HomeMy WebLinkAbout03/15/2022 09 Resolution authorizing an amendment to the Lease Agreement with Grace City Outreach for property adjacent to the wastewater treatment plant which is currently the location of Camp HopeB US INE S S O F T HE C I T Y C O UNC I L
YAK I M A, WAS HING T O N
AG E ND A S TAT E M E NT
I tem No. 9.
F or Meeting of: March 15, 2022
I T E M T IT L E :Resolution authorizing an amendment to the L ease Agreement with
Grace City Outreach for property adjacent to the wastewater
treatment plant which is currently the location of Camp Hope
S UB M IT T E D B Y:Matthew Selby, I nterim A ssistant City Manager
S UM M ARY E X P L ANAT I O N:
The City leases to Grace City Outreach a piece of land adjacent to the wastewater treatment
plant on which Grace City Outreach operates Camp Hope. T he current lease does not
contemplate tiny homes/pallet shelters or RV spaces as part of the temporary housing available
to people experiencing homelessness. Grace City Outreach is interested in providing these
additional temporary housing opportunities, and the amendment to the L ease would allow it to
construct RV spaces with electrical hook ups, construct tiny homes/pallet shelters in phases, and
make two additional connections to the public sewer, one of which will be an RV sewer dump
connection. T he Amendment also acknowledges that Grace City Outreach intends to renew the
L ease under its original terms and conditions through J une 30, 2024.
I T E M B UD G E T E D:Yes
S T RAT E G I C P RI O RI T Y:P ublic S afety
AP P RO V E D F O R S UB M IT TAL B Y T HE C IT Y M ANAG E R
RE C O M M E ND AT I O N:
A dopt resolution.
AT TAC HM E NT S :
Description Upload Date Type
memo RV 3/9/2022 Cover Memo
reso 3/11/2022 Cover Memo
Amendment to Lease Agrmt_March 2022 3/2/2022 Contract
City & Grace City Outreach Lease Agrmt_Aug 6 2020 3/2/2022 Backup Material
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Office of the City Attorney
City of Yakima
200 South Third Street, 2nd Fl. | Yakima, WA 98901
P: 509.575.6030 | F: 509.575.6160
MEMORANDUM
March 9, 2022
TO: Honorable Mayor and City Councilmembers
Robert Harrison, City Manager
FROM: Sara Watkins, City Attorney
SUBJECT: Follow up information regarding the RV Parking lot
At the City Council meeting on February 1, 2022, the Council indicated that, although it
rescinded the motion associated with the City creating a safe RV parking lot, it was interested in
continuing work with local providers to provide services to people experiencing homelessness.
To that end, City staff has been working with Mike Kay of Grace City Outreach to evaluate
whether it is feasible to have RV parking spaces at the Camp Hope location.
Mike Kay is amenable to adding RV parking spaces, as well as temporary tiny homes, to the
Camp Hope structure, providing people experiencing homeless additional options for
emergency shelter. The Council has in front of it for review a proposed Lease Amendment to
the current lease for the property on which Camp Hope is located. It addresses some of the
issues brought forward during the discussion of a safe RV parking facility, such as:
1. RV spaces for people temporarily living in their RVs;
2. The ability for Camp Hope to install an RV dump site for those vehicles;
3. Allowing Camp Hope to add temporary tiny homes to the property in phases; and
4. An additional sewer connection to facilitate additional sanitation facilities (including
ADA facilities).
The Lease Amendment requires Grace City Outreach to provide an updated operations and
maintenance plan and site plan. Updated site plans will be required each time temporary tiny
homes are added through the phasing process to ensure proper emergency access and other
safety matters.
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Honorable Mayor & City Councilmembers
March 9, 2022
Page 2
Although this does not create a formal RV safe parking lot, it does work to address the issue
with one of the City’s current partners, as well as address some of the matters the City Council
discussed while evaluating an RV safe parking lot: security, management, water and sewer
already to the site, and services on-site available for those experiencing homelessness. Grace
City Outreach provides social and health services to those staying at Camp Hope, is a
supervised and managed facility, and already has utilities on-site.
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RESOLUTION NO. R-2022-
A RESOLUTION authorizing amendment the Lease Agreement with Grace City Outreach for
property adjacent to the wastewater treatment plant which is currently the
location of Camp Hope.
WHEREAS, on or about August 6, 2020, the City and Grace City Outreach entered into a
Lease Agreement wherein Grace City Outreach agreed to lease property owned by the City to be
used as a temporary homeless encampment pursuant to RCW 35.21.915, City Contract No.
R-2020-141 approved by Resolution R-2020-095 (“Lease”); and
WHEREAS, the Lease authorized Grace City Outreach to operate a temporary homeless
encampment pursuant to the terms and conditions therein, which included the ability to
temporarily house people as outlined in the approved site plan; and
WHEREAS, the site plan and Lease did not contemplate the use of tiny homes, pallet
shelters, or RVs as temporary housing for the homeless; and
WHEREAS, Council has evaluated the point in time counts and gaps in services afforded
to people experiencing homelessness and has discussed options regarding RV safe parking and
the use of tiny homes/pallet shelters for temporary housing; and
WHEREAS, Grace City Outreach would like to amend its Lease Agreement to allow for it
to house people in tiny homes and/or pallet shelters and RVs on a temporary basis, and the City
would like to amend the Lease Agreement to allow for these additional services to people
experiencing homelessness; and
WEHREAS, the City Council finds that it is the best interest of the City and its residents to
amend the Lease Agreement between the City and Grace City Outreach to allow for additional
temporary housing types, and address facilities associated with the addition of these options;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Yakima City Council authorizes the City Manager to sign the Amendment to Lease
Agreement Between the City of Yakima and Grace City Outreach which allows for additional
temporary housing types and addresses facilities associated with the increase.
ADOPTED BY THE CITY COUNCIL this 15th day of March, 2022.
Janice Deccio, Mayor
ATTEST:
Sonya Claar Tee, City Clerk
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AMENDMENT TO LEASE AGREEMENT BETWEEN THE CITY OF YAKIMA
AND
GRACE CITY OUTREACH
THIS AMENDMENT TO THE LEASE AGREEMENT is made and entered into by and
between GRACE CITY OUTREACH, a Washington non-profit corporation registered with the
State of Washington and a religious organization pursuant to RCW 35.21.915 (“Lessee”) and THE
CITY OF YAKIMA, a Washington municipal corporation (“City”).
