HomeMy WebLinkAbout03/03/2015 05A 4th Quarter 2014 Accounts Receivable Status ReportBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.A.
For Meeting of: March 03, 2015
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ITEM TITLE:
SUBMITTED BY:
SUMMARY EXPLANATION:
4th Quarter 2014 Accounts Receivable Status Report
Cindy Epperson, Director of Finance and Budget, 576-6771
This report lists all accounts receivable balances handled through Central Billing, including
Recurring Receivable and Installment Accounts.
The report has the following components:
• Staff Report
• Exhibit I -- Accounts Receivable Summary (Includes total amounts billed and collected
during the quarter.)
• Exhibit 11 -- Gambling Delinquency Detail
• Exhibit III -- SIED Loans Summary
• Exhibit IV — Local Improvement District (LID) Receivables
The outstanding balance of recurring receivables billed through Central Billing as of December
31, 2014 is $395,467 which includes $364,572 for General Receivables and $30,894 for
Gambling Taxes. The outstanding balance for Installment Accounts that have been billed as of
December 31, 2014 is $106,605 which is for LID Assessments.
Resolution:
Other (Specify): Report
Contract: Contract Term:
Start Date: End Date:
Amount:
Ordinance:
Item Budgeted: NA
Funding Source/Fiscal
Impact:
Strategic Priority:
Insurance Required? No
Mail to:
Public Trust and Accountability
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
Accept Report
ATTACHMENTS:
Description
❑ 4th Qtr 2014 AR Report
City Manager
Upload Date
2/23/2015
Type
Cover Memo
City of Yakima
FINANCE DEPARTMENT
STAFF REPORT
February 26, 2015
SUBJECT: Accounts Receivable Status Report
4th Quarter 2014
SUBMITTED BY: Finance Department
CONTACT PERSON: Cindy Epperson, Director of Finance and Budget
The Accounts Receivable Status Report reports the status of Central Billing Accounts Receivables
and Installment Accounts as of December 31, 2014.
CENTRAL BILLING ACCOUNTS RECEIVABLE
Exhibit I is a summary by category (type) of the accounts billed through Central Receivables as of
December 31, 2014. For each category the report displays the frequency of billing, the number of
customers, the balance at the beginning of the reporting period, the quarterly billings and
payments, the ending balance, and the aged receivable balance.
Each category billed has different collection requirements. For example, unpaid Sewer contracts
become a lien against the real property. For categories such as traffic, miscellaneous, and parks
the City uses a collection agency.
This report provides information on accounts that have a large balance due; are past due by at
least 120 days; have been placed with the collection agency; are being pursued through legal
proceedings; or have been determined to be uncollectable. The City's collection agency classifies
an account as uncollectable when the account is beyond the statute of limitations for collection;
the agency cannot locate the party; or the customer has been declared bankrupt. At year end,
uncollectable accounts are recommended to the City Council for write-off. Once an item has
been billed it takes Council action to remove it from the City's records. (Exception: write-offs of
Municipal Court delinquencies are authorized by the Municipal Court Judges.) The write-offs
approved by Council in December 2014 have been removed from the balances in this report.
Page 1 of 5
RECURRING RECEIVABLES
Downtown Yakima Business Improvement District-Annually/Quarterly (DYBID) - This
assessment began in December 2008 and was renewed in 2012. It replaced the Parking &
Business Improvement Area (PBIA). There are two types of billings, quarterly to all property/
business owners and annual billings to all individual businesses located in this area.
Annual Charges - The $12,272 in the collection column is for 72 accounts.
Quarterly Charges - The $10,170 in the collection column is for 26 accounts.
Fire Alarm Monitor (FAM) - There are two accounts in collection totaling $64.
Front Street Business Improvement Assessment (FSBI) - A total of five accounts are in collection,
totaling $750.
Fruitvale Canal Billing - There is a separate irrigation fee for customers connected directly to the
Fruitvale Canal. 50 accounts are billed annually. The $225 in the collection column is for four
accounts.
Miscellaneous Billing - Recurring billings in this category include transit bus passes, refuse
charges and retiree premiums for health benefits, along with other truly miscellaneous one-time
charges. The $5,211 in the collection column is for 48 accounts for refuse bin charges.
Intergovernmental - This category includes billings to other governmental agencies, including
state agencies, counties, cities, school districts, and local police and fire departments.
Traffic Engineering / Engineering Billing - This account is generally for sidewalk safety repairs,
and currently has nothing in collection.
Parking and Business Improvement Assessment (PBIA)/Parking Assessments - The $20 in the
collection column is for one account which is being handled by a collection agency. This PBIA
expired in April 2008 and has been replaced by the Downtown Yakima Business Improvement
District.
Parks and Recreation Field Rental Billing - The $7,420 in the collection column is for five
accounts.
Police Inmate Medical Reimbursement - In May 1999, the City started billing former inmates for
medical costs incurred while they were in custody. At the Municipal Court study session in
January, 2001, Council determined that billing these accounts was not cost effective and directed
Finance to stop billing them. The $211 in collection is for the one remaining account.
Airport
The past due accounts are being reviewed for appropriate action. The $358 in the collection
column is for a vendor at the Airport. The Legal department is following up on one account in
the amount of $2,615 which is a delinquent lease.
Page 2 of 5
The Water/Wastewater Invoices and Connections - The $9,168 in collection is for 12 Water/Sewer
invoices/contracts and fire hydrant meter charges, damages to Water/Sewer equipment, and
utility back billings.
Gambling Tax
This quarter the City received $199,944 in gambling tax revenue bringing the year to date total
collected to $868,538 or 98.6% of the 2014 budget.
Gambling Tax Delinquencies - Exhibit II details the status of delinquent gambling tax accounts.
One delinquent account, totaling $8,082, has been sent to collection. One account with payment
arrangements is current through December, with a total of $1,136 still due. The final account is
delinquent and being processed for late payments in the amount of $21,676, which will be
followed up on as needed.
We have informed the Gambling Commission of the status of these accounts and keep them
informed of any changes in their status. When a judgment is granted the Gambling Commission
can revoke the company's license.
INSTALLMENT ACCOUNTS
SIED Loans - Yakima County administers a program for investing in economic development in
Yakima County, Supporting Investment in Economic Development (SIED). The City uses this
program, which offers 1/z grant and 1/z loan, for infrastructure improvements and loans with the
companies that benefit from the improvements. These loans have a 5 -year amortization. As of the
end of the quarter there were no current accounts, as the last one was paid off in 2013.
Local Improvement District (LID) -Exhibit III summarizes the status of outstanding LID
receivables. The delinquent amounts are unpaid installments for prior years plus fines and
interest. As of the end of the quarter, the delinquent principal balance is $54,157. When interest
and penalties of $52,448 are added, the total amount past due is $106,605.
Page 3 of 5
Recurring Receivables
Approximate
Billings
M Q A
ACCOUNTS RECEIVABLE
as of December 31, 2014
CENTRAL BILLING ACCOUNTS RECEIVABLE
Quarterly Activity
Beginning New Invoices Ending
Balance Billed Payments Balance
EXHIBIT I
Status
Current to Over Over
90 Days 90 Days 120 Days Collection = Legal
Downtown Yak Bus Impr Dist
Annual (DYBIDA)
Quarterly (DYBID)
Fire Alarm Monitor (FAM)
Front Street Business Impr (FSBI)
Fruitvale Canal Billing (FC)
Miscellaneous
Intergovernmental
Traffic Eng./ Engineering
Parking & Bus Impr Assess (PBIA)
Parks & Recreation (WEED)
Police Inmate Medical Reimb (IMED)
Airport
Water/WW Invoice & Connections
City of Yakima
Terrace Heights/Union Gap
Sub -total Receivables
Gambling Tax
Total
INSTALLMENT ACCOUNTS
Installment Receivables
250
20
275
50
100
600 25 25
2 1
15 - -
350
75 2
4 4 1
$14,541 - $1,069 $13,472
14,727 100 1,215 13,613
64 0 0 64
2,371 1,134 1,921 1,584
265 15,344 15,344 265
753,577 11,416 744,302 20,691
207,690 1,147,411 1,278,437 76,664
920 150 50 1,020
40 0 20 20
11,282 8,403 10,642 9,044
211 0 0 211
28,598 160,533 186,758 2,373
143,091 695,601 668,487 170,204
38,816 233,651 217,119- 55,349
$50 $0 $1,150 $12,272 $0
1,080 0 2,362 10,170 0
0 0 0 64 0
434 0 400 750 0
(10) (25) 75 225 0
4,930 1,662 8,889 5,211 0
52,118 0 24,545 0 0
100 100 820 0 0
0 0 0 20 0
1,624 0 0 7,420 0
0 0 0 211 0
(6,916) 1,795 4,521 358 2,615
131,882 15 29,140 9,168 0
55,349 0 0 0 0
1,146 300 353
20
1,216,193 2,273,744 3,125,365 364,572
31,694 199,144 199,944- 30,894
240,642 3,547 71,902 45,867 2,615
0 0 22,812 8,082 0
1,146 320 353
$1,247,887 $2,472,888 $3,325,309 $395,467
$240,642 $3,547 $94,714 $53,949 $2,615
Approximate
Billings
LID Assessments
M Q A
175
Legend: M = Monthly O=Quarte rly A=Annually
Original Beginning
Principal Prinicpal
Balance Balance
Quarterly
Principal
Ending Delinquent
Total Principal Interest & Total
Interest Payments Balance Principal Penalties Past Due
1,773,787 362,812
Page 4 of 5
n/a n/a 22,271 340,541 54,157 52,448 106,605
EXHIBIT II
City of Yakima
SUMMARY OF GAMBLING TX DELINQUENCY
(as of December 31, 2014)
Account(s) Sent to Collection:
Michael's Tavern (2nd, 3rd & 4th Qtr 08)
Account With Payment Arrangements:
Brews & Cues (1st - 4th Qtr 10)
Account With Payment Arrangements:
Michael's Tavern (1st - 4th Qtr 13)
Michael's Tavern (1st - 2nd Qtr 14)
$8,082
1,136
13,439
8,237
21,676
Total $30,894.25
LID ASSESSMENT RECEIVABLES
(as of December 31, 2014)
# of
LID # - Description Accts
EXHIBIT III
-- Quarterly Principal Activity -- Delinquent
Beginning Ending Interest & Total
Balance Payments Balance Principal Penalties Past Due
1049 - N 1st Ave Paving Project 21
1052 - Willow Area Watermain 2
1056 - S. 7th, 8th , & 9th Avenue Sewer 20
1057 - N. 84th Avenue & Hawthorne Drive Sewer 9
1058 - N. 95th Avenue, 94th Place, W. Yakima Avenue Sewer 17
1060 - N. 85th Avenue & Kail Drive Sewer 10
1061 - Simpson Lane Sewer 54
$13,569 $13,569 $0 $0 $0 $0
499 0 499 499 727 1,226
19,418 6,424 12,994 5,121 2,450 7,571
24,577 0 24,577 14,315 19,600 33,915
17,626 (0) 17,626 6,715 8,697 15,413
79,118 859 78,259 3,888 2,549 6,438
208,005 1,419 206,586 23,619 18,425 42,044
Total 133
$362,812 $22,271 $340,541 $54,157 $52,448 $106,605
Page 5 of 5
CORRECTED REPORT ITEM 5A
MEMORANDUM
February 9, 2015
TO: Mayor Micah Cawley
Members of City Council
FROM: Debbie Cook, PE, Director of Utilities & Engineering
Robert Desgrosellier, Senior Engineer
Distributed at the
Meeting 73--31.0
SUBJECT: 2014 Capital Improvement Projects: 4th Quarter
INTRODUCTION
This Quarterly Report is intended to provide an overview of the City's capital improvement
projects for the 4th Quarter of 2014, including current project status, milestones, and any new
developments that may significantly alter the schedules or costs of the projects. This narrative
discusses Water/Irrigation Division, Wastewater/Stormwater Division and Engineering Division
projects.
CAPITAL IMPROVEMENT PROJECTS
Railroad Grade Separations; Phase 3: Martin Luther King Jr. Blvd. lst St. tort Ave.
This project consisted of re -constructing MLK Jr. Blvd. making the roadway pass beneath the
existing BNSF railroad tracks in the same manner as the recently constructed Lincoln Avenue
underpass. The scope of work included a bridge for Front Street that passes over MLK Jr. Blvd.
Bids were opened in November, 2012 and Mowat Construction Company of Woodinville, WA
was low bidder at $10,634,867.95. The contract was executed in January, 2013 and construction
began in March, 2013. KBA, Inc., from Bellevue was selected to perform the inspection and
contract administration. A ribbon cutting to celebrate completion of the project was held on July
23rd, 2014 and the project was physically complete on August 15`h. Letter of physical completion
was given on October 24, 2014.
• Projected completed: 4th Quarter FY2014
Railroad Grade Separations; Phase 4: Project Aesthetics
This project consists of constructing the "Bins of Light" art piece on Lincoln Avenue just east of
the Front Street Bridge, and constructing an elevated sidewalk on the south side of Lincoln from
1S` Avenue to 1st Street. Final design is waiting on the artists waiving a portion of their rights and
an agreement with the Millennial Arts Foundation to provide funding for the maintenance of this
art piece. The estimated cost for this project is around $600,000.
• Projected completion: 3rd Quarter FY2015
1
2014 City-wide Street Resurfacing Project
CORRECTED REPORT ITEM 5A
This years' grind and overlay project resurfaced various street segments throughout the city
based on their Pavement Condition Index (PCI). The scope of work included pavement repair,
resurfacing, replacement of limited areas of failed roadway, construction of ADA ramps and
pavement markings. The street segments identified represent 92 lane miles of roadway.
As the project multiplied the amount of work on many different city streets at once, there was an
increase in the inconvenience to the travelling public. However, in spite of a short term of
inconvenience, there were lower paving costs along with shorter times of grinding and overlaying
any given city street. As in 2013, the majority of the work was performed at night to lessen the
impact on travelling public and adjacent businesses.
The following streets sections were
• W. Nob Hill Blvd.,
• N. 40`h Avenue,
• 16th Avenue,
• N. 16th Avenue,
• W. Walnut Street,
• S. 24th Avenue,
• Tieton Drive,
• Tieton Drive,
• Washington Ave.
• Summitview,
• S. 3`d Avenue,
• Lincoln Avenue
• MLK Jr. Blvd.
• W. Nob Hill Blvd.,
• Mead Avenue
• W. Yakima Avenue
• W. Lincoln Avenue
• 6th Street
• S. 44`h Avenue,
• S. 5`h Avenue,
• "D" Street,
included:
Railroad overpass to 3rd Avenue
Summitview to Fruitvale Blvd.
Nob Hill Blvd. to Englewood
River Road to SR -12
1St Street to 7th Avenue
Washington Avenue to Nob Hill Blvd.
16`h to 32nd Avenues
40`h to 48th Avenues
1st Street to 16th Avenue
Yakima Avenue to 16`h Avenue
Walnut to "D" Streets
10`h Street to 16th Avenue
10`h Street to 7th Avenue
32❑d to 48th Avenues
10 Street to 10`h Avenue
12th to 16th Avenues
24`h to 32nd Avenues
Pacific Avenue to "H" Street
Nob Hill Blvd. to Tieton Drive
Walnut Street to Yakima Avenue
1St Street to 5th Avenue
• 4th Avenue, Division Street to MLK Jr. Blvd.
