HomeMy WebLinkAbout04/07/2015 05J Microenterprise Businesses Technical Assistance Agreement with Rural Community Development Resources (RCDR)ITEM TITLE:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.J.
For Meeting of: April 7, 2015
Resolution authorizing a contract with Rural Community
Development Resources (RCDR) in the amount of $50,000 in
Community Development Block Grant (CDBG) funds to provide
technical assistance to micro -enterprise businesses within the City
of Yakima
SUBMITTED BY: Joan Davenport, AICP Community Development Director
Archie M. Matthews, ONDS Manager 575-6101
SUMMARY EXPLANATION:
Rural Community Development Resources (RCDR) is a private, non-profit provider of technical
assistance, training and financing for small businesses in the Yakima Valley. RCDR has requested Fifty
Thousand Dollars ($50,000) in Community Development Block Grant funding to provide technical
assistance to microenterprise businesses in the Yakima Renewal Community. Federal regulations
governing the use of CDBG funds for economic development activities allow the City to use such funds to
provide assistance to private, for-profit businesses. RCDR's proposal and a standard contract are attached.
Resolution: X Ordinance:
Other (Specify):
Contract: X Contract Term: 1 Year
Start Date: 04/07/2015 End Date: 12/31/2015
Item Budgeted: Yes Amount: $50,000
Funding Source/Fiscal Impact: Community Development Block Grant Fund (CDBG)
Strategic Priority: Economic Development
Insurance Required? No
Mail to: Rural Community Development Resources - 24 South 3rd Avenue, Yakima,
WA 98902
Phone: (509) 453-5133
APPROVED FOR
SUBMITTAL:
City Manager
RECOMMENDATION:
Staff recommends approval for full Council consideration.
ATTACHMENTS:
Description Upload Date Type
CI Resolution - RCDR_2015 CDBG Funds 3/26/2015 fesollu.utiion
RCDR Letter Requesting CDBG Funds 3/26/2015 Baollcu.ulp IMlateuiiall
CI Contract - RCDR_2015 CDBG Funds 3/26/2015 Contract
A RESOLUTION
RESOLUTION NO. R -2015 -
authorizing the City manager to execute an agreement with Rural
Community Development Resources (RCDR) in the amount of Fifty
Thousand Dollars ($50,000) in Community Development Block
Grant funds to provide technical assistance to microenterprise
businesses within the City of Yakima.
WHEREAS, Rural Community Development Resources (RCDR) is a private, non-profit
provider of technical assistance, training and financial assistance for small business; and
WHEREAS, RCDR has requested Fifty Thousand dollars ($50,000) in Community
Development Block Grant funding to provide technical assistance services to
microenterprise businesses in the City of Yakima; and
WHEREAS, the City is a recipient and is responsible for the administration of its annual
allocation of Community development Block Grant (CDBG) funds made available through
the United States Department of Housing and Urban Development (HUD) and authorized
by Title I of the Housing and Community development Act of 1974, as amended; and
WHEREAS, federal regulation governing the use of CDBG funds for economic
development activities allow the City to use such funds to provide grants to assist private,
for-profit businesses; and
WHEREAS, the provision of technical assistance to businesses will provide substantial
appropriate public benefits to the City, particularly by creating new businesses and jobs;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute a grant agreement with Rural
Community Development Resources (RCDR), in the amount of Fifty Thousand dollars
($50,000) in Community Development Block Grant funds to provide technical assistance
to microenterprise businesses within the City of Yakima.
ADOPTED BY THE CITY COUNCIL this
day of , 2015.
ATTEST: Micah Cawley, Mayor
City Clerk
October 31, 2014
To: Joan Davenport, Director
From: Luz Bazan Gutierrez, President/CEO
Rural Community Development Resources
Re: 2015 CDBG Funding Request - Microenterprise Technical Assistance $50,000
Rural Community Development Resources (RCDR) is requesting a $50,000 grant from the City
of Yakima from its 2015 CDBG Block Grant Funds allocation to continue to provide technical
assistance and access to capital for low/moderate income individuals that need business
assistance to start or expand microenterprises, businesses with less than 5 employees, within the
City of Yakima.
RCDR has a successful 23 year track record of assisting microenterprises with relevant and
culturally sensitive business counseling, educational workshops and business plan development,
and has over 18 years of administrating a very successful community loan fund with a less than
5% overall default rate. RCDR is certified as a Community Development Financial Institution
(CDFI) by the Department of the Treasury and a Certified by SBA as a Microloan Intermediary
Lender.
The City of Yakima has seen the importance of access to business assistance and microloans for
low income individuals. The success of the program in assisting potential microenterprises is
clearly documented. The prior CDBG funds have allowed RCDR to leverage loan capitalization
of almost $1 million within the City of Yakima.
Year
Direct
Loans*
Total
Invested
Jobs
Created
Jobs
Retained
°
/o LMI
2008
7
$105,000
8
11
57%
2009
8
$111,668
9
11
50%
2010
7
$171,612
6
10
71%
2011
5
$ 67,101
3
3
80%
2012"
5
$234,346
6
5
60%
2013
3
$ 90,000
3
5
66%
20141
3
$121,286
1
5
67%
TOTAL
38
$901,013
36
50
64%
Average
* Borrowers can obtain more than one loan
No CDBG TA grant funds received
1 Results are current as of 10-31-14
2015 City of Yakima CDBG Grant Funds Request Page 1 of 2
The 2014 year to date data shows that of all the inquiries, 46% are from within the City of
Yakima and of those 65% of are considered low income individuals per HUD guidelines.
61 Lower Val _I Upper Val
HUD Income Verification
• 80% LMI ■ Job Create/Retain
The amount of staff time and resources needed to assist a microenterprise is often
disproportionate to the amount of financing they need. The one on one business assistance and
trainings in business financial management, business tax reporting, and asset building create long
term benefits for sustainability and growth.
RCDR has strong partnerships with several banks in the region whose representatives' volunteer
on the Loan Credit Committee (LCC) to review and underwrite loans packages. These
partnerships within the banking community have enhanced RCDR's ability to access fund
capitalization from private banks, state and federal funds. The banks see value in broadening
their outreach to the emerging markets in our region. RCDR has 16 years of experience in
managing CDBG funds and knows the requirements and nuances in making sure the funds are
spent within the realm of funding approved.
The 2015 TA request will serve microenterprises that have five or fewer employees, which is
consistent with HUD CDBG regulations regarding the provision of microenterprise technical
assistance. The services will include individual business assistance and coaching, educational
workshops, business plan development, loan packaging. Other funds from federal and or private
banks will be made available for those microenterprises that qualify and reside within the City of
Yakima.
The objectives for 2015 are to serve low income individuals by providing outreach to 50
individuals, providing following up business assistance to 16, of which 5 loan packages will be
prepared, and two microloans will be approved for funding, which will create a minimum of two
jobs.
2015 City of Yakima CDBG Grant Funds Request Page 2 of 2
AGREEMENT BETWEEN THE CITY OF YAKIMA
OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES
1. Contracting Organization:Rural Community Development Resources
(hereinafter "Contractor")
2. Address: 24 South 3rd Avenue, Yakima, WA. 98902
3. Phone: (509) 453-5133
4. Contact Person: Luz Bazan Gutierrez ,
5. Title of Service or Program being funded: Micro-enterprise/Small Business
Technical Assistance)
6. Amount of Contract Award: $50,000 (CDBG) CFDA Contract # 14.218
7. The term of this Contract shall commence upon the execution date of
Contractors' receipt of "Letter to Proceed" from City of Yakima Office or
Neighborhood Development Services and terminate on December 31, 2015 at
midnight, unless sooner terminated by either party in accordance with Section
XXII of Exhibit "A", attached hereto and incorporated herein by this reference.
