HomeMy WebLinkAboutR-2014-129 Capital Improvements Engineering Services Agreement with AHBL, Inc. RESOLUTION NO. R- 2014 -129
A RESOLUTION authorizing the City Manager to execute a Professional Services
Agreement with AHBL Inc. in an amount not to exceed $654,908.00 to
provide planning and engineering services for the recommended capital
improvements described in the 2013 citywide Stormwater Collection
System Master Plan.
WHEREAS, the City of Yakima maintains the stormwater collection system in accord
with applicable Federal, State and Local regulations; and
WHEREAS, the City of Yakima's stormwater collection system has undergone a
complete study and a citywide Stormwater Collection System Master Plan has been developed
identifying that the system is insufficient for the current and future needs for collecting
stormwater; and
WHEREAS, the City of Yakima desires planning and engineering services for the three
main sites identified in the citywide Stormwater Collection System Master Plan; North 1 Street,
Randall Park, and the Boise Cascade Mill Site; and
WHEREAS, on July 14, 2014, the City held interviews with four consulting firms listed on
the Municipal Research and Services Center (MRSC) of Washington roster as having the
experience and expertise necessary to perform these services; and
WHEREAS, as a result of these interviews, the City selected AHBL, Inc. as the most
qualified Consultant to perform the required work; and
WHEREAS, the City Council has determined that it is in the best interest of the City of
Yakima to enter into a professional services contract agreement with AHBL Inc, to perform the
required stormwater engineering and design for the City; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute a Professional Services
Agreement between the City of Yakima and AHBL, Inc., in an amount not to exceed
$654,908.00, to provide planning and engineering for the recommended capital improvements
described in the 2013 citywide Stormwater Collection System Master Plan; a copy of the
Agreement with Exhibits A, B, and C are attached hereto and by this reference made a part
hereof.
ADOPTED BY THE CITY COUNCIL this 21 day of October, 2014.
17
ATTEST: Micah Cawle r, Mayor
�+
P te° '
�� ...' .1 1 oh,
Sonya Cla : r Tee, City Clerk } r 7", : r=
r p�
AGREEMENT
For City of Yakima Use Only:
-fps BETWEEN
Contract Nola
Project No.' 3 L/ CITY OF YAKIMA, WASHINGTON
Resolution No.
SOQ No. AND
AHBL, Inc.
FOR PROFESSIONAL SERVICES
`► h
THIS AGREEMENT, made and entered into on this . day of IL j %72014, by and
between the City of Yakima, Washington, a municipal corporation with its •rincipal office at 129 North
Second Street, Yakima, WA 98901, hereinafter referred to as "CITY ", and AHBL, Inc. with its principal
office at 2215 N 30 Street #300, Tacoma Washington, 98403, hereinafter referred to as "ENGINEER ";
said corporation and its principal engineers are licensed and registered to do business in the State of
Washington, and will provide planning and engineering services under this Agreement for design work for
the three high priority sites identified in the citywide Stormwater Collection System Master Plan on behalf
of the City of Yakima, Project No. 2384, herein referred to as the "PROJECT."
WITNESSETH:
RECITALS
WHEREAS, CITY desires to retain the ENGINEER to provide engineering services for design and
construction of the PROJECT, as described in this Agreement and subsequent Amendments thereto, and
WHEREAS, ENGINEER represents that it has available and offers to provide personnel with
knowledge and experience necessary to satisfactorily accomplish the work within the required time and
that it has no conflicts of interest prohibited by law from entering into this Agreement;
NOW, THEREFORE, CITY and ENGINEER agree as follows.
SECTION 1 INCORPORATION OF RECITALS
1.1 The above recitals are incorporated into these operative provisions of the Agreement.
SECTION 2 SCOPE OF SERVICES
2.0.1 ENGINEER agrees to perform those services described hereafter Unless modified in
writing by both parties, duties of ENGINEER shall not be construed to exceed those
services specifically set forth herein.
2 0.2 ENGINEER shall use its best efforts to maintain continuity in personnel and shall assign,
Doreen Gavin, PE, as Principal -in- Charge throughout the term of this Agreement unless
other personnel are approved by the CITY.
2.1 Basic Services ENGINEER agrees to perform those tasks described in Exhibit A,entitled "Scope
of Work" (WORK) which is attached hereto and made a part of this Agreement as if fully set forth
herein
2.2 Additional Services CITY and ENGINEER agree that not all WORK to be performed by
ENGINEER can be defined in detail at the time this Agreement is executed, and that additional
WORK related to the Project and not covered in Exhibit A may be needed during performance of
this Agreement. CITY may, at any time, by written order, direct the ENGINEER to revise portions
of the PROJECT WORK previously completed in a satisfactory manner, delete portions of the
PROJECT, or request that the ENGINEER perform additional WORK beyond the scope of the
PROJECT WORK. Such changes hereinafter shall be referred to as "Additional Services."
2.2.1 if such Additional Services cause an increase or decrease in the ENGINEER'S cost of, or
time required for, performance of any services under this Agreement, a contract price
and /or completion time adjustment pursuant to this Agreement shall be made and this
Agreement shall be modified in writing accordingly.
2.2.2 Compensation for each such request for Additional Services shall be negotiated by the
CITY and the ENGINEER according to the hourly ratesset forth in Exhibit C, attached
hereto and incorporated herein by this reference, and if so authorized, shall be
considered part of the PROJECT WORK. The ENGINEER shall not perform any
Additional Services until so authorized by CITY and agreed to by the ENGINEER in
writing
•
2.3 The ENGINEER must assert any claim for adjustment in writing within thirty (30) days from the
date of the ENGINEER's receipt of the written notification of change.
SECTION 3 CITY'S RESPONSIBILITIES
3.1 CITY - FURNISHED DATA. The CITY will provide to the ENGINEER all technical data in the
CITY'S possession relating to the ENGINEER'S services on the PROJECT including information
on any pre- existing conditions known to the CITY that constitute hazardous waste contamination
on the PROJECT site as determined by an authorized regulatory agency
3.2 ACCESS TO FACILITIES AND PROPERTY The CITY will make its facilities reasonably
accessible to ENGINEER as required for ENGINEER'S performance of its services and will
provide labor and safety equipment as reasonably required by ENGINEER for such access.
3 3 TIMELY REVIEW: The CITY will examine the ENGINEER'S studies, reports, sketches, drawings,
specifications, proposals, and other documents, obtain advice of an attorney, insurance
counselor, accountant, auditor, bond and financial advisors, and other consultants as CITY
deems appropriate, and render in writing decisions required of CITY in a timely manner Such
examinations and decisions, however, shall not relieve the ENGINEER of any contractual
obligations nor of its duty to render professional services meeting the standards of care for its
profession
3 4 CITY shall appoint a CITY'S Representative with respect to WORK to be performed under this
Agreement. 111 CITY'S Representative shall have complete authority to transmit instructions and
receive information. ENGINEER shall be entitled to reasonably rely on such instructions made by
the CITY'S Representative unless otherwise directed in writing by the CITY, but ENGINEER shall
be responsible for bringing to the attention of the CITY'S Representative any instructions which
the ENGINEER believes are inadequate, incomplete, or inaccurate based upon the ENGINEER'S
knowledge
3 5 Any documents, services, and reports provided by the CITY to the ENGINEER are available
solely as additional information to the ENGINEER and will not relieve the ENGINEER of its duties
and obligations under this Agreement or at law The ENGINEER shall be entitled to reasonably
rely upon the accuracy and the completeness of such documents, services and reports, but shall
be responsible for exercising customary professional care in using and reviewing such
documents, services, and reports and drawing conclusions there from
SECTION 4 AUTHORIZATION, PROGRESS, AND COMPLETION
4 1 In signing this Agreement, CITY grants ENGINEER specific authorization to proceed with WORK
described in' Exhibit A. The time for completion is defined in Exhibit A, or as amended.
SECTION 5 COMPENSATION
5 1 COMPENSATION ON A TIME SPENT BASIS AT SPECIFIC HOURLY RATES For the services
described in Exhibit A, compensation shall be according to Exhibit C - Schedule of Specific
Hourly Rates, attached hereto and incorporated herein by this reference. The estimated cost to
perform this work,on a time spent basis, plus reimbursement for direct non - salary expenses is as
shown in Exhibit B
51 1 DIRECT NON - SALARY EXPENSES Direct Non -Salary Expenses are those costs
incurred on or directly for the PROJECT including, but not limited to, necessary
transportation costs, including current rates for ENGINEER'S vehicles, meals and
lodging, laboratory tests and analyses; printing, binding and reproduction charges, all
costs associated with other outside nonprofessional services and facilities, special CITY -
requested and PROJECT - related insurance and performance warranty costs, and other
similar costs Reimbursement for Direct Non -Salary Expenses will be on the basis of
actual charges plus a reasonable markup, not to exceed ten percent (10 %) and on the
basis of current rates when furnished by ENGINEER. Estimated Direct Non -Salary
Expenses are shown in Exhibit B
51 1 1 Travel costs, including transportation, lodging, subsistence, and incidental
expenses incurred by employees of the ENGINEER and each of the
Subconsultants in connection with PROJECT WORK; provided, as follows:
• That a maximum of U.S INTERNAL REVENUE SERVICE allowed cents
per mile will be paid for the operation, maintenance, and depreciation
costs of company or individually owned vehicles for that portion of time
they are used for PROJECT WORK. ENGINEER, whenever possible,
will use the least expensive form of ground transportation.
• That reimbursement for meals inclusive of tips shall not exceed a
maximum of forty dollars ($40) per day per person This rate may be
adjusted on a yearly basis.
• That accommodation shall be at a reasonably priced hotel /motel.
