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Home My WebLink About04/19/2022 06.H. Resolution ratifying the declaration of an emergency and authorizing the City Manager to execute all applicable contracts for the realignment of a stormwater pipe near Prasch and 16th Avenues 1 sirF`Y�'�11�14''+ A I,C: .r',, Id/ \III LL:(::„IUD 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6.H. For Meeting of:April 19, 2022 ITEM TITLE: Resolution ratifying the declaration of an emergency and authorizing the City Manager to execute all applicable contracts for the realignment of a stormwater pipe near Prasch and 16th Avenues SUBMITTED BY: Scott Schafer, Director of Public Works David Brown,Assistant Director of Public Works Mike Price Wastewater/Stormwater Manager 249-6815 SUMMARY EXPLANATION: A City of Yakima stormwater drainage pipe, formerly a component of Yakima County Drainage Improvement District (DID) infrastructure that was incorporated into the City stormwater system in 2017, requires emergency realignment to improve drainage and reduce the risk of flooding to streets and private property. The pipe is located near the intersection of Prasch and 16th Avenues. Ken Leingang Excavating, Inc. was selected to perform the emergency work including pipe realignment and surface restoration. The cost of the realignment is estimated at$70,000, resulting in the need to seek ratification by City Council via Resolution, in accordance with the City of Yakima Administrative Code ADM 3- 500 City/County Procurement Manual which requires approval by the City Council for emergency costs exceeding $50,000. The approved Emergency Justification form is attached for City Council review. The stormwater pipe realignment is funded through Stormwater Capital Fund 442. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type 2 D Resolution 3/28/2022 Resolution D Emergency PO Justification 3/25/2022 Backup Material 3 RESOLUTION NO. R-2022- A RESOLUTION ratifying the declaration of an emergency and authorizing the City Manager to execute all applicable contracts for the realignment of a stormwater pipe near Prasch and 16'h Avenues. WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima Municipal Code Chapter 1.80 provide that the City Council may declare an emergency and waive the bidding requirement for supplies, material, equipment or services; and WHEREAS, RCW 39.04.280 provides for emergency public works projects to move forward without complying with bidding requirements; and WHEREAS, Stormwater Division staff discovered a misaligned stormwater pipe near the intersection of Prasch and 16'h Avenues; and WHEREAS, the misaligned stormwater pipe required immediate realignment to restore adequate stormwater conveyance to mitigate traffic and property damage hazards; and WHEREAS, an emergency was declared by the City Manager on March 4, 2022, allowing the Stormwater Division to secure the services of Ken Leingang Excavating, Inc. to realign the stormwater pipe; and WHEREAS, the estimated cost of the stormwater pipe repair is $70,000.00, resulting in the need to seek ratification by City Council via resolution, in accordance with City of Yakima Administrative Code ADM 3-500 City/County Procurement Manual which requires approval by City Council for emergency costs exceeding $50,000.00; and WHEREAS, the City Council deems it to be in the best interest of the City and its residents to ratify the City Manager's declaration of an emergency, and authorize the execution of all necessary contracts for the stormwater pipe realignment near the intersection of Prasch and 16'h Avenues, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The emergency, as declared on March 4, 2022 by the City Manager is hereby ratified, the City Council resolves that there was an emergency, and the City Manager's execution of all appropriate documents for the stormwater pipe realignment without calling for bids, is hereby ratified and approved. ADOPTED BY THE CITY COUNCIL this 19'h day of April, 2022. ATTEST: Janice Deccio, Mayor Sonya Clear Tee, City Clerk 4 City of Yakima # 2203E Emergency Purchase Order Justification Requestor Name: Your Department/Division: Mike Price Public Works/Stormwater Requestor Phone: Requisition(PR) Number: 509.249.6815 Requested Vendor: Cost Estimate(incl.TAX): Ken Leingang Excavating Inc. $70,000 Vendor's Address: Vendor E-Mail : 1117 N 27th Ave,Yakima WA 98902 pat®kleinc.com Vendor Contact Name: Vendor Phone: Pat Ryan 509-575-5507 1. What is the emergency situation? Describe damages or loss of property or essential services that are/may be a result of this emergency. (Attach extra sheet if necessary.) Existing stormwater DID pipe alignment causing possible flooding of City Arterial streets and private property damage.This pipe needs immediate realignment to protect public safety and private property. 2. What labor and/or materials are required? Attach a copy of your quote or estimate. All equipment and materials required to perform excavation and replacement of pipe in public street.To include excavation,hauling,compacting,pipe materials,pipe bedding,fill material,and surface restoration. 3. Did vendor quote prevailing wages, if applicable (e.g. repairs, construction, maintenance)? Yes I x No 4. Was vendor informed of the Intent and Affidavit filing requirements with L&I? Yes [] No 5. Does vendor have a current certificate of insurance on file with the City? Check ICE http://cityice/purchasing/contractor-list/ Yes a No 6. Are federal funds being used? If federal funds are being used, a cost price analysis must be done at earliest opportunity and a copy sent to Purchasing. Yes No n STATEMENT OF NEED: My division's recommendation for an emergency purchase order and waiver of the quote or bid requirements is based upon an objective review of the emergency situation and appears to be in the best interest of the City. I understand that if this purchase is over$50.000, or if any change orders to this purchase increase the amount to $50,000 or over, that our division must initiate and prepare necessary information(Resolution)to advise City Council that there has been an emergency situation requiring immediate action. Michael A. Price Digitally signed by Michael A.Price 3/4/22 Date:2022,03.04 10:30:02-08'00' Signature of Division Manager Date David Brown Digitally signed by David Brown 3/4/22 2, Date:2022.03 0411:20:38-08'00' ature of Department Head Date �.: -AC11N1611 C3/04/ZO12— F�eco e tion of proFal by Purchasing Manager Date 4. Pa9a- Approval by City Manager Date Please complete entire form and forward to Purchasing. Purchasing will forward to the City Manager for final approval.