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HomeMy WebLinkAboutCopiers Northwest - Sales Agreement DocuSign Envelope ID: 15EB518D-03B1-4505-BC06-2C133837FE8F COPIERS 601 Dexter Ave N Seattle,WA 98109 NORTHWEST P:(206)282-1200 F:(206)282-2010 SALES AGREEMENT New Ideas. New Solutions. www.copiersnw.com BILL TO SHIP TO Bill To Name City of Yakima Ship To Name City of Yakima ONDS Address 129 N. 2nd St. Address 110 S 8th St City,ST,Zip Yakima, WA 98901 City,ST,Zip Yakima, WA 98901 Phone (509) 575-6101 Phone (509)575-6101 PO Number Delivery Contact Name Ben Fletcher Sale Type Purchase Delivery Contact Email ben.fletcher@yakimawa.gov IT Contact Ben Fletcher "IT Contact is the person with access to your company network settings and passwords.A network survey will be emailed to collect this information and is reaulred for setting up your new IT Contact Email device.Delays in completing the survey will impact delivery timelines.Your IT Staff may opt out of remote connection If you self-manage all network connections.Please email the Remote Support IT Contact Phone Team(RSTeam@copiersnw.com)for assistance,or call 206-388-1596. Qty Item Number Model Description Unit Price Total Amount 1 4914C002AA iRC3826i imageRUNNER ADVANCE DX C3826i $2,857.80 1 4034C001AA iRC3826i Inner 2way Tray-M1 $68.75 1 4919C001AA iRC3826i Super G3 FAX Board-BH1 $546.70 1 5634C001AA iRC3826i Cabinet Type-W $99.00 Maintenance Rates @ 0.065 Color and 0.0106 Black NASPO Contract# 140595/06619 Order Notes and/or Delivery Instructions Subtotal $3,572.25 NASPO Contract 140595/06619,which is incorpated by reference,shall provide the exclusive Terms and Delivery conditions of this agreement,notwithstanding the terms and conditions included on this form. Sales Tax Enter Sales Tax TOTAL TERMS:COPIERS NORTHWEST,INC.,(Seller)retains title to all equipment and supplies listed above until purchase price is paid in full.This is a binding and non- cancelable contract.In the event Customer defaults on payment the Customer remains liable for this debt and the payment of any legal fees or other cost incurred in any action to collect this debt,including the forfeiture of down payments.Customer gives Seller security interest in the property purchased in this agreement. Refer to warranty on reverse side.Changes to the original terms on the back side of this Sales Order are not valid unless initialed by an officer of Copiers Northwest.All software purchases are Non-Refundable,Non-Returnable.Cash purchases of software items and/or professional services require a minimum 50% payment up front at the time of the order,to secure the software licenses from the vendor.An additional 25%will be due upon license delivery to the customer, and the final 25%will be due upon SOW completion. Travis McNeill 5/10/2022 Customers,please provide equipment pick up information and Account Manager Order Date network installation information on page 3-5 of this document.ACCEPTED BY COPIERS NORTHWEST BELOW: ACCEPT BY CUSTOMER BELOW: E�DocuSiyned by: ��.. b 5/11/2022 I J t' tpl 5trlerthwiNst Officer Date Authorized Signature Required Date John Hines CFO Yrft.SCC C\ICWf1N1,A.CA a(' Printed Name Title Printed Name itle Revision 21.04 ,, I page 1 CITY CONTRACT NO: rr`�-jj'� ' v S r � RESOLUTION NO: /a DocuSign Envelope ID: 15EB518D-03B1-4505-BC06-2C 133837FE8F Copiers Northwest Sales Order Master Terms and Conditions 1.BY SIGNING THIS SALES ORDER,THE BILL-TO OR PARENT COMPANY ON PAGE ONE OF THIS DOCUMENT AGREES THAT COPIERS NORTHWEST(CNW)WILL KEEP THIS DOCUMENT ON FILE AS A MASTER TERMS AND CONDITIONS AND NOT REQUIRE ADDITIONAL COPIES FOR ALL SUBSEQUENT EQUIPMENT ACQUISITIONS BY THE BILL-TO OR PARENT COMPANY.THE BILL-TO OR PARENT COMPANY MAY RESTRICT FUTURE ACQUISITIONS TO NAMED BUYERS AND/OR DOLLAR LIMITATIONS BY FILLING OUT ADDITIONAL DOCUMENTATION THAT IS SIGNED BY BOTH THE CUSTOMER AND AN OFFICER OF CNW.THE CUSTOMER UNDERSTANDS THAT THE MASTER TERMS AND CONDITIONS MAY BE PERIODICALLY UPDATED BY CNW AND ARE INCORPORATED INTO THE ORIGINAL MASTER. THE CUSTOMER CAN REQUEST A COPY OF THE CURRENT MASTER TERMS AND CONDITIONS AT ANY TIME FROM THEIR ACCOUNT 2.Copiers Northwest,Inc warrants that new equipment acquired pursuant to this equipment order will be free of defects in workmanship and materials for a period of ninety(90)days from the date of delivery.This warranty does not cover defects or damage resulting for in-transit handling,negligence or improper operation or maintenance of equipment. 3.Should any failure to conform with this warranty appear within ninety(90)days,Copiers Northwest,Inc.shall, upon notification,correct such nonconformity.Said correction,at Copiers Northwest,Inc.'s option,shall be made either by repairing any defective part or parts,or by making available a repaired or replaced part. 4.THIS WARRANTY IS IN LIEU OF ALL WARRANTIES OF MERCHANTABILITY,FITNESS FOR A PARTICULAR PURPOSE.OR OTHER WARRANTIES.EXPRESS OR IMPLIED.EXCEPT FOR THE WARRANTY OF THE TITLE AND THE WARRANTY AGAINST PATENT INFRINGEMENT. THIS WARRANTY DOES NOT COVER CONSEOUENTIAL DAMAGES. 5.Customer warrants that they have examined the above described goods or a sample or model thereof.Customer does not rely on any warranty with regard to defects which said examination,under the circumstances thereof,ought to have been revealed to them. 6. No warranties have been made by Seller in reference to the above described goods unless expressly included in this written sales agreement between Customer and Seller. 7.Copiers Northwest,Inc.shall have no obligation to install equipment accessories or to repair or replace equipment in the event that repair or replacement are required due to abuse,accident,theft,or damage to the machine caused by repairs performed by someone other than an authorized Copiers Northwest, Inc representative. 8.Smartboards and other panel televisions and display units are sold"drop at door"and do not include on-site installation. 9.All software installed at Customer's location is governed by software manufacturer's licensing agreement.Maintenance of the licensing agreement is the Customer's responsibility. Delivery of the software license(s)and/or key(s)to a customer via email,download,or other electronic submission constitutes delivery and all payment terms apply.Installation services sold on the Sales Order and/or provided in the Statement of Work in conjunction with software sales are considered separate from the software and are not required to be performed in full by the software Vendor or Copiers Northwest and/or its affiliates to constitute delivery. 9.1 Without limiting the generality or provisions of section 9 above,in no event will Licensor or any other Licensor Indemnified Parties(including,without limitation, Licensor's Third-Party Suppliers and Licensors),be liable to any Customer(s)or other Third Parties for any damages whatsoever arising out of, based on or resulting from,any acts or omissions of Reseller and/or any of its Representatives in connection with advertising,marketing and/or promoting the product,selling and/or distributing product licenses,providing related support services,to any Customer(s)and/or installing or using any of the software (or any component(s)thereof)including,without limitation,any such damages arising out,based on of or resulting from: (i)Reseller's failure to perform any of its covenants or obligations under this agreement,or(ii)any repairs or alterations to any of the software(or any component(s)thereof)or any product done without Licensor's prior written approval. 10.Changes in the operating environment including,but not limited to changes to operating system,network software,software application changes, hardware and software upgrades,etc.may result in the need for configuration adjustments or other network services to restore functional capabilities.Such services shall be billed at the then current rate of$98.00*per hour(Remote Support)or$175.00*per hour(On-site Network Tech Dispatched)or deducted from the customers pre-paid block time program,when applicable. 11.Customer acknowledges that it is Customer's responsibility to maintain a current backup of their program and data files to restore any lost data. Customer agrees that under no circumstances shall Copiers Northwest,Inc. be held responsible for any loss of data or any consequential damages. 12.CNW will provide one installation connection per machine via the Remote Support Team(RST)included with the acquisition of your CNW copier, printer, scanner,or fax.The standard installation connection includes the current print drivers and/or any manufacturer-included standard scan utilities.Customer will provide an active network port,adequate space for the MFP device(s),and a key contact for network installation support,workstation setup and print driver overview training.Customer also agrees to provide print server access for server based printer applications as well as all required network protocol information pertaining to the purchased options. If the customer requests an On-Site Network Technician to be dispatched for network assistance,the service call will be billed at$175.00*per hour and is not included in your lease or service agreement.CNW reserves the right to send an on-site technician for specialty equipment installations such as production copiers and wide format printers and those installations will not be subject to chargeable service call. 13.CNW,Inc.will provide Remote Support for the product at no charge as itemized A-C below.Some customer requests beyond the normal scope of items A-C may billed at the current rate of$98.00*per hour(Remote Support)or$175.00*per hour(On-site Network Tech Dispatched)or deducted from the customers pre-paid block time program,when applicable.CNW will provide hardware related support at no charge for the life of any machine acquired from CNW as long as it is continuously covered by a CNW Maintenance Agreement and Customer account is in good standing. The following list of Remote Support services are offered at no charge: A.Copying,and paper tray configuration as provided by the Manufacturer;does not include Third Party applications or"line of business applications." B.Sending the Customer online links to self-install OEM drivers and software updates. C.The reconfiguration of the purchased/leased device network settings after a machine hard failure. 14.Copiers Northwest,Inc. is under no circumstances responsible for any data,documents,images,or any other information stored on or in the device,the device hard drive(s),or any memory module(s). *Price is subject to change without notice;please inquire with your account manager or the Remote Service Team for current rates. a(✓i71 Customer Initials Revision 21.04 page 2 DocuSign Certificate Of Completion Envelope Id: 15EB518D03B14505BC062C133837FE8F Status:Completed Subject:Please DocuSign:Copiers Northwest Sales Order-City of Yakima Source Envelope: Document Pages:2 Signatures: 1 Envelope Originator: Certificate Pages:5 Initials:0 Lisa Burke AutoNav:Enabled 601 Dexter Ave N Envelopeld Stamping:Enabled Seattle,WA 98108 Time Zone:(UTC-08:00)Pacific Time(US&Canada) Iburke@copiersnw.com IP Address:73.97.41.150 Record Tracking Status:Original Holder:Lisa Burke Location:DocuSign 5/10/2022 4:21:58 PM Iburke@copiersnw.com Signer Events Signature Timestamp John Hines DoouSigned by: Sent:5/10/2022 4:26:28 PM jhines@copiersnw.com � Viewed:5/11/2022 9:32:02 AM CFO "CN98202"°ee_ Signed:5/11/2022 9:32:13 AM Copiers Northwest, Inc. Security Level:Email,Account Authentication Signature Adoption:Pre selected Style (None) Signed by link sent to jhines@copiersnw.com Using IP Address:207.170.207.131 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Travis McNeil O PI E© Sent:5/10/2022 4:26:29 PM tmcneil@copiersnw.com Viewed:5/11/2022 9:11:40 AM Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:4/1/2022 8:24:26 AM ID:9e794967-63b6-4fcc-abb2-ab996d4e8b45 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/10/2022 4:26:29 PM Certified Delivered Security Checked 5/11/2022 9:32:02 AM Signing Complete Security Checked 5/11/2022 9:32:13 AM Completed Security Checked 5/11/2022 9:32:13 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on 5/17/2019 2:56:17 PM Parties agreed to:Travis McNeil ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Copiers Northwest, Inc (we,us or Company)may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure(ERSD),please confirm your agreement by selecting the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time,you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days)after such documents are first sent to you.After such time, if you wish for us to send you paper copies of any such documents from our office to you,you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure,we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Copiers Northwest,Inc: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: orderprocessing@copiersnw.com To advise Copiers Northwest,Inc of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at ddagsaan@copiersnw.com and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account,you may update it with your new email address through your account preferences. To request paper copies from Copiers Northwest,Inc To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to orderprocessing@copiersnw.com and in the body of such request you must state your email address, full name,mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with Copiers Northwest,Inc To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to orderprocessing@copiersnw.com and in the body of such request you must state your email, full name,mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here:https://support.docusign.com/guides/signer-guide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically,which will be similar to other electronic notices and disclosures that we will provide to you,please confirm that you have read this ERSD, and(i)that you are able to print on paper or electronically save this ERSD for your future reference and access; or(ii)that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein,then select the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. By selecting the check-box next to `I agree to use electronic records and signatures', you confirm that: • You can access and read this Electronic Record and Signature Disclosure; and • You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and • Until or unless you notify Copiers Northwest, Inc as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Copiers Northwest, Inc during the course of your relationship with Copiers Northwest, Inc.