HomeMy WebLinkAbout03/03/2015 05E Ratification of Annual Legal Advertising Agreement with the Yakima Herald-RepublicBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.E.
For Meeting of: March 03, 2015
ITEM TITLE: Resolution approving and ratifying an annual agreement for legal
advertising services with the Yakima Herald -Republic
SUBMITTED BY: Sonya Clear Tee, City Clerk
SUMMARY EXPLANATION:
In order to secure the continuation of legal newspaper services, the attached agreement with the
Yakima Herald -Republic has been executed, and the City finds and determines that approval of such
agreement is in the best interests of residents of the City.
Resolution: Ordinance:
Other (Specify):
Contract: Contract Term:
Start Date: End Date:
Item Budgeted: Amount:
Funding Source/Fiscal Impact:
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
ATTACHMENTS:
Description
D resolution
contract
City Manager
Upload Date
2/23/2015
2/23/2015
Type
Resolutllon
Contract
A RESOLUTION
RESOLUTION NO. R -2015 -
approving and ratifying an annual agreement for legal advertising
services between the City of Yakima and the Yakima Herald -
Republic.
WHEREAS, Chapter 1.75 YMC provides for the annual bid and execution of an
agreement for legal newspaper services for the City of Yakima (City), unless there is only
one qualifying legal newspaper of general circulation within the City as set forth in YMC
1.75.050; and
WHEREAS, the Yakima Herald -Republic is the only legal newspaper of general
circulation within the City of Yakima certified by the Clerk of Yakima County; and
WHEREAS, the City Council finds and determines that the proposal submitted by
the Yakima Herald -Republic for legal newspaper services is an appropriate service
proposed by a qualified provider; and
WHEREAS, in order to secure the continuation of legal newspaper services, the
Agreement attached hereto and incorporated herein by this reference, by and between the
City of Yakima and the Yakima Herald -Republic has been executed, and the City finds
and determines that approval of such Agreement and ratification of such execution is in
the best interests of residents of the City and will promote the general health, safety and
welfare; therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. The Agreement for legal newspaper services attached hereto and
incorporated herein, by and between the City of Yakima and the Yakima Herald -Republic,
is hereby approved; and
Section 2. The City Manager's execution and administration of the Agreement
approved in Section 1 above is hereby approved and ratified as and from the date of
execution thereof; now, therefore,
ADOPTED BY THE CITY COUNCIL this 3rd day of March, 2015.
ATTEST: Micah Cawley, Mayor
Sonya Claar Tee, City Clerk
LEGAL ADVERTISING CONTRACT
THIS CONTRACT, executed this 17th day of February, 2015, by and between the
City of Yakima, Washington, a municipal corporation, hereinafter called the City, and the
Yakima Herald -Republic, hereinafter called the Publisher.
WITNESSETH:
WHEREAS, pursuant to Chapter 1.75 of the City of Yakima Municipal Code, if
only one newspaper is posted as a legal newspaper by the clerk of the Yakima County
Superior Court and is published within and having circulation within the City of Yakima,
the City Council may award the legal advertising contract without calling for bids; and
WHEREAS, the Yakima Herald -Republic is the only newspaper posted as a legal
newspaper within the city limits, the City now, hereby, deems it in the best interest of the
City to not call for proposals for printing and publishing legal notices and advertising; and
WHEREAS, the Yakima Herald -Republic proposes as follows:
8.3 point sans serif type with 8.4 point leading set on an 10 pica line width in
conformance with the attached sample, with paragraphs to be indented two spaces, at
the rate of $ / 1, /0 per column inch for the first insertion and $ i3.a 9 per column
inch for each subsequent insertion of a particular advertisement or notice. The Yakima
Herald -Republic will publish the agenda for the Yakima City Council meeting on the
Monday preceding the Tuesday Council meeting as a legal advertisement at the rate of
$ 1/. g 9 per column inch.
NOW, THEREFORE,
The City does hereby accept the aforesaid proposal of the Publisher, and agrees
to pay the Publisher accordingly for the required printing and publishing of City
ordinances, resolutions, legal notices and other legal advertising required by law to be
published by the City commencing on the third Tuesday of February, 2015 and ending
the third Monday of February, 2016.
THE PUBLISHER AGREES:
1. To perform all such printing and publishing in accordance with the
aforesaid proposal and at the aforesaid price, with all notices to be printed in a common
location in a newspaper which satisfies the specifications and requirements of Chapter
1.75 of the City of Yakima Municipal Code.
2. That all legal advertising shall be printed as promptly as mechanically
possible following the placing of the order therefore, consistent with dates specified on
printing orders requiring printing on a specific date or dates; provided, publications
resulting from City Council meetings shall be published during the same calendar week
as that during which the City Council meeting is held.
3. The Publisher shall republish advertisements in the next issue of the
newspaper at no charge to the City when directed to do so by the City Clerk because of
a misprint, omission or other error by the Publisher deemed by the City Clerk to require
republication.
4. In the event the City advertising is published in a weekly newspaper, the
day of publication of which is changed during the term of this contract, the Publisher
shall give written notice of such change to the Yakima City Clerk not less than two
weeks prior to the change in the publication day.
5. The Publisher shall furnish to the City an affidavit of publication of each
legal advertisement immediately following the final printing thereof, which affidavit shall
include the full text of the advertisement as printed and the date or dates of publication,
which affidavit shall be signed by a responsible and authorized representative of the
Publisher with the signature acknowledged by a notary public.
6. In the event the published advertisements contain cumulative misprints,
omissions, or other errors deemed by the City Council to be sufficient cause for
termination of this contract, the City reserves the right to so terminate this contract and
arrange for publication of the City's legal advertising with some other legal newspaper
for the balance of the term of this contract. The City shall give notice to the Publisher of
the consideration by the City Council of termination of this contract in sufficient time to
allow the Publisher to appear before and to be heard by the City Council prior to the
effective date of any such termination.
7. The name of the newspaper in which the City legal advertising is to be
printed is: Yakima Herald -Republic, which newspaper is published (specify daily or
weekly) daily . If the newspaper is a weekly newspaper, it will be
published on (specify day of week) N/A of each week during the term of this
contract, unless notice is given as required in paragraph 4 above
Executed the day and year first above written,
ATTEST:
CITY it F YAKION
onya C+aar Tee, City
By
2
ony ur City i .' ager
City Contract No.''
Resolution No. R-96-17
YA A HERALD -REPUBLIC
For Publisher