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HomeMy WebLinkAbout11/28/1989 Business Meeting NOVEMBER 28, 1989 BUSINESS MEETING 1. ROLL CALL The City Council met in session on this date at 2:00 P.M. in the Council Chambers of City Hall, Yakima, Washington. Mayor Pro -Tem Lynn Buchanan, presiding, Council members Clarence Barnett, Henry Beauchamp, and Bernard Sims present on. roll call. Mayor Pat Berndt and Council member Jerry Foy absent and excused. City Manager Zais, City Attorney Vanek, City Clerk Roberts and Deputy City Clerk Toney also present. ' 2. INVOCATION The Invocation was given by Council member Beauchamp. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER None 4. CONSENT AGENDA Mayor Pro -Tem Buchanan referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. It was the consensus of the Council that Items Nos. 12 and 17 be added to the Consent Agenda. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED BY BEAUCHAMP, SECONDED BY SIMS, THAT THE CONSENT AGENDA, AS READ, BE PASSED. The motion carried by unanimous roll call vote. Berndt and Foy absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) 5. AUDIENCE PARTICIPATION A proclamation was read by Mayor Pro -Tem Buchanan designating the month of December as "Christmas Festival Month" in the City of Yakima. He urged everyone to share the blessings of the Season. A Plaque acknowledging twenty years of dedicated service was presented to Lt. Stu McPherson of the Yakima Police Reserves. Lt. McPherson was commended for serving between 12,000- 15,000 hours of volunteer service during the past twenty years. A plaque was also presented to Transit Driver Dave Schmoe in recognition of Mr. Schmoe placing second in the Annual State Bus and Van Roadeo. Additionally, Transit Manager Schultz presented Mr. Schmoe with a jacket from the Transit Division denoting his placement in the Roadeo. 6. PUBLIC HEARING ON PROPOSED BUDGET FOR 1990 This being the time set for the public hearing on the 1990 proposed budget, Mayor Pro -Tem Buchanan opened the public hearing and asked for comments from staff regarding the budget. City Manager Zais commented briefly, stating that the Budget Forecast was filed with the City Council in October and the Preliminary Budget was filed the first of November. He said the Preliminary Budget calls for expenditures in the amount of $58.5 million dollars subject to final decisions being made by the Council. Mr. Zais said Budget Wrap -Up will be held December 9, 1989, and Budget adoption is scheduled for December 19, 1989. Mayor Pro -Tem Buchanan asked for comments from the public at this time. John Klingele, 1312 West Walnut, referred to page 288 regarding the Public Works Plan and Policy Issue to develop and fund a Public Works Information Program, commenting, he is anxious to see AD /1 NOVEMBER 28, 1989 3 3S what happens in this particular vein. Mr. Kli.ngeie .stated he would like t� see additional funding allocated for street cleaning and • sidewalk .repair /replacement. He said in the Water Department's Budget he noted the structure covering the Wright Avenue well needs to be replaced and staff should be viewing this as a project to be dealt with in the near future. In conclusion, Mr. Klingele stated in the future he would like to see testing of the City's wells to make sure they are in working order in times of emergency, and to make sure the wells meet Department of Ecology and Environmental Protection Agency standards. • Bruce Steelman, President of the .Yakima Valley Visitors and Convention Bureau (V &C), complimented the Council and staff, the - recently completed renovation of the Yakima Center. Mr. 