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HomeMy WebLinkAbout10/06/1987 Study Session • 141 OCTOBER 6, 1987 .. STUDY SESSION /BUSINESS MEETING;. . 1. ,ROLL CALL • , ..- The City. Council : met in session on this date at. 2 :00 P.M. in the Council Chambers. of City Hall, Yakima, -Washington. Mayor•, Henry Beauchamp, presiding, Council members Clarence .Barnett, Pat. Berndt, . Lynn - Buchanan, Lynn Carmichael,. and Bernard Sims present on roll . call. City Manager. .Zais, City Attorney.Vanek, .City Clerk Roberts . and Deputy City Clerk Toney also present. Council member Jerry Foy absent and excused.; 2. INVOCATION. : -. - , ,,':,_ ....- . . - 7 ' ' '-'-: The Pledge of Allegiance was led.by City Manager Zais.,,. , 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER , , . Mayor Beauchamp asked Glenn Rice- to, step forward . and then congratulated him for being named - "Man of the Year " - by the „ Washington Association of Realtors. 4. _ APPROVAL OF OUT -OF -STATE _TRAVEL FOR TOM. ,FIELDSTEAD, FIRE ,DEPARTMENT, TO EMMITSBURG, MD It was MOVED by Barnett, seconded by Buchanan, to approve the out . of state travel for Tom Fieldstead. Unanimously carried by voice vote. Foy absent. (The 'out -of- state travel is to Emmitsburg, MD., October 11 -16, 1987, at no cost to the City. Deputy Fire Chief Fieldstead will participate in the development of ; a training • program for state and local. government officials regard to . .contingency planning for hazardous materials incidents.) 5.. SET .DATE OF HEARING ON; FINAL ASSESSMENT ROLL FOR L.I.D. NO 1039, .. CONOVER PARK SEWER DISTRICT -FOR OCTOBER 27, 1987-., . , . It was -MOVED by Carmichael, seconded by Berndt, to set, the.. date of hearing. -on the -final assessment roll for the, Conover Park Sewer. .. LID 1039. for October 27, 1987. Unanimously..carr•ied by voice vote. • . Foy.absent. - • . 6. -- PRESENTATION OF 1988 PRELIMINARY BUDGET FORECAST . . .Prior :to ..review of the 1988 Preliminary Budget Forecast, City • Manager Zais shared with Council two,awards- bestowed upon.the City - of Yakima Finance Department by the .Government, Finance Officers Association.•He stated the 1986 Budget received the.Certificate of Achievement in. Financial Reporting, making this the. third consecutive year the Finance Department .has received this award. In addition, the 1987 Budget and upporting.,..documents were submitted .for State and National Competition for. Distinguished Budget, Presentation and received both awards. Mr. - Zais distributed a copy of the press release pertaining to these awards -to Council.members and media'and then proceeded to read the document. Council. member. Barnett•commented this year's- Preliminary . - Budget Forecast is the best he --has . seen in his years _ on the City Council. Mayor,.Beauchamp.asked that the employees who participated in preparing the documents for - competition be recognized.for their ,efforts.at..next,week's Council Meeting..,. .. .... . City Manager Zais then reviewed some- of, the significant points of the Preliminary Forecast. He stated the total amended budget for this year is $52,208,664. and will be underspent by .$4.,000,000 as a result of the Capital Projects being incomplete, and carried over into 1988. He..stated there is a major drop anticipated by. the end • of the year, or.next year, in Revenue Sharing Expense due_ to the phasing out of that program. He commented further on Preliminary Forecast.and then responded to Council's inquiries regarding the - 142 report. Referring to page 12, the third line from the bottom, Council member Barnett' indicated the use of the word "rates" implies the utility rates are 'being increased rather than the in- lieu of tax. City Manager Zais explained that is the City's own in -lieu of tax which has been declining over five years to 10 %, and is proposed to be increased by 2%, dedicating future resources to Parks and Recreation. He stated this is more clearly illustrated later in the Preliminary Forecast. Mr. Zais pointed out this budget forecast does not include any of the proposed rates or a schedule for implementation of the Comprehensive Plan recommendations which are to ' be ' reviewed by Council later. Following the overview of the Preliminary Budget Forecast, Council member Carmichael stated City Manager Zais spoke of the importance • of the revenue that will be generated by • the eastside annexation, and reminded him that the City must also have a plan for addressing the necessary improvements to that area, such as street lighting, sidewalks, streets, etc. Mr. 'Zais agreed, adding staff is currently analyzing these types of cost impacts. Council member Barnett asked John Hanson to provide him with a breakdown of the figures for the Health District versus the figures for Alcoholism. Mr. Hanson stated he did not have those figures with him today, but he will provide them for Mr. Barnett's comparison. Referring to Council member Barnett's inquiry as to why the Water Department's - Budget increased 6.6%, Water Superintendent Ty Wick explained there are two factors which account for this increase; one is the proposal of two new positions for consideration as a policy issue, and the other is an increase in the amount of funds transferred to the Capital Fund. Discussion of the Preliminary Budget Forecast concluded at this time, with no formal action being taken. 7. 