HomeMy WebLinkAbout11/18/2014 05G Management Leaves of Absence; YMC Amendment 2.40.020BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.G.
For Meeting of: November 18, 2014
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ITEM TITLE: Ordinance adding section 2.40.120 and amending the City of
Yakima Leaves of Absence ordinance of the Yakima
Municipal Code to show vacation and paid time off buy-
back in the management group
SUBMITTED BY: Bronson Faul, Assistant City Attorney
SUMMARY EXPLANATION:
On October 7, 2014, the City Council passed Ordinance No. 2014-023, which inadvertantly
removed the vacation buy-back program from the Municipal Code for management employees.
The City of Yakima wishes to continue the vacation/paid time off (PTO) buy-back program for
the management group; this ordinance provides for that program.
Resolution:
Other (Specify):
Contract: Contract Term:
Start Date: End Date:
Amount:
Ordinance: X
Item Budgeted: NA
Funding Source/Fiscal
Impact:
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
Public Trust and Accountability
City Manager
RECOMMENDATION:
Pass the ordinance
ATTACHMENTS:
Description
Ordinance - Vacation -PTO Buy -Back
Upload Date
11/5/2014
Type
Ordinance
ORDINANCE NO. 2014 -
AN ORDINANCE adding section 2.40.120 and amending the City of Yakima Leaves of
Absence ordinance of the Yakima Municipal Code to show vacation and
paid time off buy-back in the management group.
WHEREAS, on October 7, 2014, the City Council passed Ordinance No. 2014-023,
which removed the vacation buy-back program from the Municipal Code; and
WHEREAS, it is the intent of the City of Yakima to continue the vacation/paid time off
(PTO) buy-back program for the management group and they remain unchanged from what
they previously have been; and
WHEREAS, it is the intent of this Ordinance, which will become effective on 30 days
after its passage, approval, and publication as provided by law, that the vacation and PTO buy-
back benefits of management employees remain the same and continuous; now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. Chapter 2.40.120 of the Yakima Municipal Code is added to read as
follows:
2.40.120 Vacation and paid time off buy-back program.
A. Purpose. The city of Yakima's annual vacation and PTO buy-back program is
provided as an optional benefit for management employees who elect to convert accrued
vacation and PTO into an annualized cash value. The goal of the program is to improve
attendance, increase benefit flexibility, create uniformity with existing programs of
represented employees, and limit accrued financial liabilities.
B. Applicability. This section is applicable to management full and part time employees
of the city of Yakima who elect to sell back their accrued vacation and PTO hours to the
city.
C. Eligibility Criteria.
(1) Regular full-time and part-time employees may sell back up to one-third of their
annual vacation and PTO accrued leave.
(2) Vacation and PTO hours eligible for buy-back are those hours earned up to the
one-third maximum, accrued within the preceding twelve-month period.
(3) No more than one request may be made per calendar year.
D. Procedure.
(1) Employee Responsibility. The employee shall request a vacation and PTO buy-
back form from finance, indicate their requested hours, and submit the form through their
supervisor back to finance.
(2) Finance Department Responsibility. The finance department will generate a
customized leave accrual form, complete the form, and route back to the employee
through the employee's supervisor. Finance will process for inclusion in next pay cycle.
(Ord. 2013-032 § 1, 2013).
Section 2. This ordinance shall be in full force and effect 30 days after its passage,
approval, and publication as provided by law and by the City Charter.
2014.
PASSED BY THE CITY COUNCIL, signed and approved this 18th day of November,
ATTEST: Micah Cawley, Mayor
City Clerk
Publication Date:
Effective Date: