HomeMy WebLinkAbout01/06/2015 05D 911 Support Services Amendment No. 6 with Yakima CountyBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.D.
For Meeting of: January 06, 2015
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ITEM TITLE: Resolution authorizing a sixth amendment to 911 Support
Services
SUBMITTED BY:
SUMMARY EXPLANATION:
Brad Coughenour, Communications Manager
The Sixth Amendment and Resolution extends the agreement between the City of Yakima and
Yakima County through December 31, 2015. This amendment and resolution are necessary to
provide the needed funding for the 911 Call -Takers, equipment, and 50% of the maintenance to
the communications center.
Resolution: X
Other (Specify):
Contract:
Start Date: January 1, 2015
Item Budgeted: Yes
Funding Source/Fiscal Impact:
Strategic Priority:
Insurance Required? No
Mail to: Craig Warner, County
Phone: (509) 574-1313
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
ATTACHMENTS:
Ordinance:
Contract Term: 1 Year
End Date: December 31, 2015
Amount: 1,815,764.00
This is revenue recieved by the county to fund the 911
Call -Takers wages and benefits.
Public Safety
Budget Office
City Manager
Description
Resolution Sixth Amendment to 911 Sopport
Services
contract
Upload Date
12/1'7/2014
12/1'7/2014
Type
Resollution
Cover Memo
A RESOLUTION
RESOLUTION NO. R -2015 -
authorizing and directing the City Manager of the City of Yakima to
execute a Sixth Amendment to the "911 Support Services Agreement"
with Yakima County for the provision of 911 services that extends the
term of the Agreement to December 31, 2015.
WHEREAS, the City of Yakima has been providing 911 services to the citizens of
Yakima County through the 911 Support Services Agreement (referred to as the "Agreement");
and
WHEREAS, the term of the five-year Agreement ended on December 31, 2010; and
through adoption of Resolution No. R-2010-128 and the execution of the First Amendment to
the Agreement, the Agreement was extended to March 31, 2011; through adoption of
Resolution No. R-2011-37 and the Second Amendment, the Agreement was extended to
December 31, 2011; through adoption of Resolution No. R-2011-178 and the Third Amendment,
the Agreement was extended to midnight on December 31, 2012; and through adoption of
Resolution No. R-2012-156 and the Fourth Amendment, the Agreement was extended to
midnight on December 31, 2013; and through adoption of Resolution No. R-2014-005 and the
Fifth Amendment, the Agreement was extended to midnight on December 31, 2014; and
WHEREAS, the current Agreement is set to expire at midnight on December 31, 2014,
and the parties desire to enter into a Sixth Amendment to extend the Agreement for one year to
midnight on December 31, 2015, which amendment is attached hereto and incorporated herein
by this reference; and
WHEREAS, the parties wish to limit the amount of reserve funds received and retained
by the City from the County's monthly payments to a maximum reserve amount of one-twelth
(1/12) of the annual budget, returning any payments received in excess of that reserve amount
to the County to be deposited into the County 911 Investment Account; and
WHEREAS, it is within the scope and budget of the City of Yakima to provide such
services; and
WHEREAS, the City Council deems it to be in the best interest of the City and the
citizens of Yakima County to authorize the execution of the Sixth Amendment to the agreement,
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the Sixth Amendment to
the "911 Support Services Agreement" with Yakima County for the provision of 911 services that
extends the term of the Agreement from midnight, December 31, 2014 to midnight,
December 31, 2015, and provides for a limitation on the reserve payments the City may retain
from payments received from the County, all as stated in the Sixth Amendment attached hereto
ad incorporated herein by this reference.
ADOPTED BY THE CITY COUNCIL this day of January, 2015.
, Mayor
ATTEST:
City Clerk
SIXTH AMENDMENT TO 911 SUPPORT SERVICES AGREEMENT
BETWEEN THE CITY OF YAKIMA AND THE COUNTY OF YAKIMA, WASHINGTON
THIS SIXTH AMENDMENT TO THE 911 SUPPORT SERVICES AGREEMENT is made
and entered into by and between the CITY OF YAKIMA, a Washington municipal corporation
("City") and the COUNTY OF YAKIMA, a Washington State political subdivision ("County").
WHEREAS, in 2006, the City and County entered into a "911 Support Services
Agreement" between the City of Yakima and the County of Yakima, Washington, City Contract
No. 2006-21 ("Agreement"), whereby the City provides the County and Yakima County 911 with
the necessary support services to efficiently and economically operate the 911 emergency
services communication system within Yakima County; and
WHEREAS, the County and City desire to enter into further discussions about the
Agreement; and
WHEREAS, the Agreement previously was extended by agreement of the parties in the
First Amendment from December 31, 2010 to March 31, 2011; the Agreement was extended in
the Second Amendment to December 31, 2011; the Agreement was extended in the Third
Amendment to December 31, 2012; the Agreement was extended in the Fourth Amendment to
December 31, 2013; and the Agreement was extended in the Fifth Amendment to December
31, 2014; and
WHEREAS, the County and City are willing to extend the term of the Agreement from a
termination date of midnight, December 31, 2014, to a termination date of midnight,
December 31, 2015; and
WHEREAS, the parties wish to amend Section 4 of the Agreement to limit the amount of
excess County payments retained by the City as a reserve account, restricting the City -held
reserve to a reserve equal to not more than 1/12th of the annual budget; any excess amounts
over that reserve value that are received by the City shall be returned to the County to be
deposited into the County 911 Investment Account for improvements in the 911 facilities;
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
agreements set forth herein, it is agreed by and between the City and the County as follows:
Section 2 entitled "Term" of the attached and incorporated "911 _Support Services Agreement"
between the City of Yakima and Yakima County is amended to read as follows:
2. Term. The term of this Agreement shall commence January 1, 2006, and
shall terminate at midnight, December 31, 2015, unless terminated at an
earlier date by either party in accordance with Section 16 of this Agreement.
Section 4 entitled "Consideration" of the attached and incorporated "911 Support
Services Agreement" between the City of Yakima and Yakima County is amended to
read as follows:
4. Consideration. In consideration of the City's providing 911 support
services, the County agrees to provide the City with an annual amount equal
to the annual 911 support services agreed-upon budget for each respective
year of this Agreement. Payment shall be made to the City on a monthly
basis. Each monthly payment shall be one -twelfth (1/12) of the City agreed-
upon annual 911 support services budget. The first monthly payment is due
and payable to the City within ten (10) days of the date this Agreement is
executed, with all subsequent monthly payments due and payable to the City
on the tenth day of each month thereafter during the term of this Agreement.
The City may accumulate excess amounts remitted by the County up to a
maximum reserve amount of one -twelfth (1/12) of the annual budget as a
result of excess payments received by the County. Any amounts received by
the City in excess of the permitted 1/12 reserve amount shall be returned to
the County to be deposited into the County 911 Investment Account.
The County shall make the payments required hereunder from the telephone
access line excise taxes that are collected by the County pursuant to RCW
82.14B and YCC Chapter 3.36 during the term of this Agreement; providing,
however, to the extent such taxes collected during a contractual year exceed
the annual 911 support services budget for that year, the County shall place
the excess amount in a reserve fund dedicated to the 911 emergency
services communication system.
Except as expressly modified herein, all other terms and conditions of the attached "911
Support Services Agreement" shall remain in full force and effect. Pursuant to the requirements
of RCW 39.34.040, a copy of this Sixth Amendment shall be filed with the Yakima County
Auditor or, alternatively, be listed by subject on the public agency's web site.
CITY OF YAKIMA COUNTY OF YAKIMA
Tony O'Rourke, City Manager
Date:
ATTEST:
City Clerk
iel J. �Ichey, Chairman
J. Raneyiott, Commissioner
Michael D. Leita, Commissioner
Constituting the Board of County Commissioners
for Yakima County, Washington
City Contract No.: DONE this i Jay of December, 2014.
Resolution No,:
/ P,
2
Attest: Tiera L,Oirard, Clerk of the Board
APPROVD AS TO .Pd
Teri 4 ystithie ivil Deputy
Prosecutfr`�g Attorney of Yakima County
BOCC545-2014
December 16, 2014