HomeMy WebLinkAboutHanford Mission Integration Solutions, LLC - Service Agreement Service Agreement
CRF 6807-20, 21, & 22
With the City of Yakima Police Department
For the use of the
Patrol Training Academy's Emergency Vehicle Operations Course
THIS AGREEMENT, effective March 31st, 2022, is made by and between HANFORD MISSION
INTEGRATION SOLUTIONS, LLC ("HMIS"), prime contractor to the UNITED STATES DEPARTMENT OF
ENERGY, RICHLAND OPERATIONS OFFICE ("DOE"), a Department of the United States of America
(Government) and the City of Yakima Police Department("Customer").
SCOPE OF SERVICES
Subject to the terms and conditions set forth below, HMIS has been authorized by DOE to, and shall, furnish to
Customer certain equipment, services, and/or staff for training purposes (hereinafter referred to as the
"Activity"), which is part of this Agreement.
COSTS AND INVOICING
Costs associated with the Activity will be invoiced to and paid by Customer to the account of HMIS in
accordance with the pricing policy.
SCHEDULING
Customer understands and agrees(i)that the Activity is subject to the priority of the DOE on a not-to-interfere
basis; and (ii)that DOE, through its facility administrator HMIS, has sole responsibility and discretion for
allocating and scheduling use of the equipment, services, and/or staff needed for or involved in the Activity.
COVID REQUIREMENTS
HAMMER will communicate all COVID-19 requirements to the Customer based on the CDC, DOE, and State
guidelines.
LIABILITY AND INDEMNITY
A. Neither the Government nor DOE and its agents, employees, or contractors (including HMIS) or other
persons acting on their behalf, including officers, directors, officials, representatives, employees, staff,
and subcontractors will be responsible for any personal injury or damage to or destruction of property of
any kind whatsoever resulting from the furnishing of and use by Customer of equipment, material, and/or
staff under this Agreement, unless directly resulting from the negligence of the Government, DOE, or
agents or persons acting on their behalf, consistent with the Washington Comparative Fault Statute
(R.C.W. 4.22 et seq.).
B. Neither the Government, nor DOE and its agents, employees, or contractors (including HMIS), or, and
other persons acting on their behalf, including officers, directors, officials, representatives, employees,
staff, and subcontractors will be responsible, irrespective of cause, for failure to furnish any equipment,
material, and/or staff under this Agreement at any particular time or in any particular manner when the
interests of the Government preempt any schedule.
C. Customer shall indemnify the Government, DOE, and their agents, employees, or contractors (including
HMIS), and other persons acting on their behalf, including officers, directors, officials, representatives,
employees, staff, and subcontractors, for all damages, claims, costs, and expenses, including attorney's
fees, arising from personal injury (including death) or property damage or destruction occurring as a
result of using the equipment or material furnished under this Agreement. Customer shall give notice to
HMIS as soon as practicable of any claim made against the Government, DOE, or their agents or other
persons acting on their behalf and/or Customer and afford them the opportunity, to the extent allowed by
applicable laws, rules, or regulations, to participate in and control their defense. Customer shall provide
reasonable assistance and information to the Government, DOE, HMIS, and their agents and other
persons acting on their behalf to support their defense. To the extent that Customer and Customer's
Personnel are covered by the Washington Industrial Insurance Act(R.C.W. Title 51) or any other
industrial insurance, workers compensation, or similar act, Customer specifically waives any and all
immunity provided under these acts and their regulations and rules related to the Customer's
indemnification obligation set forth in this paragraph.
ENTIRE AGREEMENT
This Agreement constitutes the entire contract between the parties and supersedes any other promises,
agreements, or written correspondence. This Agreement cannot be amended and no provision can be waived
except by an instrument in writing duly executed by each of the parties.
AUTHORITY, ADMINISTRATION,AND TRANSFER
It is understood and agreed that this Agreement is entered into by HMIS in its role as prime contractor to DOE
and that(i) HMIS is authorized to and will administer this Agreement for DOE; (ii) administration of this
Agreement may be assigned by HMIS to DOE or its designee upon written notice to Customer; and (iii) in case
of such assignment and notice thereof to Customer, HMIS shall have no further responsibility hereunder.
