HomeMy WebLinkAboutR-2022-057 Resolution authorizing grant agreement acceptance from the Department of Commerce through the Community Law Enforcement Partnership Program to implement the "Community Action Days" programA RESOLUTION
RESOLUTION NO. R-2022-057
accepting and authorizing an agreement with Washington State
Department of Commerce for a grant of $75,000 through the Community
Law Enforcement Partnership Program to be administered by the City of
Yakima Code Administration Division.
WHEREAS, the City of Yakima was granted $75,000 from the Community Law
Enforcement Partnership Program to implement the "Community Action Days (CAD)" program;
and
WHEREAS, with this grant funding, City of Yakima Code Administration Division will
implement the new "Community Action Days (CAD)" program dedicated to engaging, educating,
and empowering Yakima residents to identify, report, and eradicate vandalism throughout their
neighborhoods; and
WHEREAS, the City Council must accept the grant term and conditions and approve the
Grant Agreement; and
WHEREAS, the City Council finds that it is in the best interest of the City of Yakima and
residents to accept the $75,000 grant from the Washington State Department of Commerce,
Grant Number S22-31456-010, and authorize the City Manager to enter into a Grant Agreement
with the Washington State Department of Commerce to help implement the "Community Action
Days (CAD)" program; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council approves the Agreement and authorizes City Manager, or their
designee, to execute and administer such Agreement with Washington State Department of
Commerce, to execute and administer all applicable documents and agreements pursuant to
such grant from Washington State Department of Commerce.
ADOPTED BY THE CITY COUNCIL this 17th day of May, 2022.
Janice Deccio, Mayor
ATTEST:
Son Naar Tee, City CI
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0.A Washington State
v40 Co pDmmerce
Interagency Agreement with
City of Yakima
through
Community Law Enforcement Partnership Program
For
The Community Action Days (CAD) program will engage, educate, and
empower Yakima residents to identify, report, and eradicate vandalism
throughout their neighborhoods.
Start date: April 1, 2022
DocuSign Envelope ID C3F76895-F657-49DE-A6A4-FA15E632A1A9
TABLE OF CONTENTS
Special Terms and Conditions
1. Authority 1
2. Contract Management 1
3. Compensation . 1
4 Expenses 1
5 Billing Procedures and Payment 1
6 Insurance ................ 2
7. Subcontractor Data Collection ... 2
8 Fraud and Other Loss Reporting 2
9 Order of Precedence.. 2
General Terms and Conditions
1 Definitions . . 3
2 All Writings Contained Herein 3
3. Amendments 3
4 Assignment 3
5. Confidentiality and Safeguarding of Information 3
6. Copyright . . 4
7. Disputes . . 4
8 Governing Law and Venue 4
9 Indemnification 5
10 Licensing, Accreditation and Registration 5
11. Recapture 5
12. Records Maintenance .. 5
13 Savings 5
14 Severability 5
15. Subcontracting 5
16 Survival 6
17 Termination for Cause 6
18 Termination for Convenience 6
19. Termination Procedures 6
20. Treatment of Assets 7
21 Waiver 8
Attachment A, Scope of Work
Attachment B, Budget
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FACE SHEET
Contract Number: S22-31456-010
Washington State Department of Commerce
Community Services and Housing Division
Office of Firearm Safety and Violence Prevention — Public Safety Unit
Community Law Enforcement Partnership Program
1. Contractor
City of Yakima
129 North Second Street
Yakima, WA 98901
2. Contractor Doing Business As (optional)
3. Contractor Representative
Tony Doan
Supervising Code Inspector
129 North Second Street
Yakima, WA 98901
509-576-6524
4. COMMERCE Representative
Abigail Snyder P.O. Box 42525
Program Manager 1011 Plum Street SE
360-515-6205 Olympia, WA
Abigail.Snyder@commerce.wa.gov 98504-2525
5. Contract Amount
$75,000
6. Funding Source
Federal: ❑ State:
/1
Other: ❑ N/A: ❑
7. Start Date
April 1, 2022
8. End Date
June 30, 2023
9. Federal Funds (as applicable) Federal Agency: CFDA Number
N/A N/A N/A
10.Tax ID#
91-6001293
11.SWV#
SWV0007122-02
12.UBI#
397-005-272
13.UEI#
N/A
14. Contract Purpose
The Community Action Days (CAD) program will engage, educate, and empower Yakima residents to identify, report,
and eradicate vandalism throughout their neighborhoods.