WHEREAS, on August 19, 2020, the City and Lessee entered into a “Lease Agreement
Between the City of Yakima and Grace City Outreach”, City Contract No. 2020-095 (“Lease”),
whereby the City leased unimproved land at no charge for a period of two years, with an
opportunity for extension, in exchange for the Lessee providing services to the homeless in
Yakima, including, but not limited to, shelter in the form of an encampment; and
WHEREAS, the Lease continued the services provided at what is generally referred to as
“Camp Hope” that were previously provided pursuant to a Lease between the City of Yakima and
Sunrise Outreach Center of Yakima; and
WHEREAS, the City and Lessee wish to amend the terms and conditions of the Lease
Agreement, amend the use provisions in the Lease Agreement, and make other mutually
acceptable changes; and
WHEREAS, the City Council of the City of Yakima finds that it is in the best interests of
the City and its residents to enter into the lease amendment below;
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
agreements set forth herein, it is agreed by and between the City and the Lessee as follows:
Section 1. Section 5: Use, of the Lease Agreement Between the City of Yakima and Grace
City Outreach shall be replaced with the following language:
5. USE.
(a) Age Restrictions. Unaccompanied persons under the age of 18 are prohibited at
the homeless encampment. Persons under the age of 18 must be accompanied by a
parent or legal guardian and that family unit should be encouraged to take advantage
of services through other entities. LESSEE shall connect the family unit to other
service providers to attempt to find alternate accommodations. If there is no other
option for the family with children, such family with children may stay at the homeless
encampment if there is an approved area for families. Approved areas must be
physically separated from the general encampment by a site screened fence and gate
that is guarded 24 hours per day by a staff person that is not a resident. Approved
areas must have their own bathroom and handwashing facilities, as well as their own
community areas for relaxing, eating and/or recreation. The City in its sole discretion
shall approve an area for families.
(b) General Use. LESSEE agrees to use the leased premises solely for operating and
facilitating a temporary encampment for homeless persons, and associated services.
Attached as Exhibit 2, subject to the terms outlined in this lease agreement and fully
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incorporated herein, is an operations plan and summary of the services and activities
that are expected to be offered at the temporary homeless encampment, subject to
the terms outlined in this lease agreement. No persons shall occupy the property and
use it as a temporary encampment or otherwise stay overnight, camp or otherwise
occupy the Property in a temporary residential capacity during any time period outside
this lease agreement or in violation of this Lease agreement, the operation plan, or
any federal, state or local law.
(c) Additional facilities onsite. LESSEE, with express written permission of LESSOR,
through its City Manager, or their designee, may construct on-site facilities such as
community buildings, or other similar improvements and facilities upon receiving all
necessary permits pursuant to the Yakima Municipal Code and state law. Any such
facilities should be able to be used in the various seasons typical in Yakima. Facilities
other than temporary bathroom, shower, kitchen and/or laundry facilities, shall not be
connected to underground utilities, such as water and sewer. No residential/living
facilities shall be connected to underground utilities. No facilities at the encampment
shall be affixed to the ground permanently.
(d) Tiny homes. LESSEE may construct tiny homes, such as pallet shelters, which
are less than 100 square feet and not permanently attached to the ground or
underground utilities as outlined in the site plan and pursuant to the following phasing
plan:
1. Ten (10) tiny homes may be placed on the North side of the site parallel to East
Birch Street at any time after the execution of this amendment.
2. Five (5) tiny homes may be placed on the South side of the site parallel to East
Viola Avenue to be used as COVID isolation facilities at any time after the
execution of this amendment.
3. Ten (10) tiny homes may be placed within the site (as outlined in the site plan)
at any time after the execution of this amendment.
4. An additional ten (10) tiny homes may be placed within the site six months after
execution of this amendment. Prior to placement, an updated site plan shall
be provided to the City for review for safety purposes.
5. An additional ten (10) tiny homes may be placed within the site twelve months
after execution of this amendment. Prior to placement, an updated site plan
shall be provided to the City for review for safety purposes.
(e) RV parking. LESSEE may provide RV parking for no more than ten (10)
recreational vehicles along the East side of the site. These vehicles may be connected
to power, at LESSEE’s expense, but shall not be directly connected to water and
sewer.
(f) Organized Religious Activities. No homeless services provided by LESSEE or any
of LESSEE’s subcontractors or partner agencies shall be denied due to a person’s
religious affiliation or lack thereof. LESSEE is hereby prohibited from conducting, or
allowing other organizations to enter the encampment to conduct, prayer and/or other
religious activities in locations and at times where the encampment’s occupants’ only
way to avoid them is to leave a common area or the encampment. This includes any
community or dining tents.
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Section 2. Section 6: Utilities, of the Lease Agreement Between the City of Yakima
and Grace City Outreach shall be replaced with the following language:
6. UTILITIES. LESSEE accepts all utility facilities as now existing at the location “as is,
where is” and understands that the LESSOR shall not be responsible for moving, adding
or supplementing any utilities or utility facilities. All costs for utilities, including any costs
for infrastructure necessary for said utilities, shall be paid by LESSEE.
LESSEE shall install a meter and be charged separately from the City for all electricity
charges at no charge to LESSOR. LESSEE shall be responsible for the operation and
maintenance of the meter, all electric connections, lines and services, and any damages
to the meter, facilities, or power pole associated with the meter or LESSEE’S use of the
power pole for electricity. LESSEE shall coordinate with Pacific Power to have all billings
for electricity used during the term of this lease to be billed directly to the LESSEE. A
meter shall be installed prior to November 15, 2017.
LESSEE may connect non-residential temporary structures or facilities not permanently
affixed to the ground to public water and/or sewer with the express written consent of the
LESSOR and approval of the location of pipelines and facilities by LESSOR. In the event
LESSEE connects the property to public water and/or sewer, LESSEE is responsible for
all costs associated therewith, from the main water and sewer line to and throughout the
property, including, but not limited to permit fees, connection fees, and construction costs.
LESSEE shall also be responsible for obtaining any necessary easements or rights to
cross private property if necessary. Said easements and improvements shall be
transferred to the LESSOR at the termination of this Lease. LESSEE shall be limited to
no more than five connections for temporary bathroom, shower, laundry and/or kitchen
facilities and an RV dump station, unless otherwise agreed to, in writing, by the LESSOR.
LESSEE shall be responsible for all utility charges, including, but not limited to, electricity,
water, sewer, cable, internet, and garbage charges for the property. All billings shall be in
the name of LESSEE and all payments shall be promptly made upon receiving a bill, and
in no event shall any payment become delinquent. Delinquent payments for utilities may
be considered a default under the terms and conditions of this Lease.
Section 3. Section 7: Cleaning and Sanitation, of the Lease Agreement Between
the City of Yakima and Grace City Outreach shall be replaced with the following language:
7. CLEANING AND SANITATION. LESSEE acknowledges that the property shall be kept
in a clean and sanitary condition, including, but not limited to, property maintenance,
mowing, garbage service, sanitation facilities, such as portable toilets and hand washing
stations or other similar facilities, and safe bio-hazard disposal areas. All facilities shall
be provided at the expense of the LESSEE and shall be cleaned and serviced as needed
to maintain a safe and sanitary environment. As LESSEE increases services, housing,
and/or occupancy at the site, LESSEE shall evaluate the services at the site and
determine if there are adequate services to meet the needs of the site occupants. If
additional services are provided, an updated site plan showing the location of the
additional services shall be provided to LESSOR. The LESSOR, at any time, may
determine that additional cleaning activities and/or sanitation facilities are necessary
based on health and safety concerns, LESSEE shall undertake such activities and/or
install such facilities within thirty (30) days of notice at LESSEE’s expense.
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Section 4. Both parties agree that this Amendment satisfies the requirement that
LESSEE provide its notice of intent to renew the Lease Agreement, and that the Lease,
as amended, will continue through the renewal term, to terminate on June 30, 2024.
