HomeMy WebLinkAboutR-2022-055 Resolution authorizing acceptance of a Transportation Improvement Board (TIB) Award for $250,000 for Pacific Avenue Sidewalk Project AT2612RESOLUTION NO. R-2022-055
A RESOLUTION authorizing acceptance of a Transportation Improvement Board (TIB)
Award of $250,000 for the Pacific Avenue Sidewalk project.
WHEREAS, the City received a Complete Streets Award from the Transportation
Improvement Board; and
WHEREAS, the Complete Streets Work Plan for the improvements will consist of
design and construction of sidewalk on the south side of Pacific Avenue, complete
missing sidewalk links from 13th Street to the Yakima County Justice Center; and
WHEREAS, the City of Yakima was selected to receive funding through the
Transportation Improvement Board ("TIB"), Complete Streets Program, Project Number C-E-
180(002)-1 for the Pacific Avenue Sidewalk project; and
WHEREAS, Pacific Avenue Sidewalk project is on the City's Transportation Benefit
District (TBD) list; and
WHEREAS, Pacific Avenue Sidewalk project was granted $250,000 with no local match
required through the TIB; and
WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and
its residents to accept the TIB Award and direct the City Manager to take all necessary steps to
secure the funding for the project; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to accept the Transportation Improvement Board award,
attached hereto and incorporated herein by this reference, not to exceed Two Hundred Fifty
Thousand Dollars ($250,000) as described in the Grant Program Agreement, and directed to
take all necessary steps to secure the funding for the project.
ADOPTED BY THE CITY COUNCIL this 17th day of May, 2022.
Janice Deccio, Mayor
ATTEST:
So ya Claar Tee, City Cler
k,
� Washington � State — ..� Improvement - ..--^
0 m�anmgmn/o�o�unaoonnmoanz
Complete Streets Award Grant Agreement
City of Yakima
C-E-1 )-1
Complete Streets Award
STATE C]FVVASH|NGTON
TRANSPORTATION IMPROVEMENT BOARD
AND
CITY OFYAK|MA
GRANT AGREEMENT
C'E-180(002)'l
THIS GRANT AGREEMENT ("Agreement") is made and entered into between the
WASH|NGTONSTATE TRANSPORTATION IMPROVEMENT BOARD ('7|13")and the CITY OF
YAK|K4A.mWashington state municipal corporation ("REC|P|ENT^.
WHEREAS, the TIB has developed a grant program, Complete Streets, to provide for the retrofit
of streets and roads ("Project") for eligible ciUmo, townn, and counties to provide access to all
users, including bicyclists, pedestrians, motorists, and public transportation riders, and
WHEREAS, the above -identified RECIPIENT is eligible to receive a Project grant pursuant to
ordinance 2016-013 and that it has the legal authority to receive such grant and to perform the
Project pursuant tothe terms mfthis grant
NOW, THEREFORE, pursuant tochapter 47.28RCVV.RCVV47.O4.33O. and VVAC47B-1O-5OO
atoeq.the above recitals that are incorporated herein as iffully set forth be|ovv, and in
consideration of the terms, conditions, and performances contained herein, and the attached
Exhibits, ifany, which are made opart hereof,
|T|SMUTUALLY AGREED A8FOLLOWS:
1.GRANT
T|Bagrees tmgnantfundmhn the amount ofTWO HUNDRED FIFTY THOUSAND AND NCMOD
dollars ($250.000) for the Project pursuant to the terms contained herein, and the RECIPIENT
agrees to accept such grant funds and agrees to perform and be subject to the terms and
conditions ofthis Agreement.
2. PROJECT AND BUDGET
The Project shall provide for the retrofit of identified streets orroads onthe REC|P|EhT's
approved work plan. |naccordance with applicable laws and ordinances, the RECIPIENT
agrees to enter into an agreement with an independent contractor and/or material providers, or
otherwise provide for the Project work plan to be completed by the RECIPIENT's own forces.
The RECIPIENT further agrees that it shall be solely responsible for and shall pay its
independent contractor and/or material providers. If RECIPIENT uses its own forces, it shall be
solely responsible for paying the costs thereof. Under nocircumstances shall the T|Bbm
responsible to any third party for the payment of labor or materials used in completing the
Project work plan. The Project work plan may be amended by the Parties, pursuant to Section
T.
3._PROJECT WORK PLAN AND 00CUMENTATION
Complete Streets Grant Agreement Page of oaoomoo 2016
Washington State Transportation Improvement Board
Complete Streets Award Grant Agreement
C-E-180(002)-1
The RECIPIENT agrees to and shall make reasonable progress and submit timely Project
documentation, as applicable, throughout the term of this Agreement and Project.
Required documents include, but are not limited to the following:
a) Project work plan describing eligible items with estimated costs;
b) Documentation to support all costs expended on the Project work plan; and
b) Project work plan Closeout Form.
4. PAYMENT AND RETURN OF GRANT FUNDS
TIB will pay the full grant award to the RECIPIENT after TIB approves the Project work plan and
the Parties fully execute this Agreement; provided that there are legislatively appropriated funds
available. The RECIPIENT agrees that it shall hold the grant funds in a separate and identifiable
account and only use said funds to pay the actual direct and related indirect costs of the
approved Project work plan. Grant funds not expended on approved Project work plan items by
March 25th, 2025 shall be returned to TIB within ninety (90) days after receipt of TIB's written
notification.
5, USE OF COMPLETE STREETS GRANT FUNDS
RECIPIENT agrees that the grant funds shall only be used to complete the approved Project
work plan. Otherwise, RECIPIENT is subject to the Default and Termination provisions of
Section 9.
6, RECORDS MAINTENANCE
6.1 The RECIPIENT shall maintain books, records, documents, data and other evidence
relating to this Agreement and performance of the Project work plan, including but not limited to
accounting procedures and practices which sufficiently and properly reflect all actual direct and
related indirect costs of any nature expended in the performance of this Agreement.
RECIPIENT shall retain such records for a period of six years after the completion of the Project
work plan and TIB's acceptance of the Project work plan Closeout Form. At no cost to TIB,
these records shall be provided when requested; including materials generated under the
Agreement, and shall be subject at all reasonable times to inspection, review or audit by TIB
personnel, the Office of the State Auditor, and federal and state officials so authorized by law,
regulation or agreement.
6.2 If any litigation, claim or audit is started before the expiration of the six (6) year period,
the records shall be retained until all litigation, claims, or audit findings involving the records
have been resolved.
7 REVISIONS TO THE PROJECT WORK PLAN
RECIPIENT may request revisions to the Project work plan, including the addition or removal of
items. Requests must be made in writing, and TIB, in its sole discretion, will determine whether
to accept the proposed revisions. Should the TIB approve a Project work plan revision, the
Parties shall amend this Agreement pursuant to Section 14. The RECIPIENT shall be solely
responsible for all costs incurred in excess of the Agreement grant award.
Complete Streets Grant Agreement Page 2 of 5 December 2016
Washington State Transportation Improvement Board C-E-180(002)-1
Complete Streets Award Grant Agreement
. TERM OF AGREEMENT
This Agreement shall be effective upon execution by the Parties and shall continue through
closeout of the grant amount, or amendment thereof, or unless terminated as provided herein.
In no event shall the Agreement term exceed three years, unless extended by Agreement
amendment pursuant to Section 14.
9. NON-COMPLIANCE DEFAULT AND TERMINATION
9.1 NON-COMPLIANCE
a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to
comply with the terms and conditions of this Agreement and applicable rules under WAC
479-10-500 et seq, TIB shall notify the RECIPIENT, in writing, of RECIPIENT's non-
compliance.
b) RECIPIENT shall provide a written response within ten (10) business days of
receipt of TIB's notice of non-compliance, which shall include either a detailed plan to
correct the non-compliance, a request to amend the Project work plan, or a denial
accompanied by supporting documentation. An agreement to amend the Project work
plan must be pursuant to Section14.
c) RECIPIENT shall have thirty (30) days in which to make reasonable progress
toward compliance pursuant to its Project work plan to correct or implement an
amendment to the Project work plan.
d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and,
in its sole discretion, TIB may require the RECIPIENT to stop incurring additional Project
work plan costs during the investigation. Should TIB require the RECIPIENT to stop
incurring additional costs to be paid with the grant funds, the RECIPIENT shall be solely
obligated for paying any additional costs incurred by such suspension of work, contractor
claims, or litigation costs; such costs cannot be paid for with grant funds.
9.2 DEFAULT
RECIPIENT is in default if TIB determines, in its sole discretion, that:
a) RECIPIENT is not making reasonable progress toward correction and
compliance with this Agreement and the Project work plan;
b) TIB denies the RECIPIENT's request to amend the Project work plan; and
c) After investigation, TIB confirms RECIPIENT'S non-compliance.
9,3 TERMINATION
a) In the event of default as determined pursuant to Section 9, TIB shall serve
RECIPIENT with a written notice of termination of this Agreement, which may be served
in person, by email or by certified letter. Upon service of notice of termination, the
RECIPIENT shall immediately stop incurring costs chargeable against the grant funds
and/or take such actions necessary as may be directed by TIB to protect TIB's grant
funds.
b) In the event of termination, the RECIPIENT may be liable for damages as
authorized by law including, but not limited to, repayment of all grant funds.
Complete Streets Grant Agreement Page 3 of 5 December 2016
�
S1,
�
m1 Washington State Transportation Improvement Board
V Complete Streets Award Grant Agreement
C'E-100(002)-Y
o) The rightsand remedies ofTlB provided inthis Agreement are not exclusive and
are in addition to any other rights and remedies provided by law.
10, DISPUTE RESOLUTION
a) The Parties shall make good faith efforts to quickly and collaboratively resolve any
dispute arising under n,inconnection with this Agreement. The dispute resolution
process outlined in this Section applies to disputes arising under or in connection with
the terms of this Agreement.
b) Informal Resolution. The Parties shall use their best efforts bmresolve disputes promptly
and at the lowest organizational level,
c)|nthe event that the Parties are unable to resolve the dispute, the Parties shall submit
the matter to non -binding mediation facilitated bymmutually agreed upon mediator. The
Parties shall share equally in the costs of the mediator.
d) Each Party agrees toparticipate hothe fullest extent possible and ingood faith in
resolving the dispute inorder toavoid delays oradditional incurred cost to the Project
work plan,
e) The Parties agree that they shall have no right to seek relief in a court of law in
accordance with Section 11, until and unless the Dispute Resolution process has been
exhausted.
11. GOVERNANCE, VENUE, AND ATIgENEYS FEES
This Agreement shall beconstrued and interpreted inaccordance with the laws cfthe state of
Washington and venue ofany action brought hereunder shall bminthe Superior Court for
Thurston County. The Parties agree that each Party shall be responsible for its own attorneys'
fees and costs.
12. INDEM NIFI CATION, HOLD HARMLESS, AND WAIVER "
12.1 RECIPIENT, shall protect, defend, indemnify, andsavehammlessUhe TIB.its officers,
officials, employees, and authorized agents, while acting within the scope of their employment
as such, from any and all costs, claims, judgments, and/or awards of damages (both to persons
and/or property), arising out of, or in any way resulting from. RECIPIENT'S negligent acts or
omissions which may arise in connection with its performance under this Agreement.
RECIPIENT shall not be required to indemnify, defend, or save harmless the TIB if the claim,
suit, or action for injuries, death, or damages (both to persons and/or property) is caused by the
sole negligence of TIB; provided that, where such claims, suits, or actions result from the
concurrent negligence of the Parties, or involves those actions covered by RCW 4.24.115, the
indemnity provisions provided herein nhm|| be valid and enforceable only tothe extent of
REC|P|ENT'oown negligence
12-2 RECIPIENT agrees that its obligations under this section extends hoany claim, demand
and/or cause of action brought by, or on behalf of, any of its officers, officials, employees or
authorized agents. For this purpose, REC|P|ENT, by mutual negotiedion, hereby waives, with
respect toT|8 only, any immunity that would otherwise be available toitagainst such claims
under the Industrial Insurance provisions ofTitle 51 RCVV.
Complete Streets Grant Agreement Page *ofo oopamoo 2016
Washington State Transportation Improvement Board
Complete Streets Award Grant Agreement
C-E-180(002)-1
12.3 The obligations of this indemnification and waiver Section shall survive termination of
this Agreement.
13. ASSIGNMENT
The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this
Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to
assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a
waiver of the RECIPIENT's other rights or obligations under this Agreement.
14. AMENDMENTS
This Agreement may be amended by mutual agreement of the Parties. Such amendments shall
not be binding unless they are in writing and signed by persons authorized to bind each of the
Parties.
15, INDEPNDENT CAPACITY
The RECIPIENT shall be deemed an independent contractor for all purposes and the
employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof
shall not in any manner be deemed employees of TIB.
16. ENTIRE AGREEMENT
This Agreement, together with the Exhibits, if any, the provisions of chapter 47.26 RCW, chapter
479 WAC, and TIB Policies, constitute the entire Agreement between the Parties and
supersedes all previous written or oral agreements between the Parties. RECIPIENT agrees to
abide by all applicable federal, state and local laws, ordinances, and rules when performing
under the terms of this Agreement.
RECIPIENT
Ohm Execu Officer
Bob Harrison
Print Name
CITY CONTRACT NO•C)08-b"
RESOLUTION NOR 20
Transportation Improvement Board
Print Name
Approved as to Form
By:
ANN E. SALAY
Senior Assistant Attorney General
NOTE: Any changes to the terms of this Agreement
shall require further approval of the Office of the
Attorney General
Complete Streets Grant Agreement Page 5 of 5 December 2016
VICINITY MAP
PACIFIC AVENUE SIDEWALK PROJECT
ALK AREAS
TIB Members
C hair
Ccuncilmember Sarn Low
Snohomish County.
Vice Chair
:Mayor Tenn Johnson
City of Pullman
Amy Asher
Mason Transit Authority
Aaron Butters, P
HW Lochner Inc.:
Susan Carter
Elope4'tnk
Barbara Chamberlain
WSDOT
Elizabeth Chamberlain
City of Walla Walla
Chad Coles, P.F.
Spokane County
Mike DahPem, P.E,.
City of Sumner
Commissioner Al French
Spokane County
Cnuncilmember Hilda Guzman
City of Granger
Commi:,sio nor Scott Hutson
Lincoln County
iohn Ylekntka P F,
Port of Everett
David Ramsay
Feet First
Les Rearclanz
Whatcom Transpnrtaticrn Authority
Ruth Roberson
Budget Assistant to the Governor
Peter Ropalsky, P.E.
City of Richland
Cr uncilmemher,lan Schuette.
City of Arlington
Jennifer Walker
Thurston County
Vane yti"all
County Road Adiministra lion Board
Ashle.y Probart
Executive Director
pia A V3 R.SCJat(7''3Gr 1.
Phone: 36.0-516-11ao
WW.ti b. wa.gcw
ashington State
r- .rt.ti• ;r.v
May 24, 2022
Mr. Bill Preston, P.E.
City Engineer
City of Yakima
129 North Second Street
Yakima, WA 98901-2613
Dear Mr. Preston:
We are returning a fully executed copy of the grant agreement for your Complete
Streets Award project, TIB # C-E-180(002)-1.
You may now incur eligible costs as designated in your approved work plan.
Unlike our other programs, for this award you will not need to request
reimbursement online. TIB will release funds without a payment request. Please
work with your finance officer to ensure they are ready to receive the entire
award amount when funds become available.
We are happy to assist you with any questions. You can contact Andrew Beagle,
TIB Project Engineer, at (360) 586-1151 or via e-mail at AndrewB@TIB.wa.gov.
Sincerely,
Ashley Probart
Executive Director
Enclosure: Executed Complete Streets Agreement
Investing in your local community
TIB Members
Chair
Ccundlrmem,lher Sam Low
Snohomish County
Vice Chair
.Mayor Glenr, Johnson
City of Pullman
Amy Asher
Mason Transit Authority
Aaron nutters, P.E.
HW Lochner Inc..
Susan Carter
Hopelink
Barbara Chamberlain
WSDOT
Elizabeth Chamberlain
City of Walla Walla
Chad Coles, P, E,
Spokane County
Mike Dahllem, P;.E,
City of Sumner
Commissinner Al French
Spokane County
Cnunc'ilmernber Hilda Guzman
City of Granger
inner Scott Hutson
Lincoh County
John Klekotka, P.E.
Port of Everett
David Ramsay
Feet First
Les Reardanz
1S,thatcom Tra mspnrtatinn Authority
Ruth Roberson
Budget Assistant to the Governor
Peter Rogaisky, P.E.