STATEMENT OF WORK
The EVOC Training Center at Hanford Patrol Training Academy will provide the City of Yakima Police
Department access to the classrooms and props on 5/13/2022, 5/26/2022, and 5/27/2022. Training will cover
the use of the EVOC Skills Pad, EVOC Track, and EVOC Trailer.
Provide access and oversight to the props listed below:
Prop/Building 5/13/2022 5/26/2022 5/27/22
EVOC Skills Pad 09:00 AM-06:00 PM 06:15 AM-06:00 PM 06:30 AM-06:30 PM
EVOC Track 09:00 AM-06:00 PM 06:15 AM-06:00 PM 06:30 AM-06:30 PM
EVOC Trailer 09:00 AM-06:00 PM 06:15 AM-06:00 PM 06:30 AM-06:30 PM
COST ESTIMATE
The estimated price for this training is below. Please refer to the attached estimate for details.
Total Due $739.33
Price excludes 3% DOE-RL federal administrative adder. The use of the facility and associated services are
subject to the referenced letter agreement terms and conditions.
PAYMENT
Payment will be sent to the following address:
Hanford Mission Integration Solutions
Attn: Cashier H3-09
PO Box 943
Richland,WA 99352
TERMINATION/CANCELLATION POLICY
Either party may terminate this Agreement for any reason at any time by giving not less than 14 days prior
written notice to the other party; provided, however, that DOE reserves the right to immediately terminate this
Agreement without regard to the aforesaid written notice when termination of this Agreement is determined to
be in the best interests of the Government. Termination shall only affect the term of this Agreement and shall
otherwise be without prejudice to the rights of either party.
Customers canceling 10 working days or more prior to scheduled dates of facility use will be able to obtain a
100% refund of monies paid, less any costs incurred specifically in support of customer requirements.
Cancellations of less than 10 working days but 5 or more will result in a refund of 50% less incurred costs.
Less than 5 days will result in no refund.
DAMAGE POLICY
Per the Washington Comparative Fault Statute (R.C.W. 4.22), parties are responsible for personal injury and
property damage they may cause during the use of HAMMER and/or the Patrol Training Academy.
NOTICE
Any notice required under this Agreement shall be given to the following parties verbally or in writing:
IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective as of the date and year
first written above.
CUSTO E HANFORD MISSION INTEGRATION SOLUTIONS
Signature Signature
I I CO t I `.)( i ) Nicole Zawadzki
Name(print) Name(print)
I } L) y"11Lt. t t(lO.c Y For HAMMER Director
Title Title
T) 04/26/2022
Date Date
C (1 ) (, ( EL (509) 376-5502/ nicole s zawadzki(c rl.00v
Phone/Erfiail Phone/Email
Nicole Zawadzki
Hanford Mission Integration Solutions
P.O. Box 1000 (G5-51)
Richland, WA 99352
6i N _) y z
Mailing Address li(4. j k v11O WWI
CITY CONTRACT NO: - 71
RESOLUTION NO:
Statement of Work
FY 2022 Law Enforcement EVOC Training
at Hanford Patrol Training Academy(PTA)All Vehicles
General
All vehicles used at the EVOC shall be police or law enforcement vehicles; no private vehicles authorized.
Any reference to vehicles means police vehicles.
Deliverables
HAMMER/Hanford Training Center will:
As requested by the PTA EVOC Program Manager(PM),in HFACTS complete and submit a Customer
Requirements Form (CRF)to reserve the EVOC skills pad,track and trailer for the training dates agreed
to by the PTA EVOC PM and the Law Enforcement Customer's Point of Contact(LE POC).
Prepare and submit required contracting documents(e.g.,Service Agreement and a Cost Estimate)to
the LE POC and others, if/as required.
Give copies of any required documents to the LE POC for review and approval. Ensure paper copies of
the aforementioned documents are maintained on file,including those that have been signed
(approved) by the LE POC.
The Hanford PTA will:
Unless pre-approved by the Commandant, PTA,allows only one agency at a time to use the EVOC.
Confirm the LE POC wants his/her department personnel trained to the PTA's approved EVOC lesson
plan'and not to a variation of same,e.g.,one that has been modified,tweaked, revised or otherwise
changed.
Confirm the LE EVOC Instructors are certified for the type of vehicles the agency will bring to the
training.
Ensure only vehicles authorized for use on EVOC by Hanford PTA are used during the training event.
