HomeMy WebLinkAboutJunior League of Yakima - Programming Agreement at the Washington Fruit CenterAGREEMENT *;;Oi�
Programming at the Washington Fruit Center
THIS AGREEMENT (hereinafter 'Agreement") is made and entered into by and between the City of Yakima
(hereinafter the "City") a Washington municipal corporation, and Junior League of Yakima (hereinafter "Programmer)
WITNESSETH: The parties, in consideration of the terms and conditions herein, do hereby covenant and agree as follows:
1. Programming Services
The minimum services (hereinafter referred to as 'Programming") that the Programmer will provide include those as
described in Programmer's RFP Submittal, which is attached as Exhibit A hereto and incorporated herein by this reference.
2. Contract Term
Programming will be awarded for one 12-month contract period. Non-competitive continuation requests will be considered
up to two (2) additional years depending on performance and availability.
3. Termination
Either party may terminate the Contract at any time, without cause, by providing at least thirty (30) calendar days' notice,
in writing, of the intended date of termination.
4. Agency Relationship between City and Programmer
Programmer shall, at all times, be an independent Contractor and not an agent or representative of City with regard to
performance of the Programming. Pmgrammer shall not represent that it is, or hold itself out as, an agent or representative
of City. In no event shall Programmer be authorized to enter into any agreement or undertaking for, or on, behalf of City.
5. Compliance with Law
Programmer agrees to perform all Programming under and pursuant to this Contract in full compliance with any and all
applicable laws, rules, ordinances and regulations adopted or promulgated by any governmental agency or regulatory body,
whether federal, state, local, or otherwise including policies adopted by the City, as such laws, ordinances, rules, regulations
and policies apply to the use and operation of City of Yakima property, facilities and operations as those laws, ordinances,
rules, regulations, and policies now exist or may hereafter be amended or enacted.
6. Non -Discrimination
During the performance of this Contract, Programmer agrees as follows:
The Programmer shall not discriminate against any person on the grounds of race, creed, color, religion, national origin,
sex, age, marital status, sexual orientation, gender identity, pregnancy, veteran's status, political affiliation or belief, or the
presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination
(RCW chapter 49.60) or the Americans with Disabilities Act (42 USC 12101 et seq.).
This provision shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, and the provision of
Services under this Agreement.
In the event of the Programmers noncompliance with the non-discrimination clause of this contract or with any such rules,
regulations, or orders, this Contract may be cancelled, terminated, or suspended in whole or in part and the Programmer
may be declared ineligible for any future City contracts.
7. The Americans With Disabilities Act
With regard to the services to be performed pursuant to this Agreement, Programmer agrees to comply with the Americans
With Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and its implementing regulations, and Washington State's
antidiscrimination law as contained in RCW Chapter 49.60 and its implementing regulations. The ADA provides
comprehensive civil rights to individuals with disabilities in the area of employment, public accommodations, state and local
government services, and telecommunications.
6. No Insurance Provided by City
It is understood the City does not maintain liability insurance for Programmer and/or its staff.
9. Indemnification and Hold Harmless
Programmer agrees to protect, defend, indemnify, exonerate, and hold harmless the City, its elected and appointed officials,
agents, officers, and employees (hereinafter "parties protected") from (1) any and all claims, demands, liens, lawsuits,
administrative and other proceedings, and (2) any and all judgments, awards, losses, liabilities, damages (including punitive
or exemplary damages), penalties, fines, costs and expenses (including legal fees, costs, and disbursements) for, arising
out of, or related to any actual or alleged death, injury, damage or destruction to any person or any property (including but
not limited to any actual or alleged violations of civil rights) to the extent solely or concurrently caused by, arising out of, or
related to any actual or alleged act, action, default or omission (whether intentional, willful, reckless, negligent, inadvertent,
or otherwise) resulting from, arising out of, or related to Programmer's provision of services, work or materials pursuant to
this Agreement. Programmer further agrees that it specifically and expressly waives its immunity under industrial insurance,
Title 51 RCW, or immunity under any other provision of law to the extent of the obligations assumed to the parties protected
hereunder.
10. Insurance
On or before the effective date of this Agreement, Programmer shall provide the City with a certificate of insurance as proof
of liability insurance in the amount of Two Million Dollars ($2,000,000 00) that clearly states who the provider is, the amount
of coverage, the policy number, and when the policy and provisions provided are in effect (any statement in the certificate
to the effect of "this certificate is issued as a matter of information only and confers no right upon the certificate holder" shall
be deleted). Said policy shall be in effect for the duration of this Agreement. The policy shall name the City, its elected and
appointed officials, officers, agents, employees and volunteers as additional insureds, and shall contain a clause that the
insurer will not cancel or change the insurance without first giving the City thirty (30) calendar days prior written notice.
