HomeMy WebLinkAbout11/28/1989 Business Meeting NOVEMBER 28, 1989
BUSINESS MEETING
1. ROLL CALL
The City Council met in session on this date at 2:00 P.M. in the
Council Chambers of City Hall, Yakima, Washington. Mayor Pro -Tem
Lynn Buchanan, presiding, Council members Clarence Barnett, Henry
Beauchamp, and Bernard Sims present on. roll call. Mayor Pat Berndt
and Council member Jerry Foy absent and excused. City Manager Zais,
City Attorney Vanek, City Clerk Roberts and Deputy City Clerk Toney
also present. '
2. INVOCATION
The Invocation was given by Council member Beauchamp.
3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER
None
4. CONSENT AGENDA
Mayor Pro -Tem Buchanan referred to the items placed on the Consent
Agenda, questioning whether there were any additions or deletions
from either Council members or citizens present. It was the
consensus of the Council that Items Nos. 12 and 17 be added to the
Consent Agenda. The City Clerk then read the Consent Agenda items,
including resolutions and ordinances by title. It was MOVED
BY BEAUCHAMP, SECONDED BY SIMS, THAT THE CONSENT AGENDA, AS READ, BE
PASSED. The motion carried by unanimous roll call vote. Berndt and
Foy absent. (Subsequent paragraphs preceded by an asterisk ( *)
indicate items on the Consent Agenda handled under one motion without
further discussion.)
5. AUDIENCE PARTICIPATION
A proclamation was read by Mayor Pro -Tem Buchanan designating the
month of December as "Christmas Festival Month" in the City of
Yakima. He urged everyone to share the blessings of the Season.
A Plaque acknowledging twenty years of dedicated service was
presented to Lt. Stu McPherson of the Yakima Police Reserves. Lt.
McPherson was commended for serving between 12,000- 15,000 hours of
volunteer service during the past twenty years.
A plaque was also presented to Transit Driver Dave Schmoe in
recognition of Mr. Schmoe placing second in the Annual State Bus and
Van Roadeo. Additionally, Transit Manager Schultz presented Mr.
Schmoe with a jacket from the Transit Division denoting his
placement in the Roadeo.
6. PUBLIC HEARING ON PROPOSED BUDGET FOR 1990
This being the time set for the public hearing on the 1990 proposed
budget, Mayor Pro -Tem Buchanan opened the public hearing and asked
for comments from staff regarding the budget. City Manager Zais
commented briefly, stating that the Budget Forecast was filed with
the City Council in October and the Preliminary Budget was filed the
first of November. He said the Preliminary Budget calls for
expenditures in the amount of $58.5 million dollars subject to final
decisions being made by the Council. Mr. Zais said Budget Wrap -Up
will be held December 9, 1989, and Budget adoption is scheduled for
December 19, 1989.
Mayor Pro -Tem Buchanan asked for comments from the public at this
time. John Klingele, 1312 West Walnut, referred to page 288
regarding the Public Works Plan and Policy Issue to develop and fund
a Public Works Information Program, commenting, he is anxious to see
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NOVEMBER 28, 1989 3 3S
what happens in this particular vein. Mr. Kli.ngeie .stated he would
like t� see additional funding allocated for street cleaning and
• sidewalk .repair /replacement. He said in the Water Department's
Budget he noted the structure covering the Wright Avenue well needs
to be replaced and staff should be viewing this as a project to be
dealt with in the near future. In conclusion, Mr. Klingele stated in
the future he would like to see testing of the City's wells to make
sure they are in working order in times of emergency, and to make
sure the wells meet Department of Ecology and Environmental
Protection Agency standards.
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Bruce Steelman, President of the .Yakima Valley Visitors and
Convention Bureau (V &C), complimented the Council and staff, the
- recently completed renovation of the Yakima Center. Mr. 'Steelman
stated 1988 was a record year in revenue earned and he is hopeful
that 1989 will meet those revenue figures. Tim. Estes,
Secretary /Treasurer of the V &C distributed a packet of material
delineating the accomplishments of 1989. Mr. Steelman added that
Yakima prides itself in being one of the top convention communities
in the state. He indicated the 1990 Convention Center budget
requests more money for promotional purposes and hopes the Council
finds this acceptable.
