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HomeMy WebLinkAbout04/07/2015 05J Microenterprise Businesses Technical Assistance Agreement with Rural Community Development Resources (RCDR)ITEM TITLE: BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5.J. For Meeting of: April 7, 2015 Resolution authorizing a contract with Rural Community Development Resources (RCDR) in the amount of $50,000 in Community Development Block Grant (CDBG) funds to provide technical assistance to micro -enterprise businesses within the City of Yakima SUBMITTED BY: Joan Davenport, AICP Community Development Director Archie M. Matthews, ONDS Manager 575-6101 SUMMARY EXPLANATION: Rural Community Development Resources (RCDR) is a private, non-profit provider of technical assistance, training and financing for small businesses in the Yakima Valley. RCDR has requested Fifty Thousand Dollars ($50,000) in Community Development Block Grant funding to provide technical assistance to microenterprise businesses in the Yakima Renewal Community. Federal regulations governing the use of CDBG funds for economic development activities allow the City to use such funds to provide assistance to private, for-profit businesses. RCDR's proposal and a standard contract are attached. Resolution: X Ordinance: Other (Specify): Contract: X Contract Term: 1 Year Start Date: 04/07/2015 End Date: 12/31/2015 Item Budgeted: Yes Amount: $50,000 Funding Source/Fiscal Impact: Community Development Block Grant Fund (CDBG) Strategic Priority: Economic Development Insurance Required? No Mail to: Rural Community Development Resources - 24 South 3rd Avenue, Yakima, WA 98902 Phone: (509) 453-5133 APPROVED FOR SUBMITTAL: City Manager RECOMMENDATION: Staff recommends approval for full Council consideration. ATTACHMENTS: Description Upload Date Type CI Resolution - RCDR_2015 CDBG Funds 3/26/2015 fesollu.utiion RCDR Letter Requesting CDBG Funds 3/26/2015 Baollcu.ulp IMlateuiiall CI Contract - RCDR_2015 CDBG Funds 3/26/2015 Contract A RESOLUTION RESOLUTION NO. R -2015 - authorizing the City manager to execute an agreement with Rural Community Development Resources (RCDR) in the amount of Fifty Thousand Dollars ($50,000) in Community Development Block Grant funds to provide technical assistance to microenterprise businesses within the City of Yakima. WHEREAS, Rural Community Development Resources (RCDR) is a private, non-profit provider of technical assistance, training and financial assistance for small business; and WHEREAS, RCDR has requested Fifty Thousand dollars ($50,000) in Community Development Block Grant funding to provide technical assistance services to microenterprise businesses in the City of Yakima; and WHEREAS, the City is a recipient and is responsible for the administration of its annual allocation of Community development Block Grant (CDBG) funds made available through the United States Department of Housing and Urban Development (HUD) and authorized by Title I of the Housing and Community development Act of 1974, as amended; and WHEREAS, federal regulation governing the use of CDBG funds for economic development activities allow the City to use such funds to provide grants to assist private, for-profit businesses; and WHEREAS, the provision of technical assistance to businesses will provide substantial appropriate public benefits to the City, particularly by creating new businesses and jobs; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a grant agreement with Rural Community Development Resources (RCDR), in the amount of Fifty Thousand dollars ($50,000) in Community Development Block Grant funds to provide technical assistance to microenterprise businesses within the City of Yakima. ADOPTED BY THE CITY COUNCIL this day of , 2015. ATTEST: Micah Cawley, Mayor City Clerk October 31, 2014 To: Joan Davenport, Director From: Luz Bazan Gutierrez, President/CEO Rural Community Development Resources Re: 2015 CDBG Funding Request - Microenterprise Technical Assistance $50,000 Rural Community Development Resources (RCDR) is requesting a $50,000 grant from the City of Yakima from its 2015 CDBG Block Grant Funds allocation to continue to provide technical assistance and access to capital for low/moderate income individuals that need business assistance to start or expand microenterprises, businesses with less than 5 employees, within the City of Yakima. RCDR has a successful 23 year track record of assisting microenterprises with relevant and culturally sensitive business counseling, educational workshops and business plan development, and has over 18 years of administrating a very successful community loan fund with a less than 5% overall default rate. RCDR is certified as a Community Development Financial Institution (CDFI) by the Department of the Treasury and a Certified by SBA as a Microloan Intermediary Lender. The City of Yakima has seen the importance of access to business assistance and microloans for low income individuals. The success of the program in assisting potential microenterprises is clearly documented. The prior CDBG funds have allowed RCDR to leverage loan capitalization of almost $1 million within the City of Yakima. Year Direct Loans* Total Invested Jobs Created Jobs Retained ° /o LMI 2008 7 $105,000 8 11 57% 2009 8 $111,668 9 11 50% 2010 7 $171,612 6 10 71% 2011 5 $ 67,101 3 3 80% 2012" 5 $234,346 6 5 60% 2013 3 $ 90,000 3 5 66% 20141 3 $121,286 1 5 67% TOTAL 38 $901,013 36 50 64% Average * Borrowers can obtain more than one loan No CDBG TA grant funds received 1 Results are current as of 10-31-14 2015 City of Yakima CDBG Grant Funds Request Page 1 of 2 The 2014 year to date data shows that of all the inquiries, 46% are from within the City of Yakima and of those 65% of are considered low income individuals per HUD guidelines. 61 Lower Val _I Upper Val HUD Income Verification • 80% LMI ■ Job Create/Retain The amount of staff time and resources needed to assist a microenterprise is often disproportionate to the amount of financing they need. The one on one business assistance and trainings in business financial management, business tax reporting, and asset building create long term benefits for sustainability and growth. RCDR has strong partnerships with several banks in the region whose representatives' volunteer on the Loan Credit Committee (LCC) to review and underwrite loans packages. These partnerships within the banking community have enhanced RCDR's ability to access fund capitalization from private banks, state and federal funds. The banks see value in broadening their outreach to the emerging markets in our region. RCDR has 16 years of experience in managing CDBG funds and knows the requirements and nuances in making sure the funds are spent within the realm of funding approved. The 2015 TA request will serve microenterprises that have five or fewer employees, which is consistent with HUD CDBG regulations regarding the provision of microenterprise technical assistance. The services will include individual business assistance and coaching, educational workshops, business plan development, loan packaging. Other funds from federal and or private banks will be made available for those microenterprises that qualify and reside within the City of Yakima. The objectives for 2015 are to serve low income individuals by providing outreach to 50 individuals, providing following up business assistance to 16, of which 5 loan packages will be prepared, and two microloans will be approved for funding, which will create a minimum of two jobs. 2015 City of Yakima CDBG Grant Funds Request Page 2 of 2 AGREEMENT BETWEEN THE CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES 1. Contracting Organization:Rural Community Development Resources (hereinafter "Contractor") 2. Address: 24 South 3rd Avenue, Yakima, WA. 98902 3. Phone: (509) 453-5133 4. Contact Person: Luz Bazan Gutierrez , 5. Title of Service or Program being funded: Micro-enterprise/Small Business Technical Assistance) 6. Amount of Contract Award: $50,000 (CDBG) CFDA Contract # 14.218 7. The term of this Contract shall commence upon the execution date of Contractors' receipt of "Letter to Proceed" from City of Yakima Office or Neighborhood Development Services and terminate on December 31, 2015 at midnight, unless sooner terminated by either party in accordance with Section XXII of Exhibit "A", attached hereto and incorporated herein by this reference. 8. This contract award and the rights and obligations of both parties hereto shall be subject to and governed by the following: 1) "Terms and conditions" attached hereto as Exhibit "A" and incorporated herein by this reference; and 2) Operating budget including the funding sources and uses statement and the work plan, attached hereto as Exhibit "B" and incorporated herein by this reference. 3) City of Yakima Resolution No. R-2015-- , A copy of which is attached hereto as Exhibit "C" and incorporated herein by this reference. 9. Final Contract payment shall be subject to satisfactory completion of the project described in Exhibit "B", and satisfaction of all contract terms and conditions as stated in Exhibit "A", Exhibit "B" and Exhibit "C". This written document, together with all of the incorporated exhibits hereto, constitutes the entire Contract and terms of agreement between the parties hereto. IN WITNESS THEREOF the parties have executed this Contract as of the day and year stated below. Tony O'Rourke, City Manager Date Joan Davenport„ CDD Director Date Contractor Date Title: 1 of 17 City of Yakima 3/26/2015 Page 1 ATTEST: City Clerk City Contract No.: 2 of 17 City of Yakima 3/20/2015 Page 2 EXHIBIT "A" TERMS AND CONDITIONS DESIGNATION The City of Yakima, as recipient of a housing and community development grant from the U.S. Department of Housing and Urban Development, hereby designates Contractor to undertake, and the Contractor hereby agrees to undertake that certain community development or housing assistance project described in Exhibit "B", Scope of Work (hereinafter "the project"). II SUB -GRANT A. NOTICE TO PROCEED No work on the project shall occur prior to or without written approval from the City of Yakima Office of Neighborhood Development Services (ONDS). ONDS shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project pursuant to 24 CFR Part 58. B. AMOUNT OF GRANT The City hereby sub -grants to the Contractor $50,000.00 for said project. III GENERAL BUDGET PROVISIONS The City reserves the right to hold payment until adequate documentation has been provided by the Contractor and reviewed by the City. The Contractor agrees to the following provisions in satisfying the terms and conditions of this contract: A. PAYMENT AND DISBURSEMENTS Disbursements by the City of Yakima from this contract/grant award shall be on a reimbursement basis covering actual expenditures by the Contractor or obligations of the Contractor currently due and owing, but not paid. Disbursements shall be limited to allowable costs and so shall be made upon the occurrence of all the following, in addition to any other conditions contained herein or in the special conditions: 1. Receipt by the City of Yakima ONDS of a written reimbursement request on forms provided by the City of Yakima ONDS supported by copies of vouchers, invoices, salary and wage summaries, or other acceptable documentation; and 2. Determination by the City of Yakima ONDS that the expenditures or obligations for which reimbursement is sought constitute allowable costs under the principles set forth in Federal Management Circular 74-4 "eligible costs under the CDBG Program" and that also fall within the applicable Project Budget. 3 of 17 City of Yakima 3/20/2015 Page 3 B. No payment shall be made for any service rendered by the Contractor except for services within the scope of a category set forth in the budget in Exhibit "B" of this Contract, and all funds received must be used for service as identified in Exhibit "B" of this Contract. C. The Contractor shall submit to the City of Yakima ONDS a written request for approval of budget revision when a proposed revision would result in an increase or decrease of ten percent (10%) or more per home, from what has been set forth in the approved budget subject category. The City's written budget revision approval must be received by the Contractor prior to the Contractor incurring any expenditures against the revised budget subject categories. When the revision of the Contractor budget does not exceed ten percent (10%) of an approved budget subject category, the Contractor must submit a revised budget to the City of Yakima ONDS prior to the submittal of claims against the budget. IV COMMENCEMENT OF WORK The City of Yakima ONDS shall furnish the Contractor with written notice to proceed upon release of funds from HUD related to the project. No work on the project shall occur prior to the notice to proceed without written approval from the City of Yakima ONDS in accord with Sec.11, "Sub -Grant " A. (above)." V BILLING PROCEDURES The Contractor shall submit monthly written claims for reimbursement of services performed under this contract in the manner prescribed in paragraph III above, and as prescribed by the City of Yakima ONDS. VI LOCAL FINANCIAL SUPPORT The sub -grant shall not be utilized to substantially reduce the amount of local financial support for community development activities below the level of such support prior to the availability of such assistance. VII BUDGET SURPLUS The Contractor agrees that funds determined by the City of Yakima ONDS to be surplus budget funds at the end of the project shall be subject to cancellation by the City of Yakima ONDS and may be negotiated if they are to be included in future Contracts. Assets purchased with CDBG funds shall continue to be used in accordance with its original purpose as provided in 24CFR 570.503 (b)(8). VIII COMPLIANCE WITH LAWS A. GENERAL The Contractor, in performance of this Contract, agrees to comply with all applicable Federal, State and Local Laws and ordinances, and the 4 of 17 City of Yakima 3/20/2015 Page 4 rules and regulations promulgated by the U.S. Department of Housing and Urban Development, including, but not limited to, Federal HOME Regulations and other policies and guidelines established by the City of Yakima ONDS. PROCUREMENT AND CONSTRUCTION OR REPAIR PROJECT REQUIREMENTS The following federal provisions may apply, among others, to this Contract: 1. CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR INELIGIBILITY AND VOLUNTARY EXCLUSION— PRIMARY AND LOWER TIER COVERED TRANSACTIONS A. Contractor, defined as the primary participant and it principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: B. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency. Have not within a three-year period preceding this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this section; and Have not within a three-year period preceding the signing of this Agreement had one or more public transactions (Federal, State, or local) terminated for cause of default. 2. Where the Contractor is unable to certify to any of the statements in this Agreement, the Contractor shall attach an explanation to this Agreement. 3. The Contractor agrees by signing this Agreement that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5 of 17 City of Yakima 3/20/2015 Page 5 4. The Contractor further agrees by signing this Agreement that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," as follows, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: E. LOWER TIER COVERED TRANSACTIONS i) The lower tier contractor certifies, by signing this Agreement that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii) Where the lower tier contractor is unable to certify to any of the statements in this Agreement, such contractor shall attach an explanation to this Agreement. Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and 24 CFR 570.601 (Discrimination prohibited). 6. The Lead Based Paint Poisoning Prevention Act, 42 USC Section 4831 et seq., and HUD regulations implementing the Act, 24 CFR Part 35, where, residential structures are involved. The Contractor shall provide whatever assistance is necessary to enable the City of Yakima's Building Official to carry out its inspection and certification responsibility under those regulations. Historic and Archaeological Preservation requirements as set forth in 24 CFR Section 570.604.36 CFR Part 800, RCW 27.44.010 (Native American Burial Law), RCW 27.53.010-.090 (Protection of Archaeological Resources), and RCW 43.51.750- .820 (Preservation of Historic Properties). Architectural Barriers Act of 1968 as amended, 42 USC Section 4151 et seq., implementing regulations, and Chapter 70.92 RCW. 9. Accessibility Standard as set forth in 92.251(a)(3).. 10. Clean Air Act as amended, 42 USC Section 1857 et weq; Water Pollution Control Act, as amended, 33 USC Section 1251 et seq.; and Environmental Protection Agency regulations, 40 CFR Part 15. 11 Section 3 of the Housing and Urban Development Act of 1968 (12 USC Section 1701u) and 24 CFR Part 135 (Employment 6 of 17 City of Yakima 3/20/2015 Page 6 opportunities for project area businesses and low income persons). 12, Contract Work Hours and Safety Standards Act, 40 USC Sections 327-333, (Overtime Compensation). 13, Davis -Bacon Act, as amended, 40 USC Sections 276a — 276a — 5, and RCW Chapter 3 — 12 (Prevailing Wage Rates). 14, Attachment 0 of the Office of management and Budget Circular, A-102 (Procurement Standards) and Federal Management Circular, FMC 74-4. 15, The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and regulations contained in 24 CFR Parts 42 and 570. 16. Title VI of the Civil Rights Act of 1964 (P.L. 88-352) as amended, and HUD regulations with respect thereto including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, and Contractor shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis of race, color, religion, sex, or national origin, in the sale, lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that the Contractor, the County, and the United States are beneficiaries of and entitled to enforce such covenant. The Contractor, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. 17. Age Discrimination Act of 1975 (24 CFR 146). 18. Fair Housing Act (24 CFR 100, CFR 107 and 24 CFR 1), 19. Washington State/Local Building Codes/Housing Quality Standards (24 CFR 882.109). 20. WBE/MBE (24 CFR 85.36 (e)). 1. ENVIRONMENTAL REVIEW A. NEPA The City of Yakima ONDS retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which the City of Yakima ONDS may require the Contractor to furnish data, information and assistance for the City's review and assessment in determining whether the City must prepare an Environmental Impact Statement. 7 of 17 City of Yakima 3/20/2015 Page 7 B. SEPA The Contractor retains responsibility for fulfilling the requirements of the State Environmental Policy Act and regulations and ordinance adopted thereunder. C. COMPLIANCE AS PRE -CONDITION Performance by either the City of Yakima ONDS or the Contractor under this Agreement shall be contingent upon satisfaction of all applicable requirements of the National and State Environmental Policy Acts. IX NON-DISCRIMINATION IN EMPLOYMENT A. The City of Yakima is an Equal Opportunity Employer, B. During the performance of this Agreement, Contractor shall not discriminate in violation of any applicable federal, state and/or local law or regulation on the basis of race, color, sex, religion, national origin, creed, age, marital status, disability, honorably discharged veteran or military status, pregnancy, sexual orientation, political affiliation, or the presence of any sensory, mental or physical handicap, and any other classification protected under federal, state, or local law. This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of services under this Agreement. The Contractor specifically agrees to abide by the Office of Federal Contract Compliance Programs regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive Order 12086, and HUD Anti Discrimination Requirements, 24 CFR 570.601. X NON-DISCRIMINATION IN CLIENT SERVICES A. The Contractor agrees to make all services available through this contract (24 CFR 92.352), and shall not, on the grounds of race, color, sex, religion, national origin, creed, marital status, or age: 1. Deny a qualified individual any facilities, financial aid, services or other benefits provided under this Contract; 2. Provide any service(s) or other benefits to a qualified individual which are different, or are provided in a different manner, from those provided to others under this Contract; separate treatment in any manner related to his receipt of any service(s) or other benefits provided under this Contract; 8 of 17 City of Yakima 3/20/2015 Page 8 3. Deny any qualified individual an opportunity to participate in any program provided by this Contract through the provision of service(s) or otherwise, or will afford him an opportunity to do so which is different from that afforded others under this Contract. The Contractor shall abide by all provisions of Section 504 of the HEW Rehabilitation Act of 1973 prohibiting discrimination against handicapped individuals either through purpose or intent. If assignment and/or subcontracting has been authorized, said assignment or subcontract shall include appropriate safeguards against discrimination in client services binding upon each Contractor or Subcontractor. The Contractor shall take such action as may be required to ensure full compliance with the provisions of this clause, including sanctions for noncompliance. XI LICENSING AND PROGRAM STANDARDS The Contractor agrees to comply with all applicable Federal, State, City and Municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals, and any other standards or criteria as described in the Contract to assure quality of services. XII MONITORING AND ACCESS TO RECORDS A. Contractor agrees that City may carry out monitoring and evaluation activities so as to ensure compliance by Contractor with this Contractor agreement, with the CDBG and/or HOME Compliance Documents, and with all other laws, regulations, and ordinances related to the performance hereof. Contractor agrees to provide City with any data determined by City to be necessary for its effective fulfillment of its monitoring and evaluation responsibilities. At any reasonable time and as often as City may deem necessary, Contractor shall make all of its records available to City, HUD, the Comptroller General of the United States, or any of their authorized representatives, and shall permit City, HUD, the Comptroller General of the United States, or any of their authorized representatives to audit, examine, and make excerpts and/or copies of same. Contractor records shall include, but shall not be limited to, the following: payroll, personnel and employment records; procurement bidding documents; contracts; sales closing statements; and invoices. C. The City shall have the right to review and audit all records of the Contractor pertaining to any payment by the City. Said records shall be maintained for a period of seven years after the completion of the project. The Contractor shall be required to make reasonable changes in the 9 of 17 City of Yakima 3/20/2015 Page 9 services as completed or to be completed if said services fall below the standards and specifications set forth in the Special Terms and Conditions, Project Description, or Statement of Work. XIII SAFEGUARDING OF CLIENT