• S. 19`h Avenue Chestnut Avenue to Tieton Drive
Bids for the project were opened on April 10`h, with Columbia Asphalt and Gravel being the low
bidder with an overall bid amount of $16,206,237.02. Construction began in May and the project
is now substantially complete. As of early November, some permanent pavement markings had
yet to be installed but were postponed due to inclement weather. That work will be completed in
early spring as the weather warms up.
The construction cost of completed work will be approximately $15,200,000. As actual
quantities were lower than estimated and by eliminating some unnecessary or redundant work,
we were able save about $1,000,000 in the construction. With some of those savings we will add
a Lincoln Avenue, 32nd to 40`h Avenue, segment in the spring of 2015. This additional work will
increase the number of lane miles resurfaced by two (2), bringing the total number of lane miles
resurfaced under this project to 94.
• Projected completion: 2nd Quarter FY2015
2
CORRECTED REPORT ITEM 5A
Yakima Valley Trolley Barn & Museum Preservation
Using State Enhancement funds, the City purchased the historic YVT Trolley Repair Barn and
Substation on January 31, 2008. Funding also allowed for repairs to the west and south walls and
the crane system. That work has been completed. Some funding still remains and will be used to
remove and replace approximately 120 feet of bad track starting at the intersection of Yakima
Avenue and 6th Avenue, and continue southerly along 6th Avenue. Paperwork for environmental
clearance has to be submitted specifically for this deficient crossing.
• Projected completion: mid -year FY2015
South 64`h Avenue Roadway Widening: Nob Hill Blvd. to Tieton Drive
This project widened this section of 64`h Avenue to a 39 -foot roadway (14'-11'-14') with curb
and gutter on both sides of the road, and a 7 -foot sidewalk on one side of the road. Street lighting
and a storm water runoff treatment system were constructed. The project is funded by a
$900,000 Surface Transportation Program (STP) federal grant and $200,000 mitigation from the
Wal-Mart Development Project.
Bids for the project were opened on January 30`h, with Granite Construction Co. being the low
bidder with a low bid of $823,328. Construction began on March 4th. The project has been
completed. Contract closeout should be done by the end of this year.
• Project completed: 3rd Quarter FY2014
Tieton and 64`h Avenue Intersection Improvements
This project will improve the intersection of Tieton Drive and 64th Avenue by adding a left -turn
lane for westbound Tieton Drive traffic and install a traffic signal. Funds for this project come
from a Transportation Improvement Board (TIB) grant ($783,600) and the Wal-Mart
development agreement ($200,000). Design for this project has been started and Yakima County
has begun to acquire the necessary right of way for this project.
• Projected completion date: 4th Quarter FY2015
Cascade Mill Redevelopment Project
This project includes multiple tasks to redevelop the former 225 -acre Boise Cascade Mill.
Yakima was awarded $25 million in LIFT funding (Local Infrastructure Financing Tool) from
the State of Washington to create a Revenue Development Area that will assist in the transition
from the former mill to a mixed use economic catalyst including an estimated 4500
light manufacturing, office park, commercial, retail and entertainment jobs..
The current status of the project includes:
1. Interchange Justification Report Study (UR), (approved by FHWA in May of 2013) is
underway to improve freeway access to I-82 and the Cascade Mill site as well as to
connect to the future "East-West Corridor Road" - Yakima County project lead. NEPA
review is currently under preparation. City of Yakima and Yakima County are proposing
to modify the UR approach to construct ramps and bridges related to the East-West
3
Corridor as a first phase using local and LIFT fundiigtrkEnlr5Aid
the widening of I-82 would occur in a later phase.
2. Design of the Cascade Mill Parkway (a North to South City Boulevard -type Street that
will provide access to the mill site). City of Yakima is project lead. The design of a
portion of the Cascade Mill Parkway, including the roundabout at Fair Avenue and
Cascade Mill Parkway is nearing completion and is scheduled to bid on February 12,
2015. This section of the Cascade Mill Parkway project will be constructed in 2015 using
a SLED Grant/Loan and LIFT funds.
3. Preliminary Design and alignment of "East-West Corridor Road" — Yakima County
project lead. The existing 'H' Street corridor will be improved from North 15t Street to
7th Street as part of this project. NEPA review currently under preparation.
4. Grant funding research, permitting and options for clean-up and remediation of former
City of Yakima municipal landfill has begun with Department of Ecology. DOE has
included $20 Million in the proposed State Capital Budget for landfill cleanup.
• Projected completion date: Construction will begin in 2015 with the Fair Avenue
Roundabout. Landfill cleanup, wood waste removal, right of way acquisition is pending.
North 1S1 Street Corridor Revitalization — 'N' Street to SR -12
In 2010, the City received a $25,000 planning grant through Yakima County SLED funding for
the first segment of this project; a comprehensive approach to planning for future improvements
to North First Street from "A" Street to the US -12/I-82 Interchange. The North First Street
Improvement Study took place last year to develop a design and action plan to address potential
arterial street design alternates including an analysis of resulting traffic flow, streetscape and
landscape improvements, and required utility upgrades. The final study document was adopted
by City Council on October 11, 2011.
The City applied for, and received a $250,000 Surface Transportation Program (STP) federal
grant for preliminary engineering on August 23, 2012. In January of 2013, the City was awarded
$2,718,000 for the construction of this project. A professional services agreement was entered
into with HDJ Design Group to develop the engineering plans and construction specifications.
The engineering plans and construction specifications are scheduled to be completed in February.
The project will be shelved until construction plans become available. Originally, it was
anticipated that the project would bid in the spring of 2015. We have since been informed that
the STP construction funds will not be available in 2015, so project construction will be delayed.
Emphasis will be placed on relocating/under-grounding of utilities, as well as safety and
improving the appearance of the corridor.
An additional phase has been identified for this project which will be funded by a City of Yakima
bond. Engineering will commence in 2015, with construction to begin in 2016.
• Phase 2: North 15t Street from N Street to Martin Luther King Jr. Boulevard
(5,300') at an estimated construction cost of $8,000,000. We interviewed
consulting firms to perform the design on January 27, 2015. Huibregtse Louman
and Associates has been selected to perform this design for us, and we have begun
negotiating the professional services agreement.
• Projected completion date, Phases 2: FY2016 (and later)
4
2012 City Safety Prokram Citywide Safety Improvements ykyiRE dprE e K -
32nd Avenue to 5th Avenue
This project is funded by a 100% federal Highway Safety Improvement Program grant of
$840,000 and is divided into two pieces: Citywide Safety Improvements; and, Lincoln Avenue
Corridor Safety - N. 32nd Avenue to N. 5th Avenue.
The Citywide Safety Improvements ($400,000) will upgrade signal heads throughout the city
from 8 -inch diameter to 12 -inch diameter, as well as constructing ADA ramps along 16th Avenue
between Nob Hill Boulevard and River Road.
The Lincoln Avenue Corridor Safety project will upgrade signal heads to 12 -inch diameter at 5th
Avenue, 6th Avenue and 16th Avenue; construct ADA ramps at many of the crossroads, install
sidewalk and replace sidewalk, remove trees blocking the sight distance at several intersections
and install two overhead school flashers at the crosswalk for Robertson Elementary School.
Bids were opened for the Citywide Safety Improvement portion of the project on March 27th,
with Transportation Systems, Inc. out of Sumner, WA being the low bidder with a bid of
$382,166.50. The concrete work for this project has been completed. Upgrading of the existing
signal heads began mid-January. The project should be completed early spring.
Right of way acquisition for the Lincoln Avenue Corridor Safety portion of the project has
begun, with the construction scheduled for late 2015.
• Projected completion date: 4th Quarter FY2015
1st/Main & Nob Hill Corridor Safety
This project is funded by a 100% federal Highway Safety Improvement Program grant of
$400,000. It is being done in conjunction with education and enforcement programs to reduce
the number of severe accidents that occur in these two corridors.
The improvements that will be made to the roadway include low cost fixes, such as, upgrading
signal heads, installing "prepare to stop" when flashing signal system, install median curbs,
upgrade/install sidewalk sections and upgrade ADA ramps, install countdown pedestrian signal
heads, install speed radar signs, upgrade illumination, improve driveway ingress and egress, and
upgrade the signal heads and illumination at Main and Ahtanum in Union Gap.
Bid for this project were opened on January 14, 2015. The low bid submitted was $490,000,
which was about $150,000 more than the funding that we have for this project. We are in the
process of re-evaluating the project to eliminate portions of it and get within budget. Once we
have approval for the scope change, we will advertise again.
• Projected completion date: 4th Quarter FY2015
West Valley Middle School Improvements
This project is funded by a federal "Safe Routes to School" grant. It includes an educational and
enforcement portion in the project. The improvements include installing a traffic signal at the
intersection of S. 72❑d Avenue and Mead Avenue, and constructing sidewalk on the south side of
Zier Road from S. 72nd to 75th Avenues. Design began in March. The project should be
constructed in 2015.
• Projected completion date: 4th Quarter FY2015
5
CORRECTED REPORT ITEM 5A
Alley Pavers
This project is funded by a federal "Congestion Mitigation/Air Quality" (CMAQ) grant. It will
pave the alleys located within the following limits: Fruitvale Boulevard (north boundary),
Lincoln Avenue (south boundary), 5th Avenue (east boundary) and 16th Avenue (west boundary).
Design should begin this spring; it is anticipated that construction will occur this year as well.
• Projected completion date: 2nd Quarter FY2015
Fisher Golf Course Parking Lot Enlargement
The Parks Departments' Golf Course has a parking lot adjacent to their club house with 12
marked parking stalls including one handicap parking stall. Up until the recent past, overflow
golf parking could utilize Eisenhower High School's parking lot across 40th Avenue. However,
with the reconstruction of Eisenhower and their entire property reconfiguration, the school
parking lot that had been utilized has been eliminated.
This project proposes to increase the size of the golf course parking lot by adding approximately
12 additional stalls and the existing lot will be reconstructed. Design and ultimately construction
will begin when this project is taken off of "hold".
• Projected completion date: FY2015
Water/Irrigation Division Capital Improvements Projects
Automated Metering Infrastructure Improvements
Internal discussions began in January 2010 to determine the future direction for meter reading.
Inter -agency agreement approved by Council to coordinate efforts between Yakima, Selah and
Nob Hill. Gray and Osborne (consultant) provided an initial report to outline current
technologies and potential costs associated with the various options. A final summary report was
also provided, outlining recommendations for Yakima, Selah and Nob Hill. Yakima worked with
two vendors to install pilot systems (20 meters each near YVCC). A $5 million PWTF loan was
approved. The Request for Proposal (RFP) process was completed and Badger Meter, Inc. was
selected to provide the new system. Contracts were signed and approved in March, 2013, and
construction nearly complete. Meters are continuing to be installed by City crews. Data
collector installation is completed and approximately 18,000 of the nearly 19,000 meters have
been installed. The project, including software implementation is completed and project close-
out is underway. Project bid price - $4,950,696.86, Final contract price - $4,897,981.10.
• Project completion date: December, 2014
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Water Treatment Plant Filter Backwash Lagoon Improv'efiECTED REPORT ITEM 5A
The project will replace the unlined backwash recycle lagoon with new concrete lagoons, as well
as upgrades to the WTP electrical service. Huibregtse, Louman Associates, Inc. developed a
preliminary design recommendation and report to submit to the Department of Health for
approval. The project was submitted and selected for a 2011 Drinking Water State Revolving
Fund (DWSRF) loan. Project design is complete. Bid opening for the project was July 17, 2013.
A total of 9 bids were received, low bidder was POW Contracting, Inc. of Pasco, WA.
Construction began in mid-October, 2013. The project is 100% complete and final project
acceptance and paperwork is underway. POW's bid was $3,548,390.87 Final contract price -
$3,535,814.67.
• Project completion date: November, 2014
SCADA System Upgrade
The project will replace all of the components of the Water Treatment Plant's SCADA system, as
well as all SCADA components at remotes sites such as wells and pump stations. The SCADA
system provides automated controls and monitoring at the WTP and all major water facilities
throughout the City. An RFQ was sent to seven (7) consultants to prepare a SOQ for the
SCADA system design and construction management. Conley Engineering was the chosen
consultant. Conley completed the design and specifications in December 2013. Bid opening for
the project was December 20, 2013, with a low bid of $222,892.00 being offered by Shannon
Industrial Contractors, Inc. of Coeur d'Alene, ID. The engineer's estimate was $295,386.00.
The portion of the project at the WTP has been completed, along with the upgrades to 10 remote
sites. Final project acceptance and paperwork is underway. Final contract price $209,122.03.
• Project completion date: October, 2014
Water Treatment Plant Intake Improvements
The project will evaluate the river and WTP intake structure for potential modifications and
improvements to maintain the existing river location and flows to into the intake. We are
currently working with Golder & Assoc. for Hydro -technical Engineering Support Services for
design, permitting, funding, construction bid and inspection support of a new intake and flood
plain stabilization structures. Ecology has issued a Watershed grant for $250,000 for this project.
Bonneville Power Authority has issues a $69,000 grant to see if the city's and the Gleed Canal
Company's diversion could be consolidated. A report and design of new river structures was
provided and reviewed at a stakeholders meeting. A stakeholder meeting is being scheduled to
review suggested modifications to the design and determine the next steps to move forward.
• Projected completion date: 4th Quarter FY2015
Fruitvale Canal Improvements
This project will consolidate the river diversions for Fruitvale Canal with the existing diversions
at the Nelson Dam. We are working on fish screen/intake project options. Discussions are
continuing with the Bureau of Reclamation, Washington Department of Fish and Wildlife,
Yakima County, National Marine Fisheries Service, Yakama Nation and North Yakima
Conservation District on project design and options. A water right change in point of diversion
has been submitted to Ecology and is expected to be complete in March. Discussions with
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Yakima County are on-going to see how the project irttivn
projects. Additional stakeholders meetings are being scheduled.
• Projected completion date: On-going
West Yakima Irrigation System Ph. II Improvements
This project will replace the existing irrigation system with the West Yakima Irrigation System in
various neighborhoods between Summitview Avenue and West Lincoln Avenue, from North 215t
Avenue to North 38`h Avenue. The irrigation system in this area has aged past its useful life and
requires regular repair. An RFP for consultant services was issued in February 2014. Two
SOQ's received and evaluated and a successful contract was negotiated with Huibregtse, Louman
Associates, Inc. for design and construction services. HLA has completed the design and
contract specifications. The project bid opening was October 2, 2014. Eight bids were received
with a successful low bid from POW Contracting, Inc. of $978,409.32. Construction is
underway and approximately 70% complete. Project will be completed before irrigation startup
in April 2015.
• Project completion date: 2nd Quarter FY2015
Wastewater Division Capital Improvements Projects
Industrial Wastewater Line Extension
Wastewater division continues to actively pursue the separation of high strength food process
water (industrial waste) from the domestic sanitary sewer collection and treatment process. To
serve existing food processing businesses this project extended the existing Industrial Waste (IW)
line to Noel Canning and Jewel Fruit. This new line is also available to future food processing
businesses. Huibregtse Louman Associates (HLA) provided construction administration, design,
and inspection. Construction began on March 2014 and was timed with Noel Canning's
installation of the private side service to the new main. POW was awarded the project &
construction is complete except final paperwork. With this project we also relined four (4)
sections of domestic sewer main adding structural stability to the deteriorated pipe.
• Projected completion date: 4th Quarter FY2014
Pipe Rehabilitation — General
The wastewater division will be identifying pipeline segments that may be rehabilitated through
manhole to manhole cured in place pipe repair. Eight lines have been identified to date as
candidates. The project timing and size will be dependent on funding available for the project.
Wastewater Division has identified pipelines for cured in place point repairs and has begun
project specifications and descriptions for the pipe repairs. Final scope of the project will be
determined after a cost review.
• Projected completion date: on-going
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CORRECTED REPORT ITEM 5A
Wastewater Facility, Collection System Plan Update & initial Stormwater Comp Plan
The last Wastewater Facility Plan was completed in February 2004. This project updates the
current facility plan by providing current information on the existing wastewater facility and
collection system infrastructure, regulatory requirements, future loadings, operation and
maintenance, future capital improvements, rate structure and revenue forecasting.
With the adoption of the new Storm water Regulations a comprehensive Storm water system plan
is needed and will be implemented along with the Wastewater Facility and Collection system
plan update.
Akel Engineering Group, Inc. has completed capacity models for both systems and completed a
capital projects priority projection based from the capacity model.
City contracted FCS Group through a competitive bid process to acquire a current rate structure
and billing model for Wastewater including specifications from 3 -Party Wholesale Service
Agreement. FCS has completed the rate structure for Wastewater and Stormwater.
Tom Coleman has updated the treatment plant facility plan with input from several on-going
projects and studies along with the comprehensive sewer plan from Akel Engineering.
Documents have been submitted to Ecology earlier this year. The Facility Plan will need to be
signed and adopted prior to implementation.
Design of stormwater improvements for N. ls` Street and Randall Park projects are under way.
• Projected completion date: FY2015?
Levee set back Project, Greenway Trail Re-route and new Wastewater Outfall
Staff continues to be involved in the Gap to Gap project for flood plain restoration which
includes the Wastewater Treatment Plant to construct a new wastewater outfall and riparian
improvements. Yakima County selected a consulting team to conduct NEPA/SEPA review of
overall Gap to Gap project.
Phase 2 designs for rerouting of the Wastewater Treatment Plant outfall location were completed
by Ridolfi Inc., along with their sub consultant, Gray & Osborne, Inc. The design includes
construction of a new diversion structure which will intercept the existing, treated effluent and
redirect it south via two parallel 42 inch pipes to a pair of outlet structures south of the plant site
in the old wastewater spray field. Two conveyance channels will then convey the water to pilot
channels to the Yakima River. An Engineering Report was submitted to the Department of
Ecology and approved; they then reviewed and approved project design and specifications;
permitting activities have been completed.
The construction project was awarded to Strider Construction Co. Inc. and work began in
August. To date, 80% of the construction has been completed. Formwork for the remainder of
the diversion structure is ongoing and dewatering operations for the diversion structure continue.
Grants received for the project include:
• $249,990 from Ecology for more habitat improvement and tree planting.
• $1,300,000 from Yakima Basin Integrated Plan for moving the outfall
• $250,000 of $500,000 combined grant awarded by Ecology to both Water and
Wastewater for improvements to the Naches river water intake facilities as well as the
sewer outfall relocation.
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• Phase I construction completed: 4th Quarter FY2013CORRECTED REPORT ITEM 5A
• Phase II: Floodplain Restoration Outfall Alternative: Mid -year 2015 wrap-up
Industrial UASB Reactor and North End Power Distribution System Upgrade Project
This project allows the City to treat high BOD industrial waste streams, like the waste stream
from Del Monte, directly in the new Upflow Anaerobic Sludge Blanket (UASB) reactor opening
up additional capacity for other domestic waste streams. The UASB reactor will also generate
additional methane gas for use in a future sludge dryer project which is in the preliminary
engineering phase.
The project also includes upgrading the power distribution system for the North end of the
treatment plant to improve reliability and future expandability. Much of this electrical gear in
this area was installed in the 1960's and has reached the end of its useful life. A similar project
for the South end of the plant was completed in 2009.
A new Industrial Waste Pump Station was included as part of this project to complete this part of
the project to make room for the new North End Power Distribution Building. Additionally,
mechanical mixers in the existing aeration basins for enhanced biological phosphorus removal
were installed with this contract.
The project was awarded to Columbia Energy and Environmental Services. The project is
substantially complete with a few outstanding punch list items.
• Projected completion date: 4th quarter FY2014
Fine Screen Project:
This project enables the plant to comply with new biosolids regulations requiring a maximum of
3/8 aperture screens to reduce manufactured inerts in the biosolids generated at the facility. The
project design was halted due to funding limitations. An alternative to meet the regulations is
being pursued. This approach includes replacing the existing 1/2" aperture bars in the screens
with 3/8" and rebuilding the drive units and washer compactors.
Washer compactors have been rebuilt by Wastewater Maintenance personnel. Bar racks have
been procured and scheduled for installation early February 2015. For additional savings, the
installation of the new bar racks will be directed through professional services and conducted by
Wastewater Maintenance personnel.
• Projected completion date: ls` Quarter FY2015.
Biosolids Dryer Project:
This project will enable the plant to produce a marketable Class A exceptional quality biosolids
for use as a fertilizer. The Pharmer/CDM-Smith engineering team was selected for the design of
this process.
Dryer equipment purchase bids were received in December 2013. Bids exceeded the budget for
the dryer building and other utility and infrastructure components. We are evaluating the project
and reducing the scope to be within the approved budget.
• Projected completion dates: Design: 4th Quarter FY2014; Construction: 4`h Quarter 2015
10
CORRECTED REPORT ITEM 5A
Stormwater Capital Improvements Projects
Yakima Underground Injection Control (UIC) / Water Quality Retrofits
This project will design and construct prototype Underground Injection Control (UIC) retrofits to
the City's' existing 814 UIC facilities. The Department of Ecology is providing a grant of
$210,000 for the development of different methods to retrofit existing facilities & structures.
OTAK, Inc. was selected as the lead consultant to assist the City with this project. The final
technical memorandum has been written which proposes a method to assess relative risk to
groundwater from stormwater UIC wells. The Department of Ecology has approved the
technical memorandum. The wells have been prioritized for retrofitting and City staff has
designed a construction project that will use various retrofit methods. Construction will take
place in the 3rd quarter of 2014.
Construction is nearly complete on the retrofit project. Two UIC wells have been retrofitted with
swales; 18 UICs have had elbows installed; and over half of the 42 catch basins scheduled to get
oil/water separators have had them installed.
• Projected completion date: 4th Quarter FY2014
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CORRECTED REPORT ITEM 5A
PRIVATE PROJECTS (Current Listing)
Listing private developer projects shows the amount of private projects that are "on the books"
and pending or under construction with some (not all shown) that go back several more years.
These projects have all been approved since February 2008 and are either pending construction,
under construction, started but not completed or recently completed. The projects, most recent at
top, include:
Project Name
Address
Permit Type
Status
2015
Gravbrot
3700 Fairbanks Ave.
Eng -Site -Imp
in review
Autobody Shop
807 S. 3rd St.
Eng -Site -Imp
in review
Hogback Fox Retail Center
1903 S. 1st St.
Eng -Site -Imp
apprvd for const.
DMF Investments
3201 Powerhouse Rd.
Eng -Site -Imp
in review
2014
Washington Fruit - Office
1007 River Rd.
Site Improvements
in construction
Washington Fruit - Apple facility
1007 River Rd.
Site Improvements
in construction
Washington Fruit - N. 6th Ave.
1007 River Rd.
Eng -Site -Imp
apprvd for const.
Frosty Pack
2820 River Rd.
Site Improvements
in construction
Supercold
2002 River Rd.
Eng -Site -Imp
in construction
Walmart Retail Strip
6410 W. Nob Hill Blvd
Site Improvements
in construction
Stewart Subaru
801 N. 6th Ave.
Site Improvements
in construction
Orthopedics NW
1211 N. 16th Ave.
Site Improvements
in construction
Gaylord Newby
1815 S. 8th Ave.
Eng -Site -Imp
in construction
Perry Tech. Plath Hall
1612 Perry St.
Eng -Site -Imp
in construction
Fiesta Foods Retail Center
1112 E. Nob Hill Blvd.
Eng -Site -Imp
apprvd for const.
Solar Graphics
2208 Oak Ave.
Site Improvements
in construction
Lexar Homes
5904 W. Washington A
Eng -Site -Imp
apprvd for const.
Appple Tree Ph. 3B
88th/Coolidge
Eng -Site -Imp
in construction
Braebum Lodge
8905 Occidental Ave.
Eng -Site -Imp
in construction
2013
Denise Maxwell Sewer
North 77th Ave
Sewer
in construction
YVCC Palmer Replacement
16th and Nob Hill
Site Improvements
in construction
Hollow Creek Place
Hollow Creek
Site Improvements
apprvd for const.
Q Street Sewer and Water
"Q" Street
Sewer & Water
apprvd for const.
P3 Holdings Apartments
26th Ave
Site Improvements
apprvd for const.
2012
Dolsen Storage Building
601 "R" Street
Site Improvements
apprvd for const.
New Commercial Building
602 Nob Hill
Site Improvements
in review
Davis High School
6th Avenue
Site Improvements
in construction
West Valley Foursquare Church
8700 Nob Hill
Site Improvements
apprvd for const.
Chestnut Townhomes
72nd and Chestnut
Site Improvements
Bonding rdwork
Washington Heights Phase 3
78th Avenue
Site Improvements
in review
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CORRECTED REPORT ITEM 5A
AFFIRMATIVE ACTION GOALS & W/M/DBE PARTICIPATION
W/M/DBE utilization has been included in the past but is not included with this report.
The Engineering Division continues to request apparent low bidders of public works contracts to
document their efforts to achieve the City of Yakima's goal of 10% MBE, WBE or DBE
participation goal prior to contract award. However, changes in state law due to the passage of
Initiative 200 prohibit certain practices by contracting agencies (i.e. the City) for the award of
public works projects such as requiring W/M/DBE subcontracting. While some contractors have
voluntarily reported such information in the past, we have not received any such reporting last
year.
Although we do not receive such information voluntarily, the City must still meet certain of these
federal requirements and each contractor must comply with the Standard Specifications that are
included on each City Public Works Contract. The City is responsible to:
• Conduct pre -construction conferences during which EEO and City policies are discussed
with the contractor.
• Monitor on-site compliance with the EEO and City policies.
• Ensure our contractors locate, qualify, and increase the skills of minority groups, women
employees, and applicants for employment as required by City policies.
• Ensure the preparation of required EEO and related reports.
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