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HomeMy WebLinkAbout08/09/1988 Business Meeting AUGUST 9, 1988 BUSINESS MEETING 1. ROLL CALL The City Council met in session on "this date 2:00 P.M. in the Council' Chambers of 'City Hall, Yakima, Washington. Mayor Pat Berndt, presiding, Council members Clarence Barnett ", Henry Beauchamp, Lynn Buchanan,, "Lynn Carmichael, Jerry Foy and' 'Bernard Sims present on roll call. City Manager Zais, City Attorney Vanek, and City Clerk Roberts also present. 2. INVOCATION The Invocation was given by Council member Beauchamp. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Berndt presented a commendation certificate to Chuck Gregory, a City Parks and Recreation employee for his heroism in acting in a life - threatening situatidn'saving the life of an accident victim. -- "Mayor Berndt presented a proclamation to Sheryl Cornell and Mrs. Duck (in duck costume) declaring August 20, 1988 as Yakima Kid's, Day. Ms. Cornell presented the Council with a _ poster and schedule .of ,events to celebrate this occasion. 4. CONSENT . AGENDA Mayor Berndt referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. It was the general consensus of the Council that Items Nos. 12 and 14 be removed from the Consent Agenda, as requested by Council member Barnett, and Item No. 7 be added to the Consent Agenda as requested-by Council member Buchanan. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Sims, that the Consent Agenda, as read, be passed. Unanimously carried by roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) * 5. APPROVAL OF MINUTES OF THE COUNCIL MEETINGS OF JUNE 21, 1988 AND JULY 5, 1988 The Council minutes of June 21 and July 5, 1988 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. 6. AUDIENCE PARTICIPATION None. * 7. NOTICE OF INTENTION TO COMMENCE ANNEXATION OF PROPERTY IN THE NORTH AIRPORT VICINITY (STANDARD MOTIONS 1 -A & B) August 9, 1988 was set as the time of a meeting with the initiating party who signed the Notice of Intention to Commence Annexation proceedings dated July 29, 1988, with the initiating party being Mr. Wilfred S. Doyle, Western Recreational Vehicles, Inc. The annexation proposed by Mr. Wilfred S. Doyle, Western Recreational Vehicles, Inc., was accepted by the City of Yakima and that area to be annexed was required to assume its share of the City's existing indebtedness. Staff was directed to file a Notice of AD /1 AUGUST 9, 1988 427 • Intention to Annex with the Yakima County Boundary Review Board. 8. CONSIDERATION OF RESOLUTION REGARDING HAZARDOUS VEGETATION AND DEBRIS ABATEMENT PROGRAM Bob - Shampine, Code Administration Manager, was.present to respond to Council's questions and noted he knows of no one . present to address this issue. Council member Foy requested , , staff,investi two large commercial lots on Lincoln just , above the Buttrey Osco store where the weeds are high. Resolution No. D -5483 having been read title, it was MOVED by Beauchamp, seconded by Buchanan, to adopt the resolution. Unanimously carried by, roll call vote. • RESOLUTION NO D -5483, A RESOLUTION authorizing the I/ .. Code Administration Manager..to clear certain weedy lots. • CONSIDERATION OF RESOLUTION GRANTING PERMIT FOR EASEMENT ENCROACHMENT AT LAKE ASPEN RESOLUTION NO. D -5484, A RESOLUTION authorizing the issuance of a- permit to encroach on a City utility easement. ,T. - * 10. REPORTS, FROM THE DEPARTMENT OF FINANCE AND BUDGET: A. SECOND QUARTER 1988 BUDGET STATUS REPORT (ACCEPT REPORT FOR FILING) - The second quarter 1988 budget status report was accepted -for - filing purposes. B. SECOND ,QUARTER 1988 INSURANCE CLAIMS REPORT (ACCEPT REPORT) , The second quarter 1988 insurance claims report was accepted for filing purposes. C. TREASURY REPORT FOR JUNE 1988 (STANDARD MOTION V -B, ACCEPT AND APPROVE REPORT) The report•. from the Director of Finance and Budget dated ,August 9, 1988, regarding the investments of the City of Yakima for the month of June 1988, was .accepted and approved. * 11. APPROVAL OF ;; OUT -OF -STATE - TRAVEL FOR TY WICK, WATER DIVISION,, TO BOSTON, MASSACHUSETTS The Out -of -State travel for Ty Wick,,Water Superintendent, _. to attend the,American Waterworks Association Distribution System Symposium, in Boston, Massachusetts, September 11 -14, 1988, at a cost of .$1,380 was approved. I/ 12. REPORT FROM DEPARTMENT OF ENGINEERING AND UTILITIES ,REGARDING DESIGN FOR SEWER CAPITAL FACILITIES IN CONJUNCTION WITH DOE GRANT FUND ELIGIBILITY . Council member Barnett stated he is not `comfortable in using the adjusted rate increase of 8.7% to the 10.5% with the inclusion of the $1.3 ,million accelerated non - regulatory ..items, i.e. the trickling filter odor control, especially before the final public hearing on the Sewer Comprehensive Plan.. He asked why the trickling filter odor control item (non - regulatory scheduled for the' 1994 -2000 time frame) was included as an accelerated item, while (another regulatory issue scheduled for the 1989 -1993 time frame was not included._ Chris Waarvick, Wastewater Supervisor, stated staff is assuming „the City will have to do the odor control project with City funds if we don't take advantage of the federal funding opportunity. He stated staff .wanted to put in as many facility capital improvement AD /2 428 AUGUST 9, 1988 projects for which we could get funding. There was discussion concerning the need to increase the 'sewer rate at an increased level (8.7% to 10.5 %) even though the original proposed rate increase did not include funding assistance and now it includes a $4 million grant. Council expressed concern regarding public reaction to this change after two public hearings had been held. Mr. Waarvick stated one of the key points staff made in the report was that staff recognizes the financial analysis did not lower the 'rate increase, but would not increase the rates as much after 1993. Mr. Barnett stressed the fact that he is not against the grant, he is concerned staff will have a difficult time convincing the public the third rate increase is necessary. Council member Foy referred the $9,302,800 figure in Exhibit 2 and the $9,205,200 figure in Exhibit 4, stating that is a $97,600 difference: He he found that comparing the $118,000 in Exhibit 2 for preliminary design against the $119,171 figure in Exhibit 4. He asked ' if that needs to be corrected. Mr. Waarvick stated that is a built -in problem; there are funds in the 472 -Fund that we have already budgeted through the process in 1988 of about $125',000 that we incorporated into this. He assured Mr. Foy that would not be a problem. Responding to Mr. Foy's inquiry . about the new regulation of the river diffuser, Mr. Waarvick stated this regulation came this spring - from the Washington State Department of Ecology in their Water Quality Criteria manual. Mr. Foy asked if this is a mandated item. Mr. Waarvick stated it is a mandated item costing about $407,000 and is involved in the 55% funding. Referring to Exhibit 4, Council member Foy asked if staff should correlate the $119,171/$9,205,200 figures to Exhibit 2. Mr. Waarvick stated staff can do that. Council member Barnett referred to the miscellaneous -items in Exhibit 3 and asked if those are all regulatory items. Mr. Waarvick stated not all of them are; some are items staff recommends be done in the facility. He commented these items are energy efficiency items, and flow monitoring improvements at Rudkin Road, contained in the Comprehensive Plan. Council member Barnett stated three weeks ago he requested information on items that are regulatory and those that are non - regulatory, and suggested consideration be given to reducing the 16% rate increase for 1989 -1990. Assistant City ' Manager Stouder stated staff is considering different proposals for rate . increases and is not asking for approval of any rate increases now. Staff responded to Council member Foy's questions regarding the outside funding for 1989 - 1990, explaining it is a scheduling issue and further explained the timing of the disbursements for the Public Works Trust Loan. Referring to Exhibit 6, Council member Barnett pointed out what might be a mathematical error in the overall increases for 1987 -1993, the 46.27% should be 48.69 %. Mr. Barnett also asked why the single family outside the city remained at the same level in the 1992 -1993 time frame at $25.11 under the original proposal as it does in this proposal. Mr. Waarvick stated staff would review it and make any necessary corrections. Discussion again focused on the rate increases needed, even with the grant, City Manager Zais commenting if we were to condense it to the time frame in this report and eliminate the federal funding, the rates would increase dramatically. He stated conditions have changed within the federal grant process. He'stated Council will be asked decide on a two year rate increase; not beyond that time frame. Assistant City Manager Stouder stated staff is requesting Council authorize them to bring back contract documents for 'engineering services. Tony Krutsch, CWC -HDR, informed Council about the grant application process, commenting that EPA will reduce the amount of the grant if the bid is less than the grant 'amount, but will not increase the grant amount if the bid comes in over the grant amount. It was MOVED by Barnett, seconded by Foy, to direct staff to bring Council the appropriate legislation to execute the agreement AD /3 • AUGUST- 9, 1988 429 1 for g en ineerin Unanimously services: Unanimousl ,carried_ voice • g vote.' _ , . *13. CONSIDERATION•OFAN ORDINANCE AMENDING THE 1988 STREET FUND BUDGET AND PROVIDING FOR THE REMOVAL OF MID -BLOCK CROSS- WALKS ON EAST YAKIMA AVENUE (FIRST READING) -An Ordinance amending the 1988 Street Fund budget and - providing 'for 'the removal of ' mid -block crosswalks on East Yakima' Avenue," having •been read by title only," was laid on __ . . the." for._one week, or until August 1988. • 14.- "CONSIDERATION OF ORDINANCE AMENDING• THE 1988 BUDGET AND APPROPRIATING FUNDS FOR CONSTRUCTION IN CONJUNCTION WITH I/ _ URBAN AREA ROADWAY PROJECTS (FIRST READING) .Stating he is not opposed to this," Council - member Barnett stated his concern is that during our discussion of Table 8 of the Sewer -Finance "Plan, it was indicated that no future . truck service is to be provided to the= :urban area until the legal issue of the 'Capital Cost "Recovery 'agreement is -: resolved'. '-He asked how , far will 'the newer trunk lines be extended into the urban area and should City 'staff :increase coordination of City projects with County staff to prevent this type of situation from occurring in the future. Dennis Covell, Director of Engineering & Utilities, stated staff Spoke with the County staff on'numerous occasions to find out when - their projects'are scheduled.•.:He; commented one problem is their project requires right -of -way acquisition. He stated staff spoke with them last year when the County __passed _its:.Six_. Year Transportation. Improvement. Program; however, at 'the end of last year, they thought they could -,1:: , complete these pro,j,e,cts. (Tieton Drive & S. 72nd Avenue w _:_ intersection;,, Nob:- "Hill•Blvd. & S. 72nd Avenue intersection, . an'd'East 18th Street 'improvement). He stated the County has the- funding for the construction, but. the construction • depends on if they get the right -of -way. Chris Waarvick, Wastewater Supervisor, stated staff has reviewed the trunk' lines needed in the West Valley area and has determined sewer appurtenances will have to _ gq_ "beneath the ..s.treet. An Ordinance appropriating funds for cons-tr-uction in conjunction with Urban Area Roadway projects, having been read by title only, was laid on the table for one week, or until August 16, 1988. • * 15. CONSIDERATION OF AN ORDINANCE AMENDING THE 1988 BUDGET AND APPROPRIATING FUNDS IN THE CONVENTION .CENTER CAPITAL IMPROVEMENT FUND FOR RE- ROOFING THE CONVENTION CENTER (SECOND READING) An, Ordinance appropriating funds in the - Convention Center Capital Improvement Fund for re- roofing the Convention Center, having been read by title only at the July 26, 1988 meeting, was brought before the Council for a second I/ reading. ORDINANCE NO. 3117, AN ORDINANCE amending the 1988 budget • for the City of. Yakima; and making an appropriation of $55,000 in the Convention Center Capital Improvement Fund for expenditure during 1988 for re- roofing the Convention Center. 16. OTHER BUSINESS Council member Foy expressed concern about the number of appropriations made recently and how that is affecting the • budget. City Attorney Vanek reported Bob Bounds, City Prosecutor, has been contacted Apy the City of Tacoma and was told they are considering passing an ordinance based on the one drafted by Yakima pertaining to loitering for the purpose of AD /4 430 AUGUST 9, 1988 drug related activity.. He. reported Mr. Bounds will go to Tacoma to give a seminar on the administration of enforcement of the ordinance. In return, he stated, the City will be. given a copy of the training tape that can be used by our Police Department. Information Items: Items of information supplied to Council were: Memo from Transit Manager regarding ;Transit On -Board Survey Results. 8/4/88; Article from the 7/20/88 The Wall Street Journal, "Florida Readies Broad Assault on Garbage "; and Minutes of the July, 18 & 19, 1988 meetings of the Yakima Air Terminal Board. • 17. EXECUTIVE SESSION REGARDING PENDING AND PROSPECTIVE LITIGATION . It was MOVED. by. Buchanan, seconded by•Foy, to move into Executive.. - Session for approximately 45 minutes for the purpose of discussing prospective, and pending litigation, I followed Thy •_immediate adjournment. Unanimously carried by voice Note:, . 18. -ADJOURNMENT; .Following the completion of the Executive Session, the • .meeting was.adjourned at the .hour of 3:30 p.m. READ AND CERTIFIED ACCURATE BY:� %' /121 / «..;, / 2/41 .10.°9 / , . /'O NCIL ER DATE - ► I/ : ! .�. J • 4 /"/ _. F i L ,EMBER i . DATE 9 ATTEST: I . , -MAYOR. KO ,e,._.. 2 I &' 5t Cwt . CITY CLERK . . r _ ! . AD /5