INFORMATION The use or disclosure by any party of any confidential information concerning a recipient or client for any purpose not directly connected with the City's or the Contractor's responsibilities with respect to services provided under this Contract is prohibited except on written consent of the recipient or client, his/her attorney or his/her responsible parent or guardian or as otherwise provided by law. XIV ASSIGNMENT AND/OR SUBCONTRACTING The Contractor shall not assign or subcontract any portion of the services provided within the terms of this Contract without obtaining prior written approval from the City. All terms and conditions of this Contract shall apply to any approved subcontract or assignment related to the Contract. XV STANDARDS FOR FISCAL ACCOUNTABILITY The Contractor agrees to provide project line item draw requests, annual verification of rents, annual audited financial statement to compare income and expenses, records, documents and accounting procedures which accurately reflect all direct and indirect costs related to the performance of this Contract. Such fiscal books, records, documents, reports and other data shall be retained in a manner consistent with the "Budgeting, Accounting, Reporting System for Counties and Cities, and Other Local Governments", hereinafter referred to as "BARS", as issued by the Office of State Auditor, State of Washington. The Contractor further agrees that the City of Yakima ONDS shall have the right to monitor and audit the fiscal components of the organization to insure that actual expenditures remain consistent with the terms of this Contract. The Contractor shall retain all books, records, documents and other material relevant to the Contract for seven (7) years after settlement of this Contract. The Contractor agrees that the City of Yakima, the U.S. Department of Housing and urban Development, the Washington State Auditor, or their designees, shall have full access to and a right to examine any of said materials at all reasonable times during said period. The Contractor agrees that any contributions or payments made for services furnished under this Contract shall be used for the sole benefit of this program. C. The Contractor agrees to have an audit performed when spending $500,000 or more in federal awards during a fiscal year. A copy of such audit will be presented upon request to ONDS for monitoring purposes. 10 of 17 City of Yakima 3/20/2015 Page 10 XVI PROGRAM PROPERTY Any personal property having a useful life of more than one year and purchased wholly or in part with sub -grant funds at a cost of three hundred dollars ($300) or more per item, shall upon its purchase or receipt become the property of the City of Yakima and/or federal government. Final ownership and disposition of such property shall be determined under the provisions of Attachment N of OMB, A-102. The Contractor shall be responsible for all such property, including its care and maintenance, and shall comply with the following procedural requirements: 1. Property records shall be maintained accurately and provide for: A description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of HOME funds used in the purchase of property; location, use, and condition of the property. 2. A physical inventory of property shall be taken and the results reconciled with the property records at least once every two years to verify the existence, current utilization, and continued need for the property. 3. A control system shall be in effect to insure adequate safeguards to prevent lose, damage, or theft to the property. Any loss, damage, or theft of the property shall be investigated and fully documented. 4. Adequate maintenance procedures shall be implemented to keep the property in good condition. 5. If the Contractor elects to capitalize and depreciate such nonexpendable personal property in lieu of claiming the acquisition cost as a direct item of cost, title to such property shall remain with the Contractor. An election to capitalize and depreciate or claim acquisition cost as a direct item of cost shall be irrevocable. Nonexpendable personal property purchased by the Contractor under the terms of this Contract, in which title is vested in the City of Yakima or Federal Government shall not be rented, loaned, or otherwise passed to any person, partnership, corporation, association or organization without the prior express approval of the City of Yakima ONDS. 7 Any nonexpendable personal property furnished to, or purchased by, the Contractor, title to which is vested in the City of Yakima ONDS or federal government shall, unless otherwise provided herein or approved by the Contracting Officer, be used only for the performance of activities defined in this Contract. As a condition prerequisite to reimbursement for the purchase of nonexpendable personal property, title to which shall vest in the City of Yakima ONDS or federal government, the Contractor agrees to execute such security agreements and other documents as shall be necessary for the City of Yakima ONDS or federal government to perfect its interest in such property in accordance with the "Uniform Commercial Code - Secured Transactions" as codified in Article 9A of RCW Chapter 62A. 11 of 17 City of Yakima 3/20/2015 Page 11 The Contractor shall be responsible for any loss or damage to the property of the City of Yakima ONDS or federal government (including expenses entered thereunto) which results from negligence, willful misconduct, or lack of good faith on the part of the Contractor to maintain and administer in accordance with sound management practices that property, to ensure that the property will be returned to the City of Yakima ONDS or federal government in like condition to that in which condition the property was acquired by purchase, fair wear and tear accepted. XVII RELATIONSHIP OF THE PARTIES The parties intend that an independent contractor/city relationship shall be created by this Contract. The City of Yakima ONDS is interested only in the results to be achieved, the implementation of services will lie solely with the Contractor. No agent, employee, or representatives of the Contractor shall be deemed to be an employee, agent, servant or representative of the City of Yakima for any purpose, and the employees of the Contractor are not entitled to any of the benefits the City of Yakima provides for City Employees. The Contractor shall be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, Subcontractors, or otherwise during the performance of this Contract. XVIII TAXES AND ASSESSMENTS Contractor shall be solely responsible for and shall pay all taxes, deductions, and assessments, including but not limited to, sales tax, federal income tax, FICA, social security tax, assessments for unemployment and industrial injury insurance, and other deductions from income which may be required by law or assessed against either party as a result of this Contract. In the event the City is assessed a tax or assessment as a result of this Contract, Contractor shall pay the same before it becomes due. XIX QUARTERLY REPORT The Contractor agrees to submit written quarterly reports outlining the progress towards completion of activities included in Exhibit B, to the City of Yakima ONDS. XX INSURANCE A. NO INSURANCE It is understood that the City does not maintain liability insurance for the Contractor and/or its employees, agents, officers, and subcontractors. B. COMMERCIAL LIABILITY INSURANCE On or before the effective date of this Contract, the Contractor shall provide the City with a certificate of insurance as proof of liability insurance in the amount of One Million Dollars ($1,000,000.00) that clearly states who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate 12 of 17 City of Yakima 3/20/2015 Page 12 holder" shall be deleted). Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected officials, officers, agents and employees as additional insured, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initiated by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. C. COMMERCIAL AUTOMOBILE LIABILITY INSURANCE On or before the date this Contract is fully executed by the parties, Contractor shall provide the City with a certificate of insurance as proof of commercial automobile liability insurance with minimum liability limit of One Million Dollars ($1,000,000.00) combined single limit bodily injury and property damage. Automobile liability will apply to "Any Auto" and be shown on the certificate. The certificate shall clearly state who the provider is, the amount of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall be deleted). Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected officials, officers, agents, and employees as additional insured/s, and shall contain a clause that the insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice (any language in the clause to the effect of "but failure to mail such notice shall impose no obligation or liability of any kind upon the company" shall be crossed out and initialed by the insurance agent). The insurance shall be with an insurance company or companies rated A -VII or higher in Best's Guide and admitted in the State of Washington. D. WORKERS' COMPENSATION The Contractor agrees to pay all premiums provided for by the Workman's Compensation Act of the State of Washington. Evidence of the contractor's workers' compensation coverage will be furnished to the City. The contractor holds the City harmless for any injury or death to the contractor's employees while performing this Contract. E. INSURANCE PROVIDED BY SUBCONTRACTORS The Contractor shall ensure that all subcontractors it utilizes for work/services rendered under this Contract shall comply with all of the above insurance requirements. XXI INDEMNIFICATION AND HOLD HARMLESS All services that are rendered or performed under this Contract shall be performed or rendered entirely to the Contractor's own risk and the Contractor expressly agrees to defend, indemnify and hold harmless the City of Yakima 13 of 17 City of Yakima 3/20/2015 Page 13 and all of its officers, agents, employees and elected officials from any and all liability, Toss, fines, penalties or damage, including reasonable cost of defense, they may suffer as a result of claims, demands, actions, or damages to any and all persons or property, costs or judgments against the City of Yakima which result from, arise out of, or are in any way connected with the services to be preformed by the Contractor under this Contract. Nothing in this section of the Contract shall be construed to create a liability or a right of indemnification in any third party. XXII CONTRACT, TERMINATION AND CLOSE OUT If the Contractor fails to comply with the terms and conditions of this Contract, the City of Yakima ONDS may pursue such remedies as are legally available including but not limited to, the termination of this Contract in the manner specified herein. A. TERMINATION FOR CAUSE If the Contractor fails to comply with the terms and conditions of this Contract and any of the following conditions exist: 1. The lack of compliance with the provisions of this Contract are of such scope and nature that the City of Yakima ONDS deems continuation of this Contract to be substantially non -beneficial to the public interest; The Contractor has failed to take satisfactory corrective action as directed by the City of Yakima ONDS or its authorized representative within the time specified by same; The Contractor has failed within the time specified by the City of Yakima ONDS or its authorized representative to satisfactorily substantiate its compliance with the terms and conditions of this Contract, then: The City of Yakima ONDS may terminate this Contract in whole or in part, and thereupon shall notify the Contractor of the termination, the reasons therefore and the effective date provided such effective date shall not be prior to notification to the Contractor. After this effective date, no charges incurred under any terminated portions are allowable. B. TERMINATIONS ON OTHER GROUNDS This Contract may also be terminated in whole or in part by mutual agreement of the parties. C. TERMINATION FOR WITHDRAWAL. REDUCTION OR LIMITATION OF FUNDING In the event that funding from the Federal government is withdrawn, reduced or limited in any way after the effective date of this Contract, and prior to its normal completion, the City of Yakima ONDS may 14 of 17 City of Yakima 3/20/2015 Page 14 summarily terminate this Contract as to the funds reduced or limited, notwithstanding any other termination provision of this Contract. If the level of funding so reduced or limited is so great that the City of Yakima ONDS deems that the continuation of the program covered by this Contract is no longer in the best interest of the public, the City of Yakima ONDS may summarily terminate this Contract in whole notwithstanding any other termination provisions of this Contract. Termination under this Section shall be effective upon receipt of written notice by the Contractor or its representative. The City of Yakima ONDS agrees to promptly notify the Contractor of any proposed reduction in funding by Federal or other officials. The Contractor agrees that upon receipt of such notice it shall take appropriate and reasonable action to reduce its spending in the affected funding area so that expenditures do not exceed the funding level which would result if said proposed reduction became effective. This Contract may further be terminated by the City of Yakima upon written demand by the City of Yakima ONDS for assurances that the terms of the Project Description are being timely complied with, if such assurances are not made to the City's satisfaction within thirty (30) days of the date of such written demand. D. CLOSEOUT In the event that this Contract is terminated in whole or in part for any reason, the following provisions shall apply: 1. Upon written request by the Contractor, the City of Yakima shall make or arrange for payment to the Contractor of allowable reimbursable costs not covered by previous payments. 2, The Contractor shall submit within fifteen (15) days after the date of expiration of this Contract, all financial, performance and other reports required by this Contract, and in addition, will cooperate in a program audit by the City of Yakima or its designee. In the event a financial audit has not been performed prior to closeout of this Contract, the City of Yakima ONDS retains the right to withhold a just and reasonable sum from the final payment to the Contractor after fully considering the recommendation on disallowed costs resulting from the final audit. XXIII COVENANT AGAINST CONTINGENT FEES The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established commercial or selling agency maintained by the Contractor for the purpose of securing business. The City of Yakima ONDS shall have the right, in the event of breach of this clause by the Contractor, to 15 of 17 City of Yakima 3/20/2015 Page 15 annul this Contract without liability or, in its discretion, to deduct from the Contract price or consideration or otherwise recover the full amount of such commission, percentage, brokerage or contingent fee. XXIV CONFLICT OF INTEREST The City may, by written notice to the Contractor: A. Terminate this Contract if it is found, after due notice and hearing, by the City that gratuities in the form of entertainment, gifts, or otherwise offered or given by the Contractor, or agent or representative of the Contractor, to any officer or employee of the City of Yakima, with a view towards securing this Contract or securing favorable treatment with respect to the awarding or amending or the making of any determinations with respect to this contract. B. In the event this Contract is terminated as provided in (A) above, the City of Yakima shall be entitled to pursue the same remedies against the Contractor as it could pursue in the event of a breach of the Contract by the Contractor. The rights and remedies of the City of Yakima provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. C. The Contractor warrants and covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which could conflict in any manner or degree with the performance of its services hereunder. The Contractor further warrants and covenants that in the performance of this contract, no person having such interest shall be employed. XXV RIGHTS IN DATA The City of Yakima ONDS may duplicate, use and disclose in any manner and for any purposes whatsoever, and have others so do, all data delivered under this agreement. The Contractor hereby grants to the City of Yakima, a royalty - free, non-exclusive, and irrevocable license to publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so, all data now or hereinafter covered by copyright: Provided, that with respect to data not originated in the performance of this Contract such license shall be only to the extent that the Contractor has the right to grant such license without becoming liable to pay compensation to others because of such grant. The Contractor shall exert all reasonable effort to advise the City of Yakima ONDS, at the time of delivery of data furnished under this agreement, of all invasions of the right of privacy contained therein and of all portions of such data copied from work not composed or produced in the performance of this agreement and not licensed under this clause. The Contractor shall report to the City of Yakima ONDS, promptly and in written detail, each notice or claim of copyright infringement received by the Contractor with respect to all data delivered under this agreement. The Contractor shall not affix any restrictive markings upon any data, and if such markings are affixed, the City of Yakima ONDS shall have the right at any time to modify, remove, obliterate, or ignore such markings. XXVI RULE OF CONSTRUCTION 16 of 17 City of Yakima 3/20/2015 Page 16 In the event of an inconsistency in this contract/grant award unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Appropriate provisions of state and federal statutes and regulations including HUD CDBG Regulations. General Terms and Conditions (Exhibit A), Those attachments incorporated by reference herein, including the statement of work/project description, approved HUD grant budget, in the order in which attached, (Exhibit B), 4. City of Yakima Resolution No. R-2015- (Exhibit C), and 5. Any other provisions whether incorporated by reference herein or otherwise provided that nothing herein shall be construed as giving preference to provisions of this contract/grant award over any provisions of law. XXVII GOVERNING LAW This Contract has been and shall be construed as having been entered into and delivered within the State of Washington, and it is mutually understood and agreed by each party hereto that this Contract shall be governed by laws of the State of Washington, both as to interpretation and performance. XXVIII VENUE The venue for any action to enforce or interpret this Contract shall lie in the Superior Court of Washington for Yakima County, Washington. XXIX MODIFICATION Either party may request changes in this Contract, however, no change or addition to this Contract shall be valid or binding upon either party unless such change or addition be in writing, and executed by both parties, except budget adjustments as specified in Section IV of this Contract. XXX SEVERABILITY It is understood and agreed by the parties hereto that if any part, term, or provision of this Contract is held by the courts to be illegal, the validity of the remaining provisions shall not be affected; and the rights and obligations of the parties shall be construed and enforced as if the Contract did not contain the particular provision held to be invalid. If it should appear that any provision hereof is in conflict with any statutory provision of the United States or the State of Washington, said provision which may conflict, therewith, and shall be deemed modified to conform to such statutory provision. XXXI PROGRAM INCOME Any program income shall be accounted for by the Contractor, over the contract 17 of 17 City of Yakima 3/20/2015 Page 17 time period, and shall be reported to the City. Income is to be used to continue or benefit the program, as determined by the intent and purpose of the project. XXXII RETURN OF FUNDS The Contractor shall return to the City all monies provided hereunder by the City to the Contractor if any of the following occur: 1. The Contractor materially changes the primary purpose and scope of the Project as described on Exhibit "B" to the 2. Contract. The Contractor is unable to continue and/or provide services as described in Exhibit "B". 18 of 17 City of Yakima 3/20/2015 Page 18 Exhibit B RURAL COMMUNITY DEVELOPMENT RESOURCES 2015 MICRO -ENTERPRISE TECHNICAL ASSISTANCE GRANT A.) PROPOSAL SUMMARY/PROJECT ABSTRACT Rural Community Development Resources will provide technical assistance to micro -enterprise and small businesses within the Yakima Renewal Community in accordance with the provisions of 24 CFR §570.201(o) and applicable regulations. The designated CDBG National Objective Eligible Activity pursuant to 24 CFR §570.200(a)(2) and §570.208 is: B.) ASSESSMENT OF NEED/PROBLEM STATEMENT RCDR will leverage the grant with other loan funds available such as Small Business Administration Microloan Fund and the City of Yakima Revolving federal Renewal Community. The small businesses that are being served are those with five or fewer employees, which is consistent with HUD CDBG regulations regarding the provision of microenterprise technical assistance. C.) PROGRAM GOAL AND OBJECTIVES Goal Create and sustain micro -enterprise businesses in the City of Yakima. Objectives 1. Provide technical assistance to qualified micro -enterprise businesses in Yakima in the areas of business planning, taxes and reporting, labor issues and accounting. 2. Provide hands-on technical assistance and educational training to approximately 50 entrepreneurs. 3. Provide follow up business assistance to approximately 16 entreprenuers of which 5 loan packages will be prepared, and two microloans will be approved for funding, which will create a minimum of two jobs. 4. The program goals and objectives shall be consistent with the Eligible Activity set forth in Subsection A above and as further set forth in the attached flow chart directives. D.) METHODOLOGY From the contract execution date to continue until the termination date at which it will expire at midnight, RCDR will seek reimbursement for time spent assisting Yakima businesses, to include; Intake, eligibility determination, interviews, training, and loan processing. Reimbursement is subject to and conditioned upon RCDR's submission to City of the reports substantially conforming to the forms set forth below. 