City of Richland
Councilmember Jan Schuette
City of Arlington
Jennifer Walker
Thurston County
Jane Wall
County Road Administration Board
Ashiey Pi -abort
Executive Director
P,. 0 Box 40901
Olympia, WA 98504-0401
Phone: 360-586-1140
wyw,rwaib wa. goy
Washington State
tio r•v
March 25, 2022
Bill Preston
City of Yakima
129 North Second Street
Yakima, WA 98901-2613
Dear Bill:
Congratulations! The Transportation Improvement Board (TIB) has selected your city for a
Complete Streets Award. This recognition award includes a grant not to exceed the amount
of $250,000. In recognition of being nominated for Complete Streets, you will also receive
an acrylic award in the mail within the next few weeks.
How is grant funding received? What is the next step?
• Please email an original signed Grant Agreement. Once executed (signed by TIB),
we will email you a copy for your records.
• A specific schedule of transfers will be given to you before May 1st, 2022.
• Funds must be tracked in a separate account or with an identifiable accounting code.
Check with your finance officer to ensure your city is ready to receive funds.
How can funds be used? What is the grant requirement?
• The grant requires all items on the attached and approved TIB Complete Streets
work plan to be completed. (Additional funding from other sources may be required
to finish all approved items.)
How do I show the funds were used?
Once the approved work plan items are completed, you must send in backup documentation
showing expenditure amounts, dates, and activities related to the funds and photos or other
documentation showing the completed work.
When must funds be used?
Funds must be used by March 25, 2025. Any unused funds must be returned to TIB.
Future eligibility.
All items listed on your approved work plan must be completed before your city will become
eligible for future Complete Streets awards.
If you have questions, please contact Andrew Beagle, TIB Project Engineer, at (360) 586-
1151 or email AndrewB@tib.wa.gov. Questions regarding fund transfers should be directed
to Vaughn Nelson at (360) 586-1149 or email VaughnN@tib.wa.gov.
Sincerely,
134
Ashley Probart
Executive Director
Attachments
Investing in your local community
Transportation Improvement Board
Complete Streets Work Plan
Agency City of Yakima
Agency Contact Bill Preston, PE
Phone 509-576-6754 Email Bill.Preston@yakimawa.
Proposed Work Item
Pacific Avenue Sidewalk - 13th
Street to Yakima County Justice
Center
Total Work Plan
OV lete Streets Funding $250,000
Description
Design and construct sidewalk on the south side of Pacific
Avenue, completing the missing link. Pedestrians
currently utilize a dirt path adjacent to the curb for
walking along this route.
Agency Certification
Certification is hearty given that the proposed work plan
represents projects that support and reflect our commitment to
the Complete Streets ordinance and ethic.
Signature of Authorized Agency Official
Bob Harrison, City Manager
Agency Official Name & Title
Yakima_CSworkpia n_150-250-350\$250,000
Revised Jan 2022
Complete Streets
Funding
Estimated
Completion Year
$ 250,000 2023
Work must be completed within three vears oof` board approval or funds will be _ ..
returned. All work plan items must be completed before agency is eligible for
future nominations.
Date
TIB Approval
Project Engineer Review
Executive Director
Date 2/25/2022
Date 3- "2A2i
1
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.E.
For Meeting of: May 17, 2022
Resolution authorizing acceptance of a Transportation
Improvement Board (TI B) Award for $250,000 for Pacific Avenue
Sidewalk ProjectAT2612
Scott Schafer, Director of Public Works
Bill Preston, City Engineer - (509) 576-6754
SUMMARY EXPLANATION:
On March 25, 2022 the Transportation Improvement Board (TIB) selected Yakima to receive a
Complete Streets award of $250,000 for the Pacific Avenue Sidewalk project. This project is on the
Transportation Benefit District (TBD) list.
The Pacific Avenue Sidewalk project will add new sidewalk from 13th Street to the 15th Street
and a missing section north of Dalton Road on 18th St. It will include the design and construction
of sidewalk on the south side of Pacific Avenue that is currently missing sidewalk. Acceptance of
this Award will complete the project and remove it from the TBD list without using TBD funds.
There is no match requirement for this Award.
ITEM BUDGETED: No
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution.
ATTACHMENTS:
Description
D Resolution
D Award Letter
D Draft Agreement
D Vicinity Map
Upload Date
4/26/2022
4/14/2022
4/14/2022
4/26/2022
Type
Resolution
Backup Material
Backup Material
Exhibit