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HomeMy WebLinkAbout04/23/1985 Study Session 51 APRIL 23, 1985 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Council members present were Mayor Clarence Barnett, Henry Beauchamp, Pat Berndt, Jerry Foy and Jack Sparling. Council members Lynn Buchanan, and Lynn Carmichael absent. 1. OPEN DISCUSSION FOR THE GOOD OF THE ORDER None Appropriate staff not being present to discuss Items Nos. 2 and 3, it was the consensus of Council to proceed with discussion of Item No. 4 and return to Items Nos. 2 and 3 when staff becomes available. 4. DISCUSSION REGARDING PROPOSED POSITION PAPER ON JOINT BASIN BOARD JURISDICTIONAL ISSUES City Manager Zais commented that a brief discussion occurred prior to the Council meeting between' some of the Council members and staff regarding the position paper on the Joint Basin Board Jurisdictional Issues. He indicated a number of changes were suggested by Mayor Barnett and Council member Sparling in the position paper prior to resubmittal of the document. It was the general consensus of the Council that Assistant City Manager Stouder rewrite the document, removing the negative verbage and resubmitt it to the Yakima River Basin Joint Board on Friday, April 19, 1985. 2. REPORT ON PROPOSED. CAPITAL IMPROVEMENT PROGRAM STRATEGIC MANAGEMENT. PROCESS FOR 1986 • Assistant City Manager Stouder reviewed the origin and the necessity of the Capital Improvement Program and then responded to Council's inquiries. Discussion ensued regarding the utility billing, and the possibility of listing the.State .taxes as a separate item on the utility bill. It was MOVED by Beauchamp, seconded by Foy to accept the staff report. Unanimously carried by voice vote. Buchanan and Carmichael absent. 3. FIRST QUARTER REPORT FROM THE DEPARTMENT OF ENGINEERING & UTILITIES REGARDING STATUS OF 1985 ENGINEERING PROJECTS • Dennis Bertek, City Engineer, was present to respond to Council's • inquiries regarding this report. Mr. Bertek indicated staff will work extensively on the first 29 priorities on the list, with particular . emphasis being placed on the construction projects during the construction season. Mr. Bertek informed Council that the cost for grading and repaving the Nob Hill Boulevard. overpass has increased from $20,000 - $30,000 to $300,000. He stated the increase in overlay cost is due to deterioration of the asphalt. It was MOVED by Foy, seconded by Berndt, to accept. the report. Unanimously carried by voice vote. Buchanan and Carmichael absent. It was MOVED by Beauchamp, seconded by Sparling, to move into Executive Session for the purpose of discussing prospective litiga- tion. Unanimously carried by voice vote. Buchanan and Carmichael absent. BUSINESS MEETING 5. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Barnett presiding, Council members Beauchamp, Berndt, Foy and Sparling present on roll call. City Manager Zais,. City Attorney Andrews, City Clerk Roberts, and Deputy City Clerk Toney also present. Council members Buchanan and Sparling absent and excused. • • 52 6. INVOCATION The Pledge of Allegiance was led by Mayor Barnett. Karen Dean, Customer Relations Coordinator for Transit Division, assisted Mayor Barnett in presenting awards to winners of the "Transit Man" Art Contest. Jason Ewert, sixth grader from Robertson Elementary School, was awared the grand prize. Other award winners included Ryan Cahill, Meannette Baxter, Andrew Matson, Joel Lee, Gregg Ausink, Elliott Reid, Erika Stephens, Alison Akin, Angie Scott, and Erik Perez. Mayor Barnett read and presented a proclamation to Chris Wright proclaiming April 27, 1985 as Special Olympics Day. 7. CONSENT AGENDA Mayor Barnett referred to the Items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Foy requested that Items Nos. 11, 13, 14 and 20 be added to the Consent Agenda. It was the general consensus of the Council that the additions of Items Nos. 11, 13, 14 and 20, as requested, be made. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Beauchamp, seconded by Foy, that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. Buchanan and Sparling absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further consideration.) 8. CURRENT STUDY SESSION ITEMS None *9. MINUTES The Council minutes of April 3, 1985 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 10. AUDIENCE PARTICIPATION John.Klingele, 1312 West Walnut, requested if Council chooses to take a stand on the proposed nuclear waste site being located at Hanford that they please visit the site to see what type of testing is being done, what kind of testing is proposed, and the nature of the site itself as it now stands. He urged Council to investigate the other aspects of the proposed. site before coming to any conclusions regarding this matter. *11. PRESENTATION OF 1985 FIRST QUARTER BUDGET REPORT The report from the Director of Budget and Finance dated April 19, 1985, regarding the First Quarter Budget Report for the City of Yakima, was approved. 12. CONSIDERATION OF A RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH CMSI FOR COMPREHENSIVE SOFTWARE DEVELOPMENT SERVICES City Manager Zais conuiented briefly on the report prior to John Hanson, Director of Finance & Budget, addressing the issue. John Hanson, and Rick Pettyjohn, Information Systems Manager, responded to Council's inquiries regarding the report. Mr. Hanson introduced the following representatives from CMSI: Lori Manning, Art Kayser, Mel Scott, Clyde Komp, and Charlie Scott of Matrix Management. It was pointed out during the discussion that CMSI staff would be available to assist City staff in the development of computer programs and training of City personnel involved in the use of the computer system. Following discussion of the various aspects of the report, and Resolution No. D -5107 having been read by title, it was MOVED by Foy, seconded by Berndt, to adopt the resolution. Unanimously carried by roll call vote. Carmichael absent. (Council member Buchanan present at 4:02 p.m.) .53 RESOLUTION NO. D -5107, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a Professional Services Agreement with Computer Management Services, Inc. *13. REPORT FROM PERSONNEL REGARDING DEPARTMENT 'EMPLOYEE TRAVEL AND TRAINING ACTIVITIES FOR 1984 The report from the Personnel Officer regarding the 1984 Year -End Travel and Training Activities of City Employees was accepted. *14. CONSIDERATION OF A RESOLUTION AUTHORIZING EXECUTION OF A COOPERATIVE AGREEMENT WITH THE YAKIMA HOUSING AUTHORITY II/ RESOLUTION NO. D -5108, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute a Cooperation, Agreement with the Housing Authority of the City of Yakima. *15. CONSIDERATION OF RESOLUTIONS AUTHORIZING EXECUTION OF DESIGN CONSULTANT AGREEMENTS FOR: a. L.I.D. No. 2841; Van Wechel Sewer District RESOLUTION NO. D -5109, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an agreement with Preston Shepherd & Associates, Inc., for professional engineering services. b. L.I.D. No. 2833, Scenic View Terrace Sewer District and L.I.D. No. 2834, Erich's Hill Site Sewer District RESOLUTION NO. D -5100, A RESOLUTION authorizing the City Manager and City Clerk of the City of Yakima to execute an agreement with Jump, Huibregtse Associates, Inc., for professional engineering services. *16. APPROVAL OF OUT -OF- STATE TRAVEL: a. Jean Reid, Purchasing Agent, to Vancouver, B.C. The Out -of -state travel for Jean Reid, Purchasing Agent, to Vancouver, B.C. to attend the 91st Semi - Annual Pacific Northwest Purchasing Association Conference, June 3 -5, 1985 at a cost of $535 was approved. b. Robert Weaver, Personnel Officer, to Eugene, Medford and Bend, Oregon The out -of -state travel for Bob Weaver, Personnel Officer, to Eugene, Medford and Bend, Oregon to attend Pacific Northwest Personnel Management Association Meetings April 25 -26, 1985 at no expense to the City, was approved. c. Marty Eckes, Parks & Recreation Division, to San Diego, CA The out -of -state travel for Marty Eckes, Recreation Supervisor, to San Diego, CA to attend Pacific Revenue Sources Management School sponsored by the National Recreation & Park Association, July 13 -18, 1985, at a cost of $365 to the City, was accepted. d. Dave Eyles, Cable TV, to Boston, MA Dave Eyles, Cable TV Programming Assistant, to Boston, MA to attend the National Federation of Local Cable Prograiiu 1985 Training Conference July 10 -14, 1985 at a cost of $688 to the City, was approved. *17. CONSIDERATION OF AN ORDINANCE REZONING PROPERTY LOCATED AT SOUTH 40th AVENUE AND NOB HILL BOULEVARD, AS REQUESTED BY INLINE CONSTRUCTION ORDINANCE N0. 