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Home My WebLink About03/02/2010 09 Yakima Arts Commission Legislation RE: Residency Status and Appointments; YMC Amendment 1.36.030 • • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of March 2, 2010 • ITEM TITLE: Report, recommendation and consideration of Legislation regarding the Yakima Arts Commission: A. An Ordinance relating to administration, specifying the residency status for certain members appointed to the Yakima Arts Commission; and amending • YMC section 1.36.030 of the Yakima Municipal Code; and B. Consideration of appointments to the Yakima Arts Commission • SUBMITTED BY: William Cook, Director of Community and Economic Development CONTACT PERSON /TELEPHONE: William Cook (575 -6113) SUMMARY EXPLANATION: A. On January 5, 2010, the Yakima City Council passed Ordinance 2010 -01, establishing the Yakima Arts Commission. On February 18, 2010, the Council Rules and Procedures Committee acted to add a residency requirement for the Commission. Language has been added to the Membership and Terms of Service section to require that of the four to six community members appointed; at least three shall be residents of the City of Yakima. The recommended action would amend Section 1.36.030 of the Yakima Municipal Code. • B. Also on February 18, the Council Rules and Procedures Committee moved to forward the names previously recommended by the Nominating Committee to the full Council for appointment once it has been determined that the residency criteria is met. It has been confirmed that four of the six community members are city residents. Resolution Ordinance X Contract Other (Specify) Appointment of Arts Commission Funding Source APPROVED FOR SUBMITTAL: City Manager 3 STAFF RECOMMENDATION: BOARD /COMMITTEE /COMMISSION RECOMMENDATION: On January 12th, the Council Nomination Committee recommended for approval the attached nominations for the Yakima Arts Commission. On February 18th, the Council Rules and Procedures Committee recommended for approval the change in residency requirements and forwarded for approval the attached nominations. COUNCIL ACTION: ORDINANCE NO. 2010- AN ORDINANCE relating to administration, specifying the residency status for certain members appointed to the Yakima Arts Commission; and amending YMC section 1.36.030 of the Yakima Municipal Code. Section 1. Section 1.36.030 of the City of Yakima Municipal Code is amended to read as follows: 1.36.030 Membership and terms of service. The Yakima Arts Commission shall have no less than thirteen (13) and no more than fifteen (15) members comprised as follows: A. Two working artists ( "working artist" shall be a person who has had their works of art exhibited in professional gallery spaces and /or has had their work included in professionally juried exhibitions or permanent collections); B. Four to six community members, of which at least three shall be residents of the City of Yakima. The community members shall be from diverse backgrounds and shall have no vested interest in any particular art or cultural endeavor; C. Six persons each of whom represent one of the following six professionally staffed local arts organizations — The Yakima Symphony • Orchestra, The Capitol Theatre, Allied Arts of Yakima Valley, the Seasons Music Festival, the Larson Gallery, and the Yakima Valley Museum; D. One member of the Yakima City Council. All members shall be appointed by the Yakima City Council. The initial Commission members shall serve staggered terms. One -third of the initial total membership shall be appointed for an eighteen (18) month term, one - third shall be appointed for a thirty (30) month term, and one -third shall be appointed for a forty -two (42) month term. Thereafter, appointed members shall each serve a four (4) year term, with each term ending on June 30 of its termination year. No member shall serve for more than two (2) four (4) year terms. Section 2. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of March, 2010. Micah Cawley, Mayor ATTEST: City Clerk • Publication Date: Effective Date: • Memorandum To: Honorable Mayor and Yakima City Council Members From: Debbie Kloster, City Clerk Date: February 19, 2010 Subject: Yakima Arts Commission The Council Rules and Procedures Committee met on February 18, 2010 and approved a motion to modify the legislation establishing the Yakima Arts Commission. The modification would require the Community Representation category to contain at least three city residents. The amendment to the ordinance is an agenda item for the March 2 "d City. Council Meeting. Based on the recommendation, the Committee reviewed the applicants that were previously submitted for the Arts Commission and the requirement was met by four nominees. Therefore, the Nomination Committee is resubmitting the nominees to the Arts Commission as follows: • Council Rep: Kathy Coffey Term: 42 months Agency Representation: Allied Arts Jessica Moskwa Term: 18 months Capitol Theatre Sandy Dahl Term: 42 months Larson Gallery Cheryl Hahn Term: 42 months Museum David Lynx Term: 30 months Seasons Stephanie Clevenger Term: 30 months Symphony Noel Moxley Term 18 months Working Artists Laurie Kayner Term: 18 months Gloria Garcia Term: 30 months Community Representation: Donald Berk Term: 30 months • John Cooper Term: 42 months City Resident Andrew Ganitto Term: 18 months Elizabeth Miller Term: 18 months City Resident Julie Shoval Term: 42 months City Resident John Slaughter Term: '30 months City Resident i � ky ' • y; � Yakima City Council Rules & Procedures Committee Minutes from Meeting on Thursday, February 18, 2010 11:00 a.m. City Manager's Conference Room Council members present: Micah Cawley- Chair, Kathy Coffey, Dave Ettl, Staff present: Dick Zais, Bill Cook, Randy Beehler, Joan Davenport, Debbie Kloster, and Linda Watkins AGENDA 1) 0 Election of Chair Mayor Cawley was appointed committee chair by consensus. 2) 0 Discussion re: committee tasks and assignments, and the necessity of the committee City Manager Zais gave an overview of the purpose of the committee giving examples of decisions made in the past (establishment of debate procedures). 3) 0 Discussion re: residency requirements for citizen boards /committees/ commissions - Consider recommendation to full City Council re: Yakima Arts Commission residency requirements Bill Cook mentioned the idea of strategic alliances with outside communities. Council Member Coffey pointed out the practicality of having the first commission populated with people that are going to help guide the process and possibly address the residency issue later. Following discussion, ETTL MOVED AND COFFEY SECONDED TO MODIFY THE REQUIREMENTS TO STATE THAT THE COMMUNITY REPRESENTATIVE POSITIONS MUST CONTAIN AT LEAST THREE MEMBERS THAT ARE CITY RESIDENTS AND TO FORWARD THE NAMES PREVIOUSLY RECOMMENDED BY THE NOMINATING COMMITTEE TO THE FULL COUNCIL FOR APPOINTMENT ONCE IT IS DETERMINED THAT CRITERIA IS MET. The motion carried by unanimous voice vote. - Consider recommendation to full City Council re: proposed City Planning Commission residency requirements Joan Davenport distributed a draft ordinance that would establish the City of Yakima Planning Commission. She pointed out it would have four year terms with a two -term limitation. Council Member Coffey recommended changing the wording regarding staggering the terms of the initial committee to ensure term expirations would not all Yakima City Council Rules & Procedures Committee February 18, 2010 • occur the same year. The proposed ordinance has city residency requirements. CAWLEY MOVED AND COFFEY SECONDED TO MOVE THE PROPOSED ORDINANCE FORWARD TO THE FULL COUNCIL WITH THE RECOMMENDED WORDING CHANGE REGARDING STAGGARED TERMS. The motion carried by unanimous voice vote. - Review and consider city residency requirements for all boards, commissions and committees Following direction from the Council at the January 19 business meeting, the committee reviewed all boards /committees /commissions individually and determined that standardizing residency requirements was not advisable due to membership expertise or state law regulations. The following residency requirement changes are recommended to the full Council: Air Terminal Board — The two -city appointed members should be city residents Parks & Recreation Commission — Require City residency. Current members will be grandfathered in. REQUIRED ACTION: Submit to the full Council for approval and direct the Legal Department to prepare appropriate legislation to implement the recommended changes. • 4. 0 Review City Council Rules of Procedure - Item deferred to a future meeting 5. 0 Other Business City Manager Zais alerted the committee members of a letter from the Yakima County Commissioner's office asking the City to delay the March 5, 2010 Washington Heights Annexation. The County believes it should be a more extended area, which would require additional time to accomplish. The developer does not want the delay. City staff will evaluate the request. The meeting adjourned at 11:50 a.m. Approved by Mayor Cawley, Chair 4 _A A..__ r Micah Cawley, Mayor 110 2 MINUTES BOARDS AND COMMISSIONS NOMINATION COMMITTEE JANUARY 12, 2010 — 2:00 P.M. Members in attendance: Maureen Adkison, Kathy Coffey and Rick Ensey Other attendees: Linda Watkins and Tammy Regimbal Kathy Coffey was elected as committee chair. After reviewing the Yakima Arts Commission applications, the following nominations will be brought forward to the full Council at the January 19, 2010 City Council Meeting: The Yakima Arts Commission will be a fifteen (15) member board. Council Rep: Kathy Coffey Term: 42 months Agency Representation: Allied Arts Jessica Moskwa Term: 18 months Capitol Theatre Sandy Dahl Term: 42 months Larson Gallery Cheryl Hahn Term: 42 months Museum David Lynx Term: 30 months • Seasons Stephanie Clevenger Term: 30 months Symphony Noel Moxley Term 18 months Working Artists Laurie Kayner Term: 18 months Gloria Garcia Term: 30 months Community Representation: Donald Bork Term: 30 months John Cooper Term: 42 months Andrew Ganitto Term: 18 months Elizabeth Miller Term: 18 months Julie Shoval Term: 42 months John Slaughter Term: 30 months The meeting adjourned at 2:35 p.m. /4, by Coffey, r City Clerk/1994/1