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HomeMy WebLinkAbout02/26/1985 Study Session FEBRUARY 26, 1985 13 STUDY SESSION The City Council met in session on this date at 2:00 p.m. in the Council Chambers of. City Hall, Yakima, Washington. Council members present were Mayor Clarence Barnett, Henry Beauchamp, Pat Berndt, Lynn Buchanan, Lynn Carmichael, Jerry Foy and Jack Sparling. 1. OPEN DISCUSSION FOR THE GOD OF.THE ORDER . Mayor Barnett informed Council of a meeting scheduled for March 12th, at 11 :30 a.m. to 1:00 p.m. for the purpose of a Study Session regarding the Urban Area Plan residential density lot size and downzoning issue. Council member Foy stated he would not be able to attend the .meeting at that time. City Manager Zais indicated since five of ' the Council members would be available to meet perhaps the.meeting should be. held due to the.fact there is information which needs to be reviewed and discussed with the Commissioners and Council prior to the next public hearing on the Urban Area Plan. After further discussion, it was the general consensus of the Council to contact the County Commissioners and tentatively schedule the meeting for 4:00 p.m. on March 12th, 1985. Council member Beauchamp stated he has observed an illegal chimney on the old fire station at 2nd St. and Walnut, which _ needs to be inspected and corrected. This was referred to the ._.Code Inspection Division for follow -up. . 2. STATUS REPORT FROM DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT ON RATTLESNAKE CREEK PROGRAM . Assistant City Manager Stouder stated in_ reviewing the proposals of the consulting firm it would be appropriate to request those firms to submit a cost estimate for the watershed. He indicated, with the addition of the comprehensive plan and the watershed, staff will be requesting the three firms to include a final budget. . Council member Buchanan requested clarification on the last sentence in the first paragraph on page W1 F5. Assistant Director of Con- . munity. & Econanic Development, Larry Wright,_ indicated this paragraph contains a typing' error. Council was instructed to strike the word "no" in that sentence. Ines Rice, 4409 Arlington, stated she has attended several of the Northwest Water Rights meetings and has learned that the City's water rights are only 10 acre feet. She requested a definition from Larry Wright as to the meaning of 10 acre. feet. Mr. Wright _ responded that 10 acres is. 3.267 mil lion, gallons of water annually. He further explained that'the City uses 20 million gallons of water daily. He stated the Department of Ecology has assigned water rights and policies which exclude domestic water rights, and until the courts have made a decision on the matter, the City is not sure of its water rights. Mrs. Rice . stated she had written an Idaho Congressman who forwarded her letter to Senator Jackson. She was instructed to write to Washington D.C. for information, Which she did. She stated her interpretation of the contract is that there can be no mingling of the waters. Mrs. Rice questioned who is going to look into the issue now that Larry Wright will no longer be employed by the City. She stated he has been working on this project for many years and she is concerned about who wil1'be taking charge of the project now. Mrs. Rice stated the City is going to have to use Oak Flats as a water resource and she is concerned that something be done about the watershed. It was MOVED by Buchanan, seconded by Foy, to move this item down under the current Study Session Items to become Item NO. 8a. Unanimously carried by voice vote. City Manager Zais acknowledged the fact that Larry Wright's role has been very instrumental in assisting the City with .- this project. He also noted this is Larry's final week with the City. 14 FEBRUARY 26, 1985 3. STATUS REPORT ON THE LIONS POOL PROTECT Dave Rhodes, Director of Public Works, was present to respond to Council's inquiries regarding this project. Mr. Rhodes indicated one of the major concerns was to find a more cost effective way to heat the water. A brief discussion followed regarding the alternative heating methods, construction costs, architects fees and the reason for staff bringing this issue back before Council at this time. It was MOVED by Buchanan, seconded by Carmichael, to accept the report. Unanimously carried by voice vote. 4. REPORT FROYI FIRE DEPARTMENT REGARDING REMOVAL OF FIRE ALARM BOXES Fire Chief Carroll was present to respond to Council's inquiries regarding this report. There being no discussion on the issue, it was MOVED by Foy, seconded by Buchanan, to adopt the report. Unanimously carried by voice vote. It was MOVED by Buchanan, seconded by Berndt, to recess until 3:00 p.m. Unanimously carried by voice vote. BUSINESS MEETING 5. ROLL CALL At 3:00 p.m., the Council members commenced the regular meeting, Mayor Barnett presiding, Council members Beauchamp, Berndt, Buchanan, Carmichael, Foy and Sparling present on roll call. City Manager Zais, City Attorney Andrews, City Clerk Roberts and Deputy City Clerk Toney also present. 6. INVOCATION The Pledge of Allegiance was led by Council member Sparling. Mayor Barnett requested .that Lois Hoff. step forward and introduce the guests present with her. Mrs. Hoff introduced Grace Hall, Dolores Goodman, and Nellie Yearout, all fellow members_ of the Women's Century Club. Mayor Barnett then read and presented a proclamation to Mrs. Hoff proclaiming the week . of March 8th, 1985 as "Honor Women In History Month." Mrs. Hoff addressed the issue briefly, stating the Women's Century Club is presently compiling a historical file on some of the women in Yakima. She stated these woven will be honored on March 29, 1985. She suggested to the news media that they research some of the women who started out in radio and television. She concluded by inviting Council to the Women's Century Club for tea and coffee in honor of the historical women of Yakima. 7. CONSENT AGENDA Mayor Barnett. referred to the Items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Council member Foy requested Items Nos. 10 and 12 be added to the Consent Agenda. It was the general consensus of the Council that the addition of Items Nos. 10 and 12, as requested, be made. The City Clerk then read . the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Buchanan, that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion. 8. CURRENT STUDY SESSION ITEMS Item NO. 2 It was MOVED by Buchanan, seconded by Foy, that the report be accepted. Unanimously carrried by voice vote. FEBRUARY 26, 1985 15 9. AUDIENCE PARTICIPATION None *10. PRESENTATION OF POLICE ANNUAL REPORT FOR 1984 The Annual Report from the Chief of Police regarding the 1984 Police Department statistics was accepted. 11. PRESENTATION OF YEAR -END AFFIRMATIVE ACTION /COMPLIANCE REPORT FOR 1984 " Bob Weaver, Personnel Officer, was present to respond to Council's inquiries regarding - the Affirmative Action /Canpliance Report for 1984. Mr. Weaver reviewed the statistics with Council and a discussion ensued regarding the lack of manpower in the Personnel Division to recruit _minorities to apply for positions within City employment. Mr. Weaver stated without the Affirmative Action Specialist position (which was deleted by Council) it is very difficult for him to schedule the time needed for recruitment of minorities to apply for City employment. Council members Beauchamp and Carmichael expressed concern with the results of the report and urged Mr. Weaver to make a concentrated effort to attract more minorities in an attempt to meet affirmative action compliance regulations. It was MOVED by Beauchamp, seconded by Sparling, to accept the report. Unanimously carried by voice vote. *12. CONSIDERATION OF REQUEST FOR TRANSIT SERVICE TO PROPOSED DEPARTMENT OF SOCIAL AND HEALTH SERVICES (DSHS) FACILITY The report from the Department of Public Works, Transit Division, dated February 2, 1985, regarding the request for transit service to the proposed Department of Social and Health Services facility, at 16th Avenue and "J" Street, was accepted. 13. RECONSIDERATION OF PROPOSED MECHANICAL REFUSE COTJ.ECTION SYSTEM Del Kary, Refuse Division Superintendent, remarked there was an anission in the agenda statement. He. stated option number four should have been "to purchase three manual refuse collection trucks to replace three existing manual refuse collection trucks." Mr. Kary gave a brief report regarding the existing trucks and refuse collection system. He then answered questions regarding the current system and the proposed mechanical refuse collection system and the bin study. In response to Council member Buchanan's question as to why this has been brought back to Council at this time, City Manager Zais replied that a pUblic hearing had been held last fall and no action was taken at that time as Council was awaiting the outcome of the November election. He stated Council needs to make a decision at this time regarding the issue so replacement equipment may be ordered. Mayor Barnett questioned why staff did not hold a special hearing for the 300 bin account users to advise than of the proposed bin operation. Council member Foy stated he would like the record to show that Madeline Cooper had registered a complaint with him regarding having received only 24 hours notice of this meeting. He reviewed some of the figures in the staff report with which he had difficulty. Mr. Katy responded to those questions, explaining that this report contains operation costs for bin service and residential costs as well as administrative costs involved. Betty Gaudette, 701 North 6th Street, requested clarification as to whether or not Council is discussing bins or 90 gallon containers being used with the autanated trucks in the alleys. Council member Buchanan indicated he was referring to a large container to be used by the neighborhood, not a large bin. Council member Carmichael indicated the rental units currently using a bin would exchange than for a large 300 gallon round bin. The apartments which have four units or less would also have large bins to share. The individual residences would have the 90 gallon round containers. Mayor Barnett pointed out however, that if you live. in the vicinity where there -is alley service, three people will use one large container. 16 FEBRUARY 26, 1985 Mrs. Gaudette pointed out the fact that some of the alleys do not have roam for the large containers and are not suitable for operation of the trucks. She reiterated the neighbors do not wish to have this type of service. Mrs. Gaudette stated it would also be quite difficult for the elderly citizens to manage containers this size. Ines Rice, 4409 Arlington, stated she is not in favor of the 90 gallon containers as it would be impossible for her to manage them. She indicated she thought this issue had been settled when the citizens voted in last fall's election. After further discussion, it was MOVED by Beauchamp, seconded by Buchanan, to delay action one week to allow staff to provide clarification on the backup equipment. Mayor Barnett suggested it be expanded more than one week to allow time for staff to gather information on the other issues raised today. It was MOVED by Beauchamp, seconded by • Buchanan to table this motion. Carried by 6 -1 voice vote. Foy voting nay. Discussion resumed regarding this issue and City Manager Zais called for point of order, stating a motion for reconsideration of the tabling of the motion was needed at this time. It was MOVED by Carmichael, seconded by Berndt, to reconsider the motion to table. Unanimously carried by voice vote. Discussion followed regarding the size of containers, the projected costs for manual collection versus mechanical collection, the area of the City in which the mechanical collection system is to be evaluated, etc. It was MOVED by Buchanan, seconded by Beauchamp, to refer the matter back to staff for clarification, and have it returned at a later date for further action. Unanimously carried by voice vote. *14. PRESENTATION OF YEAR -END 1984 REPORT ON THE YAKIMA CENTER The report from the Yakima Center dated December 31, 1984 regarding the Year -End 1984 Report on the Yakima Center .operations was accepted. *15. PRESENTATION OF YEAR -END REPORT FROM CONOVER INSURANCE ON INSURANCE CLAIMS FOR 1984 The year -end report from Conover Insurance dated February 8, 1985 regarding the 1984 insurance claims was accepted. *16. WORK EXPERIENCE AGREEMENT WITH WASHINGTON STATE EMPLOYMENT SECURITY DEPARTMENT . RESOLUTION NO. D -5089, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a Work Experience Agreement with the State of Washington, Employment Security Department. *17. CANAL CROSSING AGREEMENT WITH YAKIMA VALLEY CANAL COMPANY RESOLUTION NO. D -5090, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a Canal Crossing Agreement with the Yakima Valley Canal Co. *18. ADOPTION OF A POLICY AND DOMESTIC WATER SERVICE AGREEMENT FOR THE GLEED AREA RESOLUTION NO. D -5091, A RESOLUTION relating to the extension of domestic water service to the Gleed area; providing the provisions, terms and conditions of a Gleed Water System Utility Agreement; and amending City of Yakima Resolution No. D -1250, adopted September 9, 1968. *19. TREASURY REPORT FOR JANUARY 1985 The report from the Director of Finance and Budget dated January 