8. This contract award and the rights and obligations of both parties hereto shall
be subject to and governed by the following:
1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated
herein by this reference; and
2) Operating budget including the funding sources and uses statement and
the work plan, attached hereto as Exhibit "B" and incorporated herein by
this reference.
3) City of Yakima Resolution No. R-2015-- , A copy of which is
attached hereto as Exhibit "C" and incorporated herein by this reference.
9. Final Contract payment shall be subject to satisfactory completion of the project
described in Exhibit "B", and satisfaction of all contract terms and conditions as
stated in Exhibit "A", Exhibit "B" and Exhibit "C".
This written document, together with all of the incorporated exhibits hereto, constitutes
the entire Contract and terms of agreement between the parties hereto.
IN WITNESS THEREOF the parties have executed this Contract as of the day and
year stated below.
Tony O'Rourke, City Manager Date
Joan Davenport„ CDD Director Date
Contractor Date
Title:
1 of 17 City of Yakima 3/26/2015 Page 1
ATTEST:
City Clerk
City Contract No.:
2 of 17 City of Yakima 3/20/2015 Page 2
EXHIBIT "A"
TERMS AND CONDITIONS
DESIGNATION
The City of Yakima, as recipient of a housing and community development
grant from the U.S. Department of Housing and Urban Development, hereby
designates Contractor to undertake, and the Contractor hereby agrees to
undertake that certain community development or housing assistance project
described in Exhibit "B", Scope of Work (hereinafter "the project").
II SUB -GRANT
A. NOTICE TO PROCEED
No work on the project shall occur prior to or without written approval
from the City of Yakima Office of Neighborhood Development Services
(ONDS). ONDS shall furnish the Contractor with written notice to
proceed upon release of funds from HUD related to the project pursuant
to 24 CFR Part 58.
B. AMOUNT OF GRANT
The City hereby sub -grants to the Contractor $50,000.00 for said
project.
III GENERAL BUDGET PROVISIONS
The City reserves the right to hold payment until adequate documentation has
been provided by the Contractor and reviewed by the City. The Contractor
agrees to the following provisions in satisfying the terms and conditions of this
contract:
A. PAYMENT AND DISBURSEMENTS
Disbursements by the City of Yakima from this contract/grant award
shall be on a reimbursement basis covering actual expenditures by the
Contractor or obligations of the Contractor currently due and owing, but
not paid. Disbursements shall be limited to allowable costs and so shall
be made upon the occurrence of all the following, in addition to any
other conditions contained herein or in the special conditions:
1. Receipt by the City of Yakima ONDS of a written reimbursement
request on forms provided by the City of Yakima ONDS
supported by copies of vouchers, invoices, salary and wage
summaries, or other acceptable documentation; and
2. Determination by the City of Yakima ONDS that the expenditures
or obligations for which reimbursement is sought constitute
allowable costs under the principles set forth in Federal
Management Circular 74-4 "eligible costs under the CDBG
Program" and that also fall within the applicable Project Budget.
3 of 17 City of Yakima 3/20/2015 Page 3
B. No payment shall be made for any service rendered by the Contractor
except for services within the scope of a category set forth in the budget
in Exhibit "B" of this Contract, and all funds received must be used for
service as identified in Exhibit "B" of this Contract.
C.
The Contractor shall submit to the City of Yakima ONDS a
written request for approval of budget revision when a proposed
revision would result in an increase or decrease of ten percent
(10%) or more per home, from what has been set forth in the
approved budget subject category. The City's written budget
revision approval must be received by the Contractor prior to the
Contractor incurring any expenditures against the revised budget
subject categories.
When the revision of the Contractor budget does not exceed ten
percent (10%) of an approved budget subject category, the
Contractor must submit a revised budget to the City of Yakima
ONDS prior to the submittal of claims against the budget.
IV COMMENCEMENT OF WORK
The City of Yakima ONDS shall furnish the Contractor with written notice to
proceed upon release of funds from HUD related to the project. No work on the
project shall occur prior to the notice to proceed without written approval from
the City of Yakima ONDS in accord with Sec.11, "Sub -Grant " A. (above)."
V BILLING PROCEDURES
The Contractor shall submit monthly written claims for reimbursement of
services performed under this contract in the manner prescribed in
paragraph III above, and as prescribed by the City of Yakima ONDS.
VI LOCAL FINANCIAL SUPPORT
The sub -grant shall not be utilized to substantially reduce the amount of local
financial support for community development activities below the level of such
support prior to the availability of such assistance.
VII BUDGET SURPLUS
The Contractor agrees that funds determined by the City of Yakima ONDS to be
surplus budget funds at the end of the project shall be subject to cancellation by
the City of Yakima ONDS and may be negotiated if they are to be included in
future Contracts. Assets purchased with CDBG funds shall continue to be used
in accordance with its original purpose as provided in 24CFR 570.503 (b)(8).
VIII COMPLIANCE WITH LAWS
A. GENERAL
The Contractor, in performance of this Contract, agrees to comply with
all applicable Federal, State and Local Laws and ordinances, and the
4 of 17 City of Yakima 3/20/2015 Page 4
rules and regulations promulgated by the U.S. Department of Housing
and Urban Development, including, but not limited to, Federal HOME
Regulations and other policies and guidelines established by the City of
Yakima ONDS.
PROCUREMENT AND CONSTRUCTION OR REPAIR PROJECT
REQUIREMENTS
The following federal provisions may apply, among others, to this
Contract:
1. CERTIFICATION REGARDING DEBARMENT, SUSPENSION
OR INELIGIBILITY AND VOLUNTARY EXCLUSION—
PRIMARY AND LOWER TIER COVERED TRANSACTIONS
A. Contractor, defined as the primary participant and it principals,
certifies by signing these General Terms and Conditions that to
the best of its knowledge and belief that they:
B. Are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from
covered transactions by any Federal department or agency.
Have not within a three-year period preceding this Agreement,
been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public or private
agreement or transaction, violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements,
tax evasion, receiving stolen property, making false claims, or
obstruction of justice;
Are not presently indicted for or otherwise criminally or civilly
charged by a governmental entity (Federal, State, or local) with
commission of any of the offenses enumerated in paragraph
(1)(b) of this section; and
Have not within a three-year period preceding the signing of
this Agreement had one or more public transactions (Federal,
State, or local) terminated for cause of default.
2. Where the Contractor is unable to certify to any of the
statements in this Agreement, the Contractor shall attach an
explanation to this Agreement.
3. The Contractor agrees by signing this Agreement that it shall
not knowingly enter into any lower tier covered transaction with
a person who is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered
transaction.
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4. The Contractor further agrees by signing this Agreement that it
will include the clause titled "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion -Lower Tier
Covered Transaction," as follows, without modification, in all
lower tier covered transactions and in all solicitations for lower
tier covered transactions:
E. LOWER TIER COVERED TRANSACTIONS
i) The lower tier contractor certifies, by signing this Agreement that
neither it nor its principals is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal
department or agency.
ii) Where the lower tier contractor is unable to certify to any of the
statements in this Agreement, such contractor shall attach an
explanation to this Agreement.
Office of Federal Contract Compliance Programs regulations, 41
CFR Part 60, Executive Order 11246 as amended by Executive
Order 12086, and 24 CFR 570.601 (Discrimination prohibited).
6. The Lead Based Paint Poisoning Prevention Act, 42 USC
Section 4831 et seq., and HUD regulations implementing the
Act, 24 CFR Part 35, where, residential structures are involved.
The Contractor shall provide whatever assistance is necessary
to enable the City of Yakima's Building Official to carry out its
inspection and certification responsibility under those
regulations.
Historic and Archaeological Preservation requirements as set
forth in 24 CFR Section 570.604.36 CFR Part 800, RCW
27.44.010 (Native American Burial Law), RCW 27.53.010-.090
(Protection of Archaeological Resources), and RCW 43.51.750-
.820 (Preservation of Historic Properties).
Architectural Barriers Act of 1968 as amended, 42 USC Section
4151 et seq., implementing regulations, and Chapter 70.92
RCW.
9. Accessibility Standard as set forth in 92.251(a)(3)..
10. Clean Air Act as amended, 42 USC Section 1857 et weq; Water
Pollution Control Act, as amended, 33 USC Section 1251 et seq.;
and Environmental Protection Agency regulations, 40 CFR Part
15.
11 Section 3 of the Housing and Urban Development Act of 1968
(12 USC Section 1701u) and 24 CFR Part 135 (Employment
6 of 17 City of Yakima 3/20/2015 Page 6
opportunities for project area businesses and low income
persons).
12, Contract Work Hours and Safety Standards Act, 40 USC
Sections 327-333, (Overtime Compensation).
13, Davis -Bacon Act, as amended, 40 USC Sections 276a — 276a —
5, and RCW Chapter 3 — 12 (Prevailing Wage Rates).
14, Attachment 0 of the Office of management and Budget Circular,
A-102 (Procurement Standards) and Federal Management
Circular, FMC 74-4.
15, The Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended, and regulations
contained in 24 CFR Parts 42 and 570.
16. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) as amended,
and HUD regulations with respect thereto including the
regulations under 24 CFR Part 1. In the sale, lease or other
transfer of land acquired, cleared or improved with assistance
provided under this Agreement, and Contractor shall cause or
require a covenant running with the land to be inserted in the
deed or lease for such transfer, prohibiting discrimination upon
the basis of race, color, religion, sex, or national origin, in the
sale, lease or rental, or in the use or occupancy of such land or
any improvements erected or to be erected thereon, and
providing that the Contractor, the County, and the United States
are beneficiaries of and entitled to enforce such covenant. The
Contractor, in undertaking its obligation in carrying out the
program assisted hereunder, agrees to take such measures as
are necessary to enforce such covenant and will not itself so
discriminate.
17. Age Discrimination Act of 1975 (24 CFR 146).
18. Fair Housing Act (24 CFR 100, CFR 107 and 24 CFR 1),
19. Washington State/Local Building Codes/Housing Quality
Standards (24 CFR 882.109).
20. WBE/MBE (24 CFR 85.36 (e)).
1. ENVIRONMENTAL REVIEW
A. NEPA
The City of Yakima ONDS retains environmental review
responsibility for purposes of fulfilling requirements of the
National Environmental Policy Act, under which the City
of Yakima ONDS may require the Contractor to furnish
data, information and assistance for the City's review and
assessment in determining whether the City must prepare
an Environmental Impact Statement.
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B. SEPA
The Contractor retains responsibility for fulfilling the
requirements of the State Environmental Policy Act and
regulations and ordinance adopted thereunder.
C. COMPLIANCE AS PRE -CONDITION
Performance by either the City of Yakima ONDS or the
Contractor under this Agreement shall be contingent
upon satisfaction of all applicable requirements of the
National and State Environmental Policy Acts.
IX NON-DISCRIMINATION IN EMPLOYMENT
A. The City of Yakima is an Equal Opportunity Employer,
B. During the performance of this Agreement, Contractor shall not
discriminate in violation of any applicable federal, state and/or local law
or regulation on the basis of race, color, sex, religion, national origin,
creed, age, marital status, disability, honorably discharged veteran or
military status, pregnancy, sexual orientation, political affiliation, or the
presence of any sensory, mental or physical handicap, and any other
classification protected under federal, state, or local law. This provision
shall include but not be limited to the following: employment, upgrading,
demotion, transfer, recruitment, advertising, layoff or termination, rates
of pay or other forms of compensation, selection for training, and the
provision of services under this Agreement.
The Contractor specifically agrees to abide by the Office of Federal
Contract Compliance Programs regulations, 41 CFR Part 60, Executive
Order 11246 as amended by Executive Order 12086, and HUD Anti
Discrimination Requirements, 24 CFR 570.601.
X NON-DISCRIMINATION IN CLIENT SERVICES
A. The Contractor agrees to make all services available through this
contract (24 CFR 92.352), and shall not, on the grounds of race, color,
sex, religion, national origin, creed, marital status, or age:
1. Deny a qualified individual any facilities, financial aid, services or
other benefits provided under this Contract;
2. Provide any service(s) or other benefits to a qualified individual
which are different, or are provided in a different manner, from
those provided to others under this Contract; separate treatment
in any manner related to his receipt of any service(s) or other
benefits provided under this Contract;
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3. Deny any qualified individual an opportunity to participate in any
program provided by this Contract through the provision of
service(s) or otherwise, or will afford him an opportunity to do so
which is different from that afforded others under this Contract.
The Contractor shall abide by all provisions of Section 504 of the HEW
Rehabilitation Act of 1973 prohibiting discrimination against
handicapped individuals either through purpose or intent.
If assignment and/or subcontracting has been authorized, said
assignment or subcontract shall include appropriate safeguards against
discrimination in client services binding upon each Contractor or
Subcontractor. The Contractor shall take such action as may be
required to ensure full compliance with the provisions of this clause,
including sanctions for noncompliance.
XI LICENSING AND PROGRAM STANDARDS
The Contractor agrees to comply with all applicable Federal, State, City and
Municipal standards for licensing, certification and operation of facilities and
programs, and accreditation and licensing of individuals, and any other
standards or criteria as described in the Contract to assure quality of services.
XII MONITORING AND ACCESS TO RECORDS
A. Contractor agrees that City may carry out monitoring and evaluation
activities so as to ensure compliance by Contractor with this Contractor
agreement, with the CDBG and/or HOME Compliance Documents, and
with all other laws, regulations, and ordinances related to the
performance hereof.
Contractor agrees to provide City with any data determined by City to be
necessary for its effective fulfillment of its monitoring and evaluation
responsibilities.
At any reasonable time and as often as City may deem necessary,
Contractor shall make all of its records available to City, HUD, the
Comptroller General of the United States, or any of their authorized
representatives, and shall permit City, HUD, the Comptroller General of
the United States, or any of their authorized representatives to audit,
examine, and make excerpts and/or copies of same. Contractor records
shall include, but shall not be limited to, the following: payroll, personnel
and employment records; procurement bidding documents; contracts;
sales closing statements; and invoices.
C. The City shall have the right to review and audit all records of the
Contractor pertaining to any payment by the City. Said records shall be
maintained for a period of seven years after the completion of the
project.
The Contractor shall be required to make reasonable changes in the
9 of 17 City of Yakima 3/20/2015 Page 9
services as completed or to be completed if said services fall below the
standards and specifications set forth in the Special Terms and
Conditions, Project Description, or Statement of Work.
XIII SAFEGUARDING OF CLIENT INFORMATION
The use or disclosure by any party of any confidential information concerning a
recipient or client for any purpose not directly connected with the City's or the
Contractor's responsibilities with respect to services provided under this
Contract is prohibited except on written consent of the recipient or client, his/her
attorney or his/her responsible parent or guardian or as otherwise provided by
law.
XIV ASSIGNMENT AND/OR SUBCONTRACTING
The Contractor shall not assign or subcontract any portion of the services
provided within the terms of this Contract without obtaining prior written
approval from the City. All terms and conditions of this Contract shall apply to
any approved subcontract or assignment related to the Contract.
XV STANDARDS FOR FISCAL ACCOUNTABILITY
The Contractor agrees to provide project line item draw requests, annual
verification of rents, annual audited financial statement to compare
income and expenses, records, documents and accounting procedures
which accurately reflect all direct and indirect costs related to the
performance of this Contract. Such fiscal books, records, documents,
reports and other data shall be retained in a manner consistent with the
"Budgeting, Accounting, Reporting System for Counties and Cities, and
Other Local Governments", hereinafter referred to as "BARS", as issued
by the Office of State Auditor, State of Washington. The Contractor
further agrees that the City of Yakima ONDS shall have the right to
monitor and audit the fiscal components of the organization to insure
that actual expenditures remain consistent with the terms of this
Contract. The Contractor shall retain all books, records, documents
and other material relevant to the Contract for seven (7) years after
settlement of this Contract. The Contractor agrees that the City of
Yakima, the U.S. Department of Housing and urban Development, the
Washington State Auditor, or their designees, shall have full access to
and a right to examine any of said materials at all reasonable times
during said period.
The Contractor agrees that any contributions or payments made for
services furnished under this Contract shall be used for the sole benefit
of this program.
C. The Contractor agrees to have an audit performed when spending
$500,000 or more in federal awards during a fiscal year. A copy of such
audit will be presented upon request to ONDS for monitoring purposes.
10 of 17 City of Yakima 3/20/2015 Page 10
XVI PROGRAM PROPERTY
Any personal property having a useful life of more than one year and purchased
wholly or in part with sub -grant funds at a cost of three hundred dollars ($300)
or more per item, shall upon its purchase or receipt become the property of the
City of Yakima and/or federal government. Final ownership and disposition of
such property shall be determined under the provisions of Attachment N of
OMB, A-102. The Contractor shall be responsible for all such property,
including its care and maintenance, and shall comply with the following
procedural requirements:
1. Property records shall be maintained accurately and provide for: A
description of the property; manufacturer's serial number or other
identification number; acquisition date and cost; source of the property;
percentage of HOME funds used in the purchase of property; location,
use, and condition of the property.
2. A physical inventory of property shall be taken and the results reconciled
with the property records at least once every two years to verify the
existence, current utilization, and continued need for the property.
3. A control system shall be in effect to insure adequate safeguards to
prevent lose, damage, or theft to the property. Any loss, damage, or
theft of the property shall be investigated and fully documented.
4. Adequate maintenance procedures shall be implemented to keep the
property in good condition.
5. If the Contractor elects to capitalize and depreciate such nonexpendable
personal property in lieu of claiming the acquisition cost as a direct item
of cost, title to such property shall remain with the Contractor. An
election to capitalize and depreciate or claim acquisition cost as a direct
item of cost shall be irrevocable.
Nonexpendable personal property purchased by the Contractor under
the terms of this Contract, in which title is vested in the City of Yakima or
Federal Government shall not be rented, loaned, or otherwise passed to
any person, partnership, corporation, association or organization without
the prior express approval of the City of Yakima ONDS.
7 Any nonexpendable personal property furnished to, or purchased by, the
Contractor, title to which is vested in the City of Yakima ONDS or federal
government shall, unless otherwise provided herein or approved by the
Contracting Officer, be used only for the performance of activities
defined in this Contract.
As a condition prerequisite to reimbursement for the purchase of
nonexpendable personal property, title to which shall vest in the City of
Yakima ONDS or federal government, the Contractor agrees to execute
such security agreements and other documents as shall be necessary
for the City of Yakima ONDS or federal government to perfect its interest
in such property in accordance with the "Uniform Commercial Code -
Secured Transactions" as codified in Article 9A of RCW Chapter 62A.
11 of 17 City of Yakima 3/20/2015 Page 11
The Contractor shall be responsible for any loss or damage to the
property of the City of Yakima ONDS or federal government (including
expenses entered thereunto) which results from negligence, willful
misconduct, or lack of good faith on the part of the Contractor to
maintain and administer in accordance with sound management
practices that property, to ensure that the property will be returned to the
City of Yakima ONDS or federal government in like condition to that in
which condition the property was acquired by purchase, fair wear and
tear accepted.
XVII RELATIONSHIP OF THE PARTIES
The parties intend that an independent contractor/city relationship shall be
created by this Contract. The City of Yakima ONDS is interested only in the
results to be achieved, the implementation of services will lie solely with the
Contractor. No agent, employee, or representatives of the Contractor shall be
deemed to be an employee, agent, servant or representative of the City of
Yakima for any purpose, and the employees of the Contractor are not entitled to
any of the benefits the City of Yakima provides for City Employees. The
Contractor shall be solely and entirely responsible for its acts and for the acts of
its agents, employees, servants, Subcontractors, or otherwise during the
performance of this Contract.
XVIII TAXES AND ASSESSMENTS
Contractor shall be solely responsible for and shall pay all taxes, deductions,
and assessments, including but not limited to, sales tax, federal income tax,
FICA, social security tax, assessments for unemployment and industrial injury
insurance, and other deductions from income which may be required by law or
assessed against either party as a result of this Contract. In the event the City
is assessed a tax or assessment as a result of this Contract, Contractor shall
pay the same before it becomes due.
XIX QUARTERLY REPORT
The Contractor agrees to submit written quarterly reports outlining the progress
towards completion of activities included in Exhibit B, to the City of Yakima
ONDS.
XX INSURANCE
A. NO INSURANCE
It is understood that the City does not maintain liability insurance for the
Contractor and/or its employees, agents, officers, and subcontractors.
B. COMMERCIAL LIABILITY INSURANCE
On or before the effective date of this Contract, the Contractor shall
provide the City with a certificate of insurance as proof of liability
insurance in the amount of One Million Dollars ($1,000,000.00) that
clearly states who the provider is, the amount of coverage, the policy
number, and when the policy and provisions provided are in effect (any
statement in the certificate to the effect of "this certificate is issued as a
matter of information only and confers no right upon the certificate
12 of 17 City of Yakima 3/20/2015 Page 12
holder" shall be deleted). Said policy shall be in effect for the duration of
this Contract. The policy shall name the City, its elected officials,
officers, agents and employees as additional insured, and shall contain
a clause that the insurer will not cancel or change the insurance without
first giving the City thirty (30) calendar days prior written notice (any
language in the clause to the effect of "but failure to mail such notice
shall impose no obligation or liability of any kind upon the company"
shall be crossed out and initiated by the insurance agent). The
insurance shall be with an insurance company or companies rated A -VII
or higher in Best's Guide and admitted in the State of Washington.
C. COMMERCIAL AUTOMOBILE LIABILITY INSURANCE
On or before the date this Contract is fully executed by the parties,
Contractor shall provide the City with a certificate of insurance as proof
of commercial automobile liability insurance with minimum liability limit of
One Million Dollars ($1,000,000.00) combined single limit bodily injury
and property damage. Automobile liability will apply to "Any Auto" and
be shown on the certificate. The certificate shall clearly state who the
provider is, the amount of coverage, the policy number, and when the
policy and provisions provided are in effect (any statement in the
certificate to the effect of "this certificate is issued as a matter of
information only and confers no right upon the certificate holder" shall be
deleted). Said policy shall be in effect for the duration of this Contract.
The policy shall name the City, its elected officials, officers, agents, and
employees as additional insured/s, and shall contain a clause that the
insurer will not cancel or change the insurance without first giving the
City thirty (30) calendar days prior written notice (any language in the
clause to the effect of "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out
and initialed by the insurance agent). The insurance shall be with an
insurance company or companies rated A -VII or higher in Best's Guide
and admitted in the State of Washington.
D. WORKERS' COMPENSATION
The Contractor agrees to pay all premiums provided for by the
Workman's Compensation Act of the State of Washington. Evidence of
the contractor's workers' compensation coverage will be furnished to the
City. The contractor holds the City harmless for any injury or death to
the contractor's employees while performing this Contract.
E. INSURANCE PROVIDED BY SUBCONTRACTORS
The Contractor shall ensure that all subcontractors it utilizes for
work/services rendered under this Contract shall comply with all of the
above insurance requirements.
XXI INDEMNIFICATION AND HOLD HARMLESS
All services that are rendered or performed under this Contract shall be
performed or rendered entirely to the Contractor's own risk and the Contractor
expressly agrees to defend, indemnify and hold harmless the City of Yakima
13 of 17 City of Yakima 3/20/2015 Page 13
and all of its officers, agents, employees and elected officials from any and all
liability, Toss, fines, penalties or damage, including reasonable cost of defense,
they may suffer as a result of claims, demands, actions, or damages to any and
all persons or property, costs or judgments against the City of Yakima which
result from, arise out of, or are in any way connected with the services to be
preformed by the Contractor under this Contract.
Nothing in this section of the Contract shall be construed to create a liability or a
right of indemnification in any third party.
XXII CONTRACT, TERMINATION AND CLOSE OUT
If the Contractor fails to comply with the terms and conditions of this Contract,
the City of Yakima ONDS may pursue such remedies as are legally available
including but not limited to, the termination of this Contract in the manner
specified herein.
A. TERMINATION FOR CAUSE
If the Contractor fails to comply with the terms and conditions of this
Contract and any of the following conditions exist:
1. The lack of compliance with the provisions of this Contract are of
such scope and nature that the City of Yakima ONDS deems
continuation of this Contract to be substantially non -beneficial to
the public interest;
The Contractor has failed to take satisfactory corrective action as
directed by the City of Yakima ONDS or its authorized
representative within the time specified by same;
The Contractor has failed within the time specified by the City of
Yakima ONDS or its authorized representative to satisfactorily
substantiate its compliance with the terms and conditions of this
Contract, then:
The City of Yakima ONDS may terminate this Contract in whole or in
part, and thereupon shall notify the Contractor of the termination, the
reasons therefore and the effective date provided such effective date
shall not be prior to notification to the Contractor. After this effective
date, no charges incurred under any terminated portions are allowable.
B. TERMINATIONS ON OTHER GROUNDS
This Contract may also be terminated in whole or in part by mutual
agreement of the parties.
C. TERMINATION FOR WITHDRAWAL. REDUCTION OR LIMITATION
OF FUNDING
In the event that funding from the Federal government is withdrawn,
reduced or limited in any way after the effective date of this Contract,
and prior to its normal completion, the City of Yakima ONDS may
14 of 17 City of Yakima 3/20/2015 Page 14
summarily terminate this Contract as to the funds reduced or limited,
notwithstanding any other termination provision of this Contract. If the
level of funding so reduced or limited is so great that the City of Yakima
ONDS deems that the continuation of the program covered by this
Contract is no longer in the best interest of the public, the City of Yakima
ONDS may summarily terminate this Contract in whole notwithstanding
any other termination provisions of this Contract. Termination under this
Section shall be effective upon receipt of written notice by the Contractor
or its representative.
The City of Yakima ONDS agrees to promptly notify the Contractor of
any proposed reduction in funding by Federal or other officials. The
Contractor agrees that upon receipt of such notice it shall take
appropriate and reasonable action to reduce its spending in the affected
funding area so that expenditures do not exceed the funding level which
would result if said proposed reduction became effective.
This Contract may further be terminated by the City of Yakima upon
written demand by the City of Yakima ONDS for assurances that the
terms of the Project Description are being timely complied with, if such
assurances are not made to the City's satisfaction within thirty (30) days
of the date of such written demand.
D. CLOSEOUT
In the event that this Contract is terminated in whole or in part for any
reason, the following provisions shall apply:
1. Upon written request by the Contractor, the City of Yakima shall
make or arrange for payment to the Contractor of allowable
reimbursable costs not covered by previous payments.
2, The Contractor shall submit within fifteen (15) days after the date
of expiration of this Contract, all financial, performance and other
reports required by this Contract, and in addition, will cooperate
in a program audit by the City of Yakima or its designee.
In the event a financial audit has not been performed prior to
closeout of this Contract, the City of Yakima ONDS retains the
right to withhold a just and reasonable sum from the final
payment to the Contractor after fully considering the
recommendation on disallowed costs resulting from the final
audit.
XXIII COVENANT AGAINST CONTINGENT FEES
The Contractor warrants that no person or selling agency has been employed or
retained to solicit or secure this contract upon an agreement or understanding
for a commission, percentage, brokerage or contingent fee, excepting bona fide
employees or bona fide established commercial or selling agency maintained by
the Contractor for the purpose of securing business. The City of Yakima ONDS
shall have the right, in the event of breach of this clause by the Contractor, to
15 of 17 City of Yakima 3/20/2015 Page 15
annul this Contract without liability or, in its discretion, to deduct from the
Contract price or consideration or otherwise recover the full amount of such
commission, percentage, brokerage or contingent fee.
XXIV CONFLICT OF INTEREST
The City may, by written notice to the Contractor:
A. Terminate this Contract if it is found, after due notice and hearing, by the
City that gratuities in the form of entertainment, gifts, or otherwise
offered or given by the Contractor, or agent or representative of the
Contractor, to any officer or employee of the City of Yakima, with a view
towards securing this Contract or securing favorable treatment with
respect to the awarding or amending or the making of any
determinations with respect to this contract.
B. In the event this Contract is terminated as provided in (A) above, the
City of Yakima shall be entitled to pursue the same remedies against the
Contractor as it could pursue in the event of a breach of the Contract by
the Contractor. The rights and remedies of the City of Yakima provided
for in this clause shall not be exclusive and are in addition to any other
rights and remedies provided by law.
C. The Contractor warrants and covenants that it presently has no interest
and shall not acquire any interest, directly or indirectly, which could
conflict in any manner or degree with the performance of its services
hereunder. The Contractor further warrants and covenants that in the
performance of this contract, no person having such interest shall be
employed.
XXV RIGHTS IN DATA
The City of Yakima ONDS may duplicate, use and disclose in any manner and
for any purposes whatsoever, and have others so do, all data delivered under
this agreement. The Contractor hereby grants to the City of Yakima, a royalty -
free, non-exclusive, and irrevocable license to publish, translate, reproduce,
deliver, perform, dispose of, and to authorize others to do so, all data now or
hereinafter covered by copyright: Provided, that with respect to data not
originated in the performance of this Contract such license shall be only to the
extent that the Contractor has the right to grant such license without becoming
liable to pay compensation to others because of such grant. The Contractor
shall exert all reasonable effort to advise the City of Yakima ONDS, at the time
of delivery of data furnished under this agreement, of all invasions of the right of
privacy contained therein and of all portions of such data copied from work not
composed or produced in the performance of this agreement and not licensed
under this clause. The Contractor shall report to the City of Yakima ONDS,
promptly and in written detail, each notice or claim of copyright infringement
received by the Contractor with respect to all data delivered under this
agreement. The Contractor shall not affix any restrictive markings upon any
data, and if such markings are affixed, the City of Yakima ONDS shall have the
right at any time to modify, remove, obliterate, or ignore such markings.
XXVI RULE OF CONSTRUCTION
16 of 17 City of Yakima 3/20/2015 Page 16
In the event of an inconsistency in this contract/grant award unless otherwise
provided herein, the inconsistency shall be resolved by giving precedence in the
following order:
1. Appropriate provisions of state and federal statutes and regulations
including HUD CDBG Regulations.
General Terms and Conditions (Exhibit A),
Those attachments incorporated by reference herein, including the
statement of work/project description, approved HUD grant budget, in
the order in which attached, (Exhibit B),
4. City of Yakima Resolution No. R-2015- (Exhibit C), and
5. Any other provisions whether incorporated by reference herein or
otherwise provided that nothing herein shall be construed as giving
preference to provisions of this contract/grant award over any provisions
of law.
XXVII GOVERNING LAW
This Contract has been and shall be construed as having been entered into and
delivered within the State of Washington, and it is mutually understood and
agreed by each party hereto that this Contract shall be governed by laws of the
State of Washington, both as to interpretation and performance.
XXVIII VENUE
The venue for any action to enforce or interpret this Contract shall lie in the
Superior Court of Washington for Yakima County, Washington.