Section 5. An updated site plan of the current condition of the temporary homeless
encampment, and its current approved maximum occupancy is attached hereto and
replaces all prior Exhibit “3” documents.
Section 6. This Lease Amendment shall be recorded, pursuant to RCW 65.08.060,
with the Yakima County Auditor. LESSEE shall be responsible for recording this Lease
Amendment and providing a conformed copy to LESSOR for its records within ten (10)
days of both parties signing the Lease Amendment.
Section 7. This Lease Amendment shall be in full force and effect when executed
by both parties, and shall be incorporated into and deemed a part of the original
Agreement dated August 19, 2020.
Section 8. Except as expressly modified herein, all other terms and conditions of
the original Agreement dated August 19, 2020, shall remain in full force and effect.
Section 9. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this Amendment is declared invalid or unconstitutional for any reason, such
decision shall not affect the validity of the remaining portions of this Amendment or the
original Agreement.
CITY OF YAKIMA GRACE CITY OUTREACH
By By
Robert Harrison, City Manager Mike Kay, Executive Director
Date: Date:
ATTEST:
By
Sonya Claar Tee, City Clerk
City Resolution No.
City Contract No.
8
STATE OF WASHINGTON )
) ss
County of Yakima )
I certify that I know or have satisfactory evidence that Mike Kay, the Executive Director of
Grace City Outreach, signed this instrument, on oath stated that they were authorized to
execute the instrument and acknowledged it to be the free and voluntary act of such party
for the uses and purposes mentioned in the instrument.
Date ______________________________
By: ________________________________
Notary Public for the State of Washington
Residing at:
Appointment Expires__________________
STATE OF WASHINGTON )
) ss
County of Yakima )
I certify that I know or have satisfactory evidence that Robert Harrison signed this
instrument, on oath stated that he was authorized to execute the instrument and
acknowledged it as the City Manager of the City of Yakima, Washington to be the free
and voluntary act of such party for the uses and purposes mentioned in the instrument.
Date: ____________________________
By: ______________________________
Notary Public for the State of Washington
Residing at:
Appointment Expires ________________
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LEASE AGREEMENT BETWEEN THE CITY OF YAKIMA
AND
GRACE CITY OUTREACH
THIS LEASE AGREEMENT (hereinafter "Lease"), is executed by and between the City of
Yakima, a Washington State municipal corporation (hereinafter "LESSOR") and Grace City
Outreach, a Washington State non-profit corporation with IRS 501(c)(3) status and a religious
organization pursuant to RCW 35 21 915 (hereinafter "LESSEE" )
WHEREAS, LESSOR has property available for lease as provided by this Lease, and LESSEE
desires to occupy and use such property in accordance with this Lease and RCW 35 21.915,
NOW THEREFORE, in consideration of the mutual promises contained herein and the benefit to
be derived by each party, the parties agree as follows
1.LEASED PREMISES. LESSOR does hereby lease and let unto LESSEE and LESSEE
does hereby lease and take from LESSOR, that unimproved property described below
hereinafter referred to as "Property" or"leased premises") and as depicted on the drawing
marked as Exhibit 1, attached hereto and by this reference made a part hereof.
All that portion of Tracts 33 and 40 of Goodwin's Five Acre Tracts, Recorded in
Volume 'A' of plats, Page 18, records of Yakima County, Washington described
as follows
Beginning at the Southwest Corner of Tract 40, as described on Record of Survey,
recorded under Auditors File No 7718968, records of Yakima County,
Washington; thence N 0°15'41" E 75 feet; thence S 89°44'19" E 10 feet, to the
point of True Beginning, thence N 0°15'41" E 345 feet, thence S 89°44'19" E 280
feet; thence S 0°15'41" W 345 feet; thence N 89°44'19" W 280 feet, plus or minus,
to the point of True Beginning
PURSUANT to negotiations, it is understood by LESSOR that LESSEE intends to use the
Property as a temporary homeless encampment pursuant to RCW 35.21 915, as
amended, and ESHB 1754 LESSEE acknowledges and understands that the property
has limited water and sewer connection access and electrical services as of the date of
this Lease LESSEE takes all services and utilities "as is, where is" and has an opportunity
to inspect the Property and make itself aware of utility locations
LESSEE acknowledges that it is a religious organization pursuant to the term as used in
RCW 35 21 915
2.TERM AND RENEWAL. The tenancy created by this Lease shall commence on August
19, 2020, and continue for a period of approximately two years until June 30, 2022, unless
otherwise terminated as provided for herein This Lease may be renewed by the LESSEE
by providing notice of intent to renew no less than thirty (30) days before the end of the
term for one additional two-year term The last date under this Lease, if the additional term
is exercised, will be June 20, 2024
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3.RENT. In consideration for LESSEE's agreement to the terms and conditions of this
Lease, and that LESSEE shall use the property to operate a temporary homeless
encampment for homeless individuals, providing a safe, more secure area for homeless
individuals to camp, and providing services and aid to persons experiencing homeless
while they search for transitional or other housing, no rent shall be required as part of this
Lease
4.TAXES AND LIENS. LESSEE promises and agrees to pay, as the same become due
and payable, all licenses, fees and taxes, including but not limited to the leasehold excise,
required to be paid by LESSEE by reason of this Lease and by reason of LESSEE's use
and occupancy of the leased premises and by reason of LESSEE's construction or
ownership of improvements to the leased premises LESSEE shall neither suffer nor
permit the attachment of any lien or other encumbrance on the leased premises by reason
of LESSEE's occupancy thereof LESSEE agrees to indemnify LESSOR and shall hold
LESSOR harmless from any such taxes and liens
5.USE.
a) Aqe Restrictions. Unaccompanied persons under the age of 18 are prohibited at
the homeless encampment. Persons under the age of 18 must be accompanied by a
parent or legal guardian and that family unit should be encouraged to take advantage
of services through other entities LESSEE shall connect the family unit to other
service providers to attempt to find alternate accommodations If there is no other
option for the family with children, such family with children may stay at the homeless
encampment if there is an approved area for families Approved areas must be
physically separated from the general encampment by a site screened fence and gate
that is guarded 24 hours per day by a staff person that is not a resident. Approved
areas must have their own bathroom and handwashing facilities, as well as their own
community areas for relaxing, eating and/or recreation. The City in its sole discretion
shall approve an area for families
b) General Use. LESSEE agrees to use the leased premises solely for operating and
facilitating a temporary encampment for homeless persons, and associated services
Attached as Exhibit 2, subject to the terms outline din this lease agreement and fully
incorporated herein, is an operations plan and summary of the services and activities
that are expected to be offered at the temporary homeless encampment, subject to
the terms outlined in this lease agreement. No persons shall occupy the property and
use it as a temporary encampment or otherwise stay overnight, camp or otherwise
occupy the Property in a temporary residential capacity during any time period outside
this lease agreement.
c) Additional facilities onsite. LESSEE, with express written permission of LESSOR,
through its City Manager, or their designee, may construct on-site facilities such as
community buildings, or other similar improvements and facilities upon receiving all
necessary permits pursuant to the Yakima Municipal Code and state law Any such
facilities should be able to be used in the various seasons typical in Yakima Facilities
other than temporary bathroom, shower, kitchen and/or laundry facilities, shall not be
connected to underground utilities, such as water and sewer No residential/living
facilities shall be connected to underground utilities No facilities at the encampment
shall be affixed to the ground permanently
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d) Organized Religious Activities. No homeless services provided by LESSEE or any
of LESSEE's subcontractors or partner agencies shall be denied due to a person's
religious affiliation or lack thereof. LESSEE is hereby prohibited from conducting, or
allowing other organizations to enter the encampment to conduct, prayer and/or other
religious activities in locations and at times where the encampment's occupants' only
way to avoid them is to leave a common area or the encampment. This includes any
community or dining tents
6.UTILITIES. LESSEE accepts all utility facilities as now existing at the location "as is,
where is" and understands that the LESSOR shall not be responsible for moving, adding
or supplementing any utilities or utility facilities All costs for utilities, including any costs
for infrastructure necessary for said utilities, shall be paid by LESSEE
LESSEE shall install a meter and be charged separately from the City for all electricity
charges at no charge to LESSOR LESSEE shall be responsible for the operation and
maintenance of the meter and any damages to the meter or power pole associated with
the meter or LESSEE'S use of the power pole for electricity LESSEE shall coordinate
with Pacific Power to have all billings for electricity used during the term of this lease to be
billed directly to the LESSEE A meter shall be installed prior to November 15, 2017
LESSEE may connect non-residential temporary structures or facilities not permanently
affixed to the ground to public water and/or sewer with the express written consent of the
LESSOR and approval of the location of pipelines and facilities by LESSOR. In the event
LESSEE connects the property to public water and/or sewer, LESSEE is responsible for
all costs associated therewith, from the main water and sewer line to and throughout the
property, including, but not limited to permit fees, connection fees, and construction costs
LESSEE shall also be responsible for obtaining any necessary easements or rights to
cross private property if necessary Said easements and improvements shall be
transferred to the LESSOR at the termination of this Lease LESSEE shall be limited to
no more than three connections for temporary bathroom, shower and/or kitchen facilities,
unless otherwise agreed to, in writing, by the LESSOR
LESSEE shall be responsible for all utility charges, including, but not limited to, electricity,
water, sewer and garbage charges for the property All billings shall be in the name of
LESSEE and all payments shall be promptly made upon receiving a bill, and in no event
shall any payment become delinquent. Delinquent payments for utilities may be
considered a default under the terms and conditions of this Lease
7.CLEANING AND SANITATION. LESSEE acknowledges that the property shall be kept
in a clean and sanitary condition, including, but not limited to, property maintenance,
mowing, weekly garbage service (or more often if sanitation requires), sanitation facilities,
such as portable toilets and hand washing stations, and safe bio-hazard disposal areas
All facilities shall be provided at the expense of the LESSEE and shall be cleaned and
serviced as needed to maintain a safe and sanitary environment.
8.PREMISES CONDITION AND FENCING. LESSEE has made a full inspection of the
premises, is fully aware of its condition and accepts the premises on an "AS-IS" basis
LESSEE agrees to pay for any improvements, repairs and/or modifications necessary to
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LESSEE's use, including but not limited to all costs associated with the installation of
improvements necessary to run a temporary homeless encampment.
All activities and services provided to the homeless as part of the temporary homeless
encampment shall occur within a fenced perimeter LESSOR shall provide temporary
fencing in the length of 777 feet to LESSEE as part of this Lease The fencing shall remain
the property of LESSOR and any damage or loss to fencing owned by LESSOR shall be
the responsibility of LESSEE. LESSEE shall return LESSOR's 777 feet of fencing in its
original condition, normal wear and tear excepted, to the LESSOR at the termination of
this Lease In the event additional fencing is needed by LESSEE to conduct its activities
and services for homeless persons on the property within a fenced area, LESSEE is
responsible for any and all additional costs, including permits and installation costs,
associated with placement of additional fencing
9.CONSTRUCTION OF ACCESS WAY FOR CITY VEHICLES. Due to LESSEE's desired
location for the temporary homeless encampment, LESSEE acknowledges that it is
necessary for LESSEE to construct an access driveway, including, but not limited to the
necessary curb cut in a width and location approved by the LESSOR, and approach The
access driveway design, materials and location shall be approved by the City Engineer
and constructed at the sole expense of LESSEE LESSEE shall be responsible for
obtaining all necessary permits to construct the access way Said access way shall be
constructed when, separately from this Lease, specifically requested by the City in writing
Once the request is received, LESSEE shall have 60 days to finish construction of the
access way unless a different time period is agreed upon by the parties
10. MAINTENANCE. LESSEE agrees to keep and maintain the premises in at least as good
a condition as the condition of the premises as if no temporary homeless encampment
had existed on the Property. LESSEE further agrees that LESSEE shall be responsible
to maintain all leased areas, trade fixtures, water and sewer lines and facilities, and other
improvements, existing and future, in an attractive and usable manner consistent with
other LESSOR property LESSEE understands and acknowledges that it is responsible
for all maintenance of the water and sewer lines and facilities within the boundaries of the
temporary emergency homeless encampment. Any back-ups, breaks, or other damages
to the water or sewer lines therein shall be promptly fixed by LESSEE at its sole cost and
expense
LESSEE agrees to maintain the areas adjacent to the property used by LESSEE in a safe,
sanitary, and usable condition at all times
LESSEE is responsible for snow removal along the driveway access and weed control on
the Property
11. SIGNS AND SITE SCREENING. No signs are allowed on the property unless approved
in writing by LESSOR The site shall be fenced Additional site screening shall be
mutually agreed to by the parties
12. IMPROVEMENTS. No improvements other than those specifically mentioned herein are
contemplated by this Lease In the event improvements are made by LESSEE or
LESSOR that are affixed to the land, such improvements shall become part of the property
and revert to LESSOR upon termination of this Lease, or removed by LESSEE if originally
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made by LESSEE, the determination of which shall be made by LESSOR, at no cost to
the LESSOR.
13. REGULATIONS. LESSEE agrees to comply with all applicable laws, ordinances, rules,
regulations and policies of all governmental authorities, including policies adopted by
LESSOR, as such laws, ordinances, rules, regulations and policies apply to the use and
operation of the leased property and as those laws, ordinances, rules, regulations and
policies now exist or may hereafter become effective
LESSEE agrees to formulate a Code of Conduct, or other similar good neighbor
agreement and/or rules of conduct for the temporary homeless encampment. Such Code
of Conduct for use of the temporary homeless encampment by its residents should
include, but not be limited to, requiring that residents not commit violations of the law, that
residents have respect for other residents and neighboring property owners, and other
such regulations that ensure that the residents, and neighboring property owners and
residents, are safe, secure, and that the public health and safety is maintained A copy of
the Code of Conduct shall be provided to the LESSOR
LESSEE shall comply with all building, fire, and safety regulations, including, but not
limited to building codes concerning any structures built on premises and perm it fees, if
written permission is granted to construct on-site facilities of any kind
14. SITE PLAN. LESSEE, prior to the beginning date of this Lease, shall provide to the City
a site plan that generally depicts how the site will be set up, the location of sanitation and
other group facilities, ingress and egress for emergency vehicles, as well as the maximum
occupancy of said encampment. Maximum occupancy shall be determined by the City of
Yakima Any modification of the site plan to allow for improvements or other additional
facilities shall be agreed to and approved by LESSOR The site plan shall be affixed
hereto as Exhibit 3
15. SUBLETTING AND ASSIGNMENT. This Lease, or any interest herein or claim
hereunder, shall not be assigned or transferred in whole or in part by LESSEE to any other
person or entity without the prior written consent of LESSOR LESSOR is the sole
determiner of whether the Lease may be assigned, and its decision cannot be challenged
In the event that such prior written consent to an assignment is granted, then the assignee
shall also assume all duties, obligations and liabilities of LESSEE stated herein
16. MISCELLANEOUS PROVISIONS.
A. The parties agree that LESSOR may enter upon the leased premises at any
reasonable time to make such inspections as LESSOR may deem necessary to the proper
enforcement of any term, provision or condition of this Lease. No such entry or inspection
by LESSOR is required by this provision, and the failure of LESSOR to enter and make
inspection shall not alter the relationship of the parties and their respective rights and
duties provided by this Lease LESSEE shall be granted the right of quiet enjoyment upon
performance of all terms of this Lease
B. LESSOR reserves the right to take any action necessary or desirable by LESSOR to
protect the LESSOR's property against any activity interfering with the efficient operation
of the LESSOR's activities, together with the right to prevent LESSEE from erecting, or
5
14
permitting to be erected, any building or other structure on the LESSOR's property which,
in the opinion of the LESSOR, would limit the usefulness of the property or constitute a
hazard
C. LESSOR shall have the right to use, unobstructed, the driveway off of 22nd Street for
ingress and egress to LESSOR'S property for maintenance, operations, public safety, or
other purposes The driveway off of 22nd Street shall not be obstructed by parked or
stationary vehicles, personal property, gates, persons or otherwise, at any time
D. All parking of occupants of the temporary homeless encampment shall be within the
leased property If a parking area is proposed, it must be paved or graveled to avoid
parking on dry grasses or combustible materials. No automotive work or maintenance
may be done on premises and LESSEE shall not allow people to live in their vehicles,
including RVs, on premises Parking areas shall be indicated on the Site Plan
17. INDEMNITY/DUTY TO DEFEND.
A. At no expense to LESSOR, LESSEE shall defend against and indemnify fully and save
harmless the City of Yakima and its elected and appointed officials, employees and
agents, from any and all liability, damages, suits, claims, actions, judgments or decrees,
including all expenses incidental to the investigation and defense thereof and including
reasonable attorneys' fees, based on or arising from the occupancy or use of the leased
premises by LESSEE, its servants, employees, agents, invitees, independent contractors
or any entity, person, firm or corporation acting on behalf of LESSEE or under its direction,
whether such claim shall be by LESSEE or a third party
B. LESSEE agrees to reimburse LESSOR for any damage to City property, including the
leased premises, caused by the occupancy of LESSEE, its employees, agents, servants,
invitees, independent contractors or any person acting on behalf of LESSEE or under its
direction
C. LESSEE shall keep and hold the City of Yakima, its elected and appointed officials,
agents and employees, free and harmless from any and all claims and actions, loss,
damage, expense or cost, including reasonable attorneys' fees, incidental to the
investigation and defense thereof, resulting from, arising out of, or caused by LESSEE's
use of the leased premises resulting in any liability under the Federal Comprehensive
Environmental Response Compensation Liability Act of 1980, as amended, 42 U S C
9601 et seq , Hazardous Materials Transportation Act, 49 U.S C. 1801 et seq., Resource
Conservation and Recovery Act, 42 U S C 6901 et seq , the Clean Water Act, 42 U S C.
1251 et seq ; the Washington Environmental Policy Act, RCW Ch. 43 21 C, the
Washington Water Pollution Control Act, RCW Ch 90 48, the Washington Hazardous
Waste Management Act, RCW Ch 70 105; the Washington Model Toxic Control Act,
RCW Ch 70 105D, and the regulations promulgated thereunder, or under any applicable
local or state environmental ordinance, statute, law, rule or regulation The provisions of
this subsection shall survive the termination of this Lease
D. Further, during the term of this Lease where LESSEE is operating a temporary
homeless encampment on the property, LESSEE agrees and acknowledges that RCW
35 21 915(d), and as amended, applies to the property and this Lease That section as of
the date of this Lease, specifically states.
6
15
An appointed or elected public official, public employee, or public agency as defined
in RCW 4 24 470 is immune from civil liability for (a) damages arising from the
permitting decisions for a temporary encampment for the homeless as provided in this
section and (b) any conduct or unlawful activity that may occur as a result of the
temporary encampment for the homeless as provided in this section
LESSEE shall defend, indemnify and hold harmless LESSOR, its appointed or elected
public officials, and public employees from any claims for damages arising from permitting
decisions for the temporary homeless encampment, including entry into this Lease, as
well as any conduct or unlawful activity that may occur as a result of the temporary
homeless encampment.
18. DEFAULT, TERMINATION & FORFEITURE.
A. The failure by LESSEE to comply with any term, provision or condition of this Lease
shall constitute grounds for termination of this Lease This Lease and tenancy shall
terminate on written notice by LESSOR to LESSEE stating accurately the manner in which
LESSEE fails or has failed to comply with this Lease LESSEE shall comply with this
Lease in the manner specified in the notice within thirty (30) days from LESSEE's receipt
of such notice, otherwise this Lease and tenancy shall be terminated Such notice shall
be given in writing and served on LESSEE by personal delivery or mailed by certified mail
with return receipt requested addressed to LESSEE at its address stated below or such
other address as the parties may advise each other in writing It is further agreed that
after receipt of notices and as an additional condition to avoid forfeiture, LESSEE shall
pay LESSOR's costs and expenses, including attorney's fees, for the preparation and
service of such notice Notices shall be deemed received three (3) days after mailing to
LESSEE at the address below or such other address as the parties may advise each other
in writing
B. Either party may terminate this Lease, with or without cause, upon forty-five (45)
calendar days' written notice
C. Upon termination of this Lease for any reason, LESSEE shall immediately surrender
the premises to the LESSOR in good condition and repair, ordinary wear and usage
excepted, and as required by this Lease, and LESSEE shall remove all of LESSEE'S
personal property, trade fixtures, or equipment from the premises and shall repair any
damage to the premises caused by such removal. Any personal property of LESSEE, or
anyone claiming under LESSEE, which shall remain upon the premises at the expiration
or termination of this Lease shall be deemed to have been abandoned and may be
retained by LESSOR as LESSOR'S property or disposed of by LESSOR in such manner
as LESSOR sees fit without compensation to LESSEE Further, LESSEE shall remove
all occupants from the temporary homeless encampment as of the effective date of
termination of the Lease, whether it be through default or at the end of this Lease's term
19. NON-DISCRIMINATION CLAUSE. To the extent required by law, LESSEE, for itself, its
personal representatives, agents, officers, successors in interest and assigns, as a part of
the consideration hereof, does hereby covenant and agree as follows
7
16
A. No person, on the grounds of race, color, religion, sex, age, marital status, handicap
or national origin, shall be unreasonably excluded from participation in, denied the benefits
of, or be otherwise subjected to discrimination in LESSEE's personnel policies and
practices or in the use or operation of LESSEE's services or facilities
B. LESSEE agrees that in the construction of any improvements on, over or under the
leased premises and the furnishing of services thereon, no person, on the grounds of race,
color, religion, sex, marital status, handicap, age or national origin, shall be unreasonably
excluded from participation in, denied the benefits of, or otherwise be subjected to
discrimination.
C. LESSEE agrees that participation in religious activities will not be required to obtain
any of the services provided on the property that is subject to this Lease
20. INSURANCE. It is understood the City does not maintain liability insurance for the
LESSEE and/or its officers, employees, agents and/or subcontractors
Further, LESSEE shall obtain insurance as follows.
A. Property Insurance. On or before the effective date of this Lease LESSEE shall
procure and maintain a policy or policies of property insurance in an amount acceptable
to the LESSOR with respect to the Property and LESSEE's personal property LESSEE
will hold the City harmless for any damage to property owned by LESSEE and waive its
right of subrogation for any damage to their property
B Liability Insurance On or before the effective date of this Lease, LESSEE shall
provide the City proof of liability insurance in the amount of Two Million Dollars
2,000,000 00) per occurrence combined bodily injury and property damage that states
who the provider is, the amount of coverage, the policy number and when the policy and
provisions provided are in effect. The policy shall name the City, its elected and appointed
officials, officers, agents, and employees as additional insureds and shall contain a clause
that the insurer will not cancel or change the insurance without first giving the City thirty
30) days' prior written notice. A copy of all such policies shall be provided to the City
upon request.
21. INTEGRATION AND SUPERSESSION. This document embodies the entire Lease
between the parties with respect to the subject matter herein contained and supersedes
any and all prior negotiations, discussions, agreements, and understandings between the
parties as to the subject matter hereof, which are hereby declared terminated and of no
further force and effect. No amendments or modifications hereof shall be enforceable
unless in writing, signed by both parties
22. SEVERABILITY. If a court of competent jurisdiction holds any part, term or provision of
this Lease to be illegal, or invalid in whole or in part, the validity of the remaining provisions
shall not be affected, and the parties' rights and obligations shall be construed and
enforced as if the Lease did not contain the particular provision held to be invalid If any
provision of this Lease is in direct conflict with any statutory provision of the State of
Washington, that provision which may conflict shall be deemed inoperative and null and
void insofar as it may conflict, and shall be deemed modified to conform to such statutory
provision
8
17
23. NON-WAIVER. The waiver by LESSOR or LESSEE of the breach of any provision of this
Lease by the other party shall not operate or be construed as a waiver of any subsequent
breach by either party or prevent either party thereafter enforcing any such provision
24. NOTICES. Notices shall be sent by registered or certified mail, postage prepaid or hand
delivered. Such notices shall be deemed effective when mailed or hand delivered at the
addresses specified below
CITY OF YAKIMA GRACE CITY OUTREACH
c/o City Manager c/o Mike Kay
129 North 2nd Street 500 University Parkway#211
Yakima, WA 98901 Yakima, WA 98901
509-575-6000 503-396-2085
Time is of the essence of this entire Lease
25. RECORDING. This Lease shall be recorded, pursuant to RCW 65 08.060, with the
Yakima County Auditor LESSEE shall be responsible for recording this Lease and providing a
conformed copy to LESSOR for its records within ten (10) days of both parties signing the Lease.
CITY OF YAKIMA GRACE CITY OUTREACH
By By i i2
Alex Mey rhoff, Interi City M ger Mike K y, CE
Date. g - l Z0 Date q C97, 090
ATTEST P•r
6?474MJ
Sonya Cl4af Tee, City Clerk
City Resolution No
City Contract No De9V-1`C'
STATE OF WASHINGTON
ss
County of Yakima
I certify that I know or have satisfactory evidence that Mike Kay, the CEO of Grace City
Outreach, signed this instrument, and on oath stated that they were authorized to execute
9
18
the instrument and acknowledged it to be the free and voluntary act of such party for the
uses and purposes mentioned in the instrument.
Date Ot/`-Qk, (.g. ‘ )Di)
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NOTARy`' Notary Pu•lic f r th tate of Washington
Residing at:f' •
NA.: POBL%G ,.:<_ Appointment xpires A.1.5I,f'J')
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STATE OF WASHINGTON
ss
County of Yakima
I certify that I know or have satisfactory evidence that Alex Meyerhoff signed this
instrument, on oath stated that they were authorized to execute the instrument and
acknowledged it as the Interim City Manager of the City of Yakima, Washington to be the
free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
Date. (6( Ii/0 UaD
w 11111111
P•. .o,%,, 'U11 C' G=` , 'exP.o %
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NOT N••3 Notary Public for the State of Washington
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Shaded area above is the Leased Property
Legal Description of Leased Property
All that portion of Tracts 33 and 40 of Goodwin's Five Acre Tracts, Recorded in Volume
A' of plats, Page 18, records of Yakima County, Washington described as follows
Beginning at the Southwest Corner of Tract 40, as described on Record of Survey,
recorded under Auditors File No 7718968, records of Yakima County, Washington,
thence N 0°15'41" E 75 feet, thence S 89°44'19" E 10 feet, to the point of True Beginning,
thence N 0°15'41" E 345 feet; thence S 89°44'19" E 280 feet; thence S 0°15'41" W 345
feet, thence N 89°44'19" W 280 feet, plus or minus, to the point of True Beginning
20
Fx t-1 i-61-r 2-
CAMP HOPE
Operations Plan 2020
GRACE CITY OUTREACH (GCO) will assume the operation of Camp Hope,
as it has been known to the Yakima County Community for over three years.
Camp Hope will continue to serve the community by striving to reduce
homelessness within the Yakima Valley.
Camp Hope will move forward by using innovation and initiative to fulfill the
immediate and critical needs of people experiencing homelessness in our
community.
In addition to this, Camp Hope will work toward empowering people
experiencing homelessness with critical tools needed to navigate their way back
to a healthy and productive life, with the ultimate goal of self sufficiency via the
Strength's Based-Relationship Service Model.
Camp Hope, the managed encampment located at: 2300 E Birch St. Yakima.
Washington 98901 will provide unsheltered individuals with a safe,
accommodating and well managed facility. This facility, as well as the services
provided there will create relief for downtown businesses, public works dept.,
law enforcement and other city and county entities.
Camp Hope and it's services will also improve the appearance of public spaces,
including sidewalks and doorways, allowing such spaces to be used for their
intended purposes.
21
Overview
GCO will provide coordination of shelter, meals and basic needs assistance to
people experiencing homelessness, as well as their pets beginning on, or about
August 4th, 2020.
This temporary, sanctioned encampment will be managed and staffed by GCO.
Camp Hope will serve up to 100 people each night and will operate 24 hours a
day.
Based on the proven strategies of Camp Hope leadership, the encampment will
continue to be managed in the same manner as has been successful since Camp
Hope's inception.
Successful Strategies include:
All individuals must register each evening to remain within the
encampment. This policy provides security, as well as accountability within
the population we serve.
o A maximum occupancy will be established, which shall not be exceeded
and the entrance will be monitored and secured by staff at all times.
o All individuals will check in and out when entering and leaving the
property to ensure the safety and security of the encampment.
Check in hours will be between 3PM and 6PM, with variances allowed for
those who work, or those with verifiable appointments.
22
The Camp Hope Operations Plan 2020 calls for the use of large dormitory style
tents, rather than smaller individual tents. The use of larger tents will drastically
reduce the appearance of clutter and allow for the monitoring of resident activity
within the facility.
There will be separate areas for male and female residents, along with storage
facilities for resident belongings. An appropriate number of gender specific staff
will monitor both the male and female spaces to avoid mixed gender situations
among staff and residents whenever possible. A staff member will remain on site
at all times for resident safety.
Each person choosing to stay at Camp Hope will be asked to sign a Good
Neighbor Agreement, which will outline behavior expectations for both on and
off Camp Hope property. The agreement will also explain potential consequences
for violation of said agreement.
Each resident of Camp Hope will be expected to contribute to the cleanliness of
the facility, depending on individual circumstance and capabilities.
Facliues
The Camp Hope facilities include 4 dormitory barracks style military tents, two
for males and two for females. These tents will accommodate up to 30
individuals each. Two additional dormitory barracks style tents will be used for
emergency family shelters.
Additional facilities include:
Mobile Kitchen Unit
o Mobile Shower Unit
o Mobile Restroom Unit
o Portable Laundry Unit
o Dormitory Style Day Use Tent
23
Camp Hope also utilizes small, portable buildings (no larger than 10x20ft) built
on skids as a variation of offices (I.e. Case Managers / Director / Security).
Camp Hope will contract with the City of Yakima for garbage collection service.
Staffing
The current model for Camp Hope consists of the following staffing levels:
1 - Executive Director
3 - Full-Time Shelter Monitors
1 - Part-Time Care Manager
2 - Part-Time Shelter Monitors
5 - Interns
10 - Trustees
Camp Hope staff will have an onsite supervisor at all times, as well as access to
the Executive Director 24 hours a day.
The Executive Director Mike Kay has direct experience with the homeless
population, is a certified peer counselor and has established relationships within
the shelter. He is currently supported by three full-time and three part-time staff,
as well as S interns.
In addition, the staff is supported by a continuously expanding group of
dedicated volunteers. A part-time professional care manager will administer our
mental health referral support system. GCO is committed to collaborating with
organizations in order to provide a pathway toward housing and other necessary
resources. GCO will continue working to support each resident as they work
toward self-sufficiency.
Camp Hope will have round-the dock staff and designated, monitored outdoor
spaces to prevent disruption to the businesses and activities in the surrounding
area.
24
As part of their stay, residents of Camp Hope will participate in grounds-keeping
and other meaningful work, creating a sense of pride and ownership in the
encampment on a volunteer basis.
This includes, but is not limited to:
Public service projects such as participation on the Greenway Events /
Cleanup
o Working with City Staff to assist in graffiti removal
o City clean up and snow removal
The Camp Hope Internship and Trustee programs provide current, or formerly
homeless individuals a combination of classroom and on the job training within
our Low-Barrier Homeless Shelter, or Transitional Housing facility. This training
can offer experience and create recent job history for residents and prepare them
for outside employment.
programs Services
Transportation:
GCO maintains two vehicles for the purpose of providing limited transportation
services to the residents of Camp Hope. Camp Hope staff will transport residents
in assigned vehicles to the Yakima transit center in the morning and will return to
the transit center in the evening to transport returning residents back to camp.
GCO also maintains a sedan program to assist in providing non-life threatening
transportation of residents to medical, mental health, pharmacy and employment
services.
Education Center
Camp Hope provides an education center, which offers the residents access to
several educational resources. Residents of Camp Hope are given the opportunity
to enhance their knowledge in:
25
o GED Preparation
o Reading Comprehension
Writing Skills
o Math Comprehension
o Financial Management
o Coping Skills
o Grief Management
o Computer Literacy Courses
o Resume Writing Courses
o Job Interview Skills
The education center also provides an opportunity for individual mentoring /
tutoring for residents of Camp Hope. Residents have access to a computer with
internet access in order to search for jobs, housing and to connect with family. A
volunteer coordinator and large team of volunteers with expertise in various
subject matter staff the education center.
Accountability Partner Program
The residents of Camp Hope and all other GCO facilities are automatically
enrolled in our Accountability Partner Program. This program helps ensure each
resident feels welcome and connected. Additionally, the program helps guarantee
residents are given access to resources, including permanent housing, medical,
psychiatric and addiction services in an efficient manner.
Upon entering a GCO facility, each resident is taken through a mandatory intake
process. Once said intake process has been completed:
26
o Within 48 hours of the initial intake, our on site Care Manager provides
each resident with an assessment interview / review.
o The Care Manager will identify any barriers that the resident has identified
I.e. No Identification, Transportation, etc.) and refer the resident to the
Accountability Partner Team. The team is made up of facility staff who are
assigned a maximum of 8 residents to assist with following their
accountability plan.
e The resident will have a weekly meeting with their assigned team member
to review their progress on the accountability plan.
o The Facility Director will also meet weekly with the resident to review their
accountability plan and ensure they are being provided resources and
assistance in a timely manner.
The purpose of a multi-staff approach to this plan is to ensure that each resident
feels connected to service providers, creates a sense of community and removes
any potential gaps in services.
Homeless Outreach Team (H.O.T.)
GCO will provide a Homeless Outreach Team, or HOT. HOT will respond as
requested within Yakima County, as staffing and funding allow.
HOT will act as a response team to the Yakima County Community and will
respond with specially trained staff / volunteers. HOT will respond to calls placed
by the community, City, or other service providers for people experiencing
homelessness who may be congregating, or unaware of the services available to
them.
The goals of the Camp Hope HOT Team are:
27
o To provide the community with an immediate response.
o To provide relief to emergency service providers by reducing their
responses to non-criminal nuisance complaints. HOT will provide safe
transportation for people experiencing homelessness to shelter/
encampment/ service providers within Yakima County.
To provide people experiencing homelessness within Yakima County with
trained personnel, able to provide resources directly related to the needs of
the individual.
o To treat people experiencing homelessness in Yakima County with dignity
and respect.
Camp Hope maintains a 24 hour hotline, provides community outreach services
and has a partnership with The Downtown Business Association to provide an
alternative to calling 911 for non-emergent issues relating to homelessness. These
services will drastically reduce the demand on the Yakima Police and Sheriff's
Department to respond to such calls. We are committed to a dose and creative
partnership with local law enforcement. Over the past months, we have conferred
on shelter safety practices and intake of certain nuisance offenders. In addition we
have also discussed accessing future funding for programs aimed at reducing
unnecessary police calls and associated public safety costs, as well as the need for
doser coordination between the police and social services. Our HOT Team will
be working in conjunction with local law enforcement to address and mitigate the
public impact of people experiencing homelessness in the immediate
neighborhood surrounding Camp Hope.
28
Policies & Procedures
A Low-Barrier Shelter is a model of service delivery which provides for the basic
needs of people experiencing homelessness in order to end the cycle of street
dependent living. This model prioritizes the provision of shelter and basic needs
FIRST, allowing each individual to access additional services once emergent
needs are met. (I.e. housing programs, addiction services, mental health support
programs, etc.). In practice, the Low-Barrier Shelter model encourages
individuals to participate in available programs, but not required.
o Sobriety is not required, however drug and alcohol possession and use is
prohibited on the premises.
o Each individual will have a formal intake and registration interview, but
will not be denied service if they do not possess a valid ID.
o Couples will be able to stay together.
o Limited storage space is provided for personal items.
o Service animals and companion pets will be accommodated.
o Homeless (HUD Definition)
o Individuals seeking shelter at Camp Hope must be age 18, or older.
o Individuals seeking shelter at Camp Hope must be ambulatory and not
require hospital, or skilled nursing care.
o Individuals seeking shelter at Camp Hope must agree to be non-violent
o Individuals seeking shelter at Camp Hope must agree not to use, possess,
or sell alcohol, drugs, or illegal substances on the premises.
o Individuals seeking shelter at Camp Hope must agree to treat other
residents, staff, volunteers and the property with respect.
o Individuals seeking shelter at Camp Hope must agree to obey fire and other
safety regulations.
Camp Hope will accept new residents on a first-come, first-serve basis. However,
if there is an emergent need for shelter we will offer the individual a bed for the
night, providing they pass the initial screening.
29
Rules Of Conduct
In order to receive shelter from Camp Hope, residents must agree to follow the 5
community standards of behavior:
o No violence toward yourself, or others.
o No illegal substances, alcohol, or paraphernalia on the premises.
No stealing.
o No disruptive behavior of any kind that disturbs the general peace and
welfare of the camp.
The above mentioned standards are enforced and all residents agree during the
intake process to leave voluntarily if found in violation of these standards.
There is no set time-limit to any resident's stay, as long as they are able to follow
the community standards of behavior.
Responsibilities of residents include:
o Attending mandatory community meetings held at the Executive Director's
discretion.
o Actively participate in community cleanup of their area (I.e. bed space)
every week as mandated by the Department of Health.
There are varying lengths of bans from the Camp Hope community for the
violation of rules and standards of behavior. There are also three "elected
arbitrators" (selected by the Executive Director with community input) who are
responsible for working with residents who don't follow the acceptable rules and
behavior of the camp.
Camp Hope also has a donations coordinator, a volunteer responsible for logging
and distributing donations equitably. The encampment Executive Director must
approve all donations prior to them being accepted. Donations will only be
accepted at an agreed upon date / time which will be clearly posted.
30
Team Of Stay
There will be no set time-frame, or limit on any resident's stay at Camp Hope.
Arbitrary time limits have proven to be a barrier to sheltering people experiencing
chronic homelessness, as they time-out, get discouraged and are unable to re-enter
the shelter for a period.
The premise of "shelter first" housing is that through creating a safe environment
and fostering a sense of stability, we can eliminate some of the "toxic stress"
affecting people experiencing homelessness.
It is within this safe environment that we can help residents meet their basic needs
and become more stable, easing to process and building on their progress into
housing and other services.
General Safety & Security
Risks to residents, staff, volunteers, neighbors and property owners are of equal
concern to the staff of GCO. We will continually evaluate and systematically
address issues of risk. Concerns linking crime and safety risks with people
experiencing homelessness have been expressed in the past.
It is through our intent to address these concerns that they have been abated
through productive community dialogue, partnership and responsive agency
practice. Through our "Good Neighbor" policy and practices we strive to
mitigate the off-site impact of the shelter. We have routinely deployed our HOT
Teams to patrol the area, as well as providing a 24 hour hotline for neighbors to
call, should any issue arise.
31
Outside Services & Community Collaboration
Camp Hope is filling a clearly defined gap in services for unsheltered adults in
Yakima County. Cities and Counties with the most success in ending
homelessness subscribe to a continuum of care network. This network begins
with low-barrier emergency shelter and ends with affordable home ownership. In
order for an individual to move from a state of unsheltered homelessness and into
a place of self-sufficiency, we must provide an entry point to gain maximum
access to supportive services. Such services as mental health support (on site),
chemical dependency and substance abuse programs, housing programs and
many more. Under our agency umbrella we will operate in close coordination
with Community Health Centers and other service providers to assist residents in
gaining entry into the rapid rehousing program. Helping residents establish that
first connection with service providers is key to their success within recovery.
Partners
GCO has established a comprehensive community network of providers. We
have an agreement whereby these partnering agencies will be provided secure
access to shared residents (clients).
Various churches, civic groups, and businesses help provide the evening meal for
Camp Hope residents on a daily basis. Camp Hope will work with Yakima
Neighborhood Health and other private providers for case management services,
as well as other medical, dental and substance abuse issues. Camp Hope will
partner with Comprehensive Mental Health to provide services to residents
suffering from mental illness, as well as working with Entrust Community
Services to provide workplace training and support programs for residents.
Additional service providers are sought out and connected with our residents as
needed.
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4 E
Pre/ Post Covid-19
Legend
1. Men's 64x20 ft Dormitory Tent
2. Men w/ Pets 64x20 ft Dormitory Tent
3. Women w/ Pets 64 x 20 ft Dormitory Tent4. Women 64x20 ft Dormitory Tent
5. Family Tent 48x20 ft Tent
6. Family Tent 48x20 ft Tent
7. Power Pole w/ Light
8. 48 x 20 ft Day Tent
9. Mobile Kitchen Trailer
10.Restroom Trailer
11.Shower Trailer
12.Laundry Building
13.Small Storage Shed
14.Classroom / TV Room
15.Office
16.Case Manager's Office
17.Case Manager's Office
18.Education Center
19.Storage Trailer #1
20.Storage Trailer #2
21.Director's Office
22.Donation Center Trailers
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35
CAM "' Fit • ,. ,
Covid-19 Emergency Configuration
Legend
1. Men's 64x20 ft Dormitory Tent
2. Men w/ Pets 64x20 ft Dormitory Tent
3. Women w/ Pets 64 x 20 ft Dormitory Tent
4. Women 64x20 ft Dormitory Tent
5.
6. 48x20 ft Tent (Used for Male Only Outside Employment
Workers)
7. Power Pole w/ Light
8. 48 x 20 ft Day Tent
9. Mobile Kitchen Trailer
10. Restroom Trailer
11. Shower Trailer
12. Laundry Building
13. Small Storage Shed
14. Classroom / TV Room
15. Office
16. Case Manager's Office
17. Case Manager's Office
18. Education Center
19. Storage Trailer #1
20. Storage Trailer #2
21. Director's Office
22. Donation Center Trailers
23. Women's Isolation Area
24. Men's Isolation Area
25. Quarantine Area (Covid Positive Only)
36