• That air travel shall be by coach class, and shall be used only when
absolutely necessary
51.2 Telephone charges, computer charges, in -house reproduction charges, first class
postage, and FAX charges are not included in the direct expense costs, but are
considered included in the Schedule of Specific Hourly Billing Rates
513 Professional Subconsultants. Professional Subconsultants are those costs for
engineering, architecture, geotechnical services and similar professional services
approved by the CITY Reimbursement for Professional Subconsultants will be on the
basis of actual costs billed plus a reasonable markup, not to exceed ten percent (10 %)
for services provided to the CITY through this Agreement. Estimated Subconsultant
costs are shown in Exhibit B
5.2 Unless specifically authorized in writing by the CITY, the total budgetary amount for this
PROJECT shall not exceed six hundred fifty four thousand nine hundred eight Dollars ($654,908)
The ENGINEER will make reasonable efforts to complete the WORK within the budget and will
keep CITY informed of progress toward that end so that the budget or WORK effort can be
adjusted if found necessary The ENGINEER is not obligated to incur costs beyond the indicated
budget, as may be adjusted, nor is the CITY obligated to pay the ENGINEER beyond these limits
When any budget has been increased, the ENGINEER'S excess costs expended prior to such
increase will be allowable to the same extent as if such costs had been incurred after the
approved increase, and provided that the City was informed in writing at the time such costs were
incurred.
5 3 The ENGINEER shall submit to the City's Representative an invoice each month for payment for
PROJECT services completed through the accounting cut -off day of the previous month Such
invoices shall be for PROJECT services and WORK performed and costs incurred prior to the
date of the invoice and not covered by previously submitted invoices The ENGINEER shall
submit with each invoice a summary of time expended on the PROJECT for the current billing
period, copies of subconsultant invoices, and any other supporting materials determined by the
City necessary to substantiate the costs incurred. CITY will use its best efforts to pay such
invoices within thirty (30) days of receipt and upon approval of the WORK done and amount
billed CITY will notify the ENGINEER promptly if any problems are noted with the invoice. CITY
may question any item in an invoice, noting to ENGINEER the questionable item(s) and
withholding 'payment for such item(s) The ENGINEER may resubmit such item(s) in a
subsequent invoice together with additional supporting information required
5 4 If payment is not made within sixty (60) days following receipt of approved invoices, interest on
the unpaid balance shall accrue beginning with the sixty -first (61) day at the rate of 1 0% per
month or the maximum interest rate permitted by law, whichever is less, provided, however, that
no interest shall accrue pursuant to Chapter 39 76 RCW when before the date of timely payment
a notice of dispute is issued in good faith by the CITY to the ENGINEER pursuant to the terms of
RCW 39.76 020(4)
5 5 Final payment of any balance due the ENGINEER for PROJECT services will be made within
forty -five (45) days after satisfactory completion of the services required by this Agreement as
evidenced by written acceptance by CITY and after such audit or verification as CITY may deem
necessary and execution and delivery by the ENGINEER of a release of all known payment
claims against CITY arising under or by virtue of this Agreement, other than such payment
claims, if any, as may be specifically exempted by the ENGINEER from the operation of the
release in stated amounts to be set forth therein.
5 6 Payment for any PROJECT services and WORK shall not constitute a waiver or release by CITY
of any claim's, right, or remedy it may have against the ENGINEER under this Agreement or by
law, nor shall such payment constitute a waiver, remission, or discharge by CITY of any failure or
fault of the ENGINEER to satisfactorily perform the PROJECT WORK as required under this
Agreement.
SECTION 6 RESPONSIBILITY OF ENGINEER
61 The ENGINEER shall be responsible for the professional quality, technical adequacy and
accuracy, timely completion, and the coordination of all plans, design, drawings, specifications,
reports, and 'other services furnished by the ENGINEER under this Agreement. The ENGINEER
shall, without additional compensation, correct or review any errors, omissions, or other
deficiencies in its plans, designs, drawings, specifications, reports, and other services. The
ENGINEER shall perform its WORK according to generally accepted civil engineering standards
of care and consistent with achieving the PROJECT WORK within budget, on time, and in
compliance with applicable laws, regulations, and permits
6.2 CITY'S review or approval of, or payment for, any plans, drawings, designs, specifications,
reports, and' incidental WORK or services furnished hereunder shall not in any way relieve the
ENGINEER 'of responsibility for the technical adequacy, completeness, or accuracy of its WORK
and the PROJECT WORK. CITY'S review, approval, or payment for any of the services shall not
be construed to operate as a waiver of any rights under this Agreement or at law or any cause of
action arising out of the performance of this Agreement.
6 3 In performing WORK and services hereunder, the ENGINEER and its subcontractors,
subconsultants, employees, agents, and representatives shall be acting as independent
contractors and shall not be deemed or construed to be employees or agents of CITY in any
manner whatsoever The ENGINEER shall not hold itself out as, nor claim to be, an officer or
employee of CITY by reason hereof and will not make any claim, demand, or application to or for
any right ori privilege applicable to an officer or employee of CITY. The ENGINEER shall be
solely responsible for any claims for wages or compensation by ENGINEER employees, agents,
and representatives, including subconsultants and subcontractors, and shall save and hold CITY
harmless therefrom
- 6 4 INDEMNIFICATION
(a) ENGINEER agrees to defend, indemnify, and hold harmless the CITY, its elected
officials, agents, officers, employees, agents and volunteers (hereinafter "parties
protected ") from (1) claims, demands, liens, lawsuits, administrative and other
proceedings,(including reasonable costs and attorneys fees) and (2) judgments,
awards, losses, liabilities, damages, penalties, fines, costs and expenses of any kind
claimed by third parties arising out of, or related to any death, injury, damage or
destruction to any person or any property to the extent caused by any negligent act,
action, default, error or omission or willful misconduct arising out of the Engineer's
performance under this Agreement. In the event that any lien is placed upon the
City's property or any of the City's officers, employees or agents as a result of the
negligence or willful misconduct of the Engineer, the Engineer shall at once cause
the same to be dissolved and discharged by giving bond or otherwise.
(b) CITY agrees to indemnify and hold the ENGINEER harmless from loss, cost, or
expenseof any kind claimed by third parties, including without limitation such loss, cost,
or expense resulting from injuries to persons or damages to property, caused solely by
the negligence or willful misconduct of the CITY, its employees, or agents in connection
with the PROJECT
(c) If the negligence or willful misconduct of both the ENGINEER and the CITY (or a person
identified above for whom each is liable) is a cause of such third party claim, the loss,
cost, or expense shall be shared between the ENGINEER avid the CITY in proportion to
their relative degrees of negligence or willful misconduct and the right of indemnity will
apply for such proportion
(d) Nothing contained in this Section or this Agreement shall be' construed to create a liability
or a right of indemnification in any third party
6 5 In any and all claims by an employee of the ENGINEER, any subcontractor, anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them may be liable, the
indemnification obligations under this Agreement shall not be limited in any by any limitation
on the amount or types of damages, compensation, or benefits payable by or for the ENGINEER
or a subcontractor under workers' or workmens' compensation acts, disability benefit acts, or
other employee benefit acts The ENGINEER specifically and expressly waives its immunity
under the Industrial Insurance Act, Title 51, RCW Such waiver has been mutually negotiated by
the ENGINEER and the CITY
6 6 It is understood that any resident engineering or inspection provided by ENGINEER is for the
purpose of determining compliance with the technical provisions of PROJECT specifications and
does not constitute any form of guarantee or insurance with respect to the performance of a
contractor ENGINEER does not assume responsibility for methods or appliances used by a
contractor, for a contractor's safety programs or methods, or for compliance by contractors with
laws and regulations CITY shall use its best efforts to ensure that the construction contract
requires that the contractor(s) indemnify and name CITY, the CITY'S and the ENGINEER'S
officers, principals, employees, agents, representatives, and engineers as additional insureds on
contractor's insurance policies covering PROJECT, exclusive of insurance for ENGINEER
professional liability
6 7 SUBSURFACE INVESTIGATIONS In soils, foundation, groundwater, and other subsurface
investigations, the actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observation, exploration, and
investigations have been made Because of the inherent uncertainties in subsurface evaluations,
changed or unanticipated underground conditions may occur that could affect total PROJECT
cost and /or execution. These conditions and cost /execution effects are not the responsibility of
the ENGINEER, to the extent that ENGINEER has exercised the applicable and appropriate
standard of professional care and judgment in such investigations
SECTION 7 PROJECT SCHEDULE AND BUDGET
7 1 The general PROJECT schedule and the budget for both the entire PROJECT and its component
tasks shall be as set forth in this Agreement and attachments The project schedule and
performance dates for the individual tasks shall be mutually agreed to by the CITY and the
ENGINEER within fifteen (15) days after execution of this Agreement. The performance dates
and budgets for tasks may be modified only upon written agreement of the parties hereto The
performance date for tasks and the completion date for the entire PROJECT shall not be
extended, nor the budget increased because of any unwarranted delays attributable to the
ENGINEER, but may be extended or increased by the CITY in the event of a delay caused by
special services requested by the CITY or because of unavoidable delay caused by any
governmental action or other conditions beyond the control of the ENGINEER which could not be
reasonably anticipated
7.2 Not later than the tenth (10) day of each calendar month during the performance of the
PROJECT, the ENGINEER shall submit to the CITY'S Representative a copy of the current
schedule and a written narrative description of the WORK accomplished by the ENGINEER and
subconsultants on each task, indicating a good faith estimate of the percentage completion
thereof on the last day of the previous month Additional oral or written reports shall be prepared
at the request of the CITY for presentation to other governmental agencies and /or to the public.
SECTION 8 REUSE OF DOCUMENTS
8 1 All internal WORK products of the ENGINEER are instruments or service of this PROJECT
There shall be no reuse, change, or alteration by the CITY or others acting through or on behalf
of the CITY without written permission of the ENGINEER, which shall not be unreasonably
withheld and will be at the CITY's sole risk. The CITY agrees to indemnify the ENGINEER and its
officers, employees, subcontractors, and affiliated corporations from all claims, damages, losses,
and costs including, but not limited to, litigation expenses and attorney's fees arising out of or
related to such unauthorized reuse, change, or alteration; provided, however, that the ENGINEER
will not be indemnified for such claims, damages, losses, and costs including, without limitation,
litigation expenses and attorney fees were caused by the ENGINEER's own negligent acts or
omissions
8.2 The ENGINEER agrees that ownership of any plans, drawings, designs, specifications, computer
programs, technical reports, operating manuals, calculations, notes, and other WORK submitted
or which are specified to be delivered under this Agreement or which are developed or produced
and paid for under this Agreement, whether or not complete, shall be vested in the CITY
8 3 All rights to patents, trademarks, copyrights, and trade secrets owned by ENGINEER (hereinafter
"Intellectual Property ") as well as any modifications, updates or enhancements to said Intellectual
Property during the performance of the WORK remain the property of ENGINEER, and ENGINEER
does not grant CITY any right or license to such Intellectual Property
SECTION 9 AUDIT AND ACCESS TO RECORDS
91 The ENGINEER, including its subconsultants, shall maintain books, records, documents and
other evidence directly pertinent to performance of the WORK under this Agreement in
accordance with generally accepted accounting principles and practices consistently applied
The CITY, or the CITY'S duly authorized representative, shall have access to such books,
records, documents, and other evidence for inspection, audit, and copying for a period of three
years after completion of the PROJECT The CITY shall also have access to such books,
records, and documents during the performance of the PROJECT WORK, if deemed necessary
by the CITY, to verify the ENGINEER'S WORK and invoices.
9.2 Audits conducted pursuant to this section shall be in accordance with generally accepted auditing
standards and established procedures and guidelines of the reviewing or auditing agency
9 3 The ENGINEER agrees to the disclosure of all information and reports resulting from access to
records pursuant to this section provided that the ENGINEER is afforded the opportunity for an
audit exit conference and an opportunity to comment and submit any supporting documentation
on the pertinent portions of the draft audit report and that the final audit report will include written
comments, if any, of the ENGINEER.
9 4 The ENGINEER shall ensure that the foregoing paragraphs are included in each subcontract for
WORK on the Project.
9.5 Any charges of the ENGINEER paid by the CITY which are found by an audit to be inadequately
substantiated shall be reimbursed to the CITY
SECTION 10 INSURANCE
10 1 At all times during performance of the Services, ENGINEER shall secure and maintain in effect
insurance to protect the City and the.ENGINEER from and against all claims, damages, losses,
and expenses arising out of or resulting from the performance of this Contract. ENGINEER shall
provide and maintain in force insurance in limits no less than that stated below, as applicable
The City reserves the rights to require higher limits should it deem it necessary in the best interest
of the public.
' 10 1 1 Commercial General Liability Insurance. Before this Contract is fully executed by
the parties, ENGINEER shall provide the City with a certificate of insurance as proof of
commercial liability insurance and commercial umbrella liability insurance with a total
liability limit of the limits required in the policy, subject to minimum limits of Two Million
Dollars ($2,000,000 00) per occurrence combined single limit bodily injury and property
damage, and Two Million Dollars ($2,000,000 00) general aggregate. The certificate
shall clearly state who the provider is, the coverage amount, the policy number, and
when the policy and provisions provided are in effect. Said policy shall be in effect for
the duration of this Contract. The policy shall name the City, its elected officials,
officers, agents, employees, and volunteers as additional insureds The insured shall
not cancel or change the insurance without first giving the City thirty (30) calendar days
prior written notice The insurance shall be with an insurance company or companies
rated A -VII or higher in Best's Guide and admitted in the State of Washington
10 1.2. Commercial Automobile Liability Insurance.
a. If ENGINEER owns any vehicles, before this Contract is fully executed by the
parties, ENGINEER shall provide the City with a certificate of insurance as proof of
commercial automobile liability insurance and commercial umbrella liability insurance
with a total liability limit of the limits required in the policy, subject to minimum limits of
Two Million Dollars ($2,000,000 00) per occurrence combined single limit bodily injury
and property damage Automobile liability will apply to "Any Auto" and be shown on
the certificate.
b If ENGINEER does not own any vehicles, only "Non -owned and Hired
Automobile Liability" will be required and may be added to the commercial liability
coverage at the same limits as required in that section of this Contract, which is
Section 10 1 1 entitled "Commercial General Liability Insurance"
c. Under either situation described above in Section 10 1.2.a. and Section 10 1.2.b ,
the required certificate of insurance shall clearly state who the provider is, the
coverage amount, the policy number, and when the policy and provisions provided are
in effect. Said policy shall be in effect for the duration of this Contract. The policy shall
name the City, its elected officials, officers, agents, employees, and volunteers as
additional insureds The insured shall not cancel or change the insurance without first
giving the City thirty (30) calendar days prior written notice. The insurance shall be
with an insurance company or companies rated A -VII or higher in Best's Guide and
admitted in the State of Washington
10 1 3 Statutory workers' compensation and employer's liability insurance as 'required by state
law
10 1 4 Professional Liability Coverage. Before this Contract is fully executed by the parties,
ENGINEER shall provide the City with a certificate of insurance as proof of professional
liability coverage with a total liability limit of the limits required in the policy, subject to
minimum limits of Two Million Dollars ($2,000,000 00) per claim, and Two Million
Dollars ($2,000,000 00) aggregate The certificate shall clearly state who the provider
is, the coverage amount, the policy number, and when the policy and provisions
provided are in effect. Said policy shall be in effect for the duration of this Contract.
The insuredshall not cancel or change the insurance without first giving the City thirty
(30) calendar days prior written notice The insurance shall be with an insurance
company or companies rated A -VII or higher in Best's Guide If the policy is written on a
tie
claims made basis the coverage will continue in force for an additional two years after
the completion of this contract.
Failure of either or all of the additional insureds to report a claim under such insurance
shall not prejudice the rights of the CITY, its officers, employees, agents, and
representatives there under The CITY and the CITY'S elected officials, officers,
principals, employees, representatives, and agents shall have no obligation for
payment of premiums because of being named as additional insureds under such
insurance None of the policies issued pursuant to the requirements contained herein
shall be canceled, allowed to expire, or changed in any manner that affects the rights of
the City until thirty (30) days after written notice to the CITY of such intended
cancellation, expiration or change
SECTION 11 SUBCONTRACTS
11 1 ENGINEER shall be entitled, to the extent determined appropriate by ENGINEER, to subcontract
any portion of the WORK to be performed under this Agreement.
11.2 Any subconsultants or subcontractors to the ENGINEER utilized on this PROJECT, including any
substitutions thereof, will be subject to prior approval by CITY, which approval shall not be
unreasonably withheld Each subcontract shall be subject to review by the CITY'S
Representative, if requested, prior to the subconsultant or subcontractor proceeding with the
WORK. Such review shall not constitute an approval as to the legal form or content of such
subcontract. The ENGINEER shall be responsible for the architectural and engineering
performance, acts, and omissions of all persons and firms performing subcontract WORK.
11 3 CITY does not anticipate ENGINEER subcontracting with any additional persons or firms for the
purpose of completing this Agreement.
11 4 The ENGINEER shall submit, along with its monthly invoices, a description of all WORK
completed by subconsultants and subcontractors during the preceding month and copies of all
invoices thereto.
SECTION 12 ASSIGNMENT
12 1 This Agreement is binding on the heirs, successors and assigns of the parties hereto This
Agreement may not be assigned by CITY or ENGINEER without prior written consent of the
other, which consent will not be unreasonably withheld It is expressly intended and agreed that
no third party beneficiaries are created by this Agreement, and that the rights and remedies
provided herein shall inure onlyto the benefit of the parties to this Agreement.
SECTION 13 INTEGRATION
13 1 This Agreement represents the entire understanding of CITY and ENGINEER as to those matters
contained herein No prior oral or written understanding shall be of any force or effect with
respect to those matters covered herein. This Agreement may not be modified or altered except
in writing signed by both parties
SECTION 14 JURISDICTION AND VENUE
14 1 This Agreement shall be administered and interpreted under the laws of the State of Washington.
Jurisdiction of litigation arising from this Agreement shall be in WashingtonState. If any part of this
Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void
insofar as it conflicts with said laws, but the remainder of this Agreement shall be in full' force and
effect. Venue of all disputes arising under this Agreement shall be Yakima County, State of
Washington
SECTION 15 EQUAL EMPLOYMENT and NONDISCRIMINATION
15 1 During the performance of this Agreement, ENGINEER and ENGINEER's subconsultants and
subcontractors shall not discriminate in violation of any applicable federal, state and /or local law
or regulation on the basis of age, sex, race, creed, religion, color, national origin, marital status,
disability, honorably discharged veteran or military status, pregnancy, sexual orientation, and any
other classification protected under federal, state, or local law This provision shall include but
not be limited to the following employment, upgrading, demotion, transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation, selection for
training, and the provision of services under this Agreement. ENGINEER agrees to comply with
the applicable provisions of State and Federal Equal Employment Opportunity and
Nondiscrimination statutes and regulations
SECTION 16 SUSPENSION OF WORK
16 1 CITY may suspend, in writing by certified mail, all or a portion of the WORK under this Agreement
if unforeseen circumstances beyond CITY'S control are interfering with normal progress of the
WORK. ENGINEER may suspend, in writing by certified mail, all or a portion of the WORK under
this Agreement if unforeseen circumstances beyond ENGINEER's control are interfering with
normal progress of the WORK. ENGINEER may suspend WORK on PROJECT in the event
CITY does not pay invoices when due, except where otherwise provided by this Agreement. The
time for completion of the WORK shall be extended by the number of days WORK is suspended
If the period of suspension exceeds ninety (90) days, the terms of this Agreement are subject to
renegotiation, and both parties are granted the option to terminate WORK on the suspended
portion of Project in accordance with SECTION 17
SECTION 17 TERMINATION OF WORK
17 1 Either party may terminate this Agreement, in whole or in part, if the other party materially
breaches its obligations under this Agreement and is in default through no fault of the terminating
party However, no such termination may be effected unless the other party is given. (1) not less
than fifteen (15) calendar days written notice delivered by certified mail, return receipt requested,
of intent to terminate, and (2) an opportunity for consultation and for cure with the terminating
party before termination Notice shall be considered issued within seventy -two (72) hours of
mailing by certified mail to the place of business of either party as set forth in this Agreement.
17.2 In addition to termination under subsection 171 of this Section, CITY may terminate this
Agreement for its convenience, in whole or in part, provided the ENGINEER is given (1) not less
than fifteen (15) calendar days written notice delivered by certified mail, return receipt requested,
of intent to terminate, and (2) an opportunity for consultation with CITY before termination.
17 3 If CITY terminates for default on the part of the ENGINEER, an adjustment in the contract price
pursuant to the Agreement shall be made, but (1) no amount shall be allowed for anticipated
profit on unperformed services or other WORK, and (2) any payment due to the ENGINEER at
the time of termination may be adjusted to the extent of any additional costs or damages CITY
has incurred, or is likely to incur, because of the ENGINEER'S breach In such event, CITY shall
consider the amount of WORK originally required which was satisfactorily completed to date of
termination, whether that WORK is in a form or of a type which is usable and suitable to CITY at
the date of termination and the cost to CITY of completing the WORK itself or of employing
another firm to complete it. Under no circumstances shall payments made under this provision
exceed the contract price In the event of default, the ENGINEER agrees to pay CITY for any
and all damages, costs, and expenses whether directly, indirectly, or consequentially caused by
said default. This provision shall not preclude CITY from filing claims and /or commencing
litigation to secure compensation for damages incurred beyond that covered by contract
retainage or other withheld payments.
17 4 If the ENGINEER terminates for default on the part of CITY or if CITY terminates for convenience,
the adjustment pursuant to the Agreement shall include payment for services satisfactorily
performed to the date of termination, in addition to termination settlement costs the ENGINEER
reasonably incurs relating to commitments which had become firm before the termination, unless
CITY determines to assume said commitments
17 5 Upon receipt of a termination notice under subsections 17 1 or 17.2 above, the ENGINEER shall
(1) promptly discontinue all services affected (unless the notice directs otherwise), and (2) deliver
or otherwise make available to CITY all originals of data, drawings, specifications, calculations,
reports, estimates, summaries, and such other information, documents, and materials as the
ENGINEER or its subconsultants may have accumulated or prepared in performing this
Agreement, whether completed or in progress, with the ENGINEER retaining copies of the same
17 6 Upon termination under any subparagraph above, CITY reserves the right to prosecute the
WORK to completion utilizing other qualified firms or individuals, provided, the ENGINEER shall
have no responsibility to prosecute further WORK thereon.
17 7 If, after termihation for failure of the ENGINEER to fulfill contractual obligations, it is determined
that the ENGINEER has not so failed, the termination shall be deemed to have been effected for
the convenience of CITY In such event, the adjustment pursuant to the Agreement shall be
determined as set forth in subparagraph 17.4 of this Section.
17 8 If, because of death,,. unavailability or any other occurrence, it becomes impossible for any key
personnel employed by the ENGINEER in PROJECT WORK or for any corporate officer of the
ENGINEER to render his services to the PROJECT, the ENGINEER shall not be relieved of its
obligations to complete performance under this Agreement without the concurrence and written
approval of CITY If CITY agrees to termination of this Agreement under this provision, payment
shall be made as set forth in subparagraph 17.3 of this Section.
SECTION 18 DISPUTE RESOLUTION
18 1 In the event that any dispute shall arise as to the interpretation of this agreement, or in the event
of a notice of default as to whether such default does constitute a breach of the contract, and if
the parties hereto cannot mutually settle such differences, then the parties shall first pursue
mediation as a means to resolve the dispute If either of the afore mentioned methods are not
successful then any dispute relating to this Agreement shall be decided in the courts of Yakima
County, in accordance with the laws of Washington If both parties consent in writing, other
available means of. dispute resolution may be implemented
SECTION 19 NOTICE
19 1 Any notice required to be given under the terms of this Agreement shall be directed to the party at
the address set forth below Notice shall be considered issued and effective upon receipt thereof
by the addressee -party, or seventy -two (72) hours after mailing by certified mail to the place of
business set forth below, whichever is earlier
CITY. City of Yakima
2220 East Viola
Yakima, WA 98901
Attn Dana Kallevig, Project Manager
ENGINEER. AHBL, Inc
2215 N 30 Street #300
Tacoma, WA 98403
Attn Doreen Gavin, PE
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their
respective authorized officers or - - - -tives as of the day and year first above written
CITY 4 AKIMA
„\
x ! 'ourke Signature
Printed Name.. Printed Name /i0/'e._t. S l 4»
Title City Manager Title P/- e ms$
Date DC-T . v3 Date. / /r
Attst % — / •
` City / erk L
- t O\
City Contract No 2011 E' 9
Resolution No R -2012- t 2.1
•
•
STATE OF WASHINGTON
ss.
COUNTY OF YAKIMA
I certify that I know or have satisfactory evidence that / Not/v e_ is the person who appeared
before me, and said person acknowledged that he signed' his instrument, on oath stated that he was
authorized to execute the instrument, and acknowledged it as the CITY MANAGER of the CITY OF
YAKIMA, to be the free and voluntary act of such party for the uses and purposes mentioned in the
instrument. -
Dated /a _ 3 —/y
Seal or Stamp
/ /
• (Signature) ,•• •
KAARRE ALLYN `
Notary Public f` .
State of Washington 1 Title . .' . � . ` `
My Commission Expires
• April 11, 2016 � . E'1
• Printed Name " �
My commission expire- '� `�
STATE OF WASHINGTON )
ss.
COUNTY OF Y c}MA fierce_ )
I certify that I know or have satisfactory evidence that b -er, 4a...Ji ►ti is the person who
appeared before me, and said person acknowledged that he /she signed this instrument, on oath stated
that he /she was authorized to execute the instrument, and acknowledged it as the
Pr-esje,-1 of A- N 6 L, Tvvc, to be the free and voluntary act of such party
for the uses and purposes mentioned in the instrument.
Dated 10/ to 1 1D II
Seal or Stamp
. 9____,.._9 /3,,,....-
____..
0 �0E. J e %%I (Signature)
■ e NOTARY'' 1 r Title / , .
0 PUBLIC ; <f�r�� .;` /
���� 05 - 15 - O =� Printed Name _ ^ , ' , „ .,;;//S--- .:;:'. ,.,, .ter
`, �� WAS My commission expires. 3 J-Da
EXHIBIT A
Scope of Work
City of Yakima Stormwater Design Project
September 15, 2014
The City of Yakima (City) recently completed a citywide Stormwater Collection System Master Plan. The
2013 Master Plan describes the City's stormwater system and the hydrologic and hydraulic models used
to evaluate the capacity of the existing stormwater system. Capital improvements are recommended to
mitigate existing deficiencies, service for future growth, and meet the criteria established in the 2012
Yakima County Stormwater Manual. The recommended improvements were prioritized in the Master
Plan. Priority 1 improvements will mitigate chronic flooding areas through the construction of larger
diameter replacement storm pipes and through the construction of new or additional retention storage
areas. As the City begins the implementation of capital improvements, the City selected three of the high
priority projects for pre- design and design. The three projects are described below:
North 1 Street This project is located at the northeast end of the City. The stormwater basin drains
through existing 8 -, 10 -, 12- and 24 -inch pipes and outflows into Rotary Lake. From Rotary Lake, the
stormwater flows through two floodgates to the Yakima River. The project includes replacing the existing
stormwater pipes with larger diameter pipes and expanding Rotary Lake for additional storage capacity.
Construction of the project will be coordinated with the North 1 Street Gateway project.
Randall Park. The City is planning improvements to Randall Park in the south central portion of the
City, including cleaning of the existing duck pond. The stormwater project includes a retrofit of the
existing pond to provide water quality treatment and storage expansion to accommodate the future
decommissioning of UICs within the tributary drainage area. The pond discharges to Wide Hollow Creek.
Expansion of the existing duck pond was identified in the 2013 Master Plan as a Priority 1 project.
Boise Cascade Mill Site. Redevelopment of the old Boise Cascade Mill site is anticipated to begin
design within a 2- to 5 -year horizon. The Master Plan calls for the development of a new retention basin
at the site and replacement of storm pipes throughout the drainage basin. The purpose of this project is
to develop a conceptual design for new stormwater infrastructure leading to the Boise Cascade Mill site
and through the site to an existing outfall to the Yakima River.
The City shall be responsible for the following:
• The City will provide to the Consultant the hydrologic model (HEC -HMS) and the hydraulic model
developed during the 2013 Master Plan and converted to EPA -SWMM. This scope assumes public
domain software will be used for the hydrologic and hydraulic models.
• The City will provide to the Consultant data and reports in the City's possession relating to the
project, including available record drawings, LIDAR, geotechnical engineering reports, and GIS
files. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the
information provided by the City and other third parties. This information will include AutoCAD
files of topographic surveys and North 1 Street design plans and reports.
• The City will obtain, arrange, and pay for all advertisements for bids; permits and licenses
required by local, state, or federal authorities; and land, easements, rights -of -way, and access
necessary for Consultant's services.
Exhibit A — Scope of Work September 15, 2014
City of Yakima Stormwater Design Project Page 1 of 11
• Identified project deliverables shall be submitted to the City's Project Manager. The City's Project
Manager will coordinate distribution of submitted materials to City staff. Unless otherwise noted,
deliverables will be one electronic copy and one hard copy. The City is responsible for additional
reprographics and distribution of the deliverables.
• For the Project Manual, the City will prepare and provide a copy of their general conditions
(front -end specs).
• The City will prepare the Environmental Permitting documentation including SEPA, Grading
Permit, and other required permits.
This contract will include the following tasks:
Task 1: Project Management and Administration
The Consultant will communicate with the City on a regular basis. The Consultant shall utilize the
telephone, email, fax, or other appropriate modes of communication to provide clear, concise, and timely
responses to the City Project Manager. Project meetings between the Consultant and the City Project
Manager shall be held approximately once every two months for the project duration. We assume the
project duration will be 18 months. The modeling subconsultant, NHC, will attend six meetings and site
visits.
A Work Plan Schedule will be prepared listing each task and dates for deliverables. Monthly progress
reports shall be submitted describing the work completed, work in progress, anticipated project needs,
and any other pertinent information that is necessary to justify the invoice and support the project's
completion.
Task 2: North l Street Basin
Task 2A: Field Investigation, Feasibility Analysis, and Pre - Design Report (30 %)
Objective
The objectives of this task are to evaluate the storm pipe capacity and confirm the potential for flooding
within the drainage area tributary to Rotary Lake. Once the capacity issues have been determined, a
minimum of three alternatives will be developed to the concept level and evaluated for performance and
cost effectiveness. The preferred alternative will be designed with interim submittals at 30 %, 60 %, 90 %,
and Bid Ready (100 %). Our goal is to complete this task prior to June 30, 2015, to maximize the •
opportunity for the City to incorporate the project with the construction plans for the North 1 Street
Gateway project.
