HomeMy WebLinkAboutWashington Traffic Safety Commission - Memorandum of Understanding STATE
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MEMORANDUM OF UNDERSTANDING
WASHINGTON TRAFFIC SAFETY COMMISSION
THIS AGREEMENT, pursuant to Chapter 39.34 RCW, is made and entered into by and
between the Yakima Police Department (Agency) and the Washington Traffic Safety
Commission (WTSC).
IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law
enforcement agencies to conduct multijurisdictional, high visibility enforcement (HVE),
traffic safety emphasis patrols (as outlined in Addendum A), in support of Target Zero
priorities. The Target Zero Manager and Law Enforcement Liaison assigned to
your county shall coordinate the Scope of Work as outlined below:
TERM: October 1, 2014 - September 30, 2015
AMOUNTS
Impaired Driving Funding: $35,000
CFDA# 20.600
Seat Belt Funding: $2,500
CFDA # 20.602 and 20.600
Distracted Driving Funding: $5,000
CFDA #20.600
These funds shall not be commingled and are only to be
utilized for the specific emphasis area.
SWV # 007122 -02
(Agency) Statewide Vendor Number
IT IS, THEREFORE, MUTUALLY AGREED THAT:
1. GOAL: To reduce traffic related deaths and serious injuries through aggressive
impaired driving, occupant protection, and distracted driving multijurisdictional HVE
patrols.
2. SCOPE OF WORK:
Impaired Driving:
Agency will engage in multijurisdictional HVE patrols, as part of the national effort,
for all or part of the following:
Updated: August 25, 2014 Page 1 of 10
Holiday DUI Patrols; November 26, 2014 — January 1, 2015
Drive Sober or Get Pulled Over Labor Day DUI Crackdown;
August 21 — September 7, 2015.
These DUI patrols shall be deployed at locations where the data indicates that the
most traffic safety benefit can be realized as determined by the local Traffic Safety
Task Force. Officers may also work on the Home Safe Bar program with approval of
the county Target Zero Manager or the law enforcement liaison to the task force.
Funding may also be used for Party Intervention Patrols, with approval from the
Washington Traffic Safety Commission.
Funds permitting (not guaranteed), the local Task Force may coordinate HVE DUI
patrols from January 1 — September 30, 2015. Dates of local patrols will be reported
to the WTSC on a quarterly basis by the county Target Zero Manager. Only work
done on Task Force/TZM pre- approved dates will be considered for reimbursement.
Seat Belts:
Agency will engage in multijurisdictional HVE seat belt- focused patrols on some or
all of the following dates as part of the national effort:
Click it or Ticket - May 11 — May 25, 2015
These patrols shall be deployed at locations where the data indicates that the most
traffic safety benefit can be realized as determined by the local Traffic Safety Task
Force. Wherever possible these patrols shall occur in areas with the lowest seat belt
use. Ideally, these patrols will begin after 4:00 pm Agency agrees to take a zero
tolerance approach to seat belt and child car seat violations.
Law enforcement officers will complete the Emphasis Patrol Activity Logs and
forward to their Target Zero Manager within 48 hours of the completion of the seat
belt patrols.
Funds permitting (not guaranteed), the local Task Force may coordinate HVE seat
belt patrols from January 1 — September 30, 2015. Dates of local patrols will be
reported in advance to the WTSC on a quarterly basis by the county Target Zero
Manager. Only work done on Task Force/TZM pre- approved dates will be
considered for reimbursement.
Updated: August 25, 2014 Page 2 of 10
Distracted Driving (OPTIONAL)
Agency may engage in multijurisdictional HVE distracted driving- focused patrols, as
part the national effort, on some or all of the following dates:
U Drive. U Text. U Pay — April 1 -14, 2015
These patrols shall be deployed at locations where the data indicates that the most
traffic safety benefit can be realized as determined by the local Traffic Safety Task
Force. Wherever possible these patrols shall occur in areas with the highest
occurrences of distracted driving.