'Steelman stated 1988 was a record year in revenue earned and he is hopeful that 1989 will meet those revenue figures. Tim. Estes, Secretary /Treasurer of the V &C distributed a packet of material delineating the accomplishments of 1989. Mr. Steelman added that Yakima prides itself in being one of the top convention communities in the state. He indicated the 1990 Convention Center budget requests more money for promotional purposes and hopes the Council finds this acceptable. .Dan.Fortier, President of the Yakima Sunfair Festival,. acknowledged . some , supporters of the ' Sunfair .Festival seated in, the audience . and asked Rob Talcott to address Council. regarding the. Festival. Mr. Talcott stated more. financial support is being sought from the City for the Sunfair .Festival in the future.. He . stated the support a from the.City will'assist in drawing more tourists to the area'and..will bring more tourism dollars- into the City .of 'Yakima. Barbara Thompson,'Sunfair Festival Board Member, also ' Council about the need for additional funding from the City for ..the-. Sunfair Festival. Mrs. Thompson stated the festival industry is part of tourism and Yakima should continue to promote these activities and provide the needed additional financial support. Council member Beauchamp commented about the Sunfair Parade stating he noticed this year the City Council members were toward the end of the parade and he felt as though they were in the "dog house" for some reason or other. Mrs. Thompson stated the intent of spacing the Council members, and other elected officials, throughout the parade was to eliminate the monotony of having them all grouped together. Dan Fortier reiterated the need for additional funding for the Sunfair Festival and encouraged Council to support this effort. Council member Barnett asked staff what source of funding would be used for the next five years if Council approves this request? City,Manager Zais stated the source of funding is unknown at this time and this request will be presented to Council at the Budget Wrap- Up'session as an unbudgeted policy issue. There being no one else present wishing to comment on the Preliminary Budget, Mayor Pro -tem Buchanan closed the public hearing. 7. PUBLIC MEETING ON VACATION OF RIGHT -OF -WAY IN VICINITY OF 408 SOUTH 38TH AVENUE, REQUESTED BY PHILLIP J. ROBILLARD (SEE ORDINANCE) This being the time set for the public meeting on the vacation of the right -of -way request by Phillip J. Robillard, Larry Lehman, Associate Planner, reviewed the information contained on the agenda cover sheet. Mr. Lehman stated the Hearing Examiner held a public hearing on this matter October 18, 1989 and recommended approval of the request. He stated the original right -of -way was obtained by the City at basically no cost through a quit -claim deed, therefore, • no compensation would be required of the applicant if the vacation is . approved. Mayor Pro -Tem Buchanan opened the public meeting for comments; there being none, the public meeting was closed and Council direction was requested. Ordinance No. 3222 having been read by title, it was MOVED BY BARNETT, SECONDED .BY.BEAUCHAMP, TO ACCEPT THE HEARING EXAMINER'S RECOMMENDATION. The motion carried by unanimous voice vote. Berndt and Foy absent. • • AD /2 3 3 6 NOVEMBER 28, 1989 ORDINANCE NO. 3222, AN' ORDINANCE providing for, the vacation of a public alley in the City of Yakima, Washington. 8. PUBLIC MEETING TO INITIATE ARLINGTON STREET /SOUTH 50TH AVENUE ANNEXATION This being the' time set for the public meeting to initiate the Arlington Street /South 50th Avenue annexation, Associate Planner John Elsden reviewed the material presented on the agenda cover sheet. Mr. Elsden said the notice of intention to commence annexation proceedings was received from Pacific Fruit Company who owns in excess of ten percent of the property value - of the proposed annexation. The area proposed for annexation consists of 201 tax parcels which currently have a total assessed value of $17,964,200. Approximately 65% of the - parcels within the proposed annexation area are presently committed to annex to the City through signed Outside Utility Agreements. The annexation area contains an estimated 95 acres. Mr. Elsden stated Council is being asked to initiate the annexation by adopting standard motions A and-B as indicated on the agenda cover sheet. Mayor Pro -Tem Buchanan opened the public meeting for testimony regarding the annexation. There being no one present to speak to the issue, it was MOVED BY BARNEIT,, SECONDED: BY SIMS, THAT =DAY, NOVEMBER.. 