.Dan.Fortier, President of the Yakima Sunfair Festival,. acknowledged
. some , supporters of the ' Sunfair .Festival seated in, the audience . and
asked Rob Talcott to address Council. regarding the. Festival. Mr.
Talcott stated more. financial support is being sought from the City
for the Sunfair .Festival in the future.. He . stated the support a from
the.City will'assist in drawing more tourists to the area'and..will
bring more tourism dollars- into the City .of 'Yakima. Barbara
Thompson,'Sunfair Festival Board Member, also ' Council about
the need for additional funding from the City for ..the-. Sunfair
Festival. Mrs. Thompson stated the festival industry is part of
tourism and Yakima should continue to promote these activities and
provide the needed additional financial support. Council member
Beauchamp commented about the Sunfair Parade stating he noticed this
year the City Council members were toward the end of the parade and
he felt as though they were in the "dog house" for some reason or
other. Mrs. Thompson stated the intent of spacing the Council
members, and other elected officials, throughout the parade was to
eliminate the monotony of having them all grouped together. Dan
Fortier reiterated the need for additional funding for the Sunfair
Festival and encouraged Council to support this effort. Council
member Barnett asked staff what source of funding would be used for
the next five years if Council approves this request? City,Manager
Zais stated the source of funding is unknown at this time and this
request will be presented to Council at the Budget Wrap- Up'session as
an unbudgeted policy issue.
There being no one else present wishing to comment on the Preliminary
Budget, Mayor Pro -tem Buchanan closed the public hearing.
7. PUBLIC MEETING ON VACATION OF RIGHT -OF -WAY IN VICINITY OF 408 SOUTH
38TH AVENUE, REQUESTED BY PHILLIP J. ROBILLARD (SEE ORDINANCE)
This being the time set for the public meeting on the vacation of the
right -of -way request by Phillip J. Robillard, Larry Lehman,
Associate Planner, reviewed the information contained on the agenda
cover sheet. Mr. Lehman stated the Hearing Examiner held a public
hearing on this matter October 18, 1989 and recommended approval of
the request. He stated the original right -of -way was obtained by
the City at basically no cost through a quit -claim deed, therefore, •
no compensation would be required of the applicant if the vacation is .
approved. Mayor Pro -Tem Buchanan opened the public meeting for
comments; there being none, the public meeting was closed and
Council direction was requested. Ordinance No. 3222 having been
read by title, it was MOVED BY BARNETT, SECONDED .BY.BEAUCHAMP, TO
ACCEPT THE HEARING EXAMINER'S RECOMMENDATION. The motion carried by
unanimous voice vote. Berndt and Foy absent.
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3 3 6 NOVEMBER 28, 1989
ORDINANCE NO. 3222, AN' ORDINANCE providing for, the vacation of a
public alley in the City of Yakima, Washington.
8. PUBLIC MEETING TO INITIATE ARLINGTON STREET /SOUTH 50TH AVENUE
ANNEXATION
This being the' time set for the public meeting to initiate the
Arlington Street /South 50th Avenue annexation, Associate Planner John
Elsden reviewed the material presented on the agenda cover sheet.
Mr. Elsden said the notice of intention to commence annexation
proceedings was received from Pacific Fruit Company who owns in
excess of ten percent of the property value - of the proposed
annexation. The area proposed for annexation consists of 201 tax
parcels which currently have a total assessed value of $17,964,200.
Approximately 65% of the - parcels within the proposed annexation area
are presently committed to annex to the City through signed Outside
Utility Agreements. The annexation area contains an estimated 95
acres. Mr. Elsden stated Council is being asked to initiate the
annexation by adopting standard motions A and-B as indicated on the
agenda cover sheet. Mayor Pro -Tem Buchanan opened the public meeting
for testimony regarding the annexation. There being no one present
to speak to the issue, it was MOVED BY BARNEIT,, SECONDED: BY SIMS,
THAT =DAY, NOVEMBER.. 28, .. 1989M SET AS` THE TIME' OF "A MEETING WITH • •
THE ':INITIATING;: PARTY: WHO., SIGNED - THE NOTICE: :.OF. INTENTION' '10 . :COMMENCE
- ,ANNEXATION. PROCEEDINGS: DA TED::. NOVEMBER 2,,:..1989, ".THE 'INITIATING' PARTY
. BEING'. PACIFIC :"FRUIT; COMPANY.. The motion carried: by , . unahirw us voice
vote. Berndt and Foy absent. It was. MOVED.BY BARNEIT,..SECONDED'BY
SIMS,. THAT THE - - ANNEXATION: `:PROPOSED ..BY:. :. PACIFIC •: FRUIT :: COMPANY BE'
. ACCEWlED BY `.THE CITY :OF.: YAKIMA AND, THAT •THE:::AREA TO_ :.BE :ANNEXED BE. :
REQUIRED:'10 ASSUME: - ITS .'SHARE : OF.::: THE CITY': S: EXISTING::' INDEBTEDNESS, AND.
THAT A .NOTICE OF INTENTION TO: ANNEX:: BE ' FILED ":WITH: ::THE YAKIMA. COUNTY
..REVIEW. BOARD.' The 'motion. carried by unanimous.: voice.. vote. Berndt
and Foy absent.
9. PUBLIC MEETING ON APPEAL OF HEARING EXAMINER'S DECISION PERTAINING TO
REQUEST BY HAROLD LARSON FOR A BARBER SHOP AT 5606 HAVEN WAY
This being the time set for the public meeting on the appeal of the
Hearing Examiner's decision pertaining to the request of Harold
Larson for a barber shop at 5606 Haven Way, Council member Barnett
made the following comments. He declared that Mr. Larson has been
his barbersince 1984, he is personally aware of Mr. Larson's back
problem, his plan to have a barber shop in his home, and that he
has applied for a home occupation permit. Council member Barnett
stated these were comments made in conversation and were not
interpreted by him as an attempt to influence his decision. However,
he said he has developed empathy for Mr. Larson and, therefore,
requested to be excused from the hearing due to the appearance of
fairness doctrine. Mayor Pro -Tem Buchanan indicated that Council
member Barnett's request leaves the Council without a quorum, and
under those circumstances, it was the consensus of the Council that
the public hearing be continued to December 12, 1989.
It was the consensus of the Council to complete the balance of the
agenda, and then move into executive session to hear Items. Nos. 10
and 11.
10. HEARING TO APPEAL DENIAL OF TAXI DRIVER'S LICENSE REQUESTED BY DONALD
GENTLE (EXECUTIVE SESSION)
This item was discussed in Executive Session at the request of the
• applicant.
11. HEARING TO APPEAL DENIAL OF SECURITY GUARD LICENSE REQUESTED BY KEN
STOUT (EXECUTIVE SESSION)
This item was discussed Executive Session at the request of the
applicant. _
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NOVEMBER 28;', 1989 3 37
*12. PRESENTATION OF 1990 PRELIMINARY BUDGET FOR THE YAKIMA AIR TERMINAL
The 1990 Preliminary Budget for the Yakima Air Terminal was placed on
the Consent Agenda:-and approved•as submitted by Bill Almon, Chairman
of the Yakima Air Terminal Board. .
*13. CONSIDERATION OF RESOLUTION AUTHORIZING SALE OF SURPLUS GRAVEL USED
IN STREET SEALCOAT PROGRAM
RESOLUTION NO. D -5656, A RESOLUTION declaring certain sealcoat rock
surplus and authorizing its disposal.
*14. CONSIDERATION OF RESOLUTION ESTABLISHING THE INTEREST RATE FOR THE
HOMEOWNERSHIP PROGRAM
RESOLUTION NO. D -5657, A RESOLUTION of the Council of the City of
Yakima, Washington, fixing the interest rate on its Limited Tax
General Obligation Notes, 1989 (Series A -K).
