HomeMy WebLinkAboutR-2015-039 Intergovernmental Cooperative Purchasing Agreement with The Interlocal Purchasing System (TIPS)RESOLUTION NO. R-2015-039
A RESOLUTION authorizing the City Manager to execute an Intergovernmental
Cooperative Purchasing Agreement with The Interlocal Purchasing
System (TIPS), acting by and through Region VIII Education
Service Center.
WHEREAS, the City of Yakima, pursuant to the authority granted by Washington
State purchasing requirements in the Revised Code of Washington (RCW) 39 34
Interlocal Cooperation Act, desires to participate in The Interlocal Purchasing System
(TIPS). TIPS is a National Cooperative Purchasing Program offered by Region VIII
Education Service Center, located in Pittsburg, Texas Participation, through membership
and utilization of competitively bid and awarded vendor contracts in a cooperative
purchasing program specializing in the management of high quality cooperative
procurement solutions will be beneficial to the taxpayers through the anticipated savings
to be realized by the City.
WHEREAS, the City of Yakima and Region VIII Education Service Center desire
to arrange for making cooperative purchases of certain goods and services; and the City
Council of the City of Yakima deems it to be in the best interests of the City that such an
arrangement be carried out according to the provisions, terms and conditions of the
attached agreement document and that it is in the best interests of the City that the
attached agreement document be executed, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager and City Clerk of the City of Yakima are hereby authorized and
directed to execute an agreement with Region VIII Education Service Center for the
purpose mentioned above, a copy of which agreement, entitled "Interlocal Agreement," is
attached hereto and by reference made a part hereof
ADOPTED BY THE CITY COUNCIL this 7th day of April, 2015
ATTEST
Sonya Claar TeQ) City Clerk
Micah Caw ey, : yor
INTERLOCAL AGREEMENT
Region VIII Education Service Center
WASHINGTON PUBLIC AGENCY
(School, College, University, State, City or County Office)
CL ► CSFNSr�A b�car•-r)a
WASHIN TON
Control Number (TIPS will Assign)
EDUCATIONAL OR GOVERNMENT ENTITY Schools enter County -District Number
and
Region VIII Education Service Center 225 - 950
Pittsburg, Texas
Region 8 County -District Number
The Texas Education Code §8.002 permits Regional Education Service Centers, at the direction of
the Commissioner of Education, to provide services to assist school districts, colleges and
universities in improving student performance and increasing the efficiency and effectiveness bf
school, college and university financial operations.
Government Authority:
Authority for such services in WASHINGTON is granted under WASHINGTON Government Code §
39.34 et seq as amended. These competitively bid cooperative purchasing services are extended
to all WASHINGTON State, City and County Government Agencies.
Interlocal contracts in Washington are authorized by the Washington Interlocal Cooperation Act
("WICA") WASH. REV. CODE § 39.34, et seq. WICA provides that any power, privileges or
authority exercised by a public agency of Washington may be exercised jointly with any other
Washington public agency or with any public agency of any other state. WASH. REV. CODE §
39.30 (1) "Public Agency" means "any agency, political subdivision, or unit of local government of
this state...and any political subdivision of another state." WASH REV. CODE § 39.34.050 (1).
Pursuant to the TICA, a Texas regional education service center is considered a political
subdivision of the state of Texas; thus, a Texas regional education service center would be
considered a public agency for the purposes of WICA. See TEX.GOV'T CODE § 791.003 (5).
The construction projects have additional requirements. See Powell & Leon letter of May 19, 2009.
Vision:
TIPS will become the premier purchasing cooperative in North America through developing
partnerships with quality vendors, school districts, universities, colleges, all governmental entities,
and public and private industry.
Mission:
Our mission is to provide a proven purchasing process through quality customer service including
timely response, legal support and effective recruitment by providing sufficient resources to include
personnel.
Purpose:
The purpose of the TIPS program shall be to continue providing substantial savings and best value
for participating educational entities or public agencies through cooperative purchasing.
Effective:
This Interlocal Agreement (hereinafter referred to as the "Agreement") is effective
-�PPti1L A.:2.01� and shall be automatically renewed annually unless either party gives
sixty (60) days pridr written notice of non -renewal. This Agreement may be terminated without
cause by either party upon (60) days prior written notice, or may also be determined for cause at
anytime upon written notice stating the reason for and effective date of such terminations and after
giving the affected party a thirty (30) day period to cure any breach.
Statement of Services to be Performed:
Region VIII Education Service Center, by this Agreement, agrees to provide competitively bid
cooperative purchasing services to the above-named public entity through a Program known as
The Interlocal Purchasing System (TIPS) Program.
Role of theTIPS Purchasing Cooperative:
1. Provide organizational and administrative structure of the TIPS Program.
2. Provide Administrative and Support Staff necessary for efficient operation of the TIPS
Program
3. Provide marketing of the TIPS program to expand membership, awarded contracts and
commodity categories.
4. Initiate and implement activities required for competitive bidding and vendor award process
including posting, advertising, collecting proposals, scoring proposals, and awarding of vendor
contracts.
5. Provide members with current awarded vendor contracts, instructions for obtaining quotes and
ordering procedures.