Law enforcement officers will complete the Emphasis Patrol Activity Logs and
forward to their Target Zero Manager within 48 hours of the completion of the seat
belt patrols.
Funds permitting (not guaranteed), the local Task Force may coordinate HVE
distracted driving patrols from January 1 — September 30, 2015. Dates of local
patrols will be reported to the WTSC on a quarterly basis by the county Target Zero
Manager. Only work done on Task Force/TZM pre- approved dates will be
considered for reimbursement.
3. CONDITIONS:
For each of the emphasis patrols listed above, Multiiurisdictional High Visibility
Enforcement Protocols, as outlined in Addendum A of this document will be
followed. These protocols are incorporated in their entirety to this document by
reference. Exceptions to these protocols may only be provided by the WTSC
Program Director.
These are enforcement activities intended to apprehend impaired drivers, distracted
drivers, and unbuckled vehicle occupants. It is expected that Notices of
Infraction /Citation (NOI /C's) will be issued at contact unless circumstances dictate
otherwise.
Standardized Field Sobriety Testing (SFST) Training Requirement
Agency certifies that all officers participating in these patrols are SFST trained. To
meet this requirement:
• Officer must be BAC certified and have passed the SFST refresher
training within the prior three years, or
• Officer must have successfully completed Advanced Roadside Impaired
Driving Enforcement (ARIDE), or
• Officer must be a certified Drug Recognition Expert.
Updated: August 25, 2014 Page 3 of 10
Media Contacts:
All of these patrols are conducted as part of a highly publicized, statewide effort. As
such, publicity campaigns about these patrols are planned to alert the public to the
fact that extra patrols are targeting these violations. Therefore, Agency must provide
the names of at least two agency officers who can be available for media requests
and questions. *At least one of the individuals listed below must be available
for weekend media contacts, beginning at noon on Fridays before
mobilizations:
Sgt. Chance Belton Lt. Gary Jones
Name/Title Name/Title
(509) 576 -6789 (509) 576 -6349
chance.belton @yakimawa.gov gary.iones @yakimawa.gov
Office Phone & e -mail Office Phone & e -mail
(509) 728 -6611 (509) 728 -3750
Cell Phone Cell Phone
X Available weekends per above ?* X Available weekends per above ?*
4. PAYMENT FOR LAW ENFORCEMENT: Agency will provide commissioned law
enforcement with appropriate equipment (vehicle, radar, PBTs etc.) to participate in
these emphasis patrols. WTSC will reimburse for overtime at 1.5 times officer's
normal rate plus Agency's contributions to employee benefits including FICA,
Medicare, Worker's Compensation and unemployment.
For DUI patrols jail booking costs (booking fee plus daily rate) that result from a law
enforcement officer from one jurisdiction making an arrest while on DUI patrol in
another jurisdiction will be considered for reimbursement with approval of the Target
Zero Manager.
5. SHIFT LENGTH: Agency will not schedule individual officer shifts for longer than
eight hours. (WTSC understands there may be instances when more than eight
hours are billed because of DUI processing, etc.)
6. RESERVE OFFICERS: Agency certifies that any reserve officer for whom
reimbursement is claimed has exceeded his /her normal monthly working hours when
participating in this emphasis patrol and is authorized to be paid the amount
requested. Agency understands that reserve officers are not eligible for overtime for
this project.
7. DISPATCH: WTSC will reimburse communications officers /dispatch personnel for
work on this project providing Agency has received prior approval from their local
Target Zero Manager.
Updated: August 25, 2014 Page 4 of 10
8. GRANT AMOUNT: WTSC will reimburse Agency for overtime salary and benefits.
The total cost of overtime and benefits shall not be exceeded in any one campaign
area and funds may not be commingled between campaign areas.
Upon agreement by the Agency and the local Target Zero Manager, the DUI or
Occupant Protection allocation may be increased or decreased without amending
this agreement PROVIDED THAT the increase in the allocation does not exceed
50% of the original agreed amount for the specific emphasis area. Any increase in
allocation exceeding 50% will require an amendment to this document.