XXIX MODIFICATION
Either party may request changes in this Contract, however, no change or
addition to this Contract shall be valid or binding upon either party unless such
change or addition be in writing, and executed by both parties, except budget
adjustments as specified in Section IV of this Contract.
XXX SEVERABILITY
It is understood and agreed by the parties hereto that if any part, term, or
provision of this Contract is held by the courts to be illegal, the validity of the
remaining provisions shall not be affected; and the rights and obligations of the
parties shall be construed and enforced as if the Contract did not contain the
particular provision held to be invalid. If it should appear that any provision
hereof is in conflict with any statutory provision of the United States or the State
of Washington, said provision which may conflict, therewith, and shall be
deemed modified to conform to such statutory provision.
XXXI PROGRAM INCOME
Any program income shall be accounted for by the Contractor, over the contract
17 of 17 City of Yakima 3/20/2015 Page 17
time period, and shall be reported to the City. Income is to be used to continue
or benefit the program, as determined by the intent and purpose of the project.
XXXII RETURN OF FUNDS
The Contractor shall return to the City all monies provided hereunder by the City
to the Contractor if any of the following occur:
1. The Contractor materially changes the primary purpose and scope of the
Project as described on Exhibit "B" to the
2. Contract. The Contractor is unable to continue and/or provide services as
described in Exhibit "B".
18 of 17 City of Yakima 3/20/2015 Page 18
Exhibit B
RURAL COMMUNITY DEVELOPMENT RESOURCES 2015 MICRO -ENTERPRISE
TECHNICAL ASSISTANCE GRANT
A.) PROPOSAL SUMMARY/PROJECT ABSTRACT
Rural Community Development Resources will provide technical assistance to
micro -enterprise and small businesses within the Yakima Renewal Community in
accordance with the provisions of 24 CFR §570.201(o) and applicable
regulations. The designated CDBG National Objective Eligible Activity pursuant
to 24 CFR §570.200(a)(2) and §570.208 is:
B.) ASSESSMENT OF NEED/PROBLEM STATEMENT
RCDR will leverage the grant with other loan funds available such as Small
Business Administration Microloan Fund and the City of Yakima Revolving federal
Renewal Community.
The small businesses that are being served are those with five or fewer
employees, which is consistent with HUD CDBG regulations regarding the
provision of microenterprise technical assistance.
C.) PROGRAM GOAL AND OBJECTIVES
Goal
Create and sustain micro -enterprise businesses in the City of Yakima.
Objectives
1. Provide technical assistance to qualified micro -enterprise businesses in Yakima
in the areas of business planning, taxes and reporting, labor issues and
accounting.
2. Provide hands-on technical assistance and educational training to approximately
50 entrepreneurs.
3. Provide follow up business assistance to approximately 16 entreprenuers of
which 5 loan packages will be prepared, and two microloans will be approved for
funding, which will create a minimum of two jobs.
4. The program goals and objectives shall be consistent with the Eligible Activity set
forth in Subsection A above and as further set forth in the attached flow chart
directives.
D.) METHODOLOGY
From the contract execution date to continue until the termination date at which it
will expire at midnight, RCDR will seek reimbursement for time spent assisting
Yakima businesses, to include; Intake, eligibility determination, interviews,
training, and loan processing. Reimbursement is subject to and conditioned upon
RCDR's submission to City of the reports substantially conforming to the forms
set forth below.
19 of 17 City of Yakima 3/20/2015 Page 19
E.) OUTCOMES & EVALUATION
As a condition of reimbursement, RCDR will report on its outcomes for each
reimbursement period as follows:
1. Inquiries/intakes of Yakima businesses: Target 50potential clients
2. Technical assistance and educational trainings to: Target 50 entrepreneurs
3. Loan applications processed for Yakima businesses: Target 5 loan packages
4. Loans approved/made to Yakima businesses. Target:2 loans
5. Save or create approximately 2 jobs.
RCDR will provide reports on forms substantially conforming to the forms set forth
below.
F.) BUDGET
RCDR will be reimbursed up to $50,000 between the contract execution date and
terminate on December 31, 2015 at midnight, for eligible activities.
[FLOW CHARTS AND FORMS FOLLOW]
20 of 17 City of Yakima 3/20/2015 Page 20
CITY OF YAKIMA
CDBG ACTIVITY FLOW CHART
24 CFR 570.201 BASIC ELIGIBLE ACTIVITIES
(o) Microenterprise Assistance
IDENTIFIED IN
GRANTEE'S
(YAKIMA)
CONSOLIDATED
PLAN
1
MICROENTERPRISF
TECHNICAL.
ASSISTANCE
City of Yakima
41111, 1111M f
CITY CONTRACTS WITH
RURAL COMMUNITY DEVELOPMENT RESOURCES (RCDR)
"CDBG Contractor"
[1) The provision of assistance either through the
recipient directly or through public and private
organizations, agencies, and other subrecipients
(including nonprofit and for-profit subrecipients ) to
facilitate economic development by:
•
SERVICES PROVIDED SHALL
NOT BE SUBJECT TO
RESTRICTIONS ON PUBLIC
SERVICES
(24 CFR 570.201(o)(2)
•
r •�
SINCE ELIGIBLE ACTIVITY IS t
24 CFR 570.201 (o) THERE IS NO
REQUIREMENT FOR
EVALUATING PUBLIC BENEFIT
STANDARDS
(24 CFR 570.209)
•
i•
FOR PURPOSES OF THIS PARAGRAPH
(o), "PERSONS DEVELOPING
MICROENTERPRISES" MEANS SUCH
PERSONS WHO HAVE EXPRESSED
INTEREST, AND WHO ARE, OR AFTER
AN INITIAL SCREENING PROCESS ARE
EXPECTED TO BE, ACTIVELY WORKING
TOWARD DEVELOPING BUSINESSES,
EACH OF WHICH IS EXPECTED TO BE A
MICROENTERPRISE AT THE TIME IT IS
FORMED.
i
;i) Providing credit, including, but
not limited to, grants, loans, loan
guarantees, and other forms of
financial support, for the
establishment, stabilization, and
expansion of microenterprises;
;ii) Providing technical assistance,
advice, and business support
services to owners of
microenterprises and person%
developing microenterprises;
and
:iii) Providing general support,
including, but not limited to,
peer support programs,
counseling, child care,
transportation, and other
similar services, to owners
of microenterprises and
persons developing
J
CITY OF YAKIMA
CDBG ACTIVITY FLOW CHART
24 CFR 570.201 BASIC ELIGIBLE ACTIVITIES
(o) Microenterprise Assistance
ACTIVITIES OF RCDR AND CONFIRMED VIA REPORTING
OUTREACH
_ j
• Ongoing
outreach &
recruitment
• Identify
potential
participants
• Provide
program
information
• Determine
interest &
eligibility
f
Interest
CONFIRM ELIGIBILITY
& READINESS
Existing Microenterprise—)
o Confirm Business Name,
Address and Current
Employees; and
o Confirm Owner Income
Eligibility
• Household Income OR
• Other Program
Qualification
(Detail in National Objective
Summary)
• Assess technical
assistance needs, create
plan. Have written
agreement.
Not An Existing
Microenterprise
o Confirm Owner Income
Eligibility
■ Household Income OR
• Other Program
Qualification
(Detail in National Objective
Summary)
Eligible
• Assess technical
assistance needs, create
plan. Have written
agreement.
ELIGIBILITY FOR SERVICES REMAINS FOR 3 YEARS
(24 CFR 570.208 (2)(iii)
PROVIDE TECHNICAL ASSISTANCE
PER PLAN
f
Provide Credit
or other forms
of financial
support.
Provide
technical
assistance,
advice, business
support services,
financial
counseling, etc.
Provide general
support, such
as peer
support,
counseling,
child care,
transportation
and/or other
similar
services.
