HomeMy WebLinkAbout03/02/2010 04B Minutes 02-18-2010 Council Rules & Procedures Committee 0 1:.." . :' -1
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• Yakima City Council Rules & Procedures Committee
Minutes from Meeting on
Thursday, February 18, 2010
11:00 a.m.
City Manager's Conference Room
Council members present: Micah Cawley- Chair, Kathy Coffey, Dave Ettl
Staff present: Dick Zais, Bill Cook, Randy Beehler, Joan Davenport, Debbie Kloster, and Linda
Watkins
• AGENDA
1) 0 Election of Chair
Mayor Cawley was appointed committee chair by consensus.
S 2) 0 Discussion re: committee tasks and assignments, and the necessity of the
committee
City Manager Zais gave an overview of the purpose of the committee giving examples of
decisions made in the past (establishment of debate procedures).
3) 0 Discussion re: residency requirements for citizen boards /committees /
commissions
- Consider recommendation to full City Council re: Yakima Arts Commission .
residency requirements
Bill Cook mentioned the idea of strategic alliances with outside communities. Council
Member Coffey pointed out the practicality of having the first commission populated with
people that are going to help guide the process and possibly address the residency
issue later. Following discussion, ETTL MOVED AND COFFEY SECONDED TO
MODIFY THE REQUIREMENTS TO STATE THAT THE COMMUNITY
REPRESENTATIVE POSITIONS MUST CONTAIN AT LEAST THREE MEMBERS
THAT ARE CITY RESIDENTS AND TO FORWARD THE NAMES PREVIOUSLY
RECOMMENDED BY THE NOMINATING COMMITTEE TO THE FULL COUNCIL FOR
APPOINTMENT ONCE IT IS DETERMINED THAT CRITERIA IS MET. The motion
carried by unanimous voice vote.
- Consider recommendation to full City Council re: proposed City Planning
Commission residency requirements
Joan Davenport distributed a draft ordinance that would establish the City of Yakima
Planning Commission. She pointed out it would have four year terms with a two -term
® limitation. Council Member Coffey recommended changing the wording regarding
staggering the terms of the initial committee to ensure term expirations would not all
Yakima City Council Rules & Procedures Committee
February 18, 2010
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occur the same year. The proposed ordinance has city residency requirements.
CAWLEY MOVED AND COFFEY SECONDED TO MOVE THE PROPOSED
ORDINANCE FORWARD TO THE FULL COUNCIL WITH THE RECOMMENDED
WORDING CHANGE REGARDING STAGGARED TERMS. The motion carried by
unanimous voice vote.
- Review and consider city residency requirements for all boards, commissions
and committees
Following direction from the Council at the January 19 business meeting, the committee
reviewed all boards /committees /commissions individually and determined that
standardizing residency requirements was not advisable due to membership expertise or
state law regulations.
The following residency requirement changes are recommended to the full Council:
Air Terminal Board — The two -city appointed members should be city residents
Parks & Recreation Commission — Require City residency. Current members will be
grandfathered in.
REQUIRED ACTION: Submit to the full Council for approval and direct the Legal
Department to prepare appropriate legislation to implement the recommended changes.
4. Review City Council Rules of Procedure - Item deferred to a future meeting
5. 0 Other Business
City Manager Zais alerted the committee members of a letter from the Yakima County
Commissioner's office asking the City to delay the March 5, 2010 Washington Heights
Annexation. The County believes it should be a more extended area, which would
require additional time to accomplish. The developer does not want the delay. City staff
will evaluate the request.
The meeting adjourned at 11:50 a.m.
Approved by Mayor Cawley, Chair
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Micah Cawley, Mayor
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