28, .. 1989M SET AS` THE TIME' OF "A MEETING WITH • • THE ':INITIATING;: PARTY: WHO., SIGNED - THE NOTICE: :.OF. INTENTION' '10 . :COMMENCE - ,ANNEXATION. PROCEEDINGS: DA TED::. NOVEMBER 2,,:..1989, ".THE 'INITIATING' PARTY . BEING'. PACIFIC :"FRUIT; COMPANY.. The motion carried: by , . unahirw us voice vote. Berndt and Foy absent. It was. MOVED.BY BARNEIT,..SECONDED'BY SIMS,. THAT THE - - ANNEXATION: `:PROPOSED ..BY:. :. PACIFIC •: FRUIT :: COMPANY BE' . ACCEWlED BY `.THE CITY :OF.: YAKIMA AND, THAT •THE:::AREA TO_ :.BE :ANNEXED BE. : REQUIRED:'10 ASSUME: - ITS .'SHARE : OF.::: THE CITY': S: EXISTING::' INDEBTEDNESS, AND. THAT A .NOTICE OF INTENTION TO: ANNEX:: BE ' FILED ":WITH: ::THE YAKIMA. COUNTY ..REVIEW. BOARD.' The 'motion. carried by unanimous.: voice.. vote. Berndt and Foy absent. 9. PUBLIC MEETING ON APPEAL OF HEARING EXAMINER'S DECISION PERTAINING TO REQUEST BY HAROLD LARSON FOR A BARBER SHOP AT 5606 HAVEN WAY This being the time set for the public meeting on the appeal of the Hearing Examiner's decision pertaining to the request of Harold Larson for a barber shop at 5606 Haven Way, Council member Barnett made the following comments. He declared that Mr. Larson has been his barbersince 1984, he is personally aware of Mr. Larson's back problem, his plan to have a barber shop in his home, and that he has applied for a home occupation permit. Council member Barnett stated these were comments made in conversation and were not interpreted by him as an attempt to influence his decision. However, he said he has developed empathy for Mr. Larson and, therefore, requested to be excused from the hearing due to the appearance of fairness doctrine. Mayor Pro -Tem Buchanan indicated that Council member Barnett's request leaves the Council without a quorum, and under those circumstances, it was the consensus of the Council that the public hearing be continued to December 12, 1989. It was the consensus of the Council to complete the balance of the agenda, and then move into executive session to hear Items. Nos. 10 and 11. 10. HEARING TO APPEAL DENIAL OF TAXI DRIVER'S LICENSE REQUESTED BY DONALD GENTLE (EXECUTIVE SESSION) This item was discussed in Executive Session at the request of the • applicant. 11. HEARING TO APPEAL DENIAL OF SECURITY GUARD LICENSE REQUESTED BY KEN STOUT (EXECUTIVE SESSION) This item was discussed Executive Session at the request of the applicant. _ AD /3 NOVEMBER 28;', 1989 3 37 *12. PRESENTATION OF 1990 PRELIMINARY BUDGET FOR THE YAKIMA AIR TERMINAL The 1990 Preliminary Budget for the Yakima Air Terminal was placed on the Consent Agenda:-and approved•as submitted by Bill Almon, Chairman of the Yakima Air Terminal Board. . *13. CONSIDERATION OF RESOLUTION AUTHORIZING SALE OF SURPLUS GRAVEL USED IN STREET SEALCOAT PROGRAM RESOLUTION NO. D -5656, A RESOLUTION declaring certain sealcoat rock surplus and authorizing its disposal. *14. CONSIDERATION OF RESOLUTION ESTABLISHING THE INTEREST RATE FOR THE HOMEOWNERSHIP PROGRAM RESOLUTION NO. D -5657, A RESOLUTION of the Council of the City of Yakima, Washington, fixing the interest rate on its Limited Tax General Obligation Notes, 1989 (Series A -K). *15. APPROVAL OF MONTHLY MO'T'OR VEHICLE ACCIDENT REPORT The report from the Accident Review Committee regarding vehicle accidents reviewed during the month of November 1989, was accepted. *16. SET IY'TE OF HEARING BEFORE THE HEARING EXAMINER ON VACATION OF RIGHT - OF -WAY REQUESTED BY DENTAN ASSOCIATES FOR DECEMBER 20, 1989 . December 20, 1989 was set as the date of hearing before the Hearing • Examiner, as authorized by the Yakima City Council, on a vacation of right -of -way requested by Dentan Associates. *17. CONSIDERATION OF AN ORDINANCE ENACTING