HomeMy WebLinkAboutR-2014-145 Northern Arizona Intergovernmental Public Transportation Authority Registration RESOLUTION NO. R- 2014 -145
A RESOLUTION authorizing and directing the City Manager of the City of Yakima to take
such actions as are necessary to register the City of Yakima as a
participating public agency with the Northern Arizona Intergovernmental
Public Transportation Authority ( NAIPTA).
WHEREAS, the City of Yakima, desires to arrange for making cooperative purchases of
Gillig buses with NAIPTA; and the City Council of the City of Yakima deems it to be in the best
interests of the City that such an arrangement be carried out; and,
WHEREAS, pursuant to the provisions of RCW 39.34, the City of Yakima may enter into
intergovernmental cooperative purchasing agreements with other public agencies in order to
allow the parties of said agreements to cooperatively purchase or acquire supplies, equipment,
and materials under contract and to utilize each other's contracts, as needs arise; and
WHEREAS, NAIPTA will extend an "intergovernmental agreement of mutual cooperation
and assistance to achieve certain economies and efficiencies in the competitive procurement of
new buses "; and
WHEREAS, it is recommended to City Council that the City of Yakima register as a
participating public agency with NAIPTA, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to take such actions as are
necessary to register the City of Yakima as a participating public agency with NAIPTA for the
purpose mentioned above, a copy of the NAIPTA letter of agreement is attached hereto and by
reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 9 day of December, 2014
ATTEST: r • a, Micah Cal , Mayor
1 0 , U :. , ; ; 7 •
Sony Claar Tee, City Clerk `* • '
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Northern Arizona Intergovernmental Public Transportation Authority
3773 N. KasparDrive Flagstaff, AZ 86004 928 - 679 -8900 FAX 928 - 779 -6868 wwwnaipta.az.gov
December 1, 2014
City of Yakima
Maria Mayhue
129 N 2nd Street
Yakima, WA 98901
Re: Gillig Bus Purchase Option
Dear Ms. Mayhue,
This letter is to transmit an agreement between NAIPTA (Northern Arizona Intergovernmental
Public Transportation Authority) and City of Yakima (Yakima, WA) to use the assignability
clause from request for proposals, RFP #2013 -100 Manufacture and Delivery of Transit Buses.
NAIPTA prepared a competitive RFP #2013 -100 Manufacture and Delivery of Transit Buses for
the purchase of 35 and 40 foot buses as well as 60 foot articulated buses to be used for operation
of transit programs in accordance with Federal Transit Administration (FTA) rules and
regulations. NAIPTA agrees to mutually cooperate and assist City of Yakima in the procurement
of the new buses as specified in RFP #2013 -100 Manufacture and Delivery of Transit Buses as
follows:
1. City of Yakima has been provided access to a full copy of the RFP package and the
proposal as submitted by Gillig LLC.
2. City of Yakima has been given a copy of NAIPTA Board of Director staff report which
includes evaluation of proposals, justification of purchase, and contract decision.
3. City of Yakima has been given a copy of NAIPTA's pre -Award audit, including
Purchaser's Certification, FMVSS Certification, and Buy- America Certification.
4. It is understood that NAIPTA and City of Yakima are independently contracting with the
successful bidders to RFP #2013 -100 Manufacture and Delivery of Transit Buses, Gillig
LLC and New Flyer, and any issue or dispute arising out of the contract awarded to the
successful bidders will be the responsibility of the contracting party.
5. Cooperation: This transaction does not involve an Intergovernmental Agreement. This
intergovernmental understanding is an agreement of mutual cooperation and assistance to
MOYNTAIN 2,003 achieve certain economies and efficiencies in the competitive procurement of new buses.
MO J This is an FTA procurement that allows NAIPTA to assign buses in the contract with
J UNTAIN
Gillig LLC or New Flyer. This letter assigns three (3) of the option buses to City of
Yakima from Gillig LLC, using the RFP to acquire buses from the bus manufacturer. This
3 letter establishes that there is no relationship between NAIPTA and City of Yakima when
City of Yakima enters into a contract with Gillig LLC. The assignability clause in the
L c ontract makes it the responsibility of City of Yakima to enter into a contract with Gillig
FT P Y Y g
LLC the same as if City of Yakima did the bidding.
11 • --
Northern Arizona Intergovernmental Public Transportation Authority
'�� ' , 3773 N. KasparDrive Flagstaff, AZ 86004 928 - 679 -8900 FAX 928 - 779 -6868 wwwnaipta.az.gov
6. Delivery: It is understood between NAIPTA and City of Yakima that each party will be
responsible for inspection and acceptance of their own vehicles in accordance with the bid
and contract documents.
Sincerely,
geatle4 Va€ouo€ec
Heather Dalmolin
Compliance and Auditing Manager
NAIPTA
928 - 679 -8908
hdalmolin@naipta.az.gov
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.D.
For Meeting of: December 09, 2014
ITEM TITLE: Resolution authorizing the City of Yakima to register as a
participating public agency with the Northern Arizona
Intergovernmental Public Transportation Authority (NAIPTA)
SUBMITTED BY: Maria Mayhue, Senior Buyer
SUMMARY EXPLANATION:
This intergovernmental understanding is an agreement of mutual cooperation and
assistance to achieve certain economies and efficiencies in the competitive procurement
of new buses. This is an FTA procurement that allows NAI PTA to assign buses in the
contract with Gillig LLC or New Flyer. This letter assigns three (3) of the option buses to
City of Yakima from Gillig LLC, using the RFP to acquire buses from the bus
manufacturer. This letter establishes that there is no relationship between NAIPTA and
City of Yakima when City of Yakima enters into a contract with Gillig LLC. The
assignability clause in the contract makes it the responsibility of City of Yakima to enter
into a contract with Gillig LLC the same as if City of Yakima did the bidding.
Resolution: X Ordinance:
Other (Specify):
Contract: X Contract Term: Until Cancelled
Start Date: December 9, 2014 End Date:
Item Budgeted: NA Amount:
Funding Source /Fiscal
Impact:
Strategic Priority: Partnership Development
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL: City Manager
z AkterlYe avo Ld,
RECOMMENDATION:
Staff respectfully requests that the City Council adopt the Resolution authorizing and directing
the City Manager of the City of Yakima to take such actions as are necessary to register the
City of Yakima as a participating public agency with the Northern Arizona Intergovernmental
Public Transportation Authority (NAIPTA).
ATTACHMENTS:
Description Upload Date Type
❑ RESO NAIPTA Intergovernmental Agreement of 12/1/2014 Resolution
Mutual Cooperation & Assistance
❑ Letter of Assignment - City of Yakima /NAIPTA 12/1/2014 Backup Material