HomeMy WebLinkAbout05/05/2015 08 Yakima Gang Free Initiative Programming Agreement with People for PeopleITEM TITLE:
SUBMITTED BY:
SUMMARY EXPLANATION:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 8.
For Meeting of: May 5, 2015
Resolution approving and ratifying an agreement with People for
People to provide evidence based programming and/or activities in
conjunction with the Yakima Gang Free Initiative Youth and Family
Development Center
Perry Tarrant, Gang Initiative Manager
In November 2009, the Yakima City Council voted to direct staff to develop a Gang Free Initiative, a
comprehensive long term action plan for the prevention and intervention of criminal street gangs. Under
RFP 11221, People for People submitted a proposal for services to the GFI Youth and Family
Development Center, which was accepted. This agreement would continue those services.
Resolution: X
Other (Specify):
Contract: X
Start Date:
Item Budgeted:
Funding Source/Fiscal Impact:
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
Ordinance:
Contract Term:
End Date:
Amount:
Public Safety
City Manager
The Council Public Safety Committee recommends approval.
ATTACHMENTS:
Description Upload Date
CI resolution 4/15/2015
CI contract 4/15/2015
El Memo 4/29/2015
El People For People Performance measures 4/29/2015
Type
fesollu.utiion
Contract
Cover Memo
Cover Memo
A RESOLUTION
RESOLUTION NO. R -2015 -
approving and ratifying an agreement with People for People to provide
evidence based programming and/or activities in conjunction with the
Yakima Gang Free Initiative Youth and Family Development Center, and
authorizing and directing the City Manager of the City of Yakima to
execute and administer such agreement, with ratification of such
agreement as and from January 1, 2015.
WHEREAS, in November 2009, the Yakima City Council voted to direct staff to develop
a Gang Free Initiative (GFI), or a comprehensive long term action plan for the prevention and
intervention of Criminal Street Gangs, based on the Office of Juvenile Justice Delinquency
Prevention Model Plan; and
WHEREAS, the City at the direction of the City Council requested proposals under RFP
No. 11221 for the GFI Youth and Family Development Programming to accomplish certain goals
of the Yakima GFI; and
WHEREAS, People for People has previously provided evidence based programming
and/or activities in conjunction with the Yakima Gang Free Initiative Youth and Family Center;
and
WHEREAS, People for People has the desired qualifications to provide these services;
and
WHEREAS, it is the desire of both the City of Yakima and People for People to continue
providing these services; and
WHEREAS, on November 27, 2012, the Yakima City Council unanimously approved the
City of Yakima Gang Free Initiative Strategic Plan which describes the goals of the Youth and
Family Development Center and the service that People for People will provide; and
WHEREAS, the Yakima City Council finds it to be in the best interest of the City to direct
the City Manager to execute the Agreement with People for People to provide evidence passed
programming and/or activities in conjunction with the Yakima Gang Free Initiative Youth and
Family Development Center; and
WHEREAS, the City Council further finds and determines that the Agreement shall be
deemed effective as and from January 1, 2015, and that such Agreement is ratified and
approved as and from such date; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Yakima City Council authorizes the and directs the City Manager to execute and
administer the attached Agreement with People for People to provide evidence based
programming and/or activities in conjunction with the Yakima Gang Free Initiative Youth and
Family Development Center; and that the Agreement approved herein shall be deemed ratified
and approved as and from January 1, 2015.
ADOPTED BY THE CITY COUNCIL this day of April, 2015.
Micah Cawley, Mayor
ATTEST:
Sonya Claar-Tee, City Clerk
GANG FREE INITIATIVE IMPLEMENTATION SERVICES
AGREEMENT BETWEEN
THE CITY OF YAKIMA
AND
PEOPLE FOR PEOPLE
This AGREEMENT is made and entered into by and between the CITY OF YAKIMA,
Washington, a municipal corporation, located at 129 North 2nd Street, Yakima, WA
98901 (hereinafter referred to as CITY), and PEOPLE FOR PEOPLE, a non-profit
corporation, located at 304 West Lincoln Avenue, Yakima, WA 98902 (hereinafter
referred to as CONTRACTOR).
WHEREAS, in November 2009, the Yakima City Council voted to direct staff to
develop a Gang Free Initiative (GFI), or a comprehensive long term action plan for the
prevention and intervention of Criminal Street Gangs, based on the Office of Juvenile
Justice Delinquency Prevention Model Plan; and
WHEREAS, the City of Yakima at the direction of the City Council requested
proposals under RFP No. 11221 for GFI Youth and Family Development Programming to
accomplish certain goals of the Yakima GFI; and
WHEREAS, PEOPLE FOR PEOPLE, a Washington State non-profit corporation,
experienced in Youth and Family Development Programming, has the desired
qualification to provide these services; and
NOW, THEREFORE, in consideration of the mutual covenants, promises and
agreements set forth herein, it is agreed by and between the City and PEOPLE FOR
PEOPLE as follows:
1. Scope of Services. The CONTRACTOR agrees to perform these services and
work for the CITY in accordance with and as described in the following:
A. RFP documents No. 11221, attached hereto and incorporated herein by this
reference; and
B. Contractor Proposal submitted in response to RFP No.11221, and dated
September 20, 2012, attached hereto and incorporated herein by this reference;
and
C. Addendum #1 to Contractor Proposal, "Description of Services" for City of
Yakima", attached hereto and incorporated herein by this reference.
D. Regularly communicate with the City of Yakima's Gang Free Initiative (GFI)
Director to assure mutual understanding of the work to be performed and the
satisfactory completion thereof.
E. Background Screening for Contractor and associates: Contractor shall submit
a current list of names, and assignments of all employees and volunteers who
will perform work under this contract. Each employee and volunteer
performing work under this contract will also be required to complete a
criminal background check. There will be no exceptions and
no substitutions of personnel without prior approved background
clearance checks. All Contractor personnel shall pass a WATCH
background check. Background checks will be conducted by the
Contractor, at no cost to the City. Background checks from other sources are
not acceptable. Background checks must be provided to the City.
Current City employees who have previously undergone a City
background check shall not be required to be re -checked.
All Contractor and sub -contractor employees working on this Contract must
be clear of any sexual and drug related convictions. All Contractor and sub-
contractor employees shall be free from any felony convictions.
Throughout the life of the contract, the City reserves the right to request
updated background checks or to have them completed again.
F. Changes in the employment and volunteer list shall be reported to the
City of Yakima Gang Free Project Manager, no less than five (5) business
days before the requested changes are to become effective.
G. Contractor shall ensure that all marketing materials and announcements for
the project are co -branded with the City of Yakima as a partner in the project,
and official logos of the City of Yakima shall be used to represent the city in
said materials. These materials include, but are not limited to: program
brochures, agency reports, print advertisements, posters, internet/website
portals, radio and television public service announcements, shirts, hats, etc.
2. Term of Aareement. The term of this agreement shall be deemed commenced
January 1, 2015 upon execution by both parties and shall terminate upon the completion
of all services required hereunder by the CONTRACTOR, but no later than December 31,
2015 unless terminated earlier by the CITY in accordance with Section 10 of this
Agreement, or in the event of outside forces (illness etc.) and accepted force majeure
occurrences (natural disasters etc.).
3. Consideration. As consideration for the services performed under this
Agreement, the CITY agrees to compensate the CONTRACTOR in accord with the
following terms:
A. In consideration of the obligation of the CONTRACTOR to perform in accordance with
the contract the CITY will transfer Twenty -One Thousand Five -Hundred Dollars
($21,500.00) to the CONTRACTOR for the work as set forth in the RFP documents
at the time and in the manner and upon the conditions provided.
B. The CONTRACTOR shall invoice CITY monthly in arrears for services performed under
this Contract. The CONTRACTOR shall submit a monthly invoice no later than the 20th
day of the month following the month in which the invoiced services were performed. The
invoice shall state the deliverables completed during the invoiced month. The amount
of the invoice shall be for one -twelfth of the annual Contract Amount for the current
Contract year.
Invoice shall be sent to: City of Yakima, ATTN: GFI Project Manager, 129 N.
Second Street, Yakima, WA 98901. CITY will reimburse the CONTRACTOR within
thirty (30) days of receipt of a valid invoice for the amount of payment due. CITY shall
return any invalid or incomplete invoice to the CONTRACTOR within thirty (30) days
after CITY receives the invoice. An explanation will accompany the invoice that
states the reason for return and any information needed to correct the invoice.
Final invoices for services provided under this agreement shall be submitted by the
CONTRACTOR no later than ninety (90) days following the termination of the
agreement.
4. Independent CONTRACTOR
A. No agency, employment, joint venture or partnership has been or will be created
between the parties hereto pursuant to the terms and conditions of this agreement.
Inasmuch as CITY is interested in the CONTRACTOR's end product, CITY
does not control the manner in which the CONTRACTOR performs this
agreement. CITY is not liable for workers' compensation or unemployment
compensation payments required by the State of Washington. In addition, the
CONTRACTOR assumes responsibility for tax liabilities that result from compensation
paid to the CONTRACTOR by CITY. CITY will report any payment made under this
agreement to the Internal Revenue Service on Form
1099.
B. No provision contained in this agreement shall be construed as entitling the
CONTRACTOR to participate in hospital plans, medical plans, sick leave benefits,
vacation, and other benefits available to employees of CITY.
C. CONTRACTOR certifies that all approvals, licenses or other qualifications necessary
to conduct business in Washington have been obtained and are operative. If at any
time during the agreement period the CONTRACTOR becomes disqualified from
conducting business in Washington, for whatever reason, the CONTRACTOR shall
immediately notify CITY of the disqualification.
D. CONTRACTOR shall neither perform work nor submit an invoice for payment for work
performed under this agreement for any time period after the termination date set forth in
Section 2, above.
E. CONTRACTOR shall furnish its own support staff and services as necessary for the
satisfactory performance of the work described in Section 1, above. Unless otherwise
specified in this agreement, CITY will not provide any other staff, services, or material
to the CONTRACTOR for the purpose of assisting the CONTRACTOR in the
performance of this agreement.
5. Hold Harmless
A. CONTRACTOR agrees to protect, defend, indemnify, and hold harmless the CITY,
and YAKIMA POLICE ATHLETIC LEAGUE, its elected officials, officers, employees,
agents, and volunteers from any and all claims, demands, losses, liens, liabilities,
penalties, fines, lawsuits, and other proceedings and all judgments, awards,
costs and expenses (including reasonable attorneys' fees and disbursements)
resulting from death, personal harm or bodily injury to any person or damage or
destruction to a third party or third parties to the extent caused by any negligent act
and/or omission of CONTRACTOR, its officers, employees, agents, volunteers
and/or subcontractors, arising out of the performance of this Contract.
B. CITY agrees to protect, defend, indemnify, and hold harmless the
CONTRACTOR, its elected officials, officers, employees, agents, and volunteers from
any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and
other proceedings and all judgments, awards, costs and expenses (including
reasonable attorneys' fees and disbursements) resulting from death or bodily injury to
any person or damage or destruction to a third party or third parties to the extent
caused by any negligent act and/or omission of CITY, its officers, employees, agents,
volunteers and/or subcontractors, arising out of the performance of this Contract.
C. Nothing contained in this Section or this Contract shall be construed to create a liability
or a right of indemnification in any third party.
6. Insurance At all times during performance of the Services, CONTRACTOR shall secure
and maintain in effect insurance to protect the CITY and CONTRACTOR from and against all
claims, damages, losses, and expenses arising out of or resulting from the performance of
this Contract. CONTRACTOR shall provide and maintain in force insurance in limits no less
than that stated below, as applicable. CITY reserves the right to require higher limits should it
deem it necessary in the best interest of the public.
A. General Liability Insurance. Before this Contract is fully executed by the parties,
CONTRACTOR shall provide the CITY with a certificate of insurance as proof of
liability insurance and umbrella liability insurance with a total minimum
liability limit of Two Million Dollars ($2,000,000.00) per occurrence combined single
limit bodily injury and property damage, and Two Million Dollars ($2,000,000.00)
general aggregate. The certificate shall clearly state who the provider is, the
coverage amount, the policy number, and when the policy and provisions provided are
in effect. Said policy shall be in effect for the duration of this Contract. The policy shall
name the CITY, its elected officials, officers, agents, employees, and volunteers as
additional insured, and shall contain a clause that the CONTRACTOR will not cancel
or change the insurance without first giving the CITY thirty (30) calendar days prior
written notice (any language in the clause to the effect of "but failure to mail such notice
shall impose no obligation or liability of any kind upon the company" shall be crossed
out and initialed by the insurance agent). The insurance shall be with an insurance
company or companies rated A -VII or higher in Best's Guide and admitted in the State of
Washington.
B. Automobile Liability Insurance.
i. If CONTRACTOR owns any vehicles, before this Contract is fully executed by the
parties, CONTRACTOR shall provide the CITY with a certificate of insurance as
proof of automobile liability insurance and umbrella liability insurance with a total
minimum liability limit of Two Million Dollars ($2,000,000.00) per occurrence
combined single limit bodily injury and property damage. Automobile liability will
apply to "Any Auto" and be shown on the certificate.
ii. If CONTRACTOR does not own any vehicles, only "Non -owned and Hired
Automobile Liability" will be required and may added to the liability coverage at the
same limits as required in that section of this Contract, which is Section
12.2 entitled "Commercial Liability Insurance".
C. Professional Liability Coverage. Before this Contract is fully executed by the parties,
CONTRACTOR shall provide the CITY with a certificate of insurance as proof of
professional liability coverage with a total minimum liability limit of Two Million Dollars
($2,000,000.00) per claim combined single limit bodily injury and property damage, and
Two Million Dollars ($2,000,000.00) aggregate. The certificate shall clearly state who
the provider is, the coverage amount, the policy number, and when the policy and
provisions provided are in effect. Said policy shall be in effect for the duration of this
Contract. The policy shall contain a clause that the CONTRACTOR will not cancel or
change the insurance without first giving the CITY thirty (30) calendar days prior written
notice (any language in the clause to the effect of "but failure to mail such notice shall
impose no obligation or liability of any kind upon the company" shall be crossed out
and
initialed by the insurance agent). The insurance shall be with an insurance company
or companies rated A -VII or higher in Best's Guide. If the policy is written on a
claims made basis the coverage will continue in force for an additional two years after
the completion of this contract.
