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HomeMy WebLinkAbout03/10/1987 Adjourned Meeting 13 ADJOURNED MEETING MARCH 10, 1987 • 1. EXECUTIVE SESSION REGARDING PERSONNEL • The City Council met in session on this date at 11:30 A.M. at the Towne Plaza, Yakima, Washington, Mayor Henry Beauchamp presiding, Council members 'Clarence Barnett, Pat Berndt, Lynn Buchanan, Lynn Carmichael, Jerry Foy and Bernard Sims present on roll call. City Manager Zais also in attendance. It was MOVED by Carmichael, seconded by Buchanan, to move into Executive Session for the purpose of discussing personnel. Unanimously carried by roll call vote. - Following the conclusion of the Executive Session, the meeting was adjourned at the hour of 1:40 P.M. READ AND CERTIFIED ACCURATE BY c ) /��- USi,ie, ;S/ lD 4 7 COUNCIL MEMBER DATE - (_,L?: .7e i- ' Z n C NCIL MEMBER , D , TE ATTEST: / - ,. , CITY CLERK 'YOR 1 11 . MARCH 10, 1987 ' ' BUSINESS MEETING 1. ROLL 'CALL ' . The City Council met in session on this date at 2:00 P.M. in the Council Chambers'of City Hall, Yakima, Washington. Mayor Henry Beauchamp, presiding, Council members Clarence Barnett, Pat Berndt, Lynn Buchanan, Lynn Carmichael, Jerry Foy and Bernard Sims present on roll call. City Manager Zais, Acting City Attorney Vanek, City . Clerk Roberts and Deputy City Clerk Toney also present. 2. INVOCATION ' • ' The Pledge of Allegiance was led by Clarence Barnett.'' - 3. OPEN DISCUSSION FOR THE GOOD'OF THE ORDER -: ,. . Council member Carmichael reported the Council Committee met and have two recommendations for appointments to the Parks & Recreation Commission. -It was MOVED by Carmichael, seconded by Berndt, to appoint Thomas Hurson, who resides at 3604 West Lincoln Avenue, and Lura Good, who is Youth Director at the YMCA, and resides at 901 Cornell Avenue, to 'fill the two vacancies that currently exist on the Yakima Parks & Recreation Commission. The question was called for a vote on the motion. Unanimously carried . by voice vote. Mayor Beauchamp stated there is an opening on the State Centennial Commission and Ostrander has expressed an interest in this appointment: Therefore, it was MOVED by Foy, seconded by Carmichael, to appoint Dick Ostrander as the Yakima representative to the State' Centennial Commission. Unanimously carried by voice vote. .- • A &M3 /1 14 MARCH 10, 1987 Mayor Beauchamp presented a proclamation declaring the month of March as "Chamber of Commerce Month" to Bill Elkins, Assistant Manager of the Chamber of Commerce. 4. CONSENT AGENDA Mayor Beauchamp referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Items Nos. 10 and 11 were added to the Agenda, as• requested by Council member Foy. City Manager Zais explained that Item No. 11 has a video presentation of approximately 9 minutes. It was the consensus of the Council to view the video presentation following adjournment. Item No. 16 was removed at the request of Council member Buchanan. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED by Carmichael, seconded by Buchanan, that the Consent Agenda, as read, be passed. Unanimously carried by roll •call vote. (Subsequent paragraphs preceded by an asterisk ( *.) indicate items on the Consent Agenda handled under one motion without further discussion.) *5. APPROVAL OF MINUTES OF THE COUNCIL MEETINGS OF JANUARY 27 AND FEBRUARY 3, 1987 The Council minutes of January 27 and February 3, 1987 were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. • 6. , AUDIENCE PARTICIPATION -John Klingele, 1312 W. Walnut, addressed Council requesting that Council and staff give some thought to future needs of the City's water system at the location of 16th Avenue & Nob Hill Boulevard. He reviewed the existing domestic water lines and suggested extension of the 20" domestic water main through the intersection of Nob Hill Boulevard & 16th Avenue. Mr. Klingele further commented while the intersection is being reconstructed this summer, this would be the appropriate time to extend the domestic water line. Council member Foy stated he would like staff to bring back a report regarding Mr. Klingele's suggestion. 7. HEARING ON 1986 GRANTEE PERFORMANCE REPORT AND FILING OF COMMUNITY DEVELOPMENT BLOCK GRANT 1986 YEAR -END REPORT • This being the 'time set for the hearing on the 1986 Grantee Performance Report and filing of the Community Development Block Grant 1986 Year -End Report, Director of Community & Economic Development Glenn Rice stated this is an annual report required by HUD regulations. He stated the report summarizes the programs, performance and expenditures for 1986. He indicated the year -end report is also attached for Council's information. Mayor Beauchamp opened the hearing for public comment at this time. Phil Pleasant, 1202-Fair Avenue, asked what- portion of the Community Development Block Grant Funds were channeled into the black community;. thereby . benefiting black contractors and businessmen. Dixie Kracht, Housing Manager, responded that -part of. the Grantee Performance Report (GPR)', Form 49.49.5, 'basically outlines the assistance given' to• minority population. She stated the GPR' does not list individual contractors or small businesses,' however, this •information is provided to the Assistant City Manager and the Personnel Officer for affirmative action reporting. City Manager Zais responded that Mr. Pleasant has asked this same question of • several different departments in the City. He stated staff has responded in a letter to Mr. Pleasant with respect to areas that can • and cannot be answered. He 'added the. files are open and available for Mr. Pleasant's inspection and evaluation. Mr. Pleasant stated the black community is not receiving the funds to which he feels they are entitled. He stated if statistics are not being maintained on utilization of blacks, the City is administratively, systematically discriminating against the black A &M3/2 15 MARCH 10, 1987 community. Council. member-Foy commented. there are two. reports ,before.the Council_today, the Grantee,.Performance.Report and the Year -End .Report for 1986. He stated he would like to see these documents presented in a more unified. package for Council'-s review. Mayor Beauchamp echoed the concerns voiced by Mr. Pleasant regarding the statistics which show the number of black families assisted through the Community Development Block Grant Program. He stated the statistics are. minimal and questioned why, abetter job - is „not being done. to target these resources to all of the affected groups within the community. Mayor Beauchamp -also voiced concern with the staffing of the Community Development Office, asking if there is an ethnic mixture or composition of .staff to ensure that the .line of communication extends to the minority areas. Following. further discussion, and the public hearing having been closed, it was MOVED by Foy, seconded by Buchanan, to accept the findings .of fact and authorize the City Manager ,to - submit the • Grantee Performance Report to HUD. Unanimously carried by voice vote... 8. HEARING ON RESOLUTION QF INTENTION TO CREATE "J” STREET SEWER LOCAL IMPROVEMENT DISTRICT (SEE ORDINANCE CREATING L.I.D. NO. 1040 Rita Germunson, Office Engineer, recommended..the public hearing for the , "J" Street Sewer ,L. I. D., be rescheduled to, a later date due to the statement of objection submitted by James Berg, Vice President, and Rick Van Horn, Manager of the Yakima Tennis Club. It is their contention: that the Yakima !Tennis..Club property does not derive special benefit. She explained the "special benefit is the difference in the fair market value of the property with the improvement as compared to the fair markeCvalue of the property without the improvement, commonly known before and after." Mrs. Germunson stated. an. L.I.D. assessment cannot exceed the special . benefit., She_, further explained the. City will have to acquire the ser_ vices, of an, ,appraiser to .make., this -, determination. It was MOVED by Foy, seconded by .Carmichael, that this be referred back to the appropriate department for continuation of gathering of information and recommendation. Unanimously carried-by voice vote. 9. REPORT FROM CABLE COMMUNICATIONS OFFICE REGARDING PROPOSED FEE . SCHEDULE FOR COUNTY RESIDENTS Racial. Fields, Chairman of the Community Programming Advisory Committee, introduced those members of .the Committee present, Terri Norman, Chris Park, James Stilwater,.,Randy Marquis and Alan Taylor. She then reviewed the staff report and recommendations which were: 1) Institute a• one -time fee of $15.00 be charged to . all county, residents - wishing,-,to become, licensed. producers. 2) . "Grandfather ". all county residents who. are currently ,licensed • producers. 3) Producers ^.who,- are.employees or volunteers,. for non - profit organizations and producing programs strictly for that organization are exempt from paying. the fee. 4) Municipal employees using, YCTV to produce programs for the City are exempt from paying the fee. 5) No fee charged to county residents evidencing substantial financial hardships. Council member Foy suggested this. be. referred. back- to,CPAC ,'stating he agrees that the one -time -fee of $15.00 be charged to -all county .residents: wishing . to become ,-licensed.. producers, however, does., not feel reconmendations..numbers 2 -4 are needed. He .suggested-adding Item No. 6,,..„a user .fee for equipment and facilities.- Mrs.. , Fields • ,commented on this suggestion, stating .YCTV does. -not :have a secretary or. a'.safe in which- to keep-any type of fees collected, nor do they have a.record keeping system.in place -to-handle such .transactions: Following further discussion, it was MOVED by Foy, seconded. by. Barnett, that we refer this back to the Community Programming. Advisory Committee to review what we- have.,talked about on :Items Nos. l,. 4, 5,& 6.. Prior to the vote,. City Manager Zais asked. if Council, desires this back in the form of a report, or wishes to have.accompanying legislation. It was the consensus of the Council to refer the issue back to the CPAC, and then reconsider the.,issue....The _question was called for a ,vote.-,on the • motion. Carried by 57-2.- roll. call vote. Berndt and Carmichael voting nay. City Manager Zaiis acknowledged that this is Bruce A &M3/3 • 16 MARCH 10, 1987 Crest's last'Council meeting as he is leaving to take a position in Beverton, Oregon. Council member Carmichael expressed appreciation to Mr. Crest for a job well done and wished him the very best in his new endeavor. *10. PRESENTATION OF YAKIMA CENTER YEAR -END REPORT FOR 1986 The report from the Department of Community & Economic Development - dated March 10'; 1987' regarding the Yakima Center Year-End Report was accepted and approved. *11. REPORT FROM DEPARTMENT OF ENGINEERING AND UTILITIES REGARDING PROPOSED PUBLIC RELATIONS PROGRAM FOR 1987 STREET. IMPROVEMENT PROJECTS • The report from the Department of Engineering & 'Utilities dated March 10', 1987, regarding the Proposed Public Relations Program for 1987 Capital Improvement Projects, was accepted and approved. *12. CONSIDERATION OF RESOLUTION AUTHORIZING CONSULTANT TO UPDATE THE CITY'S-FIXED REPORT FOR 1986 RESOLUTION NO. D -5333, A RESOLUTION authorizing City Manager to ' engage Marshall and 'Stevens, Incorporated to perform fixed asset management services. *13. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF A SUPPLEMENTAL AGREEMENT FOR PARTIAL REIMBURSEMENT OF THE NOB HILL BOULEVARD OVERPASS PROJECT RESOLUTION' NO. D -5334, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute a supplemental agreement, Supplement No. 2, with the State of Washington, Department of Transportation, for partial reimbursement of costs - for the rehabilitation Nob Hill Boulevard Overpass. *14. CONSIDERATION OF RESOLUTION AUTHORIZING FIRE DEPARTMENT PURCHASE OF A FIRE STATION ALERTING SYSTEM WITHOUT CALLING FOR BIDS RESOLUTION NO. D -5335, A RESOLUTION authorizing the purchase of a fire station alerting system without calling for bids. *15. REQUEST FOR'FILING APPLICATION TO STATE DEPARTMENT OF COMMUNITY DEVELOPMENT FOR THE EMERGENCY SHELTER GRANTS PROGRAM The staff report regarding an application for an Emergency Shelter Grants Program and the staff 'recommendation to' authorize the Director'of Community and Economic Development to write a letter of intent to participate in the'Emergency Shelter Grants program, was accepted. 16. REPORT'' PERSONNEL DIVISION REGARDING YEAR -END HEALTH INSURANCE•PROGRAM . .. Council member Buchanan referred to statement in the report which indicates there was a high frequency of claims and asked • that an explanation of the frequency• be given in the future. Personnel Officer Bob Weaver explained .that in 1985 there were 10 claims over' $15, 000 whereas in in 1986 there was 'only one claim over that amount. Dale Fisher of Beard, Bench, & Mendenhall was introduced as the person responsible for preparing this report. Mr. Buchanan commented there was a lot of emphasis placed on "Wellness Programs" at the AWC Board Meeting which he attended in. Olympia` and expressed concern that the City of Yakima is not involved in this type of program. Mr. Weaver stated a committee • will be established in 1987 to study a Wellness Program which will be developed in conjunction with Beard, Bench,' & Mendenhall. Mr. Weaver also 'mentioned that cast containment measures are being considered, however, he is currently unable to give any specifics on this due to pending contract negotiations. Council member Carmichael echoed Mr. Buclianan's'concerris and recommended the City take advantage of AWC's Wellness Program, adding it is not A &M3/4 : 17 MARCH 10 1987 . •,;necessary for the City -to be enrolled in,AWC's insurance program to ,do so. -:,Mr. Weaver. indicated.. -these prograns will cost the City .• some-- i-money initially, hoover, ; significiant ;savings should be realized-yin/, three -.to five. years., It was - .MOVED by Buchanan, - .seconded by Carmichael, to. accept the report.- Unanimously,, carried - -by voice, -vote. * 17. APPROVAL: OF REPORTS FROM THE DEPARTMENT OF FINANCE AND.BUDGET: A. -,1986 YEAR -END ACCOUNTS. RECEIVABLE AND DIRECT BILLINGS - The- 1986;Year -End Accounts Receivable and Direct Billings report was accepted.