19 of 17 City of Yakima 3/20/2015 Page 19 E.) OUTCOMES & EVALUATION As a condition of reimbursement, RCDR will report on its outcomes for each reimbursement period as follows: 1. Inquiries/intakes of Yakima businesses: Target 50potential clients 2. Technical assistance and educational trainings to: Target 50 entrepreneurs 3. Loan applications processed for Yakima businesses: Target 5 loan packages 4. Loans approved/made to Yakima businesses. Target:2 loans 5. Save or create approximately 2 jobs. RCDR will provide reports on forms substantially conforming to the forms set forth below. F.) BUDGET RCDR will be reimbursed up to $50,000 between the contract execution date and terminate on December 31, 2015 at midnight, for eligible activities. [FLOW CHARTS AND FORMS FOLLOW] 20 of 17 City of Yakima 3/20/2015 Page 20 CITY OF YAKIMA CDBG ACTIVITY FLOW CHART 24 CFR 570.201 BASIC ELIGIBLE ACTIVITIES (o) Microenterprise Assistance IDENTIFIED IN GRANTEE'S (YAKIMA) CONSOLIDATED PLAN 1 MICROENTERPRISF TECHNICAL. ASSISTANCE City of Yakima 41111, 1111M f CITY CONTRACTS WITH RURAL COMMUNITY DEVELOPMENT RESOURCES (RCDR) "CDBG Contractor" [1) The provision of assistance either through the recipient directly or through public and private organizations, agencies, and other subrecipients (including nonprofit and for-profit subrecipients ) to facilitate economic development by: • SERVICES PROVIDED SHALL NOT BE SUBJECT TO RESTRICTIONS ON PUBLIC SERVICES (24 CFR 570.201(o)(2) • r •� SINCE ELIGIBLE ACTIVITY IS t 24 CFR 570.201 (o) THERE IS NO REQUIREMENT FOR EVALUATING PUBLIC BENEFIT STANDARDS (24 CFR 570.209) • i• FOR PURPOSES OF THIS PARAGRAPH (o), "PERSONS DEVELOPING MICROENTERPRISES" MEANS SUCH PERSONS WHO HAVE EXPRESSED INTEREST, AND WHO ARE, OR AFTER AN INITIAL SCREENING PROCESS ARE EXPECTED TO BE, ACTIVELY WORKING TOWARD DEVELOPING BUSINESSES, EACH OF WHICH IS EXPECTED TO BE A MICROENTERPRISE AT THE TIME IT IS FORMED. i ;i) Providing credit, including, but not limited to, grants, loans, loan guarantees, and other forms of financial support, for the establishment, stabilization, and expansion of microenterprises; ;ii) Providing technical assistance, advice, and business support services to owners of microenterprises and person% developing microenterprises; and :iii) Providing general support, including, but not limited to, peer support programs, counseling, child care, transportation, and other similar services, to owners of microenterprises and persons developing J CITY OF YAKIMA CDBG ACTIVITY FLOW CHART 24 CFR 570.201 BASIC ELIGIBLE ACTIVITIES (o) Microenterprise Assistance ACTIVITIES OF RCDR AND CONFIRMED VIA REPORTING OUTREACH _ j • Ongoing outreach & recruitment • Identify potential participants • Provide program information • Determine interest & eligibility f Interest CONFIRM ELIGIBILITY & READINESS Existing Microenterprise—) o Confirm Business Name, Address and Current Employees; and o Confirm Owner Income Eligibility • Household Income OR • Other Program Qualification (Detail in National Objective Summary) • Assess technical assistance needs, create plan. Have written agreement. Not An Existing Microenterprise o Confirm Owner Income Eligibility ■ Household Income OR • Other Program Qualification (Detail in National Objective Summary) Eligible • Assess technical assistance needs, create plan. Have written agreement. ELIGIBILITY FOR SERVICES REMAINS FOR 3 YEARS (24 CFR 570.208 (2)(iii) PROVIDE TECHNICAL ASSISTANCE PER PLAN f Provide Credit or other forms of financial support. Provide technical assistance, advice, business support services, financial counseling, etc. Provide general support, such as peer support, counseling, child care, transportation and/or other similar services. REPORT ON A QUARTERLY BASIS INCREASED SALES, IMPROVED CASH FLOW, NEW JOBS CREATED, ETC. NEW BUSINESS(ES) CREATED LOCATION, ETC. WORKSHOPS CONDUCTED CITY OF YAKIMA CDBG ACTIVITY FLOW CHART 24 CFR 570.208 NATIONAL OBJECTIVE r ELIGIBLE ACTIVITY 24 CFR 570.201 (0) MICROENTERPRISE ASSISTANCE QUALIFIES IF: P N I EXAMPLE: 1 i RECORDS TO BE MAINTAINED: Eligible CDBG NATIONAL OBJECTIVE 24 CFR 570.208 LOW/MODERATE INCOME AREA BENEFIT 24 CFR 570.208 (a)(1) OR J OR LOW/MODERATE INCOME - LIMITED INCOME 24 CFR 570,208 (a)(2)(iii) 24 CFR 570.208 (a)(2)(iv) LOW/MODERATE INCOME JOB CREATION/RETENTION 24 CFR 570.208 (a)(4) THE MICROENTERPRISE ASSISTED PROVIDES SERVICES TO A RESIDENTIAL AREA THAT HAS A SUFFICIENTLY HIGH PERCENTAGE OF L/M PERSONS A SMALL CARRY -OUT STORE IN A NEIGHBORHOOD - OR WITH A SERVICE AREA - HAVING MORE THAN 51% UM INCOME RESIDENTS + BOUNDARIES OF SERVICE AREA AND BASIS FOR DETERMINING BOUNDARY; AND • PER'-=EWAGE CF Lj ,1 INCOME PERSONS IN SERVICE AREA AND DATA. USED �.l THE MICROENTERPRISE ASSISTANCE I5 PROVIDED TO A L/M INCOME PERSON WHO OWNS OR IS DEVELOPING A MICROENTERPRISE THE MICROENTERPRISE ASSISTED WILL CREATE OR RETAIN JOBS, 51% OR MORE OF WHICH WILL BENEFIT L/M INCOME PERSONS ASSISTING AN INCOME ELIGIBLE PERSON - OR RESIDENT OF PUBLIC HOUSING - ESTABLISH A BUSINESS PROVIDING CHILD CARE ASSISTING IN THE EXPANSION OF A HOUSE CLEANING SERVICE WITH TWO EMPLOYEES AND AGREES TO HIRE AN ADDITIONAL UM INCOME PERSON FOR THE BUSINESS J \ ▪ DOCUMENTATION OF HUD PRESUMED ./M INCOME FJERSON; OR • DATA / CERTIFICATION CONFRMING HOUSEHOLD INCOME ELIGIBILITY J • LISTING OF JOBS TO BE CREATED AND/OR RETAINED: AND • AGREEMEN'TO PROVIDE ACCESS 70 I.1M INCGN1F PERSONS; AND • DATA /CERTIFICATION CONFIRMING HOUSEHOLD J CITY OF YAKIMA CDBG ACTIVITY FLOW CHART 24 CFR 570.208 NATIONAL OBJECTIVE - CONTINUED ELIGIBLE ACTIVITY 24 CFR 570.201 (0) MICROENTERPRISE ASSISTANCE RECORDS TO BE MAINTAINED; 24 CFR 570.506 gam =ix res sus "gar ler me es Eligible LOW/MODERATE INCOME AREA BENEFIT 24 CFR 570.208 (a)(1) CDBG NATIONAL OBJECTIVE 24 CFR 570.208 LOW/MODERATE INCOME — LIMITED INCOME 24 CFR 570.208 (a)(2)(iii) 24 CFR 570.208 (a)(2)(iv) OR LOW/MODERATE INCOME JOB CREATION/RETENTION 24 CFR 570.208 (a)(4) • BOUNDARIES OF SERVICE AREA AND BASIS FOR DETERMINING BOUNDARY; AND • PERCENTAGE OF L/M INCOME PERSONS IN SERVICE AREA AND DATA USED • DOCUMENTATION OF HUD PRESUMED L/M INCOME PERSON; OR • DATA / CERTIFICATION CONFIRMING HOUSEHOLD INCOME ELIGIBILITY • LISTING OF JOBS TO BE CREATED AND/OR RETAINED: AND • AGREEMENT TO PROVIDE .ACCESS TO L/M INCOME PERSONS; AND • DATA / CERTIFICATION CONFIRMING HOUSEHOLD • DETERMINE SERVICE AREA: ■ SPECIFIC NEIGHBORHOOD; OR • DISTANCE FROM BUSINESS • CONFIRM SERVICE IS AVAILABLE TO ALL PERSONS — NOT A SPECIALTY BUSINESS; AND • MAP SERVICE AREA AND DETERMINE CENSUS TRACT /BLOCK GROUP AREAS; AND • DETERMINE NUMBER OF L/M INCOME PERSONS WITHIN SERVICE AREA BOUNDARIES; AND • >51% L/M INCOME PERSONS? • DOCUMENTATION CONFIRMING HOUSEHOLD SIZE AND FAMILY INCOME FOR MICROENTERPRISE OWNER AND EMPLOYEES VIA: SELF -CERTIFICATION COMFIRMING FAMILY SIZE AND INCOME: MUST MEET LOCAL AMI ESTIMATES FOR INITIAL YEAR SERVICE PROVIDED (RETAINS ELIGIBILITY FOR 3 YEARS); OR CERTIFICATION FROM A SEPARATE SERVICE AGENCY CONFIRMING INCOME OF PERSON MEETS L/IVI INCOME STANDARDS. • ELIGIBLE FROM PRESUMED BENEFIT BUSINESS LOCATION PR RESIDENCE LOCATED IN CENSUS TRACT AND BLOCK NUMBERING AREA (BNA). MAP OF LOCATION WITH 2000 CENSUS DATE DETAIL, PolkAbp. GoodMkt SmartDecisions. Map of Yakima with Low -Income Census tract status (80% or less of MI), in the period of 2006-2010. W41-0-Cnstr...f..t status (8W/,o ess of MAI), in the. period of 2006-201) • eitv- 14 VA . • .• * • - - . r • • r , -1 , • C•f"."1 .4!1`ift111 --.•".41•• 17.4r `,1 tq, • • 6 ! A er.fIrronn• • , If • f el, Q01411TE(r PoilcyMnp Good Data Smart Dulslans. Map of Yakima with Poverty Rate 20% or Higher Census tract status, in the period of 2006-2010. Pr.very c'Pr' pe, of2; EXAMPLE: RCDR INTAKE WITH CDB'G TECHNICAL ASSIST Exhibit CE ENROLL NT FO Please fill out the fbllowing application completely. If an application is submitted with blank fields, it may not be considered. If a question does not apply to you or your business, please enter a zero or "NA" in the blank. All answers are strictly confidential.' Personal Information: Date: First Name: Last Name: Address: E-mail: City: State: WA Zip: Home Phone: Alternate Phone: Birthdate: Marital Status: Gender: LI Female 0 Male Housing: 0 Rent 0 Own Do you own a car? 0 Yes 0 No Do you have any disabilities? 0 Yes 0 No Are you a U.S. Veteran? 0 Yes 0 No Are you an immigrant to the U.S.? 0 Yes 0 No Did you come to the U.S. as a refugee? 