D. Under either situation described in this Section, the required certificate of insurance
shall clearly state who the provider is, the coverage amount, the policy number, and
when the policy and provisions provided are in effect. Said policy shall be in effect for
the duration of this Contract. The policy shall name the CITY, its elected officials,
officers, agents, employees, and volunteers as additional insureds, and shall contain a
clause that the CONTRACTOR will not cancel or change the insurance without first
giving the CITY thirty (30) calendar days prior written notice (any language in the clause
to the effect of "but failure to mail such notice shall impose no obligation or liability
of any kind upon the company" shall be crossed out and initialed by the insurance
agent). The insurance shall be with an insurance company or companies rated A -
VII or higher in Best's Guide and admitted in the State of Washington.
7. Conflict of Interest and Ethics Laws
A. The CONTRACTOR hereby covenants that neither the CONTRACTOR nor any officer,
member or employee of the CONTRACTOR has interest, personal or otherwise,
direct or indirect, which is incompatible or in conflict with or would compromise in
any manner or degree with the discharge and fulfillment of his or her functions and
responsibilities under this agreement.
B. Neither the CONTRACTOR nor any officer, member or employee of the
CONTRACTOR shall, prior to the completion of such work and payment for such work,
acquire any interest, personal or otherwise, direct or indirect, which is incompatible
or in conflict with or would compromise in any manner or degree with the discharge
and fulfillment of his or her functions and responsibilities with respect to the carrying out
of such work.
C. The CONTRACTOR shall not promise or give to any CITY employee anything of value
that is of such character as to manifest a substantial and improper influence
upon the employee with respect to his or her duties. The
CONTRACTOR shall not solicit a CITY employee to violate any CITY rule or policy
relating to the conduct of contracting parties.
D. Nondiscrimination. During the performance of the Agreement, the CONTRACTOR
shall not discriminate in violation of any applicable federal state, and/or local law or
regulation on the basis of age, sex, race, creed, religion, color, national origin, marital
status, disability, honorably discharged veteran or military status, pregnancy, sexual
orientation, and any other classification protected
under federal, state, or local law. This provision shall include but not be limited to the
following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff
or termination, rates of pay or other forms of compensation, selection for training, and
the provision of services under this agreement.
E. The Americans with Disabilities Act. CONTRACTOR shall comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and its
implementing regulations and Washington State's anti -discrimination law as
contained in RCW Chapter 49.60 and its implementing regulations with regard to the
activities and services provided pursuant to this Agreement. The ADA provides
comprehensive civil rights to individuals with disabilities in the area of employment,
public accommodations, public transportation, state and local government services
and telecommunications.
F. Compliance with Laws. The CONTRACTOR shall comply with all applicable
federal, state and local laws, rules and regulations in performing this Agreement.
G. Debarment Certification: CONTRACTOR certifies that it is not presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any Federal department or agency (debarred).
The CONTRACTOR shall immediately notify the CITY if during the term of the
agreement it becomes debarred. In the event of such debarment, the CITY may
immediately terminate this Agreement by giving written notice to
CONTRACTOR.
8. Records, Documents, and Information. All records, documents, writings or other
information produced or used by the CONTRACTOR in the performance of this
agreement shall be treated according to the following terms:
A. CITY is required by law to comply with the Washington State Public Records Act
(PRA). All determinations of records subject to release under the PRA, or
otherwise required by law, shall be at the sole discretion of the CITY.
B. All CITY information which, under the laws of the State of Washington, is
classified as public or private, will be treated as such by the CONTRACTOR.
Where there is a question as to whether information is public or private, CITY shall
make the final determination. CONTRACTOR shall not use any information, systems,
or records made available to it for any purpose other than to fulfill the agreement
duties specified herein. CONTRACTOR agrees to be bound by the same standards
of confidentiality that apply to the employees of CITY and the State of Washington.
The terms of this section shall be included in
any subcontracts executed by the CONTRACTOR for work under this agreement.
C. All proprietary information of the CONTRACTOR shall be held to be strictly confidential
by CITY. Proprietary information is information which, if made public, would put the
CONTRACTOR at a disadvantage in the market place and trade of which the
CONTRACTOR is a part. CONTRACTOR is responsible for notifying CITY of the
nature of the information prior to its release to CITY. CITY reserves the right to require
reasonable evidence of the CONTRACTOR's assertion of the proprietary nature of any
information to be provided.
D. All records relating to costs, work performed and supporting documentation for
invoices submitted to CITY by the CONTRACTOR shall be retained and made
available by the CONTRACTOR for audit by the State of Washington (including but not
limited to CITY, the Auditor of the State of Washington, the Inspector General or
duly authorized law enforcement officials) and agencies of the United States government
for a minimum of three years after payment for work performed under this agreement.
If an audit, litigation, or other action is initiated during this time period, the
CONTRACTOR shall retain such records until the action is concluded and all issues
resolved or the three years end, whichever is later.
9. Riahts in Deliverables. Data and Coovriahts. The Deliverables provided by the
CONTRACTOR under Section 1 and any item produced under this agreement, including
any documents, data, photographs and negatives, electronic reports, records, software, source
code, or other media, shall become the property of CITY which shall have an unrestricted
right to reproduce, distribute, modify, maintain, and use the Deliverables. The CONTRACTOR
shall not obtain copyright, patent, or other proprietary protection for the Deliverables. The
CONTRACTOR shall not include in any Deliverable any copyrighted matter, unless the
copyright owner gives prior written approval to use such copyrighted matter.
10. Suspension and Termination
A. CITY may, by giving CONTRACTOR thirty (30) calendar days written notice of
termination, terminate this Agreement as to all or any portion of the Services not then
performed, whether or not CONTRACTOR is in breach or default, and with or without
cause. Upon receipt of any such notice of termination, the CONTRACTOR shall,
except as otherwise directed by the City, immediately stop performance of the
Services to the extent specified in such notice. CONTRACTOR shall have the
same termination rights as the City as specified in Section 10.
B. In the event of termination pursuant to section 10A, the CONTRACTOR, shall take
all necessary or appropriate steps to limit disbursements and minimize costs, and
furnish a report, as of the date of receipt of notice of suspension or
termination describing the status of all work under this agreement, including without
limitation, results accomplished, conclusions resulting therefrom, and such other
matters as CITY may require.
In the event of suspension or termination under this Article, the CONTRACTOR shall
be entitled to compensation, upon submission of a proper invoice, for the work
performed prior to receipt of notice of termination or suspension, which shall be
calculated by CITY based on the rate set forth in Section 3. CITY shall not be liable for
any further claims, and the claims submitted by the CONTRACTOR shall not exceed
the total amount of compensation allowed by this agreement.
C. If the City purports to terminate or cancel all or any part of this Agreement for
CONTRACTOR's breach or default when the CONTRACTOR is not in breach or
default which would permit termination or cancellation, such termination or
cancellation shall be deemed to have been a termination by the City pursuant to
paragraph 1 OA and the rights of the parties shall be determined accordingly.
11. Breach or Default
A. Differences between the CONTRACTOR and the CITY, arising under and by virtue of
this Agreement, shall be brought to the attention of the CITY at the earliest possible
time in order that such matters may be settled or other appropriate action promptly
taken. Any dispute relating to the quality or acceptability of performance and/or
compensation due the CONTRACTOR shall be decided by the CITY's Agreement
Representative or designee. All rulings, orders, instructions and decisions of the CITY's
Agreement Representative shall be final and conclusive, subject to the
CONTRACTOR's right to seek judicial relief pursuant to this Section.
B. Upon breach or default by the CONTRACTOR of any of the provisions,
obligations or duties embodied in this agreement, CITY may exercise all
administrative, contractual, equitable or legal remedies available, without limitation. The
waiver of any occurrence of breach or default is not a waiver of subsequent
occurrences, and CITY retains the right to exercise all remedies hereinabove
mentioned.
If CITY or the CONTRACTOR fails to perform an obligation or obligations under this
agreement and thereafter such failure is waived by the other party, such waiver shall
be limited to the particular failure so waived and shall not be deemed to waive other
failures hereunder. Waiver by CITY shall not be effective unless it is in writing and
signed by the CITY contract manager.
C. Any action at law, suit in equity, or judicial proceeding arising out of this Agreement
shall be instituted and maintained only in any of the courts of competent jurisdiction in
the COUNTY OF YAKIMA, Washington.
12. Amendments This writing constitutes the entire agreement between the parties with
respect to all matters herein. This agreement may be amended only by a writing signed by
both parties. However, it is agreed by the parties that any amendments to laws or
regulations cited herein will result in the correlative modification of this agreement, without the
necessity for executing written amendments. Any written amendments to this agreement shall
be prospective in nature. When a new or different term or condition is added, additional
consideration is not necessary to bind the parties.
13. Assianment The CONTRACTOR shall not assign any interest (including subcontracts)
in this agreement and shall not transfer any interest in the same (whether by assignment or
novation) without the prior written approval of CITY. Any such assignments or subcontracts
shall be submitted for CITY's review ninety (90) days prior to the desired effective date.
Approval by CITY shall not be deemed to increase in any manner the total compensation
provided for in this agreement.
14. Drug Free Workplace The CONTRACTOR shall comply with all applicable state and
federal rules, regulations and statutes pertaining to a drug free workplace. The
CONTRACTOR shall make a good faith effort to ensure that all employees of the
CONTRACTOR do not purchase, transfer, use or possess either legal or illegal drugs or alcohol
or abuse prescription drugs in any way while working on state, county, or municipal property.
15. Construction This agreement shall be governed, construed and enforced in accordance
with the laws of the State of Washington. Should any portion of this agreement be found
unenforceable by operation of statute or by administrative or judicial decision, the
enforceability of the balance of this agreement shall not be affected thereby, provided that the
absence of the unenforceable provision does not render the performance of the remainder of
the agreement impossible.
16. Written Notices All written notices required by this Agreement shall be in writing and
deemed received if personally delivered or sent by United States mail, registered or certified,
return receipt requested, postage pre -paid, to the addresses set forth hereunder or to such
other addresses designated in writing by any of the parties in accordance with this provision.
In case of CITY, to:
Tony O'Rourke
City Manager
129 North Second Street
Yakima, WA 98901
In case of CONTRACTOR, to:
Madelyn Carlson
Executive Director
304 West Lincoln Avenue
Yakima, WA 98902
17. Survival. Any provision of this Agreement which imposes an obligation after
termination or expiration of this Agreement shall survive the term or expiration of this
agreement and shall be binding on the parties to this Agreement.
IN WITNESS WHEREOF, the parties, by signing below, indicate their agreement to the
above.
CITY OF YAKIMA PEOPLE FOR PEOPLE
By: By:
Tony O'Rourke, City Manager
Date:
ATTEST:
By:
Sonya Claar-Tee, City Clerk
Madelyn Carlson, Executive Director
Date:
ADDENDUM
#1
PEOPLE FOR
PEOPLE Description
of Services
Programming Objectives- Screening and Referral
The Gang Free Yakima Connections resource call center is designed to provide gang
prevention and intervention information to concerned callers, including gang -involved
youth, their families, service providers and concerned citizens. In addition, trained
Specialists will determine the specific needs of the caller, screen, and refer them to GFI
partners or other agencies for services to meet their need.
Objective 1: Maintain call center screening and referral service capacity to field calls
during peak and off peak hours.
Deliverable(s): Gang Free Yakima Connections Call Center, Quarterly Call Center -
Activity Summary and 211 Utilization Report to the GFI Project Manager by the 5th
day following the end of the quarter.
Objective 2: Provide call screening, information dissemination, preliminary intake and
enrollment support, and client referral services to 60 youth at risk of or involved in
gangs by December 31, 2015.
Deliverable(s): Quarterly Activity Summary Report to the GFI Project Manager by
the 5th day following the end of the quarter.
Objective 3: Working with GFI Advisory Group and other Screening & Referral providers,
facilitate a coordinated crisis response mechanism targeting project clients following
episodes of violence by December 14, 2015.
Deliverable(s): GFI Crisis Response Protocols Progress Report to the GFI Project
Manager by the 5th day following the end of the quarter.
Objective 4: Working with the GFI Advisory Group and Marketing Committee, represent
the Yakima Gang Free Project at Greater Yakima special events and community
meetings and promote the programs and services available to participants.
Deliverable(s): GFI Events and Meetings Activity Report to the GFI Project
Manager by the 5th day following the end of the quarter.
Memorandum
To: Yakima City Council
Tony O'Rourke, City Manager
From: Cindy Epperson, Director of Finance
Date: April 30, 2015
Re: Performance Reports
Attached are performance reports from People For People as requested by City
Council. Dates include all of 2014 through year-to-date. They are in compliance with
the cities contractual requirements.
Yakima Gang Free Initiative
Quarterly Progress Report
Date: April 10, 2015
Report Number: #1
Reporting Period: January 1- March 31, 2015
Project Title: Gang Free Yakima Connections
Agency Name: People For People 2-1-1
Project Director's Name: Madelyn Carlson
Title: CEO
Telephone: 509-248-6726
(7)1)0611J -KJ CO3c9-)
Signture -Mjdde1y
Carlson, CEO
NARRATIVE
1. Obiectives/Deliverables Report -
Contract Outcomes Report -
Date
Objective 1: Maintain call center screening and referral service capacity to field calls
during peak and off peak hours.
Deliverable(s): Gang Free Yakima Connections CaII Center, Quarterly Call Center
Activity Summary and 2-1-1 Utilization Report to GFI Project Manager.