9. PERFORMANCE STANDARDS:
a. Participating law enforcement officers are required to make a minimum of 3
self- initiated contacts per hour of enforcement.
b. Some violator contacts may result in related, time - consuming activity. This
activity is reimbursable.
c. Other activities, such as collision investigation or emergency response that
are not initiated through emphasis patrol contact WILL NOT be reimbursed.
10. REIMBURSEMENT OF CLAIMS: Claims for reimbursement must include:
a. Invoice Voucher (A19 Form).
1) Agency identified as the "Claimant"
2) Statewide Vendor Number
3) A Federal Tax ID #
4) Original signature of the agency head, command officer or contracting officer,
and
5) Other information denoted by arrows on the form.
b. Payroll support documents (signed overtime slips, payroll documents, etc.).
c. Emphasis Patrol Activity Logs showing 3 or more self- initiated contacts per hour.
Emphasis Patrol Activity Logs cannot be modified.
Payment cannot be made unless these activity logs are included.
The Invoice Voucher (A19 Form), payroll supporting documents, and Emphasis
Patrol Activity Logs shall be submitted to your Target Zero Manager for review and
approval. The Target Zero Manager will forward these documents to WTSC for
processing and payment.
11. DEADLINES FOR CLAIMS
All claims must be approved by your Target Zero Manager, please allow
adequate time for processing in order to meet the following deadlines:
Updated: August 25, 2014 Page 5 of 10
a. First Deadline: All claims for reimbursement for emphasis conducted from
October 1, to June 30, must be received by WTSC no later than August 15,
2015.
b. Second Deadline: All claims for reimbursement for emphasis conducted
between July 1 and September 30 must be received by WTSC no later than
November 15, 2015.
Invoices submitted for reimbursement after the above dates, will not be paid.
WTSC will NOT accept faxed invoices.
12. DISPUTES: Disputes arising under this Memorandum shall be resolved by a panel
consisting of one representative of the WTSC, one representative from Agency, and a
mutually agreed upon third party. The dispute panel shall decide the dispute by majority
vote.
13. TERMINATION: Either party may terminate this agreement upon 30 days written
notice to the other party. In the event of termination of this Agreement, the terminating
party shall be liable for the performance rendered prior to the effective date of
termination.
14. SUPPLANTING DISCLAIMER: I certify that none of the funds for this project
supplant the normally budgeted funds of this agency nor do these funds pay for routine
traffic enforcement normally provided by this agency.
IN WITNESS T " EOF THE PARTIES HAVE EXECUTED THIS AGREEMENT.
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Agency Address (where fully executed copy of this document will be mailed):
200 S. 3rd STREET
Street
YAKIMA WA 98901 SGT. CHANCE BELTON
City, State Zip Attn:
Updated: August 25, 2014 Page 6 of 10
Please return this signed MOU (No later than October 17, 2014) to
your Target Zero Manager:
Camille Becker Yakima County Target Zero
200 S. 3 r Street - 509.406.0629
camille.becker
Target Zero Manager will forward this signed document to:
Angie Ward, WTSC
621 — 8 Avenue SW, Suite 409
PO Box 40944
Olympia, WA 98504 -0944
360.725.9888
No later than October 31, 2014
Updated: August 25, 2014 Page 7 of 10
Addendum A
Multiiurisdictional High - Visibility Enforcement Protocols
Purpose
This protocol is intended to guide Target Zero Managers, Law Enforcement Liaisons,
and law enforcement agencies in coordinating multijurisdictional high visibility
enforcement (HVE) mobilizations to address impaired driving, distracted driving, and
seat belt use. These mobilizations are funded by federal highway safety grants.
Goal
The goal of multijurisdictional high - visibility campaigns is to reduce fatal and serious
injury collisions through the coordination of:
• Publicity addressing increased enforcement, and
• Increased contacts and arrests of violators.