6. Maintain filing system for all competitive bidding procedure requirements.
7. Provide Reports as requested.
8. Maintain active membership database for awarded vendors.
9. Provide TIPS training to members and vendors upon request.
Role of the Education or Government Entity:
1. Commit to participate in the TIPS Program
2. Designate a Primary and Technology Contact for the entity to be responsible for promoting
TIPS within the organization.
3 Commit to purchase products and services from TIPS Vendor Awarded Contracts when in
the best interest of the entity. PURCHASE ORDER MUST ALWAYS BE MARKED TIPS
and FAXED to 866-839-8472 for processing.
4 Accept shipments of products ordered from Awarded Vendors in accordance with standard
purchasing procedures
6. Pay Awarded Vendors in a timely manner for all goods and services received
7. Report any vendor issues that may arise to the TIPS Cooperative Coordinator.
General Provisions:
Both Parties agree to comply fully with all applicable federal, state, and local statutes, ordinances,
rules, and regulations in connection with the programs contemplated under this Agreement. This
Agreement is subject to all applicable present and future valid laws governing such programs
This Agreement shall be governed by the laws of the State of Texas and venue shall be in the
county in which the administrative offices of RESC VIII are located which is Camp County, Texas.
It is the responsibility of the Entity purchasing from TIPS to insure that the respective State
purchasing laws are being followed.
This Agreement contains the entire agreement of the Parties hereto with respect to the matters
covered by its terms, and it may not be modified in any manner without the express written consent
of the Parties.
If any term(s) or provision(s) of this Agreement are held by a court of competent jurisdiction to be
invalid, void, or unenforceable, the remainder of the provisions of this Agreement shall remain in full
force and effect
Before any party may resort to litigation, any claims, disputes or other matters in question between
the Parties to this Agreement shall be submitted to nonbinding mediation
No Party to this Agreement waives or relinquishes any immunity or defense on behalf of
themselves, their directors, officers, employees, and agents as a result of its execution of this
Agreement and performance of the functions and obligations described herein.
This Agreement may be negotiated and transmitted between the Parties by means of a facsimile
machine and the terms and conditions agreed to are binding upon the Parties.
Authorization:
Region VIII Education Service Center and The Interlocal Purchasing System (TIPS) Program have
entered into an Agreement to provide competitively bid cooperative purchasing opportunities to
entities as outlined above.
This Interlocal Agreement process was approved by the governing boards of the respective parties
at meetings that were posted and held in accordance with the respective STATE Open Meetings
Act, for Texas it was Government Code Ch. 551.
The individuals signing below are authorized to do so by the respective parties to this Agreement.
Membership Entity- Region 8 Education Service Center
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Title:
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ed Signature
By:
Author ed Signature
Title. Executive Director Region VIII ESC
Date Date
Public Entity Contact Information
1.1E1\)?)ea CDvR Kkmaa. o/
Primary Purchasing PeSrson's Name Primary Person's Em it A a dress
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Mailing Address Telephone Number
Mme. 9ya W 5o9' 576' b3.94-
Ci y, State Z Fax Number
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Se ondary Con ct's Name Secondary Cont'ct's Email ddress
Instructions:
Please send two signed original Interlocal Agreements and one copy of Board Resolution (if
required) to:
TIPS, Attn: Kim Thompson
C/O Region VIII Education Service Center
4845 US Highway 271 North
Pittsburg, TX 75686
Upon execution, a signed original will be returned to the Purchasing Contact listed above.
ITEM TITLE:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.D.
For Meeting of: April7, 2015
Resolution authorizing an Intergovernmental Cooperative
Purchasing Agreement with The Interlocal Purchasing System
(TIPS), acting by and through Region VIII Education Service
Center
SUBMITTED BY: Maria Mayhue, Senior Buyer
SUMMARY EXPLANATION:
Staff respectfully requests approval authorizing the City of Yakima and The Interlocal Purchasing System
(TIPS) to arrange joint cooperative purchases of certain goods and services.
Pursuant to Chapter 39.34 RCW Interlocal Cooperation Act, the Purchasing Division has requested that
the City become a member of TIPS in order to take advantage of contracts available through this
purchasing consortium. TIPS works by and through Region VIII Education Service Center located in
Pittsburg, Texas, who as the Principal Procurement Agency competitively and publicly solicits national
master agreements for aggregated use. This cooperative purchasing strategy offers lower costs, plus time
and resource savings, to participating agencies.
Becoming a member will also allow for future joint or cooperative purchases of goods and services
between the City of Yakima and TIPS.
Resolution: X Ordinance:
Other (Specify):
Contract: X Contract Term: Until Cancelled
Start Date: April 7, 2015 End Date: Until Cancelled
Item Budgeted: NA Amount:
Funding Source/Fiscal Imp act:
Strategic Priority: Partnership Development
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
4,41
City Manager
RECOMMENDATION:
Staff respectfully requests that the City Council adopt the Resolution authorizing and directing the City
Manager of the City of Yakima to enter into an Interlocal Purchasing Agreement with TIPS through
Region VIII Education Service Center .
ATTACHMENTS:
Description Upload Date
❑ Resolution -TIPS Interlocal Purchasing Agreement 3/24/2015
❑ Interlocal Purchasing Agreement TIPS/TAPS 3/20/2015
Type
Resolution
Contract