-,. , B. 1985 STATE AUDIT EXAMINATION . - I/ • The . staff report from the Department of Finance and Budget regarding the 1985 State Audit Examination Report. was accepted. * 18. APPROVAL OF OUT -OF -STATE TRAVEL:,; r . A. DENISE NICHOLS, RECREATION SUPERVISOR, TO_;BILOXI AND JACKSON, MISSISSIPPh The Out -of- State- travel -,for Denise Nichols,, Recreation:,Supervisor, to. - present a workshop , at the State Conference ' on.. Aging, in Biloxi -and-Jackson, • Mississippi., March .17 -22, • 1987 -,- at .a-cost-of $50.00 ,(Conference,.pays\ all travel - and -- lodging expenses) -, was ,approved. - B. ,DONALD- MILLER -AND MURRELL YOUNG:,,.WATER DIVISION, TO ALBANY, OREGON The Out -of -State travel for Donald Miller and Murrell Young, Water Division, to attend an Instrumentation School at Linn Benton , College,. in Albany, Oregon, March -•30,, 1987 - April 3, 1987, at a cost of $$285.00 ,(Nach was approved,,, _ ) *19. CONSIDERATION OF AN ORDINANCE REZONING PROPERTY AT 4302 WEST PRASCH, AS REQUESTED BY GREG MC.CLURE • ORDINANCE" NO. 3008 ; •AN' ORDINANCE : affirming the Hearing' Examiner' s recommendation to rezone property at 4302 West Prasch Avenue, and amending .the map of the -City of Yakima. 'R * 20. CONSIDERATION OF AN ORDINANCE APPROVING A MASTER APPLICATION AND REZONE OF PROPERTY' LOCATED IN THE VICINITY, OF 50TH AVENUE,AND WEST CHESTNUT AVENUE, AS REQUESTED BY TIMOTHY MONAH.AN ORDINANCE NO. 3009, AN ORDINANCE affirming the Hearing Examiner's recommendation granting a master,application:,and rezone of property in the vicinity - of - 50th venu "a nd'Ne`st" "Chestnut Avenue, and amending the zoning map of the City of Yakima. Ill *21. CONSIDERATION OF AN ORDINANCE AMENDING THE 1987 BUDGET AND APPROPRIATING FUNDS INTO THE EQUIPMENT RENTAL FUND (FIRST READING) • An ordinance appropriating funds into the' Equipment Rental Fund for a flail head mower and trucks for the Parks, Street, Cemetery (2) and Sewer Divisions, having been read by title only at this meeting, was laid on the table for one week, or until March 17, • 1987. 22. OTHER BUSINESS Council member Carmichael recognized her father, Harold Crawford, seated in the audience today to observe his first City Council meeting as he has just moved to Yakima from Wenatchee. Council member Foy referred to the Civil Service Commission minutes provided to Council as an information item, questioning when Council will have an explanation of the paragraph relating to the A &M3/5 18 MARCH 10•, 1987 • Public Works Administrative Assistant. Mr. Zais stated the position and pay range 'was by Council- during the 1986 budget hearings and subsequently' went before the Civil' Service. Cammission for approval; as is the normal procedure. The AFSCME Union disagrees with the pay range, contending it should be at a lower level as the job is merely a glorified Department Assistant IV position with some additional authority. The Civil Service Commission rendered a decision recommending the pay range be set at 14.5, however, City staff must respond to the Union's arguements on the position and pay range. The issue will be presented to the Civil Service Commission once more for further consideration. The issue 'will' then came before the Council for 'final action'in the form of an ordinance. Mr. Zais stated in the meantime,' for the individual involved, the City cannot act officially until the position and pay range has been established by ordinance. He stated Council is the final authority on setting the pay range. Information'Items: Items of information supplied 'to Council' 'were: Memo from City Manager and Finance Department regarding Resolution of Dispute with the Department of Revenue Over Water and Sewer Utility Tax Refund Request. 3/5/87; Memo from Cable Communications Coordinator regarding FCC Response to City's Question on Use of Franchise Fee Revenues. 3/5/87; Memb'fran CDBG Manager regarding' February 1987 MBE Report; Memo from Director of Public Works and'Transit Manager regarding Transit Operations Report for January 1987; Minutes of the October 2; '1986, and January 15, 1987 City Employees Civil Service Commission meetings; Minutes of the February 11, 1987 Traffic Safety Advisory Commission meeting; and Yakima Center Management Report for February 1987. 23. ADJOURNMENT • There being no further business to come before the Council, it was =MOVED ' by Berndt, seconded by Carmichael, that this meeting be adjourned at the hour of 3:15 p.m. Unanimously carried by voice vote. READ AND CERTIFIED ACCURATE COUN , MEMBER ' — 'DATE ATTEST: CDUNCIL MEMBER / E • 1 P—(3-e) 'itjteLtee ' CITY CLERK ' MAYOR ' MINUTES PREPARED BY ( 1&t-G1 ' / 4 - olc _ DEPUTY TY CLERK • A &M3/6