Report: Call Center hours are Monday -Friday, 8am-5pm. 2-1-1 Information and
Referral Specialists complete a special intake form for callers interested in GFI services.
This intake addresses eligibility. Callers are asked 1. if the person of concern is a
resident of the City of Yakima, 2. If the person of concern is a youth, and 3. If they
believe the youth is involved or at -risk of becoming involved in gangs. If they answer
"yes" to the 3 initial questions, a GRIP Outreach Request form is completed and sent
electronically to the GFI Outreach Worker. GC 2-1-1 provides follow-up, via phone, with
each caller approximately one week after the initial referral was made.
From January -March 2015, 6 individuals contacted 2-1-1 regarding GFI information
(6chose English speaking option, 0 chose Spanish speaking option).
Objective 2: Provide call screening, information dissemination, preliminary intake and
enrollment support, and client referral services to youth at risk of or involved in gangs by.
Deliverable(s): Quarterly Activity Summary Report to the GFI Project Manager.
Report GC 2-1-1 has completed and successfully submitted the GRIP Outreach
Request for 10 individuals since the start of the program. Forms are submitted
electronically to GFI Outreach Workers for follow-up. Referrals should increase once the
GFI program media/marketing campaign increases to inform the community about this
service.
1
Objective 3: Working with GFI Advisory Group and other Screening & Referral
providers, facilitate a coordinate crisis response mechanism targeting project clients
following episodes of violence.
Deliverable(s): GFI Crisis Response Protocols Progress Report to GFI Project Manager
Report: GC2-1-1 follows AIRS (Alliance of Information & Referral Systems) Standards
and has an internal protocol for handling crisis calls. In general, Information & Referral
Specialists try to deescalate a caller and, when appropriate, transfer them to a crisis
hotline in their area. GC 2-1-1 will work with the GFI Team to develop a specific protocol
for crisis calls related to GFI callers.
Objective 4: Working with the GFI Advisory Group and Marketing Committee, represent
the Yakima Gang Free Connections Project at Greater Yakima special events and
community meetings and promote the programs and services available to participants.
Deliverable(s): GFI Event and Meetings Activity Report to the GFI Project Manager.
Report: There have not been any GFI Advisory Group or Marketing Committee
meetings this quarter. People For People Gang Free Connections program has been
marketed at several meetings and events in the Yakima area, as outlined below.
Other Activity/GFI Outreach-
• 1/7/15- Catholic Charities Housing Services meeting
• 1/8/15- Yakima County Asset Building Coalition meeting
• 2/25/15- Wellness Fair
• 3/10/15- Safe Yakima meeting
• 3/11/15- McKinley Elementary Tools & Resources Workshop
• 3/12/15- Yalcima County Asset Building Coalition meeting
• 3/17/15- McKinley Elementary Migrant Family Resource Fair
• 3/25/15- Catholic Charities Housing Services meeting
2. Policy Development-
• This quarter there were no Advisory Group meetings
3. Costs on Track/Different Than Anticipated-
• Costs are on track
4. Additions or Changes in Project Personnel -
Current personal working with Gang Free Yakima Connections includes:
1. Madelyn Carlson- CEO
2. Stacy Kellogg- GC 2-1-1 Director
3. Teresa Sanchez- GC 2-1-1 Operations Supervisor
4. GC 2-1-1 Resource Database Specialist
5. 2- Information & Referral Specialists**
6. People For People Information Technology staff
2
** 67% of eligible call center staff is certified by Alliance of Information &
Referral Systems (AIRS). Certification is a measurement of documented
knowledge in the field of I&R reflecting specific competencies and related
performance criteria
5. Changes in Project Organization-
• There have been no changes in the project organization
6. Involvement of Other Agencies or Resources in Accomplish rnernt of the
Project-
• Continue to work with Safe Yakima marketing committee to get more
information out about the graffiti campaign and provide resources to the
community through 2-1-1. 2-1-1 will be the number provided on Safe
Yakima marketing materials.
• Worldng with YPAL to provide transportation (People For People) for a
youth field trip to Boulder Cave in June 2015.
• Attended and participated in numerous outreach activities to educate the
community and fellow service providers about the GFI and available
resources.
7. Progress of Improved Attendance and a Decrease in Behavior Incidents-
• N/A
8. Highlights and Barriers-
Barrier -
A more comprehensive marketing/media push will help to inform the community
that 2-1-1 is available to them if they have questions or concerns about gangs or
want to refer someone who is currently involved in or at -risk of becoming
involved in gang activity. 2-1-1 is ready to receive more calls from the
conununity and increase the number of referrals to GFI Outreach Workers.
Highlights-
• Working with YPAL to provide transportation (People For People) for a
June 2015 youth field trip to Boulder Cave.
Report completed bv: Stacy Kellogg, 2-1-1 Director
3
Yakima Gang Free Initiative
Quarterly Invoice
Date: April 10, 2015
Invoice Service Period: January -March 2015
Agency:
People For People
ATTN: Sherri Williams
302 W. Lincoln Avenue
Yakima, WA 98908
509-248-6726
silliams a,pfp.org
• January 2015 $1791.66
• February 2015 $1791.67
• March 2015 $1791.67
Total Invoice $5375
v
H-10-15
Signature/Title: Madelyn Carlson, CEO Date: 4/10/15
4
Yakima Gang Free Initiative
Quarterly Progress Report
Date: April 22, 2014
Report Number: #1
Reporting Period: January 1 -March 31, 2014 (1st Quarter)
Project Title: Gang Free Yakima Connections
Agency Name: People For People 2-1-1
Project Director's Name: Madelyn Carlson
Title: CEO
Telephone: 509-248-6726
gna - :'adelyn Carlson, CEO
NARRATIVE
I. Obiectives/Deliverables Report -
Contract Outcomes Report -
Objective 1: Maintain call center screening and referral service capacity to field calls
during peak and off peak hours.
Deliverable(s): Gang Free Yakima Connections Call Center, Quarterly Call Center
Activity Summary and 2-1-1 Utilization Report to GFI Project Manager.
Report: Call Center hours are Monday -Friday, 8am-6pm. 2-1-1 Information and
Referral Specialists complete a special intake form for callers interested in GFI services.
This intake addresses eligibility. Callers are asked 1. If the person of concern is a
resident of the City of Yakima, 2. if the person of concern is a youth, and 3. If they are
concerned the youth is involved or at -risk of becoming involved in gangs. If they answer
"yes" to the 3 initial questions, a GRIP Outreach Request form is completed and sent
electronically to the GFI Outreach Worker. GC 2'-1-1 provides follow-up, via phone, with
each caller approximately one week after the initial referral was made.
From January -March 2014, 18 individuals contacted 2-1-1 regarding GFI information (14
chose English speaking option, 4 chose Spanish speaking option).
Objective 2: Provide call screening, information dissemination, preliminary intake and
enrollment support, and client referral services to 60 youth at risk of or involved in gangs
by December 31, 2014.
Deliverable(s): Quarterly Activity Summary Report to the GFI Project Manager.