15. Signing Statement
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept
the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are
authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by
this Contract and the following documents hereby incorporated by reference. Attachment "A" — Scope of Work and
Attachment "B" — Budget
FOR CONTRACTOR
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FOR COMMERCE
DocuSigned by
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• ,.7,-.40idfz+FAssistant Director
5/26/2022 1 10:53 AM PDT
be mson, City Manager
5/26/2022 1 10:24 AM PDT
Date
CITY CONTRACT NO::26) ` - 0 b.. C11
Date
APPROVED AS TO FORM ONLY BY ASSISTANT
ATTORNEY GENERAL 08/22/2019.
APPROVAL ON FILE.
RESOLUTION NO:�- a� a- QS r
III
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SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
1. AUTHORITY
S22-31456-010
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39 34
RCW
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Contract
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Contract
The Representative for the Contractor and their contact information are identified on the Face Sheet of
this Contract
3. COMPENSATION
COMMERCE shall pay an amount not to exceed $75,000 for the performance of all things necessary for or
incidental to the performance of work under this Contract as set forth in the Scope of Work
4. EXPENSES
Contractor shall receive reimbursement for travel and other expenses as identified below or as authorized
in advance by COMMERCE as reimbursable. The maximum amount to be paid to the Contractor for
authorized expenses shall not exceed $75,000 which amount is included in the Contract total above
Such expenses may include airfare (economy or coach class only), other transportation expenses, and
lodging and subsistence necessary during periods of required travel Contractor shall receive compensation
for travel expenses at current state travel reimbursement rates
5. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly.
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and fees The invoice shall include the Contract Number S22-31456-
010
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices Payment shall be sent to the address designated by the Contractor
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall
be made by COMMERCE
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification
of the end of fiscal year due date
The grantee must invoice for all expenses from the beginning of the contract through June 30, regardless
of the contract start and end date
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE
shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other
source, including grants, for that service
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 1
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SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subcontractors
6. INSURANCE
Each party certifies that it is self -insured under the State's or local government self-insurance liability
program, and shall be responsible for losses for which it is found liable
7. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed
by the parties, regarding work under this Agreement performed by subcontractors and the portion of funds
expended for work performed by subcontractors, including but not necessarily limited to minority -owned,
woman -owned, and veteran -owned business subcontractors. "Subcontractors" shall mean subcontractors
of any tier.
8. FRAUD AND OTHER LOSS REPORTING
Contractor/Grantee shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable to the Commerce
Representative identified on the Face Sheet.
9. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A — Scope of Work
• Attachment B — Budget
• add any other attachments incorporated by reference on the Face Sheet
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 2
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to
act on the Director's behalf
B. "COMMERCE" shall mean the Department of Commerce
C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the
Contractor, including any attachments, documents, or materials incorporated by reference E-mail
or facsimile transmission of a signed copy of this contract shall be the same as delivery of an
original
D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. "Personal Information" shall mean information identifiable to any person, including, but not limited
to, information that relates to a person's name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other Identifying numbers, and any financial identifiers
F. "State" shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor The terms
"subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to
exist or to bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred
or assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A "Confidential Information" as used in this section includes.
I. All material provided to the Contractor by COMMERCE that is designated as "confidential" by
COMMERCE,
li. All material produced by the Contractor that is designated as "confidential" by COMMERCE,
and
iii All personal information in the possession of the Contractor that may not be disclosed under
state or federal law.
B The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information
solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE or
as may be required by law The Contractor shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of
Confidential Information or violation of any state or federal laws related thereto Upon request, the
Contractor shall provide COMMERCE with its policies and procedures on confidentiality
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 3
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
COMMERCE may require changes to such policies and procedures as they apply to this Contract
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Contractor shall make the changes within the time period specified
by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take necessary
steps to mitigate the harmful effects of such use or disclosure
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered "works for hire"
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in
all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability
to transfer these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty -
free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce,
distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and
represents that the Contractor has all rights and permissions, including intellectual property rights,
moral rights and rights of publicity, necessary to grant such a license to COMMERCE
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract. The
Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Contractor with respect to any Materials delivered under this Contract COMMERCE
shall have the right to modify or remove any restrictive markings placed upon the Materials by the
Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in
the following manner. Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either of the parties may request intervention by the Governor, as
provided by RCW 43.17.330, in which event the Governor's process will control.
8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County.
State of Washington
Interagency Agreement Updated August 2019
Department of Commerce Page 4
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal
laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an
amount to compensate COMMERCE for the noncompliance in addition to any other remedies available
at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments
due under this Contract
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this
contract and performance of the services described herein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract
The Contractor shall retain such records for a period of six (6) years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions
14. SEVERABILITY
The provisions of this contract are intended to be severable If any term or provision is illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts For cause,
COMMERCE in writing may. (a) require the Contractor to amend its subcontracting procedures as they
relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity;
or (c) require the Contractor to rescind or amend a subcontract
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term
or condition of this Contract The Contractor shall appropriately monitor the activities of the
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 5
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a
subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach
in the performance of the Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor's performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall
so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need
to take corrective action If corrective action is not taken within 30 calendar days, the contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of
the competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to
terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is
determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her
control, fault or negligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition
to any other rights and remedies provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If
this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms
of this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired
for the performance of such part of this contract as has been terminated. The provisions of the
"Treatment of Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially
completed work and services, (iii) other property or services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, unless the termination is for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree
with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines to be necessary to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
State of Washington
Interagency Agreement Updated August 2019
Department of Commerce Page 6
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
STATE FUNDS
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall.
A Stop work under the contract on the date, and to the extent specified, in the notice,
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated,
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts,
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause,
E Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the contract had been completed, would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative, and
G Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession of
the Contractor and in which the Authorized Representative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property
by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this
contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this contract, or (ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first
occurs
A Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
or approved by COMMERCE, be used only for the performance of this contract
B The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor's employees, agents
or Subcontractors
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE
State of Washington Interagency Agreement Updated August 2019
Department of Commerce Page 7
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Attachment A
Scope of Work
Project Statement
The Community Action Days (CAD) program will engage, educate, and empower Yakima residents to
identify, report, and eradicate vandalism throughout their neighborhoods
The City of Yakima will host four CAD events where law enforcement, city officials, local schools,
businesses, and community organizations will begin to foster community relationships and clarify the
expectations of law enforcement Additionally, Yakima residents will have the opportunity to participate in
the Community Voucher Program by claiming a free paint bucket to eradicate vandalism on their own
property in the future.
Project Goal(s) and Actions
Project goals:
1. Increase the number of Yakima residents who are educated on the roles of the community and law
enforcement in crime prevention efforts
2. Reduce vandalism cases by making neighborhood improvements to deter future criminal activity
through abatement work.
3. Increase community involvement in vandalism abatement work by educating Yakima residents and
businesses on how to properly report, eradicate, and prevent illegal activity.
4. Mobilize youth to create substantive relationships with law enforcement through participation in CAD,
helping them develop knowledge and skills to be leaders.
The City of Yakima will actively market and recruit for each CAD event to encourage high participation
and community impact. The City of Yakima will collect volunteer demographic information and track event
success through various data metrics. Success metrics will be measured through volunteer intake forms,
post -event evaluation surveys, and vandalism trend measurements. The following data metrics will be
compiled into a report to include the information below:
1. The community's perception of law -enforcement after each event
2. Number of new partnerships that resulted from CAD
3. Total number of vandalism cases that were abated
4. Total number of youth participants
5. Total number of business participants
6. Total number of non -profits or community organizations that participate
7. Total number of informational CAD direct mail distributed to Yakima residents
8. Total number of community vouchers that are claimed
9. Trends in YakBak requests. (YakBak is the online reporting system used by the City of Yakima,
where residents can report vandalism throughout their neighborhood)
Project Implementation/Schedule
The four CAD events will take place on the following dates. June 18th 2022, August 27th 2022, April 29th
2023, and June 17th 2023
The following actions will be taken and individual tasks will be implemented before each scheduled CAD
to ensure the City of Yakima accomplishes the proposed project goals:
1. The City of Yakima will distribute CAD informational flyers to residents in the pre -selected
neighborhood. The flyers will explain the purpose of CAD, and invite participation in the event
Additionally, residents whose homes require vandalism abatement will have the opportunity to sign a
Consent and Release Liability Form allowing volunteers to abate vandalism on a homeowner's
private property during CAD.
DocuSign Envelope ID C3F76895-F657-49DE-A6A4-FA15E632A1A9
S22-31456-010
Attachment A
Scope of Work
2. The City of Yakima will conduct marketing campaigns for each CAD event to increase community
awareness and lead to more involvement
3. The City of Yakima will create volunteer intake forms and post -event surveys to measure project
goals and metrics on the day of the event
4. The City of Yakima will prepare and distribute informational flyers that explains the purpose of the
CAD, how to enroll in the Community Voucher Program, and how to host a CAD with a local
community organization.
5. The City of Yakima will coordinate with a local school to finalize the meetup location of each CAD
School officials will be present on the day of the event
6. The City of Yakima will recruit local schools, non-profit organizations, boards, churches, sports
teams, and businesses to participate in each CAD event All volunteers will be required to sign a
Release of Liability form
7. The City of Yakima will create neighborhood maps that will be used by volunteers to identify areas
that require vandalism abatement work within the pre -selected neighborhood.