SPECIAL VALUATION OF HISTORIC PROPERTIES ORDINANCE NO. 3223, AN ORDINANCE related to building; enacting a historic preservation ordinance for special property tax valuation; enacting Chapter 11.60 and sections 11.60.010, 11.60.020, 11.60.030, 11.60.040,' and 11.60.050 as a Chapter and sections thereof, all of the City of Yakima Municipal Code. (See comments by Frances Hare . under Item No. 19., Other Business.) *18. CONSIDERATION OF AN ORDINANCE EXPANDING THE DUTIES OF THE HEARING EXAMINER TO CONDUCT PUBLIC HEARINGS FOR RIGHT -OF -WAY VACATIONS ORDINANCE NO. 3224, AN ORDINANCE relating to administration; expanding the duties and powers of the Hearing Examiner to cover recommendations on street vacations; and amending Section 1.43.080 of the City of Yakima Municipal Code. 19. OTHER BUSINESS Frances Hare, addressed Council regarding Item No. 17 (Consideration of an Ordinance enacting Special Valuation of Historic Properties) as she was not present when the Item was placed on the Consent • Agenda. Mrs. Hare explained that she represents the Washington Trust for Historic Preservation and is very interested in preserving the historic sites in the area. She indicated there are now nearly 65 sites in Yakima County that have been placed on the National and .State Historic. Register. •Mrs. .Hare stated within. the last ten days she has been working on getting the Gleed Barn, which _was' 100 _ .years: old in 1985, on the register. She stated this fall St. Michaels was re- evaluated and placed on the state register. She complimented the Planning staff and the City Council for passing the ordinance (Item No. 17) as it will help citizens in making applications for historic registration. Mrs. Hare stated she is still attempting to locate a club, or an individual, to provide small wooden signs listing'the original owner and the date the structure was constructed. She indicated the Capitol Theatre, the North Front Street District and one other site are the only buildings that are identified by such a sign. . • AD /4 3 3.3 NOVEMBER 28, 1989 Mayor Pro -Tem Buchanan indicated staff has asked that Council reconvene in the Council Chambers to continue the budget review session following completion of the two hearings in Executive Session. It ' was MOVED :BY BEAUCHAMP, SECONDED. •BY ' SIMS'., TC ADJOURN TO' EXECUTIVE ' SESSION TO:HEAR . ITEMS - NOS. `10' AND 11: The . motion carried by unanimous voice vote. Berndt and Foy absent. Information Items: Items 'of information supplied to Council ,were.:-. Letter 'to' Yakima County Board of County Commissioners regarding City of Yakima's 1990 Property Tax Levy. 11/20/89; Letter from Yakima Air Terminal requesting name be placed on mailing list to receive mailings regarding proposed amendments to the Comprehensive Plan. 11/17/89; Memo from Assistant City Manager regarding Letter sent to Department of Ecology requesting information on status of..request. -fora state .and federal funding for Wastewater Treatment Plant improvements. 11/21/89; Memo from Assistant City Attorney regarding City of Yakima v. Thurmans. 11/17/89; Letter from Central Oregon Regional Housing Authority expressing appreciation for visit and assistance by Joan Davenport and Dixie Kracht. 11/6/89; Letter from Jo Shafer, Franklin PTSA Vice President, expressing appreciation of sidewalk construction and traffic signal installation on Tieton Drive. 11/15/89; Articles from various newspapers: "Ellis, Gates Agree to Merge; Law Firm to be City's 2nd Largest "; "Metro Facing Fine of $1,000 a day "; "Kirkland's Budget Targets Traffic Laws "; "Suits, Threats Cloud Landfill Competition "; and "Virginia Looks to Private Toll Roads "; Revised Monthly Permit Report for October 1989; Legal Department Monthly Report for October 1989; and Minutes of the October 9, 1989 Parks and Recreation Commission meeting. 