'PRESENTATION'OF 1988 PRELIMINARY CAPITAL IMPROVEMENT PROGRAM Assistant City Manager Stouder reviewed the Capital Improvement Plan briefly, stating this is a revision of the document submitted to Council on May 5th, 1987. He stated some of the` studies, such as the Water and Sewer Comprehensive Plans, are still being drafted and will presented for consideration the end of October, along with the Preliminary Budget for 1988. In response to Council ,member Buchanan's inquiry about the status of the City's bike paths, Mr. Stouder indicated staff will be making some specific recommendations regarding the 1/2 cent gas tax monies and the bike paths in the document to be presented the end of'October.' Council • members Barnett. and Carmichael asked about the increase of of funds needed for the relocation of the rubberized railroad tracks. Mr. Stouder explained that the Engineering Department -has done a more detailed analysis of that project, and the true costs of the project'were much more than originallyant'icipated. Council member Barnett recalled that on several occasions citizens have addressed Council regarding the need for street repairs to Prasch and 4t1 Street, and asked why these'streets have been omitted from the CIP. Mr. Stouder stated he will check on this as he believes these were inadvertently omitted. Council member Buchanan again spoke about the difficulty large trucks have in getting around the corner at Yakima Avenue and 8th Street on their way to the Boise Cascade Lumber Mill and asked why this intersection was not included on'the list for improvements. Mr. Stouder -responded that particular intersection was addressed in, an earlier report to Council on the Central Business District Project by consultant Jim Maclssac of TRANSPO Group, therefore, was not included in this CIP. Council member Berndt asked about the time frame in which Council expected to make recommendations regarding the Capital Improvement Program. City Manager Zais. suggested Council consider the end of the first quarter of next year, if not sooner. He stated Council should anticipate devoting an entire study session, or a' separate workshop day, to discuss their recommendations for the CIP. Assistant City Manager Stouder stated information on the next draft of the Water /Sewer Plans and the next stage of the studies on the Rattlesnake Project, Mile 11, as well as the Homeowners Section for the Water Plan, will be forthcoming. Discussion having concluded, it was MOVED by Berndt, seconded by Buchanan, to accept the report • as presented. 'Unanimously carried by voice vote. Foy absent. 143 8. OTHER BUSINESS . Council member Barnett stated the City Manager's secretary has been attempting to schedule a Transit Committee meeting between himself and'Council members Buchanan and Carmichael, and inquired as to a date for this. The meeting was then scheduled for 8 :00 A.M., October 15th at the City Shops Complex. . .. Council member,Berndt stated this morning she noticed the roadway on,Tieton Drive :is being torn up and asked why this is being done and. whip is responsible for paying for, this expense. Director of Engineering, and Utilities Dennis Covell stated there is some work to be canpleted by Pacific Northwest Bell after the street paving was done, however, PNB is responsible for those expenses. He also stated a couple of residents changed their mind on the original sidewalk and driveway approach for .their property.. . staff is currently working with them to resolve these issues. He stated he does not know of any reason why they. would -be tearing up the newly paved street, however, will have staff investigate. Council ; member Barnett stated the alley between.: 16th &- 17th Avenues onto Bonnie Doone needs sane. attention prior to. winter weather. He indicated a large hole has been created. there due to ; street grading that occurs, every year. Covell indicated staff will look at the area in question. r . In conjunction to the Nob Hill Boulevard, construction, project, Mayor Beauchamp .,asked staff to review some of the .driveway approaches in the vicinity of South 31st. and South,32nd Avenues. . He voiced concerns about some of the driveways being rather steep and creating problems for some of those property owners. Mr. Covell related that Jump Huibregtse Associates, Inc. is the . consultant on. this project and. has been working on these types of complaints. Mr. Covell indicated he would notify them. of this . concern. • Director of Public Works Jerry Copeland .distributed material for Council's review and.. consideration outlining the history and current status of the request for pedestrian signalization.at 3rd .Avenue & Viola. . 9. EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING AND PENDING LITIGATION . , , - . . It was MOVED by Buchanan, seconded by Sims, to move into Executive .. Session for approximately 15 minutes for the purpose of discussing collective bargaining. and pending litigation, - and •.to adjourn immediately thereafter. Unanimously carried - by. voice vote. Foy ,.absent.. . . 10. ADJOURNMENT Following the completion of the Executive Session, the meeting was l adjourned at the hour of 3:52 p.m. ,,� READ AND CERTIFIED ACCURATE BYL %y� /,� i . :,� 7. 4. /t /2// 7 . ,COUNCIL ME / DATE . ATTEST: . `r' // te lt . '110 I CA7 /e 7 // COUNCIL MEMBE'" DATE CITY CLERK 'YOR , MINUTES PREPARED BY: e1 e' . I • D , . . DEPUTY 0 CLERK • Inadvertently omitted:•'Foliowing a brief discussion, it was MOVED by Barnett, seconded • by Berndt, to authorize Council member Lynn Carmichael to attend the•National League of Cities meeting in Las Vegas, Nevada, December 10- 16•,.1987.' Unanimously carried by voice vote. Foy absent.