2867, AN ORDINANCE granting a major modification to a Planned Development Zone applicable to property at South 40th Avenue and Nob Hill Boulevard. 54 *18. CONSIDERATION OF AN ORDINANCE IMPOSING ADDITIONAL FEES FOR EXTRA REFUSE SERVICE ORDINANCE NO. 2868, AN ORDINANCE relating to health and sanitation; • adopting ,rules pertaining to City refuse collection; imposing additional fees for extra refuse service; and amending subsections 4.16.140D and 4.16.140E of the. City of Yakima Municipal Code. *19. CONSIDERATION OF AN ORDINANCE AMENDING THE 1985 BUDGET AND APPROPRIATING RINDS . INTO THE EQUIPMENT RENTAL FUND (First Reading) An Ordinance appropriating funds into 551 - Equipment Fund for expenditure during 1985 having been read by title only at this meeting, was laid on the table for two weeks or until May 7, 1985. *20. CONSIDERATION OF AN ORDINANCE AMENDING THE 1985 BUDGET AND APPROPRIATING FUNDS FOR ENERGY SAVINGS IMPROVEMENTS AND OTHER CITY SHOPS FACILITY MODIFICATIONS (First Reading) I/ An Ordinance appropriating funds into the 560 - Public Works Fund for expenditure during 1985 having been read by title only at this meeting, was laid on the table for two weeks or until May 7, 1985. 21. OTHER BUSINESS Mayor Barnett requested clarification from Dave Rhodes, Director of Public Works, regarding Ordinance No. 2868, imposing fees and charges for extra refuse pickup. Mayor Barnett questioned if steps should,, be -taken to notify_ the public that fees will be charged for extra refuse pickup. Mr. Rhodes indicated this extra fee been in effect, by policy, for several years, therefore, no additional notification is necessary. City Manager Zais announced there will not be a council meeting next week due to the fact that it is the fifth • Tuesday of the month. Mr. Zais also stated he had received a call regarding a vacancy on the Housing Authority Board which needs to be filled. He indicated the application of Bob Zike is on file in the City Clerk's office. It was MOVED by Beauchamp, seconded by Buchanan, that Bob Zike be appointed to serve on the Housing Authority Board to fill the vacancy created by the resignation of Penny Milczewski. Unanimously carried by voice vote. Carmichael absent. Information Items Items of information supplied to Council were: Memo from Director of Engineering & Utilities regarding status of Nob Hill Boulevard Project Consultant Selection. 4/19/85; Letter to Department of General Administration re: DSHS Regional Facility. 4/15/85; Letter to Transportation I/ Representative, UMTA, Region X, re: Capital Project Progress Report. 4/16/85; Letter to Ms. Margaret Weaver re: Petition No. 1022 requesting moratorium on liquor licenses. 4/11/85; Memo from Director of Community & Economic Development and Housing Supervisor re: March 1985 CDBG Monthly Report. 4/19/85; Fire Department Activity Report for March 1985; Monthly Report of Chief of Police for March 1985; Agenda for April 23, 1985 Board of Adjustment meeting; Minutes of the April 10, 1985 Board of Adjustment meeting; Minutes of the February 13, 1985 Community Development Citizens Advisory Committee meeting, and Minutes of the January 31, 1985 Police and Fire Civil Service Commission Special Meeting. r55 22. ADJOURNMENT There being no further business to come before the Council, it was MOVED by Beauchamp, seconded by Berndt, that this meeting be adjourned at the hour of 4:15 p.m. Unanimously carried by voice vote. Carmichael absent. READ AND CERTIFIED ACCURAIE BY c COUNCIL MEMBER DATE CO IL MEMBER ' DA1'E A1'1'EST : aire.r.y.. or, CITY CLERK MAYOR