20. ADJOURNMENT Following the completion of the Executive Session the Council meeting was adjourned and the Budget Review Session was .reconvened..in.;the Council Chambers. • • CONTINUATION OF BUDGET REVIEW SESSION The Budget Review meeting reconvened at 3:50 P.M. Mayor Pro -Tem Lynn Buchanan, Council members Clarence Barnett, Henry Beauchamp, and Bernard Sims present. City Manager Zais, Director of Finance & Budget Hanson, and Department Assistant Barber also present. Purchasing Jean Reid, Purchasing Agent, explained Central Supply had a 48% increase due to an improved audit of purchases and a greater emphasis on centralized purchasing. She stated Account 430 Transportation has an 80% increase, a portion of which was budgeted to attend the National Institute of Government Purchasing conference; however, the major portion was for telephone training. City Clerk Karen Roberts, City Clerk, asked the Council members for direction regarding the binders and paper size used for the Council packets. After a discussion, it was MOVED BY.BEAUCHAMP, AND SECONDED BY::'SIMS, TO GO TO THE 8 .1/2" 11" "SIZE ' 'PAPER.'' ' The Motion carried by unanimous voice vote. Berndt and Foy absent. DEPARTMENT OF FINANCE & BUDGET Finance Council member Sims referred to Page 87, Account 410 Professional Services, and asked what can be done to reduce the State Auditor's support which reflects a 5.7% increase and asked if this has ever been negotiated? Bob Wheeler, Accounting Manager, explained this is State- wide. Mr. Wheeler stated staff plans to implement a new system next year to help keep that audit cost down. • AD /5 NOVEMBER 28, 1989 337 Referring to item 2. c. under Accounting/Treasury Reorganization on Page 91, Council member Barnett stated he feels the reorganization will have a positive effect. In response to Council member. Barnett's question regarding the increase in overtime costs, Mr. Wheeler explained overtime costs are not represented in these figures, yet. Council member Sims asked what causes the overtime and Mr. Wheeler responded the cashiers also do the mail and parking tickets. Council member Sims suggested the City have automatic transfers and Mr. Wheeler stated staff will consider that. tir. Hanson stated staff also considered having a P. 0. Box for mailing in payments, however, there are just not enough employees to do that yet. Mr. Wheeler stated the City does not have automation due to other priorities. City Manager Zais stated the City has received some good news. Section 89 has been repealed, which would have had a great impact in the City had we been forced to implement the full requirements of that program. Mr. Wheeler referred to the reorganization referenced on Page 88 of the Budget, saying it will provide him with more time to work on the spreadsheet. In response to Council member Beauchamp's question regarding cross - training personnel, he explained personnel will be cross - trained, with the Finance staff more involved in the budget preparation. He stated during the year the Finance Department will monitor each division's budget.. Information Systems Mr. Hanson introduced Sharon Brown, Senior Analyst, who was present to answer questions for Council because Rick Pettyjohn, Information Systems. Manager, is out of town. Council member Barnett referred to Page 101, Account 640, and the sentence which states, "Each year, it becomes more and more difficult to meet the departmental requirements for terminal and micro- coVuter equipment with the $20,000 that has been appropriated annually for the last four years." He asked if it is because staff trying to accumulate too much information and Mr. Hanson responded, "Yes ". City Manager Zais explained on Page 99 under Account 410, Professional Services, the key person (Chuck Greenough) who was going to work with the Financial Management System has left. He stated with the other staff shortages, that project is carried over to the 1990's, however, the professional services agreement is under legal review and will be acted on next year. He stated it is an important project for the City and we are carrying the funds forward