Additionally, the conversion of Rotary Lake to a designated retention facility is proposed by the 2013
Master Plan as a Priority 1 project. The design analysis will assess the need to provide additional
retention capacity and /or water quality treatment at Rotary Lake.
Sub -Tasks
A. Review the City's GIS maps, land use, hydrologic and hydraulic models, and stormwater system
to delineate the stormwater basin tributary to the Rotary Lake outfall. Review the North 1st
Street plans, drainage calculations, and geotechnical engineering report.
Exhibit A — Scope of Work September 15, 2014
City of Yakima Stormwater Design Project Page 2 of 11
•
.B. Review the previously developed H &H models and the Joint Probability and Levee Interior
. Drainage Study. Together with the City, we will formulate project objectives and develop project
specific hydraulic design criteria. We will develop subbasin scale models to size and evaluate the
performance of proposed stormwater pipes, including up to three alternative alignments /sizes.
The analysis will consider tailwater conditions based upon the coincident lake and river levels.
The alternatives are likely to consist of:
1) Replacement of existing storm pipe in North 1 Street.
2) New storm pipe alignment in North 6 Avenue with a new outlet to Berglund Lake to replace
the North 1 Street storm pipe.
3) Split conveyance system between North 1s Street and North 6 Avenue or another
alternative.
C. If the North 6 Avenue alignment is the preferred alternative, perform a topographic survey of
the right -of -way approximately 4,000 feet long from Tamarack Avenue to Berglund Lake. The
following items are included:
1) Locate section monuments necessary to calculate adjacent property frontage boundaries or
rights -of -way, to include those portions of North 6 Avenue and Gordon Road, railroad right -
of -way, and Highway 12 abutting.
2) Set a minimum of two horizontal control points /benchmarks in the vicinity of the project for
future construction. Horizontal datum will be Washington State Plane Coordinate System and
NAVD88 for vertical.
3) Obtain utility information from public sources and supplement with field data where
necessary. Utility information shall include, but is not limited to, structures and piping
associated with storm sewer, sanitary sewer, electrical distribution, domestic water, fiber
optics, and gas services.
4) Conduct field survey of North 6 Avenue and Gordon Road abutting project site, and for
50 feet distant. Survey existing physical improvements, to include paving, curbing, striping,
visible utilities, fencing, and other physical features. Locate grade breaks, top and toe of
slopes, ditches, and other pertinent ground features.
5) Conduct field survey of the existing Berglund Lake bottom, lake shore up to top of bank, and
associated floodgate. Locate the two floodgates for Rotary Lake. Individual trees shall not
be located.
6) Prepare a final map that accurately depicts rights -of -way, roadways, topographic features,
utility structures, visible utility lines, spot elevations, and existing ground contours at intervals
of 1 foot. Drawing scale and sheet size shall be 20 scale on 22 -inch by 34 -inch, unless
otherwise indicated.
7) Provide an original stamped and signed final hard copy, a PDF version, and an AutoCAD 2014
version to client.
D. Perform preliminary calculations to size the proposed conveyance system alternatives.
E. Perform preliminary calculations to evaluate the water quality treatment potential offered by
Berglund and Rotary Lakes.
Exhibit A — Scope of Work - September 15, 2014
City of Yakima Stormwater Design Project Page 3 of 11
F. Prepare 30% Drainage Plans. These plans will include sufficient detail to prepare cost opinions.
G. Develop a preliminary Bid Item List, Summary of Quantities, and Engineers Estimate based on
the 30% Design Plans. In providing opinions of cost, Consultant has no control over cost or price
of labor and materials, unknown or latent conditions of existing equipment or structures that may
affect operation or maintenance costs, competitive bidding procedures and market conditions,
time or quality of performance by operating personnel or third parties, and other economic and
operational factors that may materially affect the ultimate project cost or schedule. Therefore,
Consultant makes no warranty that the City's actual project costs will not vary from Consultant's
opinions, analyses, projections, or estimates.
H. Prepare a Pre - Design Report and submit to the City's Project Manager for review. The Pre -
Design Report will follow the Department of Ecology (Ecology) outline for future submittal to
Ecology as part of a grant application package.
Deliverables
1. Topographic Survey and Map.
2. Technical Memo of the modeling to be, incorporated into the final design memo.
3. Technical Memo of the Alternatives Analysis of up to three alternative alignments.
4. Pre - Design Report.
5. 30% Drainage Plans for the preferred alignment and estimate.
Task 2B: 60% Design Plans, Specifications, and Estimate
Objective
The objectives of this task are to incorporate the City's comments on the 30% design, further develop the
design, and prepare the 60% plans, specifications, and Engineers Estimate for submittal to the City. We
are assuming that the traffic control plans will be prepared by the City or the Contractor and are
excluding them from our scope.
Sub -Tasks
A. Meet with the City's Project Manager and review City comments.
B. Prepare 60% Plans incorporating City comments and further progressing the design, including
the following:
1) Cover Sheet.
2) Temporary Erosion and Sedimentation Control (TESC) Plan, and Demolition Plan.
3) Plan and Profile for storm pipe.
4) Details, Elevations, and Notes, including TESC and outlet.
C. Update the Bid Item List, Summary of Quantities, and Engineers Estimate based on the
60% Design Plans.
Exhibit A — Scope of Work September 15, 2014
City of Yakima Stormwater Design Project Page 4 of 11
D. Prepare 60% Contract Provisions, including the City's furnished General Conditions and Division 1
provisions. The Consultant will prepare project - specific Special Provisions as needed.
Deliverables
1. 60% Design Plans, Notes, and Details, including Cover, TESC, Demolition, and Storm Plan and
Profiles.
2. 60% Engineers Estimate and Bid Item List.
3. 60% Contract Provisions including WSDOT /APWA Amendments, General Conditions, and Special
Provisions.
4. Update the Design Report.
Task 2C: 90% and Bid Ready (100%) Design Plans, Specifications, and Estimate
Objective
The objectives of this task are to incorporate the City's comments on the 60% design, complete all
analyses and details, and prepare the 90% and the Bid Ready (100 %) plans, specifications, and
Engineers Estimate for submittal to the City. Only minor revisions are anticipated for the Bid Ready
(100 %) plans, specifications, and estimate.
Sub -Tasks
A. Meet with the City's Project Manager to review City comments.
B. Prepare 90% and Bid Ready (100 %) Contract Provisions, including the City's General Conditions
and recent Amendments to. the State Specifications. The Consultant will prepare project - specific
Special Provisions as needed.
C. Revise the Plans, Specifications, and Estimate to address and incorporate City comments on the
60% submittal, and prepare the 90% and Bid Ready (100%) Contract Documents.
Deliverables
1. 90% and Bid Ready (100 %) Design Plans, Notes, and Details, including Cover, TESC, Demolition,
and Storm Plan and Profiles.
2. 90% and Bid Ready (100 %) Engineers Estimate and Bid Item List.
3. 90% and Bid Ready (100 %) Contract Provisions including the City's furnished General Conditions
and Division 1 provisions, and Special Provisions.
Task 3: Randall Park Stormwater Pond Retrofit
Task 3A: Field Investigation, Feasibility Analysis, and Pre- Design Report (30 %)
Objective
The objective of this task is to design a stormwater retrofit of the existing duck pond to add storage
capacity and water quality treatment. The additional storage is desired to accommodate the future
decommissioning of UICs within the drainage basin. Another equally important goal of the stormwater
Exhibit A — Scope of Work - September 15, 2014
City of Yakima Stormwater Design Project Page 5 of 11
retrofit is to provide water quality treatment for stormwater flowing into the pond. The capacity of the
stormwater conveyance system from the pond to Wide Hollow Creek will be evaluated. The concept
design consists of a multi -cell pond that includes a constructed wetland cell with plantings for treatment.
The stormwater pond retrofit will be designed with interim submittals at 30 %, 60 %, 90 %, and Bid Ready
(100 %). Our goal is to complete the preliminary design by November 1, 2014, to allow the City to
submit for an Ecology grant for construction funding, and to complete Bid Ready (100 %) documents by
May 31, 2015, to maximize the opportunity for the City to incorporate the project with the construction
plans for improvements within Randall Park. This schedule assumes that the InfoSWMM and HEC -HMS
models, input data, and respective documentation are delivered to NHC and AHBL on the day of Notice to
Proceed.
Sub -Tasks
A. Review the City's GIS maps, land use, hydrologic and hydraulic models, and stormwater system
to delineate the stormwater basin tributary to the Randall Park duck pond, including drainage
improvement district and irrigation flows. It is assumed that the basin delineation, land
classification, typology, and hydrology will be according to previous work by AKEL.
B. Review the previously developed H&H models. Together with the City, we will formulate project
objectives and develop project specific hydraulic design criteria. Develop subbasin models to
determine the additional capacity needed at the duck pond to prevent flooding and accommodate
the decommissioning of UICs. The models will be used to size and evaluate the performance of
proposed stormwater pond retrofit.
C. Review the available topographic survey of Randall Park. Perform supplemental topographic
survey of the duck pond, drainage pipe outlets to the pond, and the stormwater pipe from the
pond to Wide Hollow Creek. The following survey work is anticipated:
1) Locate section monuments necessary to calculate park perimeter boundary and rights -of -way
for streets abutting, to include those portions of South 44 Avenue and South 48
2) Set a minimum of two horizontal control points /benchmarks in the vicinity of the project for
future construction. Horizontal datum will be Washington State Plane Coordinate System and
NAVD88 for vertical.
3) Obtain utility information from public sources and supplement with field data where
necessary. Utility information shall include, but is not limited to, structures and piping
associated with storm sewer, sanitary sewer, electrical distribution, domestic water, fiber
optics, and gas services.
4) Conduct field survey of South 44 and South 48 Avenues abutting project site, and for
50 feet distant. Survey existing physical improvements, to include paving, curbing, striping,
visible utilities, fencing, and other physical features. Locate grade breaks, top and toe of
slopes, ditches, and other pertinent ground features.
5) Conduct field survey of the existing bottom of ponds, pond or drainage geometry/shape, and
associated inlet and outlets.
6) Locate adjacent park features, to include path, picnic shelter, and other distinct park
features. Individual trees shall not be located. Locate perimeter subdivision fencing along
northerly boundary.
Exhibit A — Scope of Work September 15, 2014
City of Yakima Stormwater Design Project Page 6 of 11
7) Prepare a final map that accurately depicts rights -of -way, roadways, topographic features,
utility structures, visible utility lines, spot elevations, and existing ground contours at intervals
of 1 foot. Drawing scale and sheet size shall be 20 scale on 22 -inch by 34 -inch, unless
otherwise indicated.
8) Provide an original stamped and signed final hard copy, a PDF version, and an AutoCAD 2014
version to client.
D. Geotechnical Investigation and report characterizing the site soils, identifying the depth to
groundwater, and providing a recommendation for a design infiltration rate. This estimate
includes one day of test pits excavation to a maximum depth of 15 feet, and infiltration testing in
accordance with the Eastern Washington Stormwater Design Manual Single -Ring Infiltrometer
Method.
E. Perform preliminary calculations to size the stormwateir pond, including multiple pond cells,
outlet, emergency overflow, and control structure.
F. Assist the City with preparation of an Ecology Construction Fund Grant Application.
G. Prepare 30% Drainage Plans. These plans will include sufficient detail to prepare cost opinions.
H. Develop a preliminary Bid Item List, Summary of Quantities, and Engineers Estimate based on
the 30% Design Plans.
I. Prepare a Pre - Design Report following Ecology guidelines and submit to you for review.
Deliverables
1. Topographic Survey and Map.
2. Geotechnical Investigation Report, including test pit soil logs, laboratory analysis, and design
recommendations.
3. Hydrologic and hydraulic models to develop design flows for the conveyance system and the
retention pond and technical memo describing the modeling.
4. Pre - Design Report and 30% Drainage Plans.
5. 30% Engineers Estimate.
Task 3B: 60% Design Plans, Cost Estimate, and Repoli:
Objective
The objectives of this task are to incorporate the City's comments on the 30% design, further develop the
design, and prepare the 60% plans, specifications, and Engineers Estimate for submittal to the City. We
are assuming that the traffic control plans will be prepared by the City or Contractor.
Sub -Tasks
A. Meet with the City's Project Manager and review City comments.
Exhibit A — Scope of Work September 15, 2014
City of Yakima Stormwater Design Project Page 7 of 11
B. Prepare 60% Plans incorporating City comments and further progressing the design, including
the following:
1) Cover Sheet.
2) Temporary Erosion and Sedimentation Control (TESC) Plan and Demolition Plan.
3) Stormwater Pond Grading Plans.
4) Stormwater Conveyance Pipe Plan and Profile (assumes up to 600 feet).
5), Details, Sections, Control Structure, and Notes.
6) Update the Bid Item List, Summary of Quantities, and Engineers Estimate based on the
60% Design Plans.
7) Prepare 60% Contract Provisions, including the City's furnished General Conditions and
Division 1 provisions. The Consultant will prepare project - specific Special Provisions as
needed.
Deliverables
1. 60% Design Plans, Notes, and Details, including Cover, TESC, Demolition, Storm Pond Grading
Plan, Planting Plans, and Storm Pipe Plan and Profile.
2. 60% Engineers Estimate and Bid Item List.
3. 60% Project Manual including WSDOT /APWA Amendments, General Conditions, and Special
Provisions.
4. Updated Drainage Report.
Taslk 3C: 90% and Bid Ready (100 %) Design Plans, Specifications, and Estimate
Objective
The objectives of this task are to incorporate the City's comments on the 60% design, complete all
analyses and details, and prepare the Bid Ready (100 %) plans, specifications, and Engineers Estimate for
submittal to the City.
Sub -Tasks
A. Meet with the City's Project Manager to review City comments.
B. Prepare 90% and Bid Ready (100 %) Project Manual, including the City's General Conditions and
recent Amendments to the State Specifications. The Consultant will prepare project - specific
Special Provisions as needed.
C. Revise the Plans, Specifications, and Estimate to address and incorporate City comments on the
60% submittal, and prepare the 90% and Bid Ready (100 %) Contract Documents.
Deliverables
1. 90% and Bid Ready (100 %) Design Plans, Notes, and Details, including Cover, TESC, Demolition,
and Storm Pond Grading Plans, and Plan and Profile.
Exhibit A — Scope of Work September 15, 2014
City of Yakima Stormwater Design Project Page 8 of 11
2. 90% and Bid Ready (100 %) Engineers Estimate and Bid Item List.
3. 90% and Bid Ready (100 %) Contract Provisions including the City's furnished General Conditions
and Division 1 provisions, and Special Provisions.
Task 4: Boise Cascade Mill Site - Field Investigation, FeasibilityAnalvsis & Concept Design (30 %)
Objective
The objective of this project is to develop a conceptual design for new stormwater infrastructure leading
to the Boise Cascade Mill site and through the site with an outfall to the Yakima River.
Sub -Tasks
A. Review the City's GIS maps, land use, hydrologic and hydraulic models, and stormwater system
to delineate the stormwater basin tributary to the Yakima River outfall at the Boise Cascade site,
including Fruitvale Canal. Collect, evaluate, and review all relevant precipitation, stage,
groundwater level, and flow data available, and assess data gaps in the model
B. Break out the submodel for the project area from the AKEL model. The subbasin models will be
used to determine the detention capacity and storm conveyance pipe sizes needed to prevent
flooding at the site and within the tributary basin, and to accommodate the decommissioning of
UICs within the basin. Tailwater conditions,.design storm, and stormwater objectives will be
determined. The models will be used to size and evaluate the performance of the proposed
stormwater facilities.
C. Technical Memorandum on existing site conditions and remediation. Memorandum to include
recommendations and limitations on the feasibility for stormwater infiltration at the site. This
report will be based on existing work performed by Landau, Inc. on the site, no additional field
work to be performed.
D. Review the available topographic survey of the Boise Cascade Mill Site. Perform supplemental
topographic survey limited to a 5 -acre area for the pond and a 200 -foot wide alignment from
East H Street to the southeast portion of the site, approximately 4,000 feet. The following survey
work is anticipated:
1) Locate section monuments necessary to calculate adjacent property frontage boundaries or
right -of -ways to include those portions of East H Street.
2) Set a minimum of two horizontal control points /benchmarks in the vicinity of the project for
future construction. Horizontal datum will be Washington State Plane Coordinate System and
NAVD88 for vertical.
3) Obtain utility information from public sources and supplement with field data where
necessary. Utility information shall include, but is not limited to, structures and piping
associated with storm sewer, sanitary sewer, electrical distribution, domestic water, fiber
optics, and gas services.
4) Conduct limited field survey of storm, sewer and water utilities in East H Street right -of -way,
beginning at Boise Cascade Mill site and extending west 500 feet. Survey existing and visible
physical improvements and marked utilities.
Exhibit A — Scope of Work September 15, 2014
City of Yakima Stormwater Design Project Page 9 of 11
•
5) Conduct field survey of an approximate 5 -acre area identified as proposed pond. Locate that
portion of Industrial Way bisecting, grade breaks, top and toe of slopes, ditches, and other
pertinent ground features. Survey shall extend to East H Street Corridor topo survey to east.
6) Prepare a final map that accurately depicts rights -of -way, roadways, topographic features,
utility structures, visible utility lines, spot elevations, and existing ground contours at intervals
of 1 foot. Drawing scale and sheet size shall be 20 scale on 22 -inch by 34 -inch, unless
otherwise indicated.
7) Provide an original stamped and signed final hard copy, a PDF version, and an AutoCAD 2014
version to client.
E. Perform preliminary calculations to size the stormwater retention pond and new stormwater
conveyance system.
F. Prepare 30% Drainage Plans. These plans will include sufficient detail to prepare cost opinions.
Up to eight sheets are anticipated.
G. Prepare a Pre - Design Report following Ecology guidelines and submit to you for review.
H. Prepare and submit to you a Drainage Report and Exhibits for your review.
Deliverables
1. Topographic Survey and Map.
2. Technical Memo on environmental and infiltration limitations.
3. Technical Memo on modeling.
4. Pre - Design Report and 30% Drainage Plans.
Task 5: Management Reserve Fund
Objective
The objective of this task is to provide a contingency fund that may be used for unanticipated stormwater
engineering work or for geotechnical and environmental investigations. If additional fieldwork is
necessary to evaluate soils, evaluate the presence of environmentally sensitive areas, perform additional
engineering analysis and design, or prepare permit applications, a separate scope and fee estimate will
be prepared by the Consultant for review and approval by the City Project Manager.
The following are potential studies and /or applications that may be included under a separate scope
under Task 5:
A. Hydrologic calculations and field investigations to evaluate flood locations within the City and
develop design solutions.
B. Assist the City with monitoring drainage flows and rain gage data.
C. Critical Areas Review.
D. Permit Applications.
Exhibit A — Scope of Work September 15, 2014
City of Yakima Stormwater Design Project Page 10 of 11
E. Bidding and Construction Phase Services.
F. Geotechnical investigation at North 6 Avenue or the Boise Cascade Mill site.
Deliverables
1. To be determined.
Q: \2014\ 2140382 \Proposals_Contracts \Finals \20140915 Scope of Work (ExA) 2140382.1C.docx
•
Exhibit A — Scope of Work September 15, 2014
City of Yakima Stormwater Design Project Page 11 of 11
EXHIBIT B
Budget Summary
City of Yakima Stormwater Design Project
September 15, 2014
Task 1: Project Management and Administration -18 Months
Deliverables:
1. Monthly Progress Reports
2. Project Schedule
3. Meeting Minutes CIVIL STAFF OTHER STAFF
L.
Work Element D. Gavin D. Nason E. Fitzpatrick J. Dial F. Katona K. Kaul Katzenberger
PR PM PE4 PE3 Eng Tech 2 Gr Des Word Proc
Project Setup - Filing & Invoices 6
Monthly Invoices & Progress Reports 24
Develop Project Schedule 2 12
Project Meetings - 9 assumed @ 4 hours 36 36 5
Teleconference Meetings - 12 assumed @ 1 hour 12 12
General Project Management - Consultant Coordination 6 16 4
TOTALS. 86 0 76 0 0 0 9 0 0
TOTALS.] $17,6301 $01 $9,880 $01 $01 $01 $7651 $01 , $0
Subtotal: $27,510 Subtotal: $765
Expenses (Materials, Travel, Postage, etc.) Quantity Rate Cost
Travel
Travel to 9 mtgs. 400 miles from Spokane; 320 miles from
Tacoma 6480 $0.56 $3,629
Travel to Project Site 0 $0.56 $0
Subtotal $3,629
Subconsultants (10% Markup)
NHC - Project Admin & Metings &Travel $49,126
Subtotal $49,126
Expense Total: $52,755
TASK 1 TOTAL BUDGET: $81,0301
Budget Summary September 15, 2014
City of Yakima Stormwater Design Project Page 1 of 9
Budget Summary
City of Yakima Stormwater Design Project
September 15, 2014
Task 2A: North First Street Basin: H &H Model Review, Field Investigation, Alternative Analysis, and 30% Design - 4 Months
Deliverables:
1. Topographic Survey Map
2. Technical Memo - Alternative Analysis and Modeling
3.30% Design Report
4. 30% Plans, Estimate, and Bid Item List CIVIL STAFF SURVEY STAFF
2 -Man
Work Element D. Gavin D. Nason E. Fitzpatrick J. Dial F. Katona J. Becker Survey T. Duncan
PR PM PE4 PE3 Eng Tech 2 PR Su Crew Su Tech 3
Review Available Data _ j 2 12
Site Reconnaissance Visit 10 10
-
Supplemental Topographic Survey & Mapping Allowance, up to 1 mile of
street ROW & two outlets & 3 flood gates 2 5 60 40
Formulate design objectives, Design Criteria, & Alternative Analysis: Pipe
route, size 16 24
Coordinate & Review Geotechnical Investigation 2 4
30% Plans (Cover, Plan & Profile, Details) - Assumes up to 1 mile of new
storm pipe, limited pond outlet modifications (10 sheets) 4 64 20
Pre - Design Report 2 20 4
Bid Quantity List and Estimate 2 24
Quality Review 4 8
TOTALS. 32 8 136 58 0 5 60 40
TOTALS. $6,5601 $1,3201 $17,6801 $6,6701 $01 $1,0251 $11,400 I $4,400
Subtotal: $32,230 Subtotal: $16,825
Expenses (Materials, Travel, Postage, Etc.) Quantity Rate Cost
Travel
Travel - 1 Site Visit + survey crew 1400 $0.56 $784
Subtotal $784
Supplies
Photocopying Expense 100 $0.40 $40
Survey Materials $100
Plans 20 $2.00 $40
Subtotal $180
Subconsultants (10% Markup)
NHC - Hydrology & Hydraulic Design Recommendations $59,992
Subtotal $59,992
Expense Total: $60,956
TASK 2A TOTAL BUDGET: $110,0111
Budget Summary September 15, 2014
City of Yakima Stormwater Design Project Page 2 of 9
Budget Summary
City of Yakima Stormwater Design Project
September 15, 2014
Task 2B: North First Street: 60% Design - 2 Months
Deliverables:
1.60% Plans, Specifications, Estimate, and Bid List CIVIL STAFF OTHER STAFF
L.
Work Element D. Gavin D. Nason E. Fitzpatrick J. Dial F Katona Katzenberger
PR PM PE4 PE3 Eng Tech 2 Word Proc
30% Review Meeting & Site Visit 8 10
60% Plans - Assumes a new system on North 6th Avenue •
Cover, Set Up 1 8
Plan & Profile Drawings (7) 8 70 8
TESCP & Site Demolition (4) 1 1 64 6
Outfall Plan 6 24 8
Notes & Details (4) 1 8 30
Bid Quantity List and Estimate 1 1 16
Specifications 4 24 2 24
Quality Review 8 16
TOTALS. 37 16 131 90 60 24 0 0
TOTALS. $7,5851 $2,6401 $17,0301 $10,3501 $5,8801 $2,0401 ' $0 1 $0
Subtotal: $43,485 Subtotal: $2,040
Expenses (Materials, Travel, Postage, Etc.) Quantity Rate Cost
Travel
Travel - 1 Site Visit & Meeting 720 $0.56 $404
Subtotal $404
Supplies .
Photocopying Expense 400 $0.40 $160
Plans 30 $2.00 $60
Subtotal $220
Subconsultants (10% Markup)
NHC - Design review/ Assistance $6,444
Subtotal $6,444
Expense Total: $7,068
TASK 2B TOTAL BUDGET: $52,5931
Budget Summary September 15, 2014
City of Yakima Stormwater Design Project Page 3 of 9
Budget Summary
City of Yakima Stormwater Design Project
September 15, 2014
Task 2C: North First Street: 90% and Bid Ready - 3 Months -
Deliverables:
1. 90% and Bid Ready Plans, Specifications, Estimate, and Bid List CIVIL STAFF OTHER STAFF
L.
_ Work Element D. Gavin D. Nason_ E._Fitzpatrick _ J. Dial F.Katona_ Katzenberger _ _ _ _
PR PM PE4 PE3 Eng Tech 2 Word Proc
•
60% & 90% Review Meeting & Site Visit 8 16
90% & Ad Ready Plans - Assumes a new system on North 6th Avenue
Cover, Set Up 1
Plan & Profile Drawings (8) 1 16 8
TESCP & Site Demolition (4) 1 8 2
Outfall Plan 1 6 2
Notes & Details (4) 1 4
Bid Quantity List and Estimate 4 2 16
Specifications 4 24 24
Quality Review 16
TOTALS. 18 16 66 24 17 24 0 0
TOTALS. $3,6901 $2,6401 $8,5801 $2,7601 $1,6661 $2,0401 $0 I $0
Subtotal: $19,336 Subtotal: $2,040
Expenses (Materials, Travel, Postage, Etc.) Quantity Rate Cost
Travel
Travel -1. Site Visit & Meeting 720 $0.64 $464
0 $0.64 $0
.,, hrnral .AxA
Supplies
Photocopying Expense 400 $0.25 $100
Plans 20 $2.00 $40
Subtotal $140
Subconsultants (10% Markup)
Subtotal $0
Expense Total: $604
TASK 2C TOTAL BUDGET: $21,9801
SUBTOTAL NORTH FIRST STREET: TASKS 2A - 2C $184,5841
Budget Summary September 15, 2014
City of Yakima Stormwater Design Project Page 4 of 9
Budget Summary
City of Yakima Stormwater Design Project
September 15, 2014
Task 3A: Randall Park Stormwater Pond - Investigation, Modeling, 30% Plans & Estimate - 2 Months
Deliverables:
1. Topographic Survey Map
2. Geotechnical Investigation Report
3. Technical Memo - Modeling and Alternative Analysis
4. 30% Plans, Estimate, and Bid List
5. Ecology Grant Application CIVIL STAFF SURVEY STAFF
2 -Man
Work Element D. Gavin D. Nason E. Fitzpatrick .I. Dial F. Katona J. Becker Survey T. Duncan
PR PM PE4 PE3 Eng Tech 2 PR Su Crew Su Tech 3
Review Available Data 2 12
•
Site Reconnaissance Visit 10 10
Supplemental Topographic Survey & Mapping Allowance, up to 2 days 4 4 44 32
Formulate Design Objectives, Design Criteria & Alternative Analysis 8 16
Coordinate & Review Geotechnical Investigation 2 4 .- -
30% Plans (Cover, Plan & Profile, Pond Grading & Details)
(6 sheets) 4 64 16 24
Ecology Construction Fund Grant Application 8 16
Pre - Design Report 4 20 4
Bid Quantity List and Estimate 2 2 16
Quality Review 2 10
TOTALS. 32 10 148 46 24 4 44 32
TOTALS. $6,560] $1,650! $19,240 $5,2901 $2,352 $8201 $8,360 $3,520
Subtotal: $35,092 Subtotal: $12,700
Expenses (Materials, Travel, Postage, Etc.) Quantity Rate Cost
Travel
Travel - Offsite meetings, etc., survey 1760 $0.56 $986
Subtotal $986
Supplies
Photocopying Expense (color pages) 80 $0.45 $36
•
Plans 12 $2.00 $24
Subtotal $60
Subconsultants (10% Markup)
N H C $21,479
PBS Engineering + Environmental $11,715
Subtotal $33,194
Expense Total: $34,240
TASK 3A TOTAL BUDGET: $82,0321
Budget Summary September 15, 2014
City of Yakima Stormwater Design Project - Page 5 of 9
Budget Summary _
City of Yakima Stormwater Design Project
September 15, 2014
Task 3B: Randall Park Stormwater Pond - Investigation, Modeling, 60% Plans & Estimate - 2 Months
Deliverables:
1.60% Plans, Notes, and Details
2.60% Engineers Estimate
3._60% Project Manual _ _ _ __ . _____ __ _ _ _ ___ __ _
4. Updated Drainage Report CIVIL STAFF LANDSCAPE & OTHER STAFF
S. L.
D. Gavin D. Nason E. Fitzpatrick J. Dial F Katona 1. Morse Schroedel Katzenberger
PR PM PE4 PE3 Eng Tech 2 Dir La Arch La PM2 Word Proc
30% Review Meeting & Site Visit 2 12 8
60% Plans
Cover 1
TESC & Demolition 1 14 2
Pond Grading Plans (3) 1 24
Pond Sections, Outlet & Details (2) 1 2 12 8
Planting Plans & Details (8) 1 1 64 8 64
Storm Pipe Plan & Profile Sheets (2) 2 32 8 _
Notes & Details (4) 16 4
Bid Quantity List and Estimate 1 4 16
Technical Specifications & Updated Drainage Report 2 24 8 24 16
Quality Review 1 10 _
TOTALS: 9 10 70 90 87 24 88 16
TOTALS:1 $1,8451 $1,6501 $9,1001 $10,3501 $8,5261 $3,8401 $11,0001 $1,360
Subtotal: $31,471 Subtotal: $16,200
Expenses (Materials, Travel, Postage, Etc.) Quantity Rate Cost
Travel
Travel - Offsite meetings, etc. 760 $0.56 $426
Subtotal $426
Supplies
Photocopying Expense (color pages) 200 $0.45 . $90'
Plans 46 $2.00 $92
Subtotal $182
Subconsultants (10% Markup)
N HC $21,479
Subtotal $21,479
Expense Total: $22,087
TASK 3B TOTAL BUDGET: $69,7581
Budget Summary September 15, 2014
City of Yakima Stormwater Design Project Page 6 of 9
•
Budget Summary
City of Yakima Stormwater Design Project
September 15, 2014
Task 3C: Randall Park Stormwater Pond - 90% and Bid Ready Plans, Specifications, and Estimate - 3 Months
Deliverables:
1.. 90% and Bid Ready Plans, Notes, and Details
2. 90% and Bid Ready Engineers Estimate
. 3. 90% and Bid Ready Project Manual
4. Updated Drainage Report - CIVIL STAFF LANDSCAPE & OTHER STAFF
S. L.
D. Gavin D. Nason E. Fitzpatrick J. Dial F Katona J. Morse Schroedel Katzenberger
PR PM PE4 PE3 Eng Tech 2 Dir La Arch La PM2 Word Proc
30% Review Meeting & Site Visit 2 12 8
60% Plans 10 10
Cover 1
TESC & Demolition 2 4
Pond Grading Plans (3) 4 64 40
Pond Sections, Outlet & Details (2)
Planting Plans & Details (8) 8 60
Storm Pipe Plan & Profile Sheets (2)
Notes & Details (4)
Bid Quantity List and Estimate 2 2 16
Technical Specifications & Updated Drainage Report 4 16 4 30 16
Quality Review 1 10 6
TOTALS. 11 10 97 82 0 26 90 16
TOTALS.1 $2,2551 $1,6501 $12,6101 $9,430 $01 $4,1601 $11,2501 $1,360
Subtotal. $25,945 Subtotal: $16,770
Expenses (Materials, Travel, Postage, Etc.) Quantity Rate Cost
Travel •
Travel - Offsite meetings, etc. 760 $0.56 $426
Subtotal $426
Supplies
Photocopying Expense (color pages) 200 $0.45 $90
Plans 46 $2.00 $92
Subtotal $182
Subconsultants (10% Markup)
Subtotal $0
Expense Total: $608
TASK 3C TOTAL BUDGET: $43,3231
SUBTOTAL RANDALL PARK: TASKS 3A - 3C: $195,1121
Budget Summary September 15, 2014
City of Yakima Stormwater Design Project Page 7 of 9
Budget Summary
City of Yakima Stormwater Design Project
September 15, 2014
Task 4: Boise Cascade Mill Site - Concept Design
Deliverables:
1.. Topographic Survey and Map
2. Technical Memo on Environmental and Infiltration Limitations
3. Technical Memo on Modeling - — -
4. Pre - Design Report
5. 30% Concept Plans CIVIL STAFF SURVEY & OTHER STAFF
L. J. Becker 2 -Man
Work Element D. Gavin D. Nason E. Fitzpatrick J. Dial F. Katona Katzenberger Crew Survey T Duncan
PR PM PE4 PE3 Eng Tech 2 Word Proc PR Su Crew Su Tech 3
Review Available Data 2 12
Site Reconnaissance Visit 10
Supplemental Topographic Survey & Mapping Allowance,
3,000 LF of pipe alignment and one 5 acre area for future pond. 4 32 8 60
Formulate Design Objectives, Design Criteria & Alternative Analysis 16 24
Coordinate & Review Geotechnical Memo 1 4 _
30% Plans (Cover, Plan & Profile, Details) - Assumes up to 3000 If of new
storm pipe, and a 5 acre pond (8 sheets) 4 80 40 16
Pre - Design Report 2 20 4 4
Bid Quantity List and Estimate
Quality Review 8 16
TOTALS. 33 16 154 44 16 0 4 32 8 60
TOTALS. $6,7651 $2,6401 $20,0201 $5,0601 $1,568 $01 $3401 $6,5601 $1,5201 $6,600
Subtotal: $36,053 Subtotal: $15,020
Expenses (Materials, Travel, Postage, Etc.) Quantity Rate Cost
Travel
Travel - 1 site visit /meeting, survey crew 1500 $0.56 $840
Subtotal $840
Supplies
Photocopying Expense - Plans 16 $2.00 $32
Pre - Design Report 100 $0.45 $45
Subtotal $77"
Subconsultants (10% Markup)
NHC $108,392
Landau, Inc. $8,800 ,
Subtotal $117,192
Expense Total: $118,109
TASK 4 TOTAL BUDGET: $169,1821
Budget Summary September 15, 2014
City of Yakima Stormwater Design Project Page 8 of 9
Budget Summary
City of Yakima Stormwater Design Project
September 15, 2014
Task 5: Management Reserve Fund - 8 Months
TASK 5 TOTAL BUDGET (Contingency): $25,0001
AHBL Subtotal $333,482
NHC Subtotal $266,912
PBS Subtotal $11,715
Landau Subtotal $8,800
AHBL Expenses Subtotal $8,999
GRAND TOTAL TASKS 1- 5 $654,9081
•
Budget Summary September 15, 2014
City of Yakima Stormwater Design Project Page 9 of 9
EXHIBIT C =
SCHEDULE OF CHARGES
AND COMPENSATION
Principal 205.00 /Hour CAD Operator 1 75.00 /Hour
Associate Principal 185.00 /Hour Planner 5 125.00 /Hour
Sr. Project Manager 173.00 /Hour Planner 4 110.00 /Hour
Project Manager 165.00 /Hour Planner 3 100.00 /Hour
Director of Landscape? Architecture 160.00 /Hour Planner 2 85.00 /Hour
Sr. Planning Project Manager 156.00 /Hour Planner 1 75.00 /Hour
Planning Project Manager 145.00 /Hour Landscape Project Manager 2 125.00 /Hour
Sr. Landscape Project 'Manager 137.00 /Hour Landscape Project Manager' 1 110.00 /Hour
Survey Project Manager 160.00 /Hour Landscape Designer 3 100.00 /Hour
Chief of Parties 145.00 /Hour Landscape Designer 2 85.00 /Hour
Project Engineer 5 150.00 /Hour Landscape Designer 1 75.00 /Hour
Project Engineer 4 130.00 /Hour Planning /Landscape Technician 70.00 /Hour
Project Engineer 3 115.00 /Hour Survey Technician 3 110.00 /Hour
Project Engineer 2 105.00 /Hour Survey Technician 2 100.00 /Hour
Project Engineer 1 95.00 /Hour Survey Technician 1 90.00 /Hour
Project Designer 3 1 135.00 /Hour Survey Crew 190.00 /Hour
Project Designer 2 125.00 /Hour 1 -Man Survey Crew 130.00 /Hour
Project Designer 1 110.00 /Hour Graphic Designer 95.00 /Hour
Project Administrator ° 102.00 /Hour Word Processor 85.00 /Hour
Engineer Technician 3 110.00 /Hour Administrative Assistant 70.00 /Hour
Engineer Technician 21 98.00 /Hour Outside Consultants Separate Fee Proposal
Engineer Technician 1 85.00 /Hour Geotechnical Engineers Separate Fee Proposal
CAD Operator 3 95.00 /Hour Environmental Consultants Separate Fee Proposal
CAD Operator 2 90.00 /Hour
Large Format Black & White Bond 0.25 /sf
Large Format Color Bond 4.00 /sf
Large Format Mylar 2.00 /sf
Small Format Color Bond 11 X 17 0.50 /Sheet
Small Format Color Bond 8.5 X 11 0.40 /Sheet
The Schedule of Charges and Compensation is subject to change.
Charges are made for technical typing, as in the preparation of reports, and for technical clerical services
directly related to !'projects. Direct charges are not made for general secretarial services, office
management, accounting, or maintenance.
Revised February 1, 2014
F x .11
4
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.H.
For Meeting of: October 21, 2014
ITEM TITLE: Resolution authorizing a Professional Services Agreement
with AHBL Inc. in an amount not to exceed $654,908 to
provide planning and engineering services for capital
improvements for the recommended capital improvements
described in the 2013 citywide Stormwater Collection System
Master Plan
SUBMITTED BY: Debbie Cook, Director of Utilities and Engineering
Shelley Willson, Wastewater Manager
Dana Kallevig, Design Engineer
SUMMARY EXPLANATION:
The City of Yakima's 2014 Strategic Initiatives included Implementation of the Integrated
Stormwater Plan to support other city initiatives. The Council approved $600,000 in the 2014
budget toward implementation of the master plan. The Wastewater Division requested
proposals for planning, engineering and design services for three projects; North 1 Street,
Randall Park and the Mill Site. These three projects are currently under engineering design for
major capital construction that includes drainage components.
The Wastewater Division requested proposals from 32 engineering firms listed on Municipal
Research Services Center (MRSC) Roster and four firms were requested to interview. AHBL
Inc. was selected as the most qualified firm to complete the planning and engineering services.
The attached Professional Services Agreement with Exhibit A, B and C includes the scope of
work and project schedule for the project. Total project cost is not to exceed $654,908.00 and
will be completed in eighteen months from notice to proceed. The 2015 budget includes the
balance of the $54,908 for professional services funding for the project.
Resolution: X Ordinance:
Other (Specify):
Contract: Contract Term: 18 months
Start Date: October 30, 2014 End Date:
Item Budgeted: Yes Amount: $654,908.00
Funding Source /Fiscal
Impact: 442 - Stormwater Capital
Strategic Priority: Improve the Built Environment
Insurance Required? Yes
Mail to: AHBL, Inc 2215 N 30th Street #300 Tacoma, WA 98403 Attn
Doreen Gavin, PE
Phone: 253 - 383 -2422
APPROVED FOR
SUBMITTAL: City Manager
RECOMMENDATION:
Staff respectfully requests Council approval.
ATTACHMENTS:
Description Upload Date Type
❑ Resolution 10/8/2014 Cover Memo
❑ Professional Services Agreement 10/8/2014 Cover Memo
❑ Exhibits A, B, and C 10/8/2014 Cover Memo