31, 1985, regarding the investments of the City of Yakima, was accepted. *20. SET DATE OF HEARINGS FOR MARCH 12, 1985 a. March 12, 1985 was set as the date of hearing for the rezone request of Larry Becker, for property situated at 103 North 6th Street. FEBRUARY 26, 1985 b. March 12, 1985 was set as the date of hearing for the rezone request of Bonnie Armstrong, for property situated at 1507 E. " „. Yakima Avenue. *21. ORDINANCE AMENDING THE 1985 BUDGET (Second Reading) An ordinance amending the 1985 budget - and providing for increases specified in the AFSCME labor settlement, having been read by title only at the previous meeting, was brought before the Council for a second reading. ORDINANCE NO. 2851, AN ORDINANCE amending the 1985 budget for the City of Yakima; making appropriations for unappropriated fund balances within various funds for expenditure during 1985. *22. ORDINANCE AMENDING THE 1985 BUDGET (Second Reading) An ordinance amending the 1985 budget allowing for supplemental appropriations for outstanding 1984 encumbrances having been read by title only at the previous meeting, was brought before the Council for a second reading. - ORDINANCE NO. 2852, AN ORDINANCE amending the 1985 budget for the City of Yakima; making appropriations for unappropriated fund balances within various funds for expenditure during 1985. 23. RECONSIDERATION OF TRAFFIC ENGINEERING PERSONNEL RECLASSIFICATION Bob Weaver, Personnel Officer, and Hank Hein, Supervising Traffic Engineer, were - both present to speak to this issue and answer inquiries by Council. An Ordinance amending the classification and compensation plan having been read by title, it was MOVED by Carmichael, seconded by Buchanan, that the Ordinance be adopted. Mayor Barnett requested clarification on the classification specifications and division organization chart (which were provided to Council) as it relates to the two lines of supervision. Mr. Weaver explained that these are two separate positions, one being supervised by the Traffic Signal Supervisor and one supervised by the Traffic Sign Supervisor. He further explained the Traffic Operations Supervisor is the position which was authorized in the budget process for 1984 and 1985, but has not yet been filled. After further discussion and clarification, the question was called for a vote on the motion. Carried by 6 -1 roll call vote. Barnett voting nay. ORDINANCE NO. 2853, AN ORDINANCE relating to city personnel; adopting a classification and compensation plan for City employees to be effective March 31, 1985; amending Sections 2.20.110 of the City of Yakima Municipal Code. 24. OTHER BUSINESS Council member Foy stated there are three vacancies on the Human Relations Commission, however, the applicants reside outside the City limits. City Manager Zais interjected there has been a past practice of allowing Commission members to reside outside the City limits and still serve on a City Board or Commission, however, it has not been made a policy regarding this issue. Council member Foy requested further clarification regarding this issue and deferred making any appointments to a later date. It was MOVED by Carmichael, seconded by Buchanan, to appoint Lola G. Amos to the Parks Commission filling the vacancy created by Pat Berndt, and Dennis Fluegge, to fill the vacancy created by Chris Chandler. Unanimously carried by voice vote. 18 FEBRUARY 26, 1985 Council member Berndt questioned if there had been a confirmation on the Urban Area Plan meeting scheduled for March 12th. City Manager Zais stated he has been unable to make confirmation at this time. He requested Council tentatively place this on their calendars and they would be notified later of the confirmation or cancellation. Information Item Item of information supplied to Council were: letter from Lisa Lundeen advising of unavailability to serve on the Community Programming Advisory Committee. 2/20/85 Yakima Valley Conference of Governments Newsletter. February 1985, Volume 11, No. 1; and Association of Washington Cities Legislative Digest, No. 1, 2/11/85. 25. ADJOURNMENT There being no further business to cane before the Council, it was MOVED by Carmichael, seconded by Berndt, that this meeting be adjourned at the hour of 5:00 p.m. Unanimously carried by voice vote. r READ AND CERTIFIED ACCURATE BY ,` ( ig L DATE •!UNCIL N I :ER ti--q-756 ► ..._. � I , ✓. -- L. ... DATE am IL ►a! I:ER A'1TEST : et4e,;6E., (� 7� CITY CLERK ' MAYOR • • •