8. The City of Yakima will secure a local food vendor to provide free food to all volunteers on the day of
the event
9. The City of Yakima will purchase necessary paint, equipment, and supplies for each CAD event
10. Law enforcement officials and city officials will have informational booths at each CAD event. They
will distribute educational materials to clarify the process that law enforcement and city officials will
take while responding to vandalism abatement requests submitted by the community. Additionally,
community volunteers will be able to learn from city officials and law enforcement how to properly
identify and report vandalism.
11. The City of Yakima will also distribute informational materials about the Community Voucher
Program, and offer local residents the opportunity to enroll in the program at the event. Vouchers will
provide residents with one free paint bucket to match the existing color of their home or fences. The
purpose of this sub -program is to incentivize residents to eradicate vandalism on their own property
and make neighborhood improvements.
Reporting
To ensure the City of Yakima and Commerce are able to collect and report data and other information to
meet the intent of this grant program, in addition to other activities, deliverables, outcomes and measures
identified above and reported under this contract, within the geographic area serviced by work conducted
under this contract, on a quarterly basis, the City of Yakima will report on
1. The number of community members directly engaged through activities conducted under this
contract, including as available an aggregated description of the race, ethnicity, gender, and other
characteristics of those individuals;
2. The number of crimes reported to law enforcement and the number of persons arrested (defined as
a physical arrest, citation, or served summons) To the extent available this data should be reported
in subcategories broken down by types of offense (for example, property crimes or violent crimes)
and demographically (for example, by race or ethnicity), and
3. Trends in perceptions of law enforcement based on surveys, evaluations, anecdotal information or
other measures.
Reports will be provided to the Commerce Program Manager 15 days after the end of each calendar quarter
of the award period, with the final report due by July 15th, 2023
DocuSign Envelope ID: C3F76895-F657-49DE-A6A4-FA15E632A1A9
S22-31456-010
Attachment B
Budget
The Budget for the award period of April 1, 2022 through June 30, 2023 is $75,000.
The City of Yakima may shift up to 10% of the total award between budget categories or functions without
further approval provided that the shift will not cause a major change to the Scope of Work or shift costs
between fiscal years.
The budget is allocated between fiscal years as follows. $10,714 to be spent in SFY'22 (APR'22-JUN'22)
and $64,286 to be spent in SFY'23 (JUL'22-JUN'23).
SFY'22 Program Expenses
APR'22 JUN'22
Item
Total Cost
Paint
$ 3,000 00
Paint Supplies/Materials
$ 1, 725.00
Marketing/Outreach
$ 1.725 00
Food
$ 1,250 00
Staff
$ 3,000 00
Total
$ 10, 700.00
SFY`23 Program Expenses
JUL'22-JUN'23
Item
Total Cost
Paint
$19.03000
Paint Supplies/Materials
$ 9.275 00
Marketing/Outreach
$ 9,275.00
Food
$ 4.250 00
Staff
$19.000 00
Tota I
$60,800.00
Combo ned Total $ 71,500.00
(A11.3cated 53,530 for :o.it •igency)
1
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 10.
For Meeting of: May 17, 2022
Resolution authorizing grant agreement acceptance from the
Department of Commerce through the Community Law
Enforcement Partnership Program to implement the "Community
Action Days" program
Sy Ruiz, Grant Writer
Tony Doan, Supervising Code Inspector
SUMMARY EXPLANATION:
The Community Action Days (CAD) program will engage, educate, and empower Yakima
residents to identify, report, and eradicate illegal vandalism throughout their neighborhoods. This
new program will directly enhance the ongoing efforts of the City's existing Graffiti Abatement and
Clean City Programs. Community Action Days (CAD) will enhance these ongoing efforts, by
mobilizing and empowering community members with tools and resources to eradicate and
prevent future illegal activity. The City of Yakima will host CAD events where law enforcement, city
officials, local schools, businesses, and community organizations will begin to foster community
relationships by clarifying the roles of law enforcement and city officials with regards to vandalism
abatement. During these community events, Yakima residents will directly engage in graffiti
abatement efforts. Additionally, Yakima residents will have the opportunity to participate in a
Community Voucher Program by claiming a free paint bucket to eradicate vandalism on their own
property in the future. CAD will facilitate crime prevention efforts through neighborhood
organizing, while strengthening law enforcement -community partnerships.
ITEM BUDGETED:
STRATEGIC PRIORITY: Neighborhood and Community Building
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
❑ Resolution Commerce CAD
❑ Grant Agreement_CAD
5/5/2022
5/5/2022
2
Resolution
Contract