to do that in 1990. Council member Barnett referred to the Policy Issue, Professional Services to Update Information Systems Strategic Plan,..on Page 110, and .asked if the fiscal impact of $35,000 be taken care of at the time the City does the 'proposed ,plan update or should it be given a year's delay? stated last year we held off and one major option is to continue it another, five years. He stated this $35,000 is a bottom line budget and it can be put off another year, however, it would put us that much further behind. in trying to progress, providing information to the City Manager and City Council. Customer Services On Page 112, Council member Sims asked staff why there was a City Worker IV listed with .00 in the Budget and Customer Services Manager, Bert Tabayoyon responded it should not be there. Referring to Projected Revenues on Page 114, Council member Barnett asked if the City honors County dog licenses and Mr. Tabayoyon responded that we have not. Council member Barnett asked if staff would honor a new resident's County license until the next year • and Mr. Tabayoyon responded, "Yes ". Mr. Hanson reported the City was contacted by the Humane Society Shelter regarding a request for more funds so they may be asking for an increase of fees. Council member Sims asked if it is necessary to read the meters mentioned on Page 117 every other month and Mr. Tabayoyon responded, "Yes ". Council member Sims suggested reading the meters every four months with an estimate for the billings. Council member Beauchamp asked for clarification from staff regarding the Envelope Inserter on Page 120. Mr. Tabayoyon explained staff will be able to insert different items (billings, service bulletins, return envelopes, etc.) into the same envelope. The Council members present were in consensus this is a great idea. AD /6 340 NOVEMBER 28, 1989 SUNDOME City Manager Zais stated this is the Sundcme funding, an allocation that was approved earlier, and reflects the General Fund contribution from the increase of business license fees that applied to the first schedule of the bonded indebtedness for the 'Sundome. The second part is the additional $40,000 that comes out of the Public Works Trust Fund and the quarter percent excise tax for the additional $400,000. FEDERAL REVENUE SHARING ' ' City Manager Zais stated we are basically drawing down the final dollars III from that funding. The one major shift is in conjunction with the Comprehensive Land Use Plan and the balance of money reserved for the City Rattlesnake Project that has been proposed for reappropriation as a part of the Comprehensive Plan Study. That is one of the funding items. RISK MANAGEMENT " RESERVE Mr. Hanson stated this expenditure is not projecting any adjustment. He stated an appropriation ordinance may be coming due to a lawsuit settlement. INTERGOVERNMENTAL Council member Barnett asked if there is any reason for the 31% increase in Service Unit 319, Clean Air on Page 531. SUNFAIR City Manager Zais reported the SunFair Festival Association has asked the City for $10,000 each year for five years to help sponsor the Sunfair Parade activities. Mr. Hanson reported Jerry Copeland, Public Works Director, is putting together information regarding that issue for Council. 20. ADJOURNMENT III Following the conclusion of the Budget Review Session, it was MOVED BY BEAUCHAMP,_ SECONDED BY SIMS,. TO ADJOURN :`THIS MEETING AT THE HOUR OF ` 4:58 P.M., : TO THEN MEET ON DECEMBER 5, ` :1989 AT ":2:00 P.M. TO CONTINUE WITH THE PRELIMINARY : BUDGET. ... The :motion 'carried•by unanimous voice vote. Berndt and Foy absent. , Ink %� . 5 -s' -fib READ AND CERTIFIED` ACCURATE BY`.: i COUNCIL M ;ER ' DATE -- al'knt.e‘ e l 1/ ATTEST: COUNCIL MEMBER DATE k r k _k, z ,„__ 1 4,,,LeA,L c41,1c_ ,/" /Or // CITY CLERK MAY• • PRO TEM Minutes of the Council meeting prepared by Deputy City Clerk, Barbara J. Toney, CMC. Budget Review Session minutes prepared by Department Assistant III, Irene Barber. AD /7