REPORT ON A QUARTERLY BASIS
INCREASED SALES, IMPROVED CASH
FLOW, NEW JOBS CREATED, ETC.
NEW BUSINESS(ES) CREATED
LOCATION, ETC.
WORKSHOPS CONDUCTED
CITY OF YAKIMA
CDBG ACTIVITY FLOW CHART
24 CFR 570.208 NATIONAL OBJECTIVE
r
ELIGIBLE ACTIVITY
24 CFR 570.201 (0)
MICROENTERPRISE ASSISTANCE
QUALIFIES IF:
P N
I EXAMPLE: 1
i
RECORDS TO BE
MAINTAINED:
Eligible
CDBG NATIONAL OBJECTIVE
24 CFR 570.208
LOW/MODERATE
INCOME AREA BENEFIT
24 CFR 570.208 (a)(1)
OR
J
OR
LOW/MODERATE INCOME
- LIMITED INCOME
24 CFR 570,208 (a)(2)(iii)
24 CFR 570.208 (a)(2)(iv)
LOW/MODERATE INCOME
JOB CREATION/RETENTION
24 CFR 570.208 (a)(4)
THE MICROENTERPRISE ASSISTED
PROVIDES SERVICES TO A
RESIDENTIAL AREA THAT HAS A
SUFFICIENTLY HIGH PERCENTAGE
OF L/M PERSONS
A SMALL CARRY -OUT STORE
IN A NEIGHBORHOOD - OR
WITH A SERVICE AREA -
HAVING MORE THAN 51% UM
INCOME RESIDENTS
+ BOUNDARIES OF SERVICE AREA
AND BASIS FOR DETERMINING
BOUNDARY; AND
• PER'-=EWAGE CF Lj ,1 INCOME
PERSONS IN SERVICE AREA AND
DATA. USED
�.l
THE MICROENTERPRISE
ASSISTANCE I5 PROVIDED TO A
L/M INCOME PERSON WHO OWNS
OR IS DEVELOPING A
MICROENTERPRISE
THE MICROENTERPRISE ASSISTED
WILL CREATE OR RETAIN JOBS, 51%
OR MORE OF WHICH WILL BENEFIT
L/M INCOME PERSONS
ASSISTING AN INCOME
ELIGIBLE PERSON - OR
RESIDENT OF PUBLIC
HOUSING - ESTABLISH A
BUSINESS PROVIDING CHILD
CARE
ASSISTING IN THE EXPANSION
OF A HOUSE CLEANING
SERVICE WITH TWO
EMPLOYEES AND AGREES TO
HIRE AN ADDITIONAL UM
INCOME PERSON FOR THE
BUSINESS
J \
▪ DOCUMENTATION OF HUD
PRESUMED ./M INCOME
FJERSON; OR
• DATA / CERTIFICATION
CONFRMING HOUSEHOLD
INCOME ELIGIBILITY
J
• LISTING OF JOBS TO BE CREATED
AND/OR RETAINED: AND
• AGREEMEN'TO PROVIDE ACCESS
70 I.1M INCGN1F PERSONS; AND
• DATA /CERTIFICATION
CONFIRMING HOUSEHOLD
J
CITY OF YAKIMA
CDBG ACTIVITY FLOW CHART
24 CFR 570.208 NATIONAL OBJECTIVE - CONTINUED
ELIGIBLE ACTIVITY
24 CFR 570.201 (0)
MICROENTERPRISE ASSISTANCE
RECORDS TO BE
MAINTAINED;
24 CFR 570.506
gam =ix res sus "gar ler me es
Eligible
LOW/MODERATE
INCOME AREA BENEFIT
24 CFR 570.208 (a)(1)
CDBG NATIONAL OBJECTIVE
24 CFR 570.208
LOW/MODERATE INCOME
— LIMITED INCOME
24 CFR 570.208 (a)(2)(iii)
24 CFR 570.208 (a)(2)(iv)
OR
LOW/MODERATE INCOME
JOB CREATION/RETENTION
24 CFR 570.208 (a)(4)
• BOUNDARIES OF SERVICE AREA
AND BASIS FOR DETERMINING
BOUNDARY; AND
• PERCENTAGE OF L/M INCOME
PERSONS IN SERVICE AREA AND
DATA USED
• DOCUMENTATION OF HUD
PRESUMED L/M INCOME
PERSON; OR
• DATA / CERTIFICATION
CONFIRMING HOUSEHOLD
INCOME ELIGIBILITY
• LISTING OF JOBS TO BE CREATED
AND/OR RETAINED: AND
• AGREEMENT TO PROVIDE .ACCESS
TO L/M INCOME PERSONS; AND
• DATA / CERTIFICATION
CONFIRMING HOUSEHOLD
• DETERMINE SERVICE AREA:
■ SPECIFIC NEIGHBORHOOD; OR
• DISTANCE FROM BUSINESS
• CONFIRM SERVICE IS AVAILABLE
TO ALL PERSONS — NOT A
SPECIALTY BUSINESS; AND
• MAP SERVICE AREA AND
DETERMINE CENSUS TRACT
/BLOCK GROUP AREAS; AND
• DETERMINE NUMBER OF L/M
INCOME PERSONS WITHIN
SERVICE AREA BOUNDARIES;
AND
• >51% L/M INCOME PERSONS?
• DOCUMENTATION CONFIRMING HOUSEHOLD SIZE AND FAMILY INCOME
FOR MICROENTERPRISE OWNER AND EMPLOYEES VIA:
SELF -CERTIFICATION COMFIRMING FAMILY SIZE AND INCOME:
MUST MEET LOCAL AMI ESTIMATES FOR INITIAL YEAR SERVICE
PROVIDED (RETAINS ELIGIBILITY FOR 3 YEARS); OR
CERTIFICATION FROM A SEPARATE SERVICE AGENCY CONFIRMING
INCOME OF PERSON MEETS L/IVI INCOME STANDARDS.
• ELIGIBLE FROM PRESUMED BENEFIT
BUSINESS LOCATION PR RESIDENCE LOCATED IN CENSUS TRACT AND
BLOCK NUMBERING AREA (BNA). MAP OF LOCATION WITH 2000
CENSUS DATE DETAIL,
PolkAbp. GoodMkt SmartDecisions.
Map of Yakima with Low -Income Census tract status (80% or less of MI), in the period of 2006-2010.
W41-0-Cnstr...f..t status (8W/,o ess of MAI), in the. period of 2006-201)
• eitv- 14 VA . • .• * • - - . r • • r , -1
, • C•f"."1 .4!1`ift111 --.•".41•• 17.4r `,1 tq, •
• 6 ! A er.fIrronn• • , If • f el,
Q01411TE(r
PoilcyMnp Good Data Smart Dulslans.
Map of Yakima with Poverty Rate 20% or Higher Census tract status, in the period of 2006-2010.
Pr.very c'Pr' pe, of2;
EXAMPLE: RCDR INTAKE WITH CDB'G
TECHNICAL ASSIST
Exhibit
CE ENROLL
NT FO
Please fill out the fbllowing application completely. If an application is submitted with blank fields, it may
not be considered. If a question does not apply to you or your business, please enter a zero or "NA" in the
blank. All answers are strictly confidential.'
Personal Information: Date:
First Name: Last Name:
Address: E-mail:
City: State: WA Zip:
Home Phone: Alternate Phone:
Birthdate: Marital Status:
Gender: LI Female 0 Male Housing: 0 Rent 0 Own
Do you own a car? 0 Yes
0 No Do you have any disabilities? 0 Yes 0 No
Are you a U.S. Veteran? 0 Yes 0 No
Are you an immigrant to the U.S.? 0 Yes 0 No
Did you come to the U.S. as a refugee? 0 Yes 0 No
Is English your first language? If not, what is?