Insurance shall be with an insurance company or companies rated A-VII or higher in Best's Guide. The insurance company
shall be either admitted in the State of Washington or a licensed surplus lines insurance company in the State of Washington
If the City is damaged by the failure of Programmer to maintain the above insurance or to so notify the City, then
Programmer shall bear all costs attributable thereto. If requested, Programmer shall provide the City With a complete copy
of the policy.
11..Assignment.
This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by
Programmer to any other person or entity without the prior written consent of the City In the event that such prior written
consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of Programmer
stated herein
12. Background Checks
Personnel (Programmer and Staff, including Volunteers) must undergo a 10-year criminal history background check,
initiated and paid for by Programmer. Initial background checks must be performed within thirty (30) days of award of
contract and reports given to the City Representative at that time. Checks on any new staff hired during the term of this
contract must be performed immediately and reports given to the City Representative as soon as they are available.
a. Programmer and Staff must not have been convicted of any crimes against any vulnerable population in any
degree in the preceding ten (10) year period.
b. Programmer and Staff must not have been convicted of the crime of larceny or theft in any degree in the
preceding five (5) year period.
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c. Programmer and Staff must be clearof any domestic violence, sexual or drug related convictlons. Programmer
and Staff shall be free from any pending felony actions or convictlons.
d. Programmer shall maIntain a drug free workplace/policy, No staff may be under the influence or exhibit any
signs of either alcohol, drug use, or both.
a. Annually, during contract renewal, Programmer will provide the same background check for each staff
member working on this contract that was required when the contract was awarded.
f. Violation of, or failure to adhere to any of the above requirements shall be deemed sufficient cause for
termination.
a. Programmer is responsible for supervision of all minors and persons who are part of a vulnerable population
and/or require special care, who are in attendance at their program(s) at all firnes.
is Programmer is responsible for hiring, counseling, discipline, and firing of their own program staff.
c. Programming must be kept to a sound level that does riot disrupt other programs.
d.
Programmer agrees to exercise the utmost cam in the use of the facility and property. No permanent
alterations may be made. All tables and chairs must be returned to the appropriate storage area in good
order. All debris and soils must be cleaned. Trash must be placed I bags, removed from building and
deposited in the outside receptacle. All supplies and equipment must be removed from the building
Immediately following your session. Any equipment that remains will be made available to all users of the
facility at no charge. Building must be returned to the same condition as when you arrived.
a. Facility Security
The City may prohibit entry to any secure facility, or remove from the facility, a Programmeror a staff member
who does not perform his/her duties in a professional manner, or who violates the secure facility's security
rules and pmcedums. The City reserves the right to search any person, properly, or article entering its
ft-III&S.
14. Integration
This Contract, along with the City of Yakima's RFP 12111P Programming at the Washington Fruit Center and thc-!
Programmet's response to the Request for Proposals CRIFF), represents the entire understanding of the City and
Programmer as to those matters contained herein. No prior oral or written understanding shall be of any force or SW wit['
respect to those matters covered herein. This Contract may not be moded or altered except in writing signed by both
♦artles.
15. Severability
If anx Dodion of this MmOrne Is ch r mutual moment or *Tv is YeV !Tvalid. ft,91 r-M-ATfar if ft-I
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16. Governing Law
This Contract shall be governed by and construed in accordance with the laws of the State of Washington.
17. Venue
Qe ve?;Ye fir a%y j&!f !:Oal aa3mN ft eAftm, ir iiita7iimt U; Ciritnad shall Ila in a ityitif tuagatent lydollelln in Ya'.tmns
County, Washington.
18. Authority
The person executing this Contract, on behalf of Programmer, represents and warrants that helshe has been fully
authorized by Programmer to execute this Contract on its behalf and to legally bind Programmer to all the terms,
performances and provisions of this Contract.
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19. Notices
Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand delivered to the parties to
their addresses as follows:
TO CITY: Ken Wilkinson
Parks & Recreation Manager
City of Yakima Parks & Recreation Division
2301 Fruitvale Boulevard
Yakima, WA 98902
TO PROGRAMMER: Kristen Chadet
President
Junior League of Yakima
32 N 3ro Street, Suite 430
Yakima, WA 98901
20. Survival
The foregoing sections of this Contract, 2-19 inclusive, shall survive the expiration or termination of this Contract in
accordance with their terms.
IN WITNESS WHEREOF, the parties hereto execute this Contract as of the day and year first above written.
ITY OF YAKIMA JUNIOR LEAGUE OF YAKIMA
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By: _ --
City Manager
a Z' Date: M Date:
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To the City of Yakima, September 17, 2021
The Junior League of Yakima is an organization of women committed to promoting voluntarism,
developing the potential of women, and improving the community through the effective action and
leadership of trained volunteers. Through part of a national network of organizations encompassing
150,000 women across four countries, our local chapter of the Association of Junior Leagues
International is 250 members strong and actively engaged in a wide array of community service projects,
material relief, and grant programs that support safe housing and better living conditions for those most
in need, as well as educational assistance for women.
The Junior League of Yakima strