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HomeMy WebLinkAbout08/18/2009 17 Interlocal Cooperative Purchasing Agreement with South Puget Sound Community College BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 1 I 1 For Meeting of 08/18/09 ITEM TITLE: Intergovernmental Cooperative Purchasing Agreement with South Puget Sound Community College SUBMITTED BY: Dave Zabell, Assistant City Manager CONTACT PERSON /TELEPHONE: Maria Mayhue, Purchasing Buyer - 575 -6094 SUMMARY EXPLANATION: Staff respectfully requests approval of an agreement authorizing the City of Yakima and South Puget Sound Community College, to arrange joint cooperative purchases of certain goods and services. Pursuant to Chapter 39.34 RCW Interlocal Cooperation Act, South Puget Sound Community College has requested this agreement be administered in order to piggy -back off City of • el Yakima contracts. The City of Yakima in turn, will be authorized to piggy -back off South Puget Sound Community College contracts. This agreement shall remain in effect until canceled by either party. Resolution X Ordinance _ Contract Other (Specify)Agreement Funding Source: N/A APPROVED FOR SUBMITTAL: i tt-t�ikf City Manager STAFF RECOMMENDATION: , Adopt a Resolution to authorize and execute an Intergovernmental Cooperative Purchasing Agreement with South Puget Sound Community College. BOARD /COMMISSION RECOMMENDATION: COUNCIL ACTION: • III RESOLUTION NO. R -2009 A RESOLUTION authorizing the execution of an Intergovernmental Cooperative Purchasing Agreement with South Puget Sound Community College. WHEREAS, the City of Yakima and South Puget Sound Community College desire to arrange for making cooperative purchases of certain goods and services; and the City Council of the City of Yakima deems it to be in the best interests of the City that such an arrangement be carried out according to the provisions, terms and conditions of the attached agreement document and that it is in the best interests of the City that the attached agreement document be executed, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: III Section 1. The City Manager and City Clerk of the City of Yakima are hereby a uthorized and directed to execute an agreement with South Puget Sound Community �' g tY College for the purpose mentioned above, a copy of which agreement, entitled "Intergovernmental Cooperative Purchasing Agreement," is attached hereto and by reference made a part hereof. ADOPTED BY THE CITY COUNCIL this day of , 2009. David Edler, Mayor ATTEST: Deborah J. Moore, City Clerk • • INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT Pursuant to Chapter 39.34 RCW and to other applicable laws, the CITY OF YAKIMA and, South Puget Sound Community College hereby agree to cooperative governmental purchasing upon the following terms and conditions. (1) This Agreement pertains to bids and contracts for supplies, material, equipment or services that may be required from time to time by both the City of Yakima and South Puget Sound Community College. (2) Each of the parties from time to time goes out to public bid and contracts to purchase supplies, material, equipment, and services. Each of the parties hereby agrees to extend to the other party the right to purchase pursuant to such bids and contracts to the extent permitted by law, and to the extent agreed upon between each party and the bidder, contractor, vendor, supplier, or service provider. (3) Each of . the parties shall comply with all applicable laws and regulations governing its own purchases. (4) Each of the parties shall contract directly with the bidder, contractor, vendor, supplier, or service provider, and pay directly in accordance with its own payment procedures for its own purchases. Each party will indemnify and hold the other party harmless as to any claim arising out of its participation in this Agreement. (5) Any purchase made pursuant to this Agreement is not a purchase from either of the parties. This Agreement shall create no obligation to either of the parties to purchase any particular good or service, nor create to either of the parties any assurance, warranty, or other obligation from the other party with respect to purchasing or supplying any good or service. (6) No separate legal or administrative entity is intended to be created pursuant to this Agreement. No obligation, except as stated herein, shall be created between the parties or between the parties and any applicable bidder or contractor. (7) The Purchasing Manager of the City of Yakima and • Purchasing /Security Agent South Puget Sound Community College shall be representatives of the entities for carrying out the terms of this Agreement. (8) This Agreement shall continue in force until canceled by either party, which cancellation may be effected upon receipt by one of the parties of the written notice of cancellation of the other party. APPROVED this day of APPROVED this day of , 2009 , 2009 CITY OF YAKIMA (entity) By: By: R.A. Zais, Jr., City Manager Title: Governing Official Subscribed and sworn to me this Subscribed and sworn to me this day of , 2009 day of 2009 Notary Public in and for the State of Notary. Public in and for the State of 0 Washington, residing at , residing at My commission expires My commission expires ATTEST: ATTEST: Deborah J. Moore, City Clerk 0