested by Dan Tilley • September 24, 1985 was set as the date of hearing for rezone of property at 3800 Summitview from R -1 to Planned Development as requested by Dan Tilley. B. Preliminary Plat Approval for Property Located at 45th Avenue and Englewood, as Requested by Myron Abrams /Bellevue Manor September 24, 1985 was set as the date of hearing for preliminary plat approval.for property located at 45th Avenue and Englewood, as requested by Myron Abrams /Bellevue Manor. C. Housing Assistance Plan September 24, 1985 was set as the date of hearing for the Housing Assistance Plan. *14. APPROVAL OF FINAL CONTRACT PAYMENT FOR THE GLF,ED WATER SUPPLY SYSTEM, SCHEDULE A . The report from the City Engineer dated August 30, 1985, with respect to the completion of the work on the Gleed Water Supply System - Schedule A Pump Station Project, performed by Central Heating & Plumbing Company, was approved, the work accepted and payment of the final estimates as therein set forth was authorized. *15. APPROVAL OF OUT OF STATE TRAVEL FOR YVETTE CYR, CEMETERY, TO VICTORIA, BRITISH COLUMBIA The out of state travel for Yvette Cyr, Cemetery, to attend the Washington State Interment Association 1985 Annual Meeting & Conven- tion in Victoria, British Columbia, September 26 -28, 1985, at a cost of $363.50 was approved. *16. CONSIDERATION OF LEGISLATION RELATING TO THE COMPREHENSIVE SEWER PLAN STUDY A. Resolution Authorizing Execution of Agreement'for Consulting Engi- neering Services RESOLUTION NO. - 5163, D A RESOLUTION authorizing the execution of an agreement with Culp /Wesner /Culp, consulting engineers, for consulting engineering services. B. Ordinance Amending The 1985 Budget and Appropriating Funds for Study (First reading) . An ordinance appropriating funds in the .476 Sewer Construction Fund for expenditure during 1985 having been read by title only at this meeting, was laid on the table for one week, or until September 17, 1985. 17. CONSIDERATION. OF ORDINANCE REGULATING THE INSTALLATION OF MOBILE HOMES AND ESTABLISHING AN INSPECTION FEE SCHEDULE A brief discussion ensued regarding the purpose for adopting this ordinance at this time when the City and County are in the process of 144 SEPEMBER 10, 1985 discussing adoption of the Urban Area Plan & Zoning Ordinance. Code • Administration Manager Shampine stated in order to receive permission from the State to inspect the installation of mobile homes, approval must be granted by the Washington State Department of Labor and Industries. He indicated the city is unsure'of the timeframe within Which they are working, and the State may wish to make changes in the proposed Ordinance. Mayor Barnett objected to the $500 fine and the six month imprisonment which is mandatory the way the ordinance has been drafted. City Attorney Andrews suggested the language be changed to read "Violation of this subsection shall be punishable by a fine not to exceed five hundred dollars or by imprisonment not to exceed six months in the City Jail facility or both such fine and imprison- ment." It was MOVED by Beauchamp, seconded by Sparling, to amend the ordinance regarding Section 11.04.020 as the City Attorney had suggest- ed. Unanimously carried by voice vote. Carmichael and Foy absent. It was MOVED by Sparling, seconded by Berndt, that the ordinance, as amended, be passed. Unanimously carried by roll call vote. Foy and Carmichael absent. ORDINANCE NO. 2894, AN ORDINANCE relating to buildings; regulating the installation of mobile homes; permit fees and inspections for such mobile homes; and enacting Chapter 11:06 and sections thereto and enacting Sections 11.01.020 as a new chapter and sections, all of the Yakima Municipal Code. 18. OTHER BUSINESS City Manager Zais indicated the City Council needs to meet in a study session to discuss the City's outside utility agreement and annexation policy prior to negotiating these issues with the County Commis- sioners. It was the general consensus of the Council to meet on October 1, 1985 at 11:30 a.m. at the Holiday Inn for the purpose of discussing these issues and then to adjourn to the regular study session at 2:00 p.m. that same day. City Attorney Andrews stated he has been communicating with Jeff Assay of Yakima Valley Transit (YVT) which plans to make the convey- ance of the YVT property to the City. He indicated a ceremony to discontinue the trolley operations has been scheduled for September 30th, and YVT has requested Council.members mark their calendars so they may attend this event. Information Items Items of information supplied to Council were: Memo from Code Adminis- tration Manager regar_ding c arpeting for City Hall. 9/4/85 and the Agenda for September 9, 1985 - Transit Advisory Task Force meeting and minutes of August 8, 1985 meeting. • 19. ADJOURNMENT There being no further business to come before the Council, it was MOVED by Berndt, seconded by Buchanan, that this meeting be adjourned at the hour of 3:38 p.m. Unanimously carried by voice vote. Carmichael and. Foy absent. • READ AND CERTIFIED ACCURATE BY: Cg ' ci bate AlTT'EST : S o 1 ) i i .- - -- Date ICJ / � ' / City Clerk .yor