HomeMy WebLinkAbout05/05/2015 05E Cascade Mill Parkway Couplet Improvements - Engineering Agreement Supplement with H. W. Lochner, Inc.ITEM TITLE:
SUBMITTED BY:
SUMMARY EXPLANATION:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.E.
For Meeting of: May 5, 2015
Resolution authorizing a Supplement to the Professional Services
Agreement (Contract No. 2011-73) with H. W. Lochner Inc., not to
exceed $94,600, for construction oversight as the Engineer of
Record for the Cascade Mill Parkway Couplet Improvements
Joan Davenport - Community Development/Planning Manager
Brett Sheffield, Chief Engineer - 509-576-6797
The redevelopment of the Cascade Mill Site is an Economic Development priority of the City Council. In
September of 2011, the City authorized a contract with H.W. Lochner, Inc. (R-2011-135) to provide
professional services for engineering and design of the roads and utilities to facilitate the conversion of the
former lumber and sawmill site to a mixed use area that would provide significant employment
opportunities and create a welcoming entrance to the City. The amount of the contract for professional
services was $1,164,000. In February of 2014, the professional services agreement was supplemented to
provide an additional $570,563.
This proposed supplement provides for construction oversight services as the Engineer of Record for the
Cascade Mill Parkway Couplet Improvements. The professional services of this contract are eligible
expenses that have been, and will continue to be, reimbursed by the LIFT funding since the City of
Yakima initiated the Sales and Use Tax process of the LIFT (the "Pay -Go Period") on April 19, 2011, by
adopting Resolution 2011-17.
Resolution: X Ordinance:
Other (Specify):
Contract: X Contract Term:
Start Date: End Date:
Item Budgeted: Amount:
Funding Source/Fiscal Impact: LIFT Funds
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
City Manager
Staff recommends approval of this resolution.
ATTACHMENTS:
Description
El Resolution
Contract Supplemental Agreement
Upload Date
4/27/2015
4/2!/2015
Type
Cover Memo
Cover Memo
A RESOLUTION
RESOLUTION NO. 2015 -
authorizing the City Manager to execute a Supplement to the Professional
Services Agreement (Contract No. 2011-73) with H.W. Lochner Inc., not
to exceed $94,600, for construction oversight services as the Engineer of
Record for the Cascade Mill Parkway Couplet Improvements.
WHEREAS, the Yakima City Council has established that redevelopment of the former
Boise Cascade Mill (known as the Cascade Mill Redevelopment Project site) is an economic
development priority; and,
WHEREAS, on September 6, 2011, the Yakima City Council approved Resolution R-
2011-135, which authorized a Professional Services Agreement with H.W. Lochner, Inc to
provide engineering and related services for the redevelopment of the Cascade Mill Project in
an amount not to exceed $1,164,000, and on February 18, 2014, Council approved Resolution
R-2014-031 which supplement the agreement and added an additional $570,563 of funding;
and
WHEREAS, on April 19, 2011, the City of Yakima approved the Yakima State -shared
Sales and Use Tax as authorized under RCW 82.14.475 to initiate the 5 -year "pay -go" period of
the Local Infrastructure Financing Tool (LIFT). Project construction and/or bonding must occur
within that 5 -year period; and
WHEREAS, the City of Yakima is a partner in the redevelopment project with Yakima
County, the Washington State Department of Transportation, Federal Highway Administration,
the Yakima Valley Conference of Governments, New Vision and private land owners. The
overall redevelopment project includes complex tasks and an array of technical components;
and,
WHEREAS, the Scope of Work and Budget included in this Supplemental Professional
Services Agreement meet the needs and requirements of the City of Yakima for this project
which by necessity has evolved ton expanded to accommodated the complexity of the
redevelopment project, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the Supplemental Agreement with
H.W. Lochner, Inc. attached hereto and incorporated herein by this reference not to exceed
Ninety -Four Thousand Six Hundred Dollars ($94,600) to provide the professional services as
described in the Agreement.
ADOPTED BY THE CITY COUNCIL this 71h day of April, 2015.
Micah D. Cawley, Mayor
ATTEST:
Sonya Claar-Tee, City Clerk
Contract Supplemental Agreement
Supplemental Agreement
Number: 2
Original Contract Number:
2011-73
City Engineering Project Number: 2337
Organization and Address:
City of Yakima,
129 N 2nd Street, Yakima, WA 98901
Execution Date of Supplement:
May 5, 2015
Project Title:
Cascade Mill Redevelopment — Fair Avenue
Extension Project
Maximum Total Amount Payable for the
Agreement:
Completion Date of Supplement:
June 30, 2016
Maximum Amount Payable this Supplement:
$94,600
$1,829,163
Section 1: Supplemental Agreement
The City of Yakima, Washington desires to supplement the contract agreement entered into with H.W.
Lochner, Inc, and executed on September 9, 2011 by Resolution No. 2011-135 and identified as Contract
2011-73. All provisions in the basic contract remain in effect except as expressly modified by this
supplement. The changes to the agreement are described as follows:
Section 2: Scope of Services
The additional task to be performed as part of this Supplemental Contract is Construction Oversight, as
Engineer of Record, for the Cascade Mill Parkway Couplet Improvements, which includes:
1. Review of Shop Drawings
2. Review of construction material cut sheets
3. Responding to Contractor's request for information
4. Geotechnical support
5. As -Built drawings based on Contractor's red -lines.
Section 5: Compensation
Payment for this supplemented work will, as shown on Exhibit A not exceed $94,600, bringing the total
amount of the Agreement to $1,829,163.
If you concur with this supplement and agree to the changes as stated above, please sign the appropriate
spaces below and return to this office for final action.
By: By.
Consultant Signature City Manager
Date
EXHIBIT A
Cascade Mill Parkway - Construction Budget
Yakima, Washington
H. W. Lochner
Classification
4/27/2015
Hourly Total Total Total
Rate Hours Labor Costs
Project Principal
Sr. Structural Engineer
Sr. Transportation Engineer
Structural Project Engineer
RR Civil Engineer
Sr. Technician
Technician
Document Control
Administration
237.83 12 $2,853.96
199.00 0 $0.00
178.46 0 $0.00
161.00 0 $0.00
104.32 0 $0.00
104.00 0 $0.00
112.97 0 $0.00
77.00 0 $0.00
53.51 8 $428.08
Total Labor Cost 236 $37,990.72
2014 Cost of Living Increase 100.00% 3.00% $1,140.00
Total Lochner Labor Rounded
Total HWL Labor Cost:
$39,131
Direct Reimbursables:
Reproduction (External Only) $
Reproduction (External Only) $ 316
Graphics/Miscellaneous $
Reimbursables Subtotal: Rounded $1,093
B&O Tax on Subconsultants 1.8% $53,709 $967
Firm Total: H.W. Lochner, Inc. Rounded $41,191
Subconsultants
Widener & Associates
Mike Cowles
RANI Engineering
Subconsultants Subtotal:
Total Construction Budget
LOCHNER
$0
$0
$53,709
$94,900