Report: GC 2-1-1 has completed and successfully submitted the GRiP Outreach
Request for 9 individuals since the start of the program. Forms are submitted
electronically to GFI Outreach Workers for follow-up. Referrals should increase once the
GFI program media/marketing campaign increases to inform the community about this
service.
Objective 3: Working with GFI Advisory Group and other Screening & Referral
providers, facilitate a coordinate crisis response mechanism targeting project clients
following episodes of violence.
Deliverable(s): GFI Crisis Response Protocols Progress Report to GFI Project Manager
Report: GC2-1-1 follows AIRS (Alliance of Information & Referral Systems) Standards
and has an internal protocol for handling crisis calls. In general, Information & Referral
Specialists try to deescalate a caller and, when appropriate, transfer them to a crisis
hotline in their area. GC 2-1-1 will work with the GFI Team to develop a specific protocol
for crisis calls related to GFI callers.
Objective 4: Working with the GFI Advisory Group and Marketing Committee, represent
the Yakima Gang Free Project at Greater Yakima special events and community
meetings and promote the programs and services available to participants,
Deliverable(s): GFI Event and Meetings Activity Report to the GFI Project Manager,
Report: There have not been any GFI Advisory Group or Marketing Committee
meetings this quarter. People For People Gang Free Connections program has been
marketed at several meetings and events in the Yakima area, as outlined below.
Other Activity-
• January 6- Conference call meeting with Steve Magallan
• January 8- GFI signed contract submitted to City of Yakima
• January 9- Yakima County Asset Building Coalition Meeting
• January 15- Mid Valley Providers Consortium Meeting
• January 30- Yakima Ilomeless Connect/Point-In Time Event
• February 6- Submitted information for GFI 2013 Annual Report
• February 6- Bank On Yakima Meeting
• February 11- Met with local legislators in Olympia, gave GFI information
• February 19- Mid Valley Providers Consortium Meeting
• February 25- YC -LIFE Strategic Planning Meeting
• March 1- People For People Board Retreat GFI Update
• March 7- Safe Yakima Benchmarlcing Action Team
• March 19- Mid Valley Providers Consortium Meeting
• March 19- 2-1-1 Partnership Meeting GFI Update
Upcoming Activity-
➢ April 24- GFI presentation at Barge -Lincoln Elementary School
> Spring health fair events in Yakima area
2. Policy Development-
• This quarter there were no Advisory Group meetings
3. Costs on Tracic/Different Than Anticipated-
• Costs are on track
4. Additions or Changes in Project Personnel-
Current personal working with Gang Free Yakima Connections includes:
1. Madelyn Carlson- CEO
2. Stacy Kellogg- GC 2-1-1 Operations Manager
3. Teresa Sanchez- GC 2-1-1 Operations Supervisor
4. GC 2-1-1 Resource Database Specialist
5. 2- Information & Referral Specialists**
6. People For People Information Technology staff
7. 2- VISTA Volunteers
** 75% of eligible call center staff is certified by Alliance of Information &
Referral Systems (AIRS). Certification is a measurement of documented
knowledge in the field of I&R reflecting specific competencies and related
performance criteria
5. Changes in Project Organization-
• There have been no changes in the project organization
6. Involvement of Other Agencies or Resources in Accomplishment of the
Project-
• Met with GFI Partners on April 21st to update status of each partner.
• Attended and participated in numerous outreach activities to educate the
community and fellow service providers about the GFI and available
resources.
7. Progress of Improved Attendance and a Decrease in Behavior Incidents
• N/A
S. Highlights and Barriers-
Barrier -
A more comprehensive marketing/media push will help to inform the conuntmity
that 2-1-1 is available to them if they have questions or concerns about gangs or
want to refer someone who is currently involved in or at -risk of becoming
involved in gang activity. 2-1-1 is ready to receive more calls from the
community and increase the number of referrals to GFI Outreach Workers.
Highlights-
• When individuals call 2-1-1 for GFI information and referral, we are also
able to assist them with additional resources that help meet their basic
needs and stabilize their family
Report completed by: Stacy Kellogg, 2-1-1 Director
3
Yakima Gang Free Initiative
Quarterly Progress Report
Date: July 9, 2014
Report Number: #2
Reporting Period: Aprill-June 30, 2014 (2nd Quarter)
Project Title: Gang Free Yakima Connections
Agency Name: People For People 2-1-1
Project Director's Name: Madelyn Carlson
Title: CEO
Telephone: 509-248-6726
twxre �a 1 n Carlson, "�` /4Z__Signa
-
CEO Date
NARRATIVE
1. Obiectives/Deliverables Report -
Contract Outcomes Report -
Objective 1: Maintain call center screening and referral service capacity to field calls
during peak and off peak hours.
Deliverable(s): Gang Free Yakima Connections Call Center, Quarterly Call Center
Activity Summary and 2-1-1 Utilization Report to GFI Project Manager.
Report: Call Center hours are Monday -Friday, 8am-6pm. 2-1-1 information and
Referral Specialists complete a special intake form for callers interested in GFI services.
This intake addresses eligibility. Callers are asked 1. 1f the person of concern is a
resident of the City of Yakima, 2. If the person of concern is a youth, and 3. If they
believe the youth is involved or at -risk of becoming involved in gangs. If they answer
'yes"to the 3 initial questions, a GRIP Outreach Request form is completed and sent
electronically to the GFI Outreach Worker GC 2-1-1 provides follow-up, via phone, with
each caller approximately one week after the initial referral was made.
From April -June 2014, 20 individuals contacted 2-1-1 regarding GFI information (18
chose English speaking option, 2 chose Spanish speaking option).
Objective 2: Provide call screening, information dissemination, preliminary intake and
enrollment support, and client referral services to 60 youth at risk of or involved in gangs
by ecember 31, 2014.
Deliverable(s): Quarterly Activity Summary Report to the GFI Project Manager.
Report: GC 2-1-1 has completed and successfully submitted the GRIP Outreach
Request for 10 individuals since the start of the program. Forms are submitted
electronically to GFI Outreach Workers for follow-up. Referrals should increase once the
GFI program media/marketing campaign increases to inform the community about this
service.
1
Objective 3: Working with GFI Advisory Group and other Screening & Referral
providers, facilitate a coordinate crisis response mechanism targeting project clients
following episodes of violence.
Deliverable(s): GFI Crisis Response Protocols Progress Report to GFI Project Manager
Report, GC2-1-1 follows AIRS (Alliance of Information & Referral Systems) Standards
and has an internal protocol for handling crisis calls. In general, Information & Referral
Specialists try todeescalate a caller and, when appropriate, transfer them to a crisis
hotline in their area. GC 2-1-1 will work with the GFI Team to develop a specific protocol
for crisis calls related to GFI callers.
Objective 4: Working with the GFI Advisory Group and Marketing Committee, represent
the Yakima Gang Free Project at Greater Yakima special events and community
meetings and promote the programs and services available to participants.
Deliverable(s): GFI Event and Meetings Activity Report to the GFI Project Manager.
Report: There have not been any GFI Advisory Group or Marketing Committee
meetings this quarter. People For People Gang Free Connections program has been
marketed at several meetings and events in the Yakima area, as outlined below.
