HomeMy WebLinkAboutR-2015-060 Cascade Mill Parkway Couplet Improvements - Engineering Agreement Supplement with H. W. Lochner, Inc.A RESOLUTION
RESOLUTION NO. R-2015-060
authorizing the City Manager to execute a Supplement to the Professional
Services Agreement (Contract No 2011-73) with H W. Lochner Inc., not
to exceed $94,600, for construction oversight services as the Engineer of
Record for the Cascade Mill Parkway Couplet Improvements.
WHEREAS, the Yakima City Council has established that redevelopment of the former
Boise Cascade Mill (known as the Cascade Mill Redevelopment Project site) is an economic
development priority; and,
WHEREAS, on September 6, 2011, the Yakima City Council approved Resolution R-
2011-135, which authorized a Professional Services Agreement with H W Lochner, Inc to
provide engineering and related services for the redevelopment of the Cascade Mill Project in
an amount not to exceed $1,164,000, and on February 18, 2014, Council approved Resolution
R-2014-031 which supplement the agreement and added an additional $570,563 of funding;
and
WHEREAS, on April 19, 2011, the City of Yakima approved the Yakima State -shared
Sales and Use Tax as authorized under RCW 82.14.475 to initiate the 5 -year "pay -go" period of
the Local Infrastructure Financing Tool (LIFT) Project construction and/or bonding must occur
within that 5 -year period, and
WHEREAS, the City of Yakima is a partner in the redevelopment project with Yakima
County, the Washington State Department of Transportation, Federal Highway Administration,
the Yakima Valley Conference of Governments, New Vision and private land owners. The
overall redevelopment project includes complex tasks and an array of technical components;
and,
WHEREAS, the Scope of Work and Budget included in this Supplemental Professional
Services Agreement meet the needs and requirements of the City of Yakima for this project
which by necessity has evolved ton expanded to accommodated the complexity of the
redevelopment project, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the Supplemental Agreement with
H.W. Lochner, Inc. attached hereto and incorporated herein by this reference not to exceed
Ninety -Four Thousand Six Hundred Dollars ($94,600) to provide the professional services as
described in the Agreement.
ADOPTED BY THE CITY COUNCIL this 5th day of May, 2015.
Yf ATTEST;
onya Claar ee,
cGridd C4 Ci
ity Clerk
(14
Micah Cawley; Mayor
Contract Supplemental Agreement
Supplemental Agreement
Number: 2
Organization and Address:
City of Yakima,
129 N 2nd Street, Yakima, WA 98901
Original Contract Number:
2011-73
Execution Date of Supplement:
May 5, 2015
City Engineering Project Number: 2337
Completion Date of Supplement:
June 30, 2016
Project Title:
Cascade Mill Redevelopment — Fair Avenue
Extension Project
Maximum Amount Payable this Supplement:
$94,600
Maximum Total Amount Payable for the
Agreement:
$1,829,163
Section 1: Supplemental Agreement
The City of Yakima, Washington desires to supplement the contract agreement entered into with H.W.
Lochner, Inc, and executed on September 9, 2011 by Resolution No. 2011-135 and identified as Contract
2011-73 All provisions in the basic contract remain in effect except as expressly modified by this
supplement. The changes to the agreement are described as follows:
Section 2: Scope of Services
The additional task to be performed as part of this Supplemental Contract is Construction Oversight, as
Engineer of Record, for the Cascade Mill Parkway Couplet Improvements, which includes
1 Review of Shop Drawings
2 Review of construction material cut sheets
3. Responding to Contractor's request for information
4 Geotechnical support
5 As -Built drawings based on Contractor's red -lines
Section 5: Compensation
Payment for this supplemented work will, as shown on Exhibit A not exceed $94,600, bringing the total
amount of the Agreement to $1,829,163
If you concur with this supplement and agree to the changes as stated above, please sign the appropriate
spaces below and return to this office for final action
By:
Consultan gnature
By:
City Manager
O'VAA., DD LS
Date
CITY CONTRAC r N0: `ms's �( r
RESOLUTION NO. e- ao l _ z 0l00
Cascade Mill Parkway - Construction Budget
Yakima, Washington
H. W. Lochner
Classification
4/30/2015
Hourly Total Total Total
Rate Hours Labor Costs
Project Principal
Project Manager
Sr. Highway Engineer
Sr. Traffic Engineer
Transportation Engineer
Engineer III
Sr. Accountant
Administration
$ 237.83 10 $2,378.30
$ 202.19 52 $10,513.88
$ 157.89 56 $8,841.84
$ 172.46 16 $2,759.36
$ 150.93 16 $2,414 88
$ 150.93 64 $9,659 52
$ 89.78 12 $1,077 36
$ 55.65 8 $445.20
Total Labor Cost 234 $38,090 34
2015-2016 Cost of Living Increase 100.00% 3.00% $1,143.00
Total Lochner Labor Rounded
Total HWL Labor Cost:
$39,233
Direct Reimbursables:
Travel $ 760
Reproduction (External Only) $ 316
Graphics/Miscellaneous $
Reimbursables Subtotal: Rounded $1,076
B&O Tax on Subconsultants 1.8% $53,331 $960
Firm Total: H.W. Lochner, Inc. Rounded $41,269
Subconsultants
Huibregtse Loumann Associates $37,966
HBB Landscape Architecture $11,048
Shannon & Wilson $4,317
Subconsultants Subtotal $53,331
Total Construction Budget $94,600
541'
LOCHNER
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ITEM TITLE
SUBMITTED BY
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No 5 E
For Meeting of May 5 2015
Resolution authorizing a Supplement to the Professional Services
Agreement (Contract No 2011 73) with H W Lochner Inc not to
exceed $94 600 for construction oversight as the Engineer of
Record for the Cascade Mill Parkway Couplet Improvements
Joan Davenport Community Development/Planning Manager
Brett Sheffield Chief Engineer 509 576 6797
SUMMARY EXPLANATION
The redevelopment of the Cascade Mill Site is an Economic Development priority of the City Council In
September of 2011 the City authorized a contract with H W Lochner Inc (R 2011 135) to provide
professional services for engineering and design of the roads and utilities to facilitate the conversion of the
former lumber and sawmill site to a mixed use area that would provide significant employment
opportunities and create a welcoming entrance to the City The amount of the contract for professional
services was $1 164 000 In February of 2014 the professional services agreement was supplemented to
provide an additional $570 563
This proposed supplement provides for construction oversight services as the Engineer of Record for the
Cascade Mill Parkway Couplet Improvements The professional services of this contract are eligible
expenses that have been and will continue to be reimbursed by the LIFT funding since the City of
Yakima initiated the Sales and Use Tax process of the LIFT (the Pay Go Period) on April 19 2011 by
adopting Resolution 2011 17
Resolution X Ordinance
Other (Specify)
Contract X Contract Tenn
Start Date End Date
Item Budgeted Amount
Funding SourcefFiscal Impact LIFT Funds
Strategic Priority
Insurance Requ red9 No
Mail to
Ph one
APPROVED FOR
SUBMITTAL
City Manager
RECOMMENDATION
Staff recommends approval of this resolution
ATTACHMENTS
Description Upload Date Type
O Resolution 4/27/2015 Cover M emo
O Contract Supplemental Agreement 4/27/2015 Cover M emo