*15. APPROVAL OF MONTHLY MO'T'OR VEHICLE ACCIDENT REPORT
The report from the Accident Review Committee regarding vehicle
accidents reviewed during the month of November 1989, was accepted.
*16. SET IY'TE OF HEARING BEFORE THE HEARING EXAMINER ON VACATION OF RIGHT -
OF -WAY REQUESTED BY DENTAN ASSOCIATES FOR DECEMBER 20, 1989
. December 20, 1989 was set as the date of hearing before the Hearing
• Examiner, as authorized by the Yakima City Council, on a vacation of
right -of -way requested by Dentan Associates.
*17. CONSIDERATION OF AN ORDINANCE ENACTING SPECIAL VALUATION OF HISTORIC
PROPERTIES
ORDINANCE NO. 3223, AN ORDINANCE related to building; enacting a
historic preservation ordinance for special property tax valuation;
enacting Chapter 11.60 and sections 11.60.010, 11.60.020, 11.60.030,
11.60.040,' and 11.60.050 as a Chapter and sections thereof, all of
the City of Yakima Municipal Code. (See comments by Frances Hare
. under Item No. 19., Other Business.)
*18. CONSIDERATION OF AN ORDINANCE EXPANDING THE DUTIES OF THE HEARING
EXAMINER TO CONDUCT PUBLIC HEARINGS FOR RIGHT -OF -WAY VACATIONS
ORDINANCE NO. 3224, AN ORDINANCE relating to administration;
expanding the duties and powers of the Hearing Examiner to cover
recommendations on street vacations; and amending Section 1.43.080 of
the City of Yakima Municipal Code.
19. OTHER BUSINESS
Frances Hare, addressed Council regarding Item No. 17 (Consideration
of an Ordinance enacting Special Valuation of Historic Properties)
as she was not present when the Item was placed on the Consent
• Agenda. Mrs. Hare explained that she represents the Washington
Trust for Historic Preservation and is very interested in preserving
the historic sites in the area. She indicated there are now nearly
65 sites in Yakima County that have been placed on the National and
.State Historic. Register. •Mrs. .Hare stated within. the last ten days
she has been working on getting the Gleed Barn, which _was' 100 _ .years:
old in 1985, on the register. She stated this fall St. Michaels was
re- evaluated and placed on the state register. She complimented the
Planning staff and the City Council for passing the ordinance (Item
No. 17) as it will help citizens in making applications for historic
registration. Mrs. Hare stated she is still attempting to locate a
club, or an individual, to provide small wooden signs listing'the
original owner and the date the structure was constructed. She
indicated the Capitol Theatre, the North Front Street District and
one other site are the only buildings that are identified by such a
sign. .
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3 3.3 NOVEMBER 28, 1989
Mayor Pro -Tem Buchanan indicated staff has asked that Council
reconvene in the Council Chambers to continue the budget review
session following completion of the two hearings in Executive
Session. It ' was MOVED :BY BEAUCHAMP, SECONDED. •BY ' SIMS'., TC ADJOURN TO'
EXECUTIVE ' SESSION TO:HEAR . ITEMS - NOS. `10' AND 11: The . motion carried
by unanimous voice vote. Berndt and Foy absent.
Information Items:
Items 'of information supplied to Council ,were.:-. Letter 'to' Yakima
County Board of County Commissioners regarding City of Yakima's 1990
Property Tax Levy. 11/20/89; Letter from Yakima Air Terminal
requesting name be placed on mailing list to receive mailings
regarding proposed amendments to the Comprehensive Plan. 11/17/89;
Memo from Assistant City Manager regarding Letter sent to Department
of Ecology requesting information on status of..request. -fora state .and
federal funding for Wastewater Treatment Plant improvements.
11/21/89; Memo from Assistant City Attorney regarding City of Yakima
v. Thurmans. 11/17/89; Letter from Central Oregon Regional Housing
Authority expressing appreciation for visit and assistance by Joan
Davenport and Dixie Kracht. 11/6/89; Letter from Jo Shafer,
Franklin PTSA Vice President, expressing appreciation of sidewalk
construction and traffic signal installation on Tieton Drive.
11/15/89; Articles from various newspapers: "Ellis, Gates Agree to
Merge; Law Firm to be City's 2nd Largest "; "Metro Facing Fine of
$1,000 a day "; "Kirkland's Budget Targets Traffic Laws "; "Suits,
Threats Cloud Landfill Competition "; and "Virginia Looks to Private
Toll Roads "; Revised Monthly Permit Report for October 1989;
Legal Department Monthly Report for October 1989; and Minutes of the
October 9, 1989 Parks and Recreation Commission meeting.
20. ADJOURNMENT
Following the completion of the Executive Session the Council meeting
was adjourned and the Budget Review Session was .reconvened..in.;the
Council Chambers.
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CONTINUATION OF BUDGET REVIEW SESSION
The Budget Review meeting reconvened at 3:50 P.M. Mayor Pro -Tem Lynn
Buchanan, Council members Clarence Barnett, Henry Beauchamp, and Bernard
Sims present. City Manager Zais, Director of Finance & Budget Hanson, and
Department Assistant Barber also present.
Purchasing
Jean Reid, Purchasing Agent, explained Central Supply had a 48% increase
due to an improved audit of purchases and a greater emphasis on centralized
purchasing. She stated Account 430 Transportation has an 80% increase, a
portion of which was budgeted to attend the National Institute of
Government Purchasing conference; however, the major portion was for
telephone training.
City Clerk
Karen Roberts, City Clerk, asked the Council members for direction
regarding the binders and paper size used for the Council packets. After a
discussion, it was MOVED BY.BEAUCHAMP, AND SECONDED BY::'SIMS, TO GO TO THE
8 .1/2" 11" "SIZE ' 'PAPER.'' ' The Motion carried by unanimous voice vote.
Berndt and Foy absent.
DEPARTMENT OF FINANCE & BUDGET
Finance
Council member Sims referred to Page 87, Account 410 Professional Services,
and asked what can be done to reduce the State Auditor's support which
reflects a 5.7% increase and asked if this has ever been negotiated? Bob
Wheeler, Accounting Manager, explained this is State- wide. Mr. Wheeler
stated staff plans to implement a new system next year to help keep that
audit cost down.
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NOVEMBER 28, 1989 337
Referring to item 2. c. under Accounting/Treasury Reorganization on Page
91, Council member Barnett stated he feels the reorganization will have a
positive effect. In response to Council member. Barnett's question
regarding the increase in overtime costs, Mr. Wheeler explained overtime
costs are not represented in these figures, yet. Council member Sims asked
what causes the overtime and Mr. Wheeler responded the cashiers also do the
mail and parking tickets. Council member Sims suggested the City have
automatic transfers and Mr. Wheeler stated staff will consider that. tir.
Hanson stated staff also considered having a P. 0. Box for mailing in
payments, however, there are just not enough employees to do that yet. Mr.
Wheeler stated the City does not have automation due to other priorities.
City Manager Zais stated the City has received some good news. Section 89
has been repealed, which would have had a great impact in the City had we
been forced to implement the full requirements of that program. Mr.
Wheeler referred to the reorganization referenced on Page 88 of the Budget,
saying it will provide him with more time to work on the spreadsheet. In
response to Council member Beauchamp's question regarding cross - training
personnel, he explained personnel will be cross - trained, with the Finance
staff more involved in the budget preparation. He stated during the year
the Finance Department will monitor each division's budget..
Information Systems
Mr. Hanson introduced Sharon Brown, Senior Analyst, who was present to
answer questions for Council because Rick Pettyjohn, Information Systems.
Manager, is out of town. Council member Barnett referred to Page 101,
Account 640, and the sentence which states, "Each year, it becomes more and
more difficult to meet the departmental requirements for terminal and
micro- coVuter equipment with the $20,000 that has been appropriated
annually for the last four years." He asked if it is because staff
trying to accumulate too much information and Mr. Hanson responded, "Yes ".