Other Activity-
• April 10- CDI (EPIC) Head Start Community Resource Fair- Castlevale
site
• April 24- CDI (EPIC) Head Start Conununity Resource Fair- Jefferson site
• April 24- Barge Lincoln Elementary School Resource Fair
• May 8- Yakima County Asset Building Coalition Meeting
• May 21- Mid Valley Providers Consortium Meeting
• May 28- Safe Yakima Valley Forum
• June 26- DSHS/DCFS Presentation
Upcoming Activity-
> Summer Health Fairs sponsored by Yakima Valley Farm Workers
Clinic and Center For Community Health Promotions
D Marketing push
2. Policy Development-
• This quarter there were no Advisory Group meetings
3. Costs on Track/Different Than Anticipated-
• Costs are on track
4. Additions or Changes in Project Jersonnci-
Current personal working with Gang Free Yakima Connections includes:
1. Madelyn Carlson- CEO
2. Stacy Kellogg- GC 2-1-1 Operations Manager
3. Teresa Sanchez- GC 2-1-1 Operations Supervisor
4. GC 2-1-1 Resource Database Specialist
5. 2- Information & Referral Specialists**
2
6. People For People Information Technology staff
7. 2- VISTA Volunteers
" 75% of eligible call center staff is certified by Alliance of Information &
Referral Systems (AIRS). Certification is a measurement of documented
knowledge in the field of I&R reflecting specific competencies and related
performance criteria
5. Changes in Project Organization-
• There have been no changes in the project organization
6. Involvement of Other Agencies or Resources in Accomplishment of the
Project-
• Met with Steve Magallan to discuss plan for getting GFI PSA's aired on
local radio and television.
• Attended and participated in numerous outreach activities to educate the
conmiunity and fellow service providers about the GFI and available
resources.
7. Progress of Improved. Attendance and a Decrease in Behavior tncdents-
• N/A
S. Highlights and Barriers-
Barrier -
A more comprehensive marketing/media push will help to inform the community
that 2-1-1 is available to thein if they have questions or concerns about gangs or
want to refer someone who is currently involved in or at -risk of becoming
involved in gang activity. 2-1-1 is ready to receive more calls from the
community and increase the number of referrals to GFI Outreach Workers.
Highlights-
• Sharing GFI information with families at community events.
Report completed by: Stacy Kellogg, 2-1-1 Director
3
Yakima Gang Free Initiative
Quarterly Progress Report
Date: October 15, 2014
Report Number: #3
Reporting Period: July 1- September 30, 2014 (2nd Quarter)
Project Title: Gang Free Yakima Connections
Agency Name: People For People 2-1-1
Project Director's Name: Madelyn Carlson
Title: CEO
Telephone: 509-248-6726
7
1 ✓
941,�°
nafure delyn Carlson, CEO
NARRATIVE
1. Obiectives/Deliverables Report -
Contract Outcomes Report -
RECEIVED
NOV - 4 2014
PR
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FINANCE DEPT.
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AC 1:..:, Q t)A 7,
Objective 1: Maintain call center screening and referral service capacity to field calls
during peak and off peak hours.
Deliverable(s): Gang Free Yakima Connections Call Center, Quarterly Call Center
Activity Summary and 2-1-1 Utilization Report to GFI Project Manager.
Report: Call Center hours are Monday -Friday, 6am-6pm, 2-1-1 Information and
Referral Specialists complete a special intake form for callers interested in GFI services.
This intake addresses eligibility: Callers are asked 1. If the person of concern is a
resident of the City of Yakima, 2. If the person of concern is a youth, and 3. If they
believe the youth is involved or at -risk of becoming involved in gangs. If they answer
"yes" to the 3 initial questions, a GRiP Outreach Request form is completed and sent
electronically to the GFI Outreach Worker. GC 2-1-1 provides follow-up, via phone, with
each caller approximately one week after the initial referral was made.
From July- September 2014, 15 individuals contacted 2-1-1 regarding GFI information (9
chose English speaking option, 6 chose Spanish speaking option).
Objective 2: Provide call screening, information dissemination, preliminary intake and
enrollment support, and client referral services to 60 youth at risk of or involved in gangs
by December 31, 2014.
Deliverable(s): Quarterly Activity Summary Report to the GFi Project Manager.
Report: GC 2-1-1 has completed and successfully submitted the GRIP Outreach
Request for 10 individuals since the start of the program. Forms are submitted
electronically to GFI Outreach Workers for follow-up. Referrals should increase once the
GFI program media/marketing campaign increases to inform the community about this
service.
1
Objective 3: Working with GFI Advisory Group and other Screening & Referral
providers, facilitate a coordinate crisis response mechanism targeting project clients
following episodes of violence.
Deliverable(s): GFI Crisis Response Protocols Progress Report to GFI Project Manager
Report: GC2-1-1 follows AIRS (Alliance of Information & Referral Systems) Standards
and has an internal protocol for handling crisis calls. In general, Information & Referral
Specialists try to deescalate a caller and, when appropriate, transfer them to a crisis
hotline in their area. GC 2-1-1 will work with the GFi Team to develop a specific protocol
for crisis calls related to GFI callers.
Objective 4: Working with the GFI Advisory Group and Marketing Committee, represent
the Yakima Gang Free Connections Project at Greater Yakima special events and
community meetings and promote the programs and services available to participants,
Deliverable(s): GFI Event and Meetings Activity Report to the GFI Project Manager.
Report: There have not been any GFI Advisory Group or Marketing Committee
meetings this quarter. People For People Gang Free Connections program has been
marketed at several meetings and events in the Yakima area, as outlined below.
Other Activity-
• July 29- College Bound Committee Meeting
• August 13- Yakima Neighborhood Health Services Health Fair
• August 14-15- Statewide Migrant Education Program Conference
(Yalciuna)
• August 14- Presentation to DSHS Yakima CSO Staff
• September 8- Safe Yakima Marketing Committee Meeting
• September 10 -Yakima County Homeless Network Community Picnic
• September 13- Welcome Horne Veterans Event (Selah)
• September 16- Representative Norm Johnson visit to People For People
• September 19- Presentation to Yakima Valley Farm Workers Clinic
Upcoming Activity-
> Meeting with Representative Bruce Chandler
> Yakima County Homeless Network Retreat
> Veterans Stand Down Event
> "American Winter" Community Event at The Seasons
2. Policy Development-
• This quarter there were no Advisory Group meetings
3. Costs on Track/Different Than Anticipated-
• Costs are on track
4. Additions or Changes in Project Personnel
Current personal working with Gang Free Yakima Connections includes:
1. Madelyn Carlson- CEO
9
2. Stacy Kellogg- GC 2-1-1 Director
3. Teresa Sanchez- GC 2-1-1 Operations Supervisor
4. GC 2-1-1 Resource Database Specialist
5. 2- Information & Referral Specialists**
6. People For People Information Technology staff
7. VISTA Volunteer
** 75% of eligible call center staff is certified by Alliance of Information &
Referral Systems (AIRS). Certification is a measurement of documented
knowledge in the field of I&R reflecting specific competencies and related
performance criteria
5. Changes in Project Organization-
• There have been no changes in the project organization
6. Involvement of Other Agencies or Resources in Accomplishment of the
Project-
• Working with Safe Yakima marketing committee to get more information
out about the graffiti campaign and provide resources to the community
through 2-1-1.
• Attended and participated in numerous outreach activities to educate the
community and fellow service providers about the GFI and available
resources.
7.. Progress of Improved Attendance and a Deere: se in ;L3ehavior 1'ncideruts
• N/A
8. Highlights and Barriers-
Barrier -
A more comprehensive marketing/media push will help to inform the community
that 2-1-1 is available to them if they have questions or concerns about gangs or
want to refer someone who is currently involved in or at -risk of becoming
involved in gang activity. 2-1-1 is ready to receive more calls from the
conrununity and increase the number of referrals to GFI Outreach Workers.
Limited communication regarding current status of GFI and partner activities.
Highlights-
• We are working with the Safe Yakima marketing committee on their
Graffiti Campaign to develop some marketing cards to give to concerned
parents. They would like to utilize the 2-1-1 call center for individuals to
get connected to resources. This should assist with connecting people to
GFI services, as well.
Report completed by: Stacy Kellogg, 2-1-1 Director
3
Yakima Gang Free Initiative
Quarterly Progress Report
Date: January 20, 2015
Report Number: 44
Reporting Period: October 1- December 31, 2014
Project Title: Gang Free Yakima Connections
Agency Name: People For People 2-1-1
Project Director's Name: Madelyn Carlson
Title: CEO
Telephone: 509-248-6726
ignture o.leiyn Carlson, CEO
Date
NARRATIVE
1. Obiectives/Deliverables Report -
Contract Outcomes Report -
Objective 1: Maintain caill center screening and referral service capacity to field calls
during peak and off peak hours..
Deliverable(s): Gang Free Yakima Connections Call Center, Quarterly Call Center
Activity Summary and 2-1-1 Utilization Report to GFI Project Manager,.
Report: Cal! Center hours are Monday -Friday, Sam -spm. 2-1-1 Information and
Referral Specialists complete a special intake form for callers Interested in GFI services.
This intake addresses eligibility. Callers are asked 1. If the person of concern is a
resident of the City of Yakima, 2, If the person of concern is a youth, and 3. If they
believe the youth is involved or at -risk of becoming involved in gangs, If they answer
"yes" to the 3 initial questions, a GRIP Outreach Request form is completed and sent
electronically to the GFI Outreach Worker. GC 2-1-1 provides follow-up, via phone, with
each caller approximately one week after the initial referral was made.
From October -December 2014, 16 individuals contacted 2-1-1 regarding GFI information
(14 chose English speaking option, 2 chose Spanish speaking option).
Objective 2: Provide call screening, information dissemination, preliminary intake and
enrollment support, and client referral services to 60 youth at risk of or involved in gangs
by December 31, 2011.
Deliverable(s): Quarterly Activity Summary Report to the GFI Project Manager.
Report: GC 2-1-1 has completed and successfully submitted the GRIP Outreach
Request for 10 individuals since the start of the program. Forms are submitted
electronically to GFI Outreach Workers for follow-up, Referrals should increase once the
GFI program media/marketing campaign increases to inform the community about this
service.
1
Objective 3: Working with GFI Advisory Group and other Screening & Referral
providers, facilitate a coordinate crisis response mechanism targeting project clients
following episodes of violence.
Deliverable(s): GFI Crisis Response Protocols Progress Report to GFI Project Manager
Report: GC2-1-1 follows AIRS (Alliance of Information & Referral Systems) Standards
and has an internal protocol for handling crisis calls. In general, information & Referral
Specialists try to deescalate a caller and, when appropriate, transfer them to a crisis
hotline in their area GC 2-1-1 will work with the GFI Team to develop a specific protocol
for crisis calls related to GF! callers.
Objective 4: Working with the GFI Advisory Group and Marketing Committee, represent
the Yakima Gang Free Connections Project at Greater Yakima special events and
community meetings and promote the programs and services available to participants.
Deliverable(s): GFI Event and Meetings Activity Report to the GFI Project Manager.
Report: There have not been any GFI Advisory Group or Marketing Committee
meetings this quarter. People For People Gang Free Connections program has been
marketed at several meetings and events in the Yakima area, as outlined below.
Other Activity/GFI Outreach-
• October 1- Yakima County/United Way Event in Performance Park
• October 6- Meeting w/ Representative Bruce Chandler
• October 10- Yakima County Homeless Network Retreat
• October 14- College Bound Yakima Committee Meeting
• October 20- Meeting w/ Safe Yakima re: Marketing (Linda & Dana)
• October 25- Veterans Stand Down Event
• October 30- "American Winter" Screening & Resource Fair
• November 3- Meeting w/ Perry Tarrant/GFI
• November 5- Accountable Communities of Health Meeting
• November 13- Yakima School District Family & Community Forum
• November 22- Mabton Junior High Parent Resource Fair
2. Policy Development-
• This quarter there were no Advisory Group meetings
3. Costs on Tracic/Different Than Anticipated-
• Costs are on track
4. Additions or Changes in Project Personnel
Current personal working with Gang Free Yakima. Connections includes:
1. Madelyn Carlson- CEO
2. Stacy Kellogg- GC 2-1-1 Director
3. Teresa Sanchez- GC 2-1-1 Operations Supervisor
4. GC 2-1-1 Resource Database Specialist
5. 2- Information & Referral Specialists**
6. People For People Information Technology staff
7. VISTA Volunteer
** 75% of eligible call center staff is certified by Alliance of Information &
Referral Systems (AIRS). Certification is a measurement of documented
knowledge in the field of I&R reflecting specific competencies and related
performance criteria
5. Changes in Project Organization-
• There have been no changes in the project organization
6. Involvement of Other Agencies or Resources in Accomplishment of the
Pro'ect-
• Working with Safe Yakima marketing committee to get more information
out about the graffiti campaign and provide resources to the community
through 2-1-1. 2-1-1 will be the number provided on Safe Yakima
marketing materials.
• Attended and participated in numerous outreach activities to educate the
community and fellow service providers about the GFI and available
resources.
7. Progress of Improved Attendance and Decrease inBehz vior Incidents:,
• N/A
8. Highlights and Barriers-
Bather -
A more comprehensive marketing/media push will help to inform the community
that 2-1-1 is available to them if they have questions or concerns about gangs or
want to refer someone who is currently involved in or at -risk of becoming
involved in gang activity. 2-1-1 is ready to receive more calls from the
community and increase the number of referrals to GFI Outreach Workers.
Highlights-
• Working with the Safe Yakima marketing committee to develop
marketing cards to give to concerned parents. Yakima Police Department
will give these cards out when they have interaction with youth and their
parents. They would like to utilize the 2-1-1 call center for individuals to
get connected to resources. This should assist with connecting people to
GFI services, as well.
Report completed by: Stacy Kellogg, 2-1-1 Director
3