Method
Funding from the Washington Traffic Safety Commission (WTSC) will support
multijurisdictional HVE patrol activities to increase the number of officers working on
impaired driving, distracted driving, and occupant protection enforcement. Public
education and media will be coordinated by the Target Zero Manager and Law
Enforcement Liaison. The law enforcement activity will support the media effort by
demonstrating to the public that the media messages are true; i.e., that "extra
enforcement patrols (with a particular focus) are going on now" so that the public takes
the media messages seriously.
The media work will support the police effort by encouraging voluntary compliance with
the law. The objective of multijurisdictional HVE patrol activities is to change driver
behavior by raising the awareness of increased enforcement.
Definitions:
• HVE is enforcement of the law in conjunction with publicity that draws the
attention of the public to the enforcement activity.
• Multijurisdictional enforcement is defined as a minimum of three law enforcement
agencies (LEA's) or patrol units participating at a designated date and time,
enforcing a specific activity, in a location determined by the local Target Zero
Task Force.
Updated: August 25, 2014 Page 8 of 10
Responsibilities
WTSC:
• Provide Funding.
• Provide state /local traffic fatality and serious injury data.
• Coordinate paid media at the state level for statewide and local mobilizations
(when possible).
• Lead news media efforts for:
o Holiday DUI
o Click It or Ticket
o U Drive. U Text. U Pay
o Drive Sober or Get Pulled Over
• Summarize statewide enforcement activity.
• Report results to the National Highway Traffic Safety Administration.
Target Zero Manager and Law Enforcement Liaison:
• Lead the development of Multijurisdictional High Visibility Enforcement
Mobilization Plans.
• Report any plans for local DUI, seat belt, or distracted mobilizations to the WTSC
on quarterly basis:
Plans Due: For local patrols planned for:
October 31, 2014 January — March, 2015
January 30, 2015 April — June, 2015
April 30, 2015 July — September, 2015
*One yearly plan for local mobilizations may be submitted on October 31 in lieu
of three quarterly plans.
• Coordinate mobilization briefings.
• Lead news media and community outreach efforts for local mobilizations.
• Review and approve all MOUs, invoices, and other documentation before
submission to WTSC. This includes follow -up on incomplete invoicing paperwork
and Emphasis Patrol Activity Logs with unexplained low contacts.
• Report local mobilization enforcement totals (by agency and task force) to WTSC
within two weeks of mobilization end date.
Law Enforcement Agencies:
• Send a representative to local task force meetings to plan mobilization locations and
exact dates.
• Ensure availability of agency media contact, noted on page 3 of this agreement,
prior to and during all mobilization dates.
Updated: August 25, 2014 Page 9 of 10
• Provide commissioned police officer(s) (active or paid reserve) with appropriate
equipment (vehicle, radar, etc.) to participate in multijurisdictional HVE patrols.
• Ensure that officers assigned to the multijurisdictional HVE campaigns are qualified
to enforce the impaired driving laws as outlined on page 2, section 3 of this
agreement.
• Require all officers participating in multijurisdictional HVE patrols to attend
mobilization briefings.
• Ensure officers working the overtime conduct a minimum of three (3) self- initiated
contacts per hour.
This is an enforcement activity that is intended to apprehend violators. It is expected
that a Notice of Infraction /Citation (NOI /C) will be issued at contact unless
circumstances dictate otherwise. It is understood that violator contacts may result in
related, time - consuming activity. Such activity will be considered for reimbursement.
Activity other than that initiated through HVE patrol contact (investigating
collisions, emergency responses, etc.) will be the responsibility of the
contracting agency and may not be considered for reimbursement.
• Require officers to complete and submit multijurisdictional HVE patrol productivity on
WTSC Emphasis Patrol Activity Log.
X AIFIV `4 . SG i 0.47 /0 ' 0 3 f
Agency Signature Date
Updated: August 25, 2014 Page 10 of 10