City Manager Zais explained on Page 99 under Account 410, Professional
Services, the key person (Chuck Greenough) who was going to work with the
Financial Management System has left. He stated with the other staff
shortages, that project is carried over to the 1990's, however, the
professional services agreement is under legal review and will be acted on
next year. He stated it is an important project for the City and we are
carrying the funds forward to do that in 1990. Council member Barnett
referred to the Policy Issue, Professional Services to Update Information
Systems Strategic Plan,..on Page 110, and .asked if the fiscal impact of
$35,000 be taken care of at the time the City does the 'proposed ,plan
update or should it be given a year's delay? stated last year
we held off and one major option is to continue it another, five years. He
stated this $35,000 is a bottom line budget and it can be put off
another year, however, it would put us that much further behind. in trying
to progress, providing information to the City Manager and City Council.
Customer Services
On Page 112, Council member Sims asked staff why there was a City Worker IV
listed with .00 in the Budget and Customer Services Manager, Bert Tabayoyon
responded it should not be there. Referring to Projected Revenues on Page
114, Council member Barnett asked if the City honors County dog licenses
and Mr. Tabayoyon responded that we have not. Council member Barnett asked
if staff would honor a new resident's County license until the next year
•
and Mr. Tabayoyon responded, "Yes ". Mr. Hanson reported the City was
contacted by the Humane Society Shelter regarding a request for more funds
so they may be asking for an increase of fees.
Council member Sims asked if it is necessary to read the meters mentioned
on Page 117 every other month and Mr. Tabayoyon responded, "Yes ". Council
member Sims suggested reading the meters every four months with an estimate
for the billings.
Council member Beauchamp asked for clarification from staff regarding the
Envelope Inserter on Page 120. Mr. Tabayoyon explained staff will be able
to insert different items (billings, service bulletins, return envelopes,
etc.) into the same envelope. The Council members present were in
consensus this is a great idea.
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NOVEMBER 28, 1989
SUNDOME
City Manager Zais stated this is the Sundcme funding, an allocation that
was approved earlier, and reflects the General Fund contribution from the
increase of business license fees that applied to the first schedule of the
bonded indebtedness for the 'Sundome. The second part is the additional
$40,000 that comes out of the Public Works Trust Fund and the quarter
percent excise tax for the additional $400,000.
FEDERAL REVENUE SHARING ' '
City Manager Zais stated we are basically drawing down the final dollars
III
from that funding. The one major shift is in conjunction with the
Comprehensive Land Use Plan and the balance of money reserved for the City
Rattlesnake Project that has been proposed for reappropriation as a part of
the Comprehensive Plan Study. That is one of the funding items.
RISK MANAGEMENT " RESERVE
Mr. Hanson stated this expenditure is not projecting any adjustment. He
stated an appropriation ordinance may be coming due to a lawsuit
settlement.
INTERGOVERNMENTAL
Council member Barnett asked if there is any reason for the 31% increase in
Service Unit 319, Clean Air on Page 531.
SUNFAIR
City Manager Zais reported the SunFair Festival Association has asked the
City for $10,000 each year for five years to help sponsor the Sunfair
Parade activities. Mr. Hanson reported Jerry Copeland, Public Works
Director, is putting together information regarding that issue for
Council.
20. ADJOURNMENT III
Following the conclusion of the Budget Review Session, it was MOVED
BY BEAUCHAMP,_ SECONDED BY SIMS,. TO ADJOURN :`THIS MEETING AT THE HOUR
OF ` 4:58 P.M., : TO THEN MEET ON DECEMBER 5, ` :1989 AT ":2:00 P.M. TO
CONTINUE WITH THE PRELIMINARY : BUDGET. ... The :motion 'carried•by unanimous
voice vote. Berndt and Foy absent. ,
Ink %� . 5 -s' -fib
READ AND CERTIFIED` ACCURATE BY`.: i
COUNCIL M ;ER ' DATE
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ATTEST: COUNCIL MEMBER DATE
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CITY CLERK MAY• • PRO TEM
Minutes of the Council meeting prepared by Deputy City Clerk, Barbara J.
Toney, CMC.
Budget Review Session minutes prepared by Department Assistant III, Irene
Barber.
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