Business Information:
1, Do You Have An Existing Business? 0 Yes 0 No
2. What is Your Business Name and Address?
3. Do You Have Existing Employees?
0 Yes 0 No
0 Work
0 Cell
"Ms answers les q teats tityne s 1 11 111.i ngy tat marette1 t 11 x and 1I1 1 111 die r et que e ytfor the 111ti0Se. 111
lee run. 111 rtg anaaplien.ce.:tu ty1 1 1 t Ceittini R.t. 11111 Law .,.Arai f or our own et111 tic at. monitoring Your 2: e. Spain s e L.0
these natant:1,o u.n w11 1 aft 6.:•^,..7,1, rf on s fa iffn o yot11 awn isyn 1 11on . 11y pacteed.tng Lin t...n r tea0 1curt !,zott.
IF Yes, How Many?
4. Please describe your business product or service: (Example: ethnic food, childcare, plumbing, art,
etc.)
5. Please describe what experience you have in this industry:
6. Who is your ideal customer?
7. What need/desire do you fulfill or what problem do you solve for this customer?
8. How does your business complete with other similar businesses?
9. Have you tried to start a business before and encountered problems? If so, what were they?
2
8. Please choose one of the following which best describes your current business or business idea:
0 Pre -Business (business not yet in operation
Start-up Business (business has been operating fewer than 12 months)
Ongoing Business (business has been operating for 12 months or more)
Business Income: (For Start-up Businesses & Ongoing Businesses ONLY)
9. On average, how many hours per week do you currently work on your business?
10. Do you have a Washington state business license? 0 Yes 0 No
If yes, when did you get it? Month _ Year
11. What were your business sales last year? $
(Sales means the amount of money earnedfrom your business before expenses are taken out.)
12. What were your business expenses last year? $
(Expenses means the amount ofmoney spent to run your business.)
13. How much of your sales did you use to pay yourself or pay personal expenses last year?
$
(The owner's draw is the amount of money you paid yourself or used for personal expenses.)
14. Not including yourself, how many paid full-time and part-time employees do you now have?
Note: subcontractors count if you hire that person on an ongoing basis,
# of Full-time employees
# of Part-time employees 0 No employees
Please provide the names and contact information for two people who are close to you that can be
contacted in case of emergency. We will only contact them in the event that we are unable to reach you.
Name:
Relation to you:
Address: City:
Zip:
Email:
Name:
Home phone:
Address;
Zip:
Email:
Surveys & Evaluations
Home phone:
State:
Alternate phone:
Relation to you:
City:
State:
Alternate phone:
3
O Work
O Cell
O Work
O Cell
We do continuous evaluation of our program in order to make improvements. Approximately every six
months, RCDR will ask if your business revenue and household income are increasing, to see if our program
is helping you and your family. We greatly appreciate participation in all surveys that request information
about income, business success, program effectiveness, and other matters.
Marketing
Rural Community Development Resources (RCDR) uses a variety of materials and methods to recruit
potential clients, publicize our programs to the community in general, educate and raise funds to support
our programs. One of the most compelling ways we can present our work is to show images of real
people involved in our programs. We will occasionally photograph/film Washington CASH events &
classes for possible use in flyers, brochures, newsletters or our website. You may be included in a
photo/video in a group setting or as the primary subject. If you do not want to be included in
photos/videos, it is your responsibility to infoini us at the time of filming/photographing.
Certification and Agreement
Household income information will be used to ensure compliance with U.S. Department of Housing and
Urban Development, Community Development Block Grant requirements. I understand this may be
monitored and that I may be asked to provide source documentation. With my signature, 1 am certifying
that the above information is correct, to the best of my knowledge.
I have read and agree to the above.
Signature
Name (Please Print)
Date
4
Date:
Name:
Exhibit
USE1- 0 D ELIG11ULITY VERI FICATI ON FORM
Last Name
Social Security No:
Address:
Male 1]
First Name MI
Birth Date:
Female 111 Head of Household
RacefEthnicity (check one)
White
Zp;
El Amer Indian/Alaskun Native Other Multi Racial
Black/Attican Amer II Native Hawaiian/Other Pacific is
Asian
Amer Indian/Alaskan -Native & White 111 Asian & White LIJ Black/A fri Amer & White
111
I-Iispanic/White El Ain Ind/Alaska Native & Black/A fi-i Amer 0 Hispanic/Black [1]
Countin2 you and including children AND extended family members, how many people are in your
household and share income or expenses? (A household is defined as people related to you by marriage,
birth or adoption, who also live in the same.house as you.)
Number of children under 18 years old in household
Number of adults (including yourself) over 18 years old in household
$11,820
$19,700
$31,520
Circle 2014 Income Box for Household Size Below
2 3 4 5 6 7 8
$13,500 815,180 $16,860 $18,210 $19,560 1 $20,910 $22.260
$22,500 $25,300 $28,100 830,350 $32.600 $34,850 $37,100
$36,000 $40,480 $44,960 $48,560$52,160 $55,760 $59,360
This income can be verified by:
DFederal Income Tax Returns / W2s
plousing Authority Residence
[Way Stubs / Other Income Stubs
osst
Certification and Agreement
This information will be used to ensure compliance with U.S. Depat iiient of Housing and Urban
Development, Community Development Block Grant requirements. 1 understand this may be monitored
and that 1 may be asked to provide source documentation. With my signature, lam certifying that the above
information is correct, to the best of iny knowledge.
Signature: Date:
5
AGENCY USE
CDBG ELIGIBILITY:
IS THERE AN EXISTING MICROENTERPRISE BUSINESS? D Yes
Business Name:
Address:
Business ID: NAICS SS#, etc.:
Current Employment:
CI No
HOUSEHOLD INCOME ELIGIBILITY?:
IF YES: PERCENT
Yes DNo
PER CERTIFICATION
CERTIFICATION FROM REFE
(Attach Letter)
Circle income box for household size below (HUD 2014)
11
L AGENCY
PRESU D BENEFIT?:
9 PER BUSI SS LOCATION?
(Attach Map and Census Detail)
ID Yes EJ No
0 Yes DNo
PER SIDENTCE? ED Yes El No
(Attach Map and Census Detail)
AGENCY STAFF PERSON:
DATE OF CERTIFICATION:
6
4
5
6
7
8
$11.820
$13,500
$15,180
$16,860
$18.210
$19.560
$20,910
$22,260
$19,700
$22.500
S25300
$28.100
$30,350
$32.600
$34.850
$37,100
$31,520
$36,000
$40,480
1 $44,960
$48,560
$52,160
$55,760
$59,360
PRESU D BENEFIT?:
9 PER BUSI SS LOCATION?
(Attach Map and Census Detail)
ID Yes EJ No
0 Yes DNo
PER SIDENTCE? ED Yes El No
(Attach Map and Census Detail)
AGENCY STAFF PERSON:
DATE OF CERTIFICATION:
6
(THIS PAGE LEFT BLANK INTENTIONALLY FOR "EXHIBIT C RESOLUTION")
21 of 17 City of Yakima 3/20/2015 Page 21
A.)
B.)
C.)
Exhibit "D"
SERVICES PROVIDED
• Rural Community Development Resources will provide technical assistance to
micro -enterprise and small businesses within the Yakima Renewal Community..
• Provide technical assistance to qualified micro -enterprise businesses in Yakima
in the areas of business planning, taxes and reporting, labor issues and
accounting.
• Provide hands-on technical assistance and educational training to
approximately 50 entrepreneurs.
• Develop approximately 5 loan packages of which approximately 2 loans will be
funded .
As a condition of reimbursement, RCDR will report on its outcomes for each
reimbursement period as follows:
• Inquiries/intakes of Yakima businesses. Target: 50
• Technical assistance provided to Yakima businesses. Target: 50
• Loan applications processed for Yakima businesses. Target:5loan packages
• Loans approved/made to Yakima businesses. Target:2 loans with a minimum
of two jobs.
22 of 17 City of Yakima 3/20/2015 Page 22