Have the HAMMER LE PM reserve the EVOC skills pad,track and trailer for the training dates agreed to
by the PTA EVOC PM and the LE POC.
Complete and submit/file the required HAMMER approval paperwork.
Provide the LE Customer's personnel access to the EVOC classroom and props as scheduled.
Provide the initial PTA/EVOC facility training/safety briefing/orientation to EVOC LE POC before training
commences.
1 All PTA lesson plans are required to be reviewed and approved by the Hanford Patrol Protective Force Safety Organization to ensure the
training can be conducted in compliance with applicable hazard analysis(reference SAS-7321,Hazards Analysis Procedure)and PTA facility,
training,safety and environmental requirements.
Statement of Work
FY 2022 Law Enforcement EVOC Training
at Hanford Patrol Training Academy(PTA)All Vehicles
Provide certification and recertification of LE POC EVOC instructors(Certification is per the Washington
State Criminal Justice Training Center Requirements for EVOC Insructors).
Ensure training conducted per the PTA's approved EVOC lesson plan.
LE Customer POC will:
Submit the EVOC training request to the PTA EVOC PM and confirm department personnel are to be
trained to the PTA's approved EVOC lesson plan and not to a variation of same,e.g.,one that has been
modified,tweaked, revised or otherwise changed.
Upon receipt of required contracting documents (e.g.,Contract Service Agreement), review and approve
(sign/date) if acceptable then return them to the HAMMER LE PM. If not acceptable,work with the PTA
EVOC PM and/or the HAMMER LE PM to resolve the issue(s).
Ensure that department personnel who are to be trained complete the PTA/EVOC facility training/safety
briefing/orientation before training commences.
Ensure department personnel are trained in accordance with the PTA's approved EVOC lesson plan.
During the period of his/her department's EVOC reservation,deny EVOC use to other external agencies
unless prior approval is granted by the Commandant, Hanford Patrol Training Academy.
Will ensure that their EVOC instructors recertify every two years or sooner as needed.
Will ensure PTA approval for any vehicles not previously authorized for use at the EVOC.
Contacts:
HMIS Tech POC: Mick J.Thompson
(509)376-4686-Office
(509)366-1431-Cell
m j mick thompson@rl.gov
HMIS Finance POC: Kyle Stolle
(509)438-7477-Cell
kyle w stolle@rl.gov
Statement of Work
FY 2022 Law Enforcement EVOC Training
at Hanford Patrol Training Academy(PTA)
(Police motorcycles Only)
General
All motorcycles used at the EVOC shall be police or law enforcement motorcycles;no private
motorcycles authorized. All references to motorcycles means police motorcycles.
Deliverables
HAMMER/Hanford Training Center will:
As requested by the PTA EVOC Program Manager(PM), in HFACTS complete and submit a Customer
Requirements Form(CRF)to reserve the EVOC skills pad and trailer for the training dates agreed to by
the PTA EVOC PM and the Law Enforcement Customer's Point of Contact(LE POC).
Prepare and submit required contracting documents(e.g.,Contract Service Agreement and a Cost
Estimate)to the LE POC and others, if/as required.
Give copies of any required documents to the LE POC for review and approval. Ensure paper copies of
the aforementioned documents are maintained on file, including those that have been signed
(approved) by the LE POC.
The Hanford PTA will:
Allow only motorcycle training to be conducted during the EVOC motorcycle training reservation period.
Confirm the LE POC wants personnel trained to the PTA's approved EVOC lesson plan'for motorcycles
and not to a variation of same,e.g.,one that has been modified,tweaked, revised or otherwise
changed.
Have the HAMMER LE PM reserve the EVOC skills pad and trailer for the training dates agreed to by the
PTA EVOC PM and the LE POC.
Confirm motorcycle instructors have completed/passed a Criminal Justice Training Commission (CJTC)
Motorcycle Instructor course.Also require motorcycle instructors to pass the PTA 8-Hour Motorcycle
Safety course before allowing them to conduct motorcycles training.This class familiarizes all OTC
certified motorcycle instructors with the PTA EVOC track,scoring and safety rules,and new
requirements.Successful completion of this course is required.
Before training commences confirm all participants are certified motorcycle officers and that they have
completed a 2-week motorcycle training course.
Complete and submit/file the required HAMMER approval paperwork.
Provide the LE Customer's personnel access to the EVOC classroom and props as scheduled.