0 Yes 0 No Is English your first language? If not, what is? Business Information: 1, Do You Have An Existing Business? 0 Yes 0 No 2. What is Your Business Name and Address? 3. Do You Have Existing Employees? 0 Yes 0 No 0 Work 0 Cell "Ms answers les q teats tityne s 1 11 111.i ngy tat marette1 t 11 x and 1I1 1 111 die r et que e ytfor the 111ti0Se. 111 lee run. 111 rtg anaaplien.ce.:tu ty1 1 1 t Ceittini R.t. 11111 Law .,.Arai f or our own et111 tic at. monitoring Your 2: e. Spain s e L.0 these natant:1,o u.n w11 1 aft 6.:•^,..7,1, rf on s fa iffn o yot11 awn isyn 1 11on . 11y pacteed.tng Lin t...n r tea0 1curt !,zott. IF Yes, How Many? 4. Please describe your business product or service: (Example: ethnic food, childcare, plumbing, art, etc.) 5. Please describe what experience you have in this industry: 6. Who is your ideal customer? 7. What need/desire do you fulfill or what problem do you solve for this customer? 8. How does your business complete with other similar businesses? 9. Have you tried to start a business before and encountered problems? If so, what were they? 2 8. Please choose one of the following which best describes your current business or business idea: 0 Pre -Business (business not yet in operation Start-up Business (business has been operating fewer than 12 months) Ongoing Business (business has been operating for 12 months or more) Business Income: (For Start-up Businesses & Ongoing Businesses ONLY) 9. On average, how many hours per week do you currently work on your business? 10. Do you have a Washington state business license? 0 Yes 0 No If yes, when did you get it? Month _ Year 11. What were your business sales last year? $ (Sales means the amount of money earnedfrom your business before expenses are taken out.) 12. What were your business expenses last year? $ (Expenses means the amount ofmoney spent to run your business.) 13. How much of your sales did you use to pay yourself or pay personal expenses last year? $ (The owner's draw is the amount of money you paid yourself or used for personal expenses.) 14. Not including yourself, how many paid full-time and part-time employees do you now have? Note: subcontractors count if you hire that person on an ongoing basis, # of Full-time employees # of Part-time employees 0 No employees Please provide the names and contact information for two people who are close to you that can be contacted in case of emergency. We will only contact them in the event that we are unable to reach you. Name: Relation to you: Address: City: Zip: Email: Name: Home phone: Address; Zip: Email: Surveys & Evaluations Home phone: State: Alternate phone: Relation to you: City: State: Alternate phone: 3 O Work O Cell O Work O Cell We do continuous evaluation of our program in order to make improvements. Approximately every six months, RCDR will ask if your business revenue and household income are increasing, to see if our program is helping you and your family. We greatly appreciate participation in all surveys that request information about income, business success, program effectiveness, and other matters. Marketing Rural Community Development Resources (RCDR) uses a variety of materials and methods to recruit potential clients, publicize our programs to the community in general, educate and raise funds to support our programs. One of the most compelling ways we can present our work is to show images of real people involved in our programs. We will occasionally photograph/film Washington CASH events & classes for possible use in flyers, brochures, newsletters or our website. You may be included in a photo/video in a group setting or as the primary subject. If you do not want to be included in photos/videos, it is your responsibility to infoini us at the time of filming/photographing. Certification and Agreement Household income information will be used to ensure compliance with U.S. Department of Housing and Urban Development, Community Development Block Grant requirements. I understand this may be monitored and that I may be asked to provide source documentation. With my signature, 1 am certifying that the above information is correct, to the best of my knowledge. I have read and agree to the above. Signature Name (Please Print) Date 4 Date: Name: Exhibit USE1- 0 D ELIG11ULITY VERI FICATI ON FORM Last Name Social Security No: Address: Male 1] First Name MI Birth Date: Female 111 Head of Household RacefEthnicity (check one) White Zp; El Amer Indian/Alaskun Native Other Multi Racial Black/Attican Amer II Native Hawaiian/Other Pacific is Asian Amer Indian/Alaskan -Native & White 111 Asian & White LIJ Black/A fri Amer & White 111 I-Iispanic/White El Ain Ind/Alaska Native & Black/A fi-i Amer 0 Hispanic/Black [1] Countin2 you and including children AND extended family members, how many people are in your household and share income or expenses? (A household is defined as people related to you by marriage, birth or adoption, who also live in the same.house as you.) Number of children under 18 years old in household Number of adults (including yourself) over 18 years old in household $11,820 $19,700 $31,520 Circle 2014 Income Box for Household Size Below 2 3 4 5 6 7 8 $13,500 815,180 $16,860 $18,210 $19,560 1 $20,910 $22.260 $22,500 $25,300 $28,100 830,350 $32.600 $34,850 $37,100 $36,000 $40,480 $44,960 $48,560$52,160 $55,760 $59,360 This income can be verified by: DFederal Income Tax Returns / W2s plousing Authority Residence [Way Stubs / Other Income Stubs osst Certification and Agreement This information will be used to ensure compliance with U.S. Depat iiient of Housing and Urban Development, Community Development Block Grant requirements. 1 understand this may be monitored and that 1 may be asked to provide source documentation. With my signature, lam certifying that the above information is correct, to the best of iny knowledge. Signature: Date: 5 AGENCY USE CDBG ELIGIBILITY: IS THERE AN EXISTING MICROENTERPRISE BUSINESS? D Yes Business Name: Address: Business ID: NAICS SS#, etc.: Current Employment: CI No HOUSEHOLD INCOME ELIGIBILITY?: IF YES: PERCENT Yes DNo PER CERTIFICATION CERTIFICATION FROM REFE (Attach Letter) Circle income box for household size below (HUD 2014) 11 L AGENCY PRESU D BENEFIT?: 9 PER BUSI SS LOCATION? (Attach Map and Census Detail) ID Yes EJ No 0 Yes DNo PER SIDENTCE? ED Yes El No (Attach Map and Census Detail) AGENCY STAFF PERSON: DATE OF CERTIFICATION: 6 4 5 6 7 8 $11.820 $13,500 $15,180 $16,860 $18.210 $19.560 $20,910 $22,260 $19,700 $22.500 S25300 $28.100 $30,350 $32.600 $34.850 $37,100 $31,520 $36,000 $40,480 1 $44,960 $48,560 $52,160 $55,760 $59,360 PRESU D BENEFIT?: 9 PER BUSI SS LOCATION? (Attach Map and Census Detail) ID Yes EJ No 0 Yes DNo PER SIDENTCE? ED Yes El No (Attach Map and Census Detail) AGENCY STAFF PERSON: DATE OF CERTIFICATION: 6 (THIS PAGE LEFT BLANK INTENTIONALLY FOR "EXHIBIT C RESOLUTION") 21 of 17 City of Yakima 3/20/2015 Page 21 A.) B.) C.) Exhibit "D" SERVICES PROVIDED • Rural Community Development Resources will provide technical assistance to micro -enterprise and small businesses within the Yakima Renewal Community.. • Provide technical assistance to qualified micro -enterprise businesses in Yakima in the areas of business planning, taxes and reporting, labor issues and accounting. • Provide hands-on technical assistance and educational training to approximately 50 entrepreneurs. • Develop approximately 5 loan packages of which approximately 2 loans will be funded . As a condition of reimbursement, RCDR will report on its outcomes for each reimbursement period as follows: • Inquiries/intakes of Yakima businesses. Target: 50 • Technical assistance provided to Yakima businesses. Target: 50 • Loan applications processed for Yakima businesses. Target:5loan packages • Loans approved/made to Yakima businesses. Target:2 loans with a minimum of two jobs. 22 of 17 City of Yakima 3/20/2015 Page 22