1 All PTA lesson plans are required to be reviewed and approved by the Hanford Patrol Protective Force Safety Organization to ensure the
training can be conducted in compliance with applicable hazard analysis(reference SAS-7321,Hazards Analysis Procedure)and PTA facility,
training,safety and environmental requirements.
Statement of Work
FY 2022 Law Enforcement EVOC Training
at Hanford Patrol Training Academy(PTA)
(Police motorcycles Only)
Provide the PTA/EVOC facility training/safety briefing/orientation to EVOC students before training
commences.
Conduct EVOC training for students per the PTA's approved EVOC lesson plan for motorcycles.
LE Customer POC will:
Submit the EVOC training request to the PTA EVOC PM and confirm department personnel are to be
trained to the PTA's approved EVOC lesson plan for Motorcycles and not to a variation of same,e.g.,one
that has been modified,tweaked, revised or otherwise changed.
Upon receipt of required contracting documents (e.g.,Contract Service Agreement), review and approve
(sign/date)same if acceptable then return them to the HAMMER LE PM. If not acceptable,work with the
PTA EVOC PM and/or the HAMMER LE PM to resolve the issue(s).
Ensure Motorcycles instructors have completed/passed a CJTC Police Motorcycle Instructor course.Also
ensure motorcycles instructors to attend the PTA 8-Hour Motorcycle Safety course.This class
familiarizes all CJTC certified police motorcycle instructors with the PTA EVOC track,scoring and safety
rules,and new requirements.Successful completion of this course is required.
Before training commences confirm all participants are certified Motorcycles officers and that they have
completed a 2-week police motorcycle training course.
Ensure that department personnel who are to be trained complete the PTA/EVOC facility training/safety
briefing/orientation before training commences.
Ensure department personnel are trained in accordance with the PTA's approved EVOC lesson plan for
Motorcycles.
During the period of his/her EVOC reservation,deny EVOC use to external agencies wanting to conduct
EVOC training using vehicles other than Motorcycles.
HMIS Tech POC:
Mick J.Thompson
Patrol Training Academy
(509)376-4686(Office)
(509)366-1431(Mobile)
m j mick thompson@rl.gov
HMIS Business POC:
Kyle Stolle
(509)438-7477—Cell
kyle w stolle@rl.gov
1 PAW Pope.PM
® V COST ESTIMATE PROPOSAL 2 wE09
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Version 0
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A GENERAL INFORMATION
TMe Promonne DAD
EVOC-Coy of Yakima Police Department Kyle Stolle 3312022
Coop, TCImEn POC F arcol POC
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Baps End ESTIMATE GRARO TOTA. - Fundng
CLwt0ncoo Fund.ondim E0mCued ru, R.Wa
Paookree@!a YIYAu S2T2022 (CO3.Ova Emp and FAC d anocanko Wok Sw 9a10rm1,Crp pro,l
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5 )3933 S S 73933
B.DETAIL DESCRIPTION OF COST ELEMENTS
0 Oael Lady E.Iunarw Hours Eeienated Cost T .o TO,Emalee Hours Tool Emma.eO.r lit
Cast Cafe COCS eoncim Fy2022 III F61023
TOTAL OXECT LIBOR $ - $ -
I IAxas S - $
2 5O:catra.6 Calculate PAW1ERMda I NO 5 • $
3 ma Orta cot 5 - $ -
a otworgmad Co3. 5 - $
TOTAL $ $ .
5 Pavuo $ 67029 5 67029
6 Overt*.ME..SUB End Ortce Cost Adda F822071 RATE S E12022[BASE TOTAL LCA COST
a''°Ea' 710722IS111I60 269% 5 $ - 5
Hann ma
3ntaal HEM 223% 5 $ 5 -
6aananca H0226 535% $ $ - S
I2aa Can. 17E210 365M S - S S -
5dle474 Enpraain2 1111230 10616 S - 5 - 5 -
TOTAL OFECT LABOR ADOEP $ S -
none.!.SOAK COST 0200 2?Seen.I 00.0456) $ 67029 $ 82029
7 General and AGnedrIIne I F122 Roe iO w.I $ 6904 5 69 DS
TOTAL ESTIMATED COST S 739.33 S 739331
6.Proposed Fee(see instructions) nate) 9.o61 RFSs ONLY
Fee
Applicable? NO Fee is calculated below by element of cost
(Yes 1 No)
E.lenaled Coat Total Estimated Coil
(S)FY2022 (S)
Lana Fea Adele/ 0 5 -
Mon lobar Fos Ally I 0 5
TOTAL F5n1ATF0EEE $ • 5 -
9 TOTAL ESTIMATED CONTRACT VALUE Cosl plus fee)(applicable) S 239.33 S 239.33,
10 Fedml Adm0sea on Uargo IFACI I NO I loot JBp'f�Eitan9 5 S
ESTIMATE GRAND TOTAL(Cost,plus Fee and FAC it applicable) S 23933 S 739.33
Funding Inlormatlon
ESRMATED UNCOSTEO FUNDS ON WORK SCOPE(Including prior year) 3 - S -
FAC(if applicable) 5 $ -
FUNDS REQUIRED ON SCOPE 3 739.33 S 739.33
FUNDS REQUIRED ON FAC(R applicable) S - S
TOTAL ESTIMATED FUNDS REQUIRED FROM CUSTOMER(New Budget Authority) 3 73133 $ 739.33
Other-Revenue Estimate
FY2022
Resource Basis Of Estimate October November December January February March April May June July August September FY2022 Total Total
84-V1-Emergency Vehicle Ober Revenue EVOC-3 days 670.29 S 670.29 S 670.29
Enter Resource/HOE S
Enter Resource/BOE S -
Enter Resource/BOE $Enter Resource/BOE S Enter Resource/BOE S -
Enter ResourceJBOE S •
Enter Resource/BOE $Enter Resource/BOE S Enter Resource/BOE 5 -
Enter Resource/BOE 5 Enter Resource/BOE S
Enter Resource/BOE $
Enter Resource/BOE S
Enter Resource/BOE S -
Enter Resource/BOE S Enter Resource/BOE S Enter Resource/BOE $Enter Resource/BOE S -
Enter Resource/BOE S -
Enter Resource/BOE S
Enter Resource/BOE 5 -
Enter Resource/BOE S Enter Resource/BOE S
Enter Resource/BOE S -
Enter Resource/BOE S Enter Resource/BOE S -
Enter Resource/BOE S -
Enter Resource/BOE S -
Enter Resource/BOE S -
Enter Resource/BOE S -
APPENDIX B
To Service Agreement No. 6807-20, 21, & 22
with City of Yakima PD
5/13/2022 —5/27/2022
Volpentest HAMMER Federal Training Center/Patrol Training Academy
GENERAL RELEASE AND INDEMNIFICATION
U.S. Citizens
I,the undersigned, expressly acknowledge that my participation in the Volpentest HAMMER
Federal Training Center(HAMMER)/Patrol Training Academy(PTA)training activities may expose
me, either directly or indirectly,to certain hazards inherent in the transportation to, viewing of,
and participating in the operation of training props and demonstrations. Such hazards may give
rise to personal injury, including death, or property damage or loss.
I have been informed and understand that Hanford Mission Integration Solutions, LLC (HMIS)
and the U.S. Department of Energy(DOE) do not provide accident, health, medical, disability, or
other types of insurance for the protection of those who participate in the HAMMER/PTA
training activities. Furthermore, I understand that it is recommended that I have a medical
insurance policy in effect during my participation.
I certify that if I have any reason (physical, medical or otherwise) which would impact my ability
to participate in this training, I will advise HAMMER/PTA staff of my condition and follow
instructions given me by HAMMER/PTA staff.
In consideration of the privilege of participating in HAMMER/PTA training activities, the
undersigned, for myself, my heirs, administrators, executors,successors, representatives, and
assigns, do hereby knowingly,willingly, and voluntarily assume any and all risks of accident,
personal injury, or property damage to myself and to my property consistent with the State of
Washington Comparative Fault Statute (R.C.W. 4.22). I agree to now and forever release, acquit,
discharge, indemnify,and hold harmless HMIS and DOE,their officers,officials, directors,
representatives, agents, employees, and contractors, from and against any and all claims, loss,
causes of action, suits, cost or expense for any and all personal injury, death, or property
damage arising directly or indirectly from my participation in HAMMER/PTA training activities.
Participant's Signature Date
Participant's Name (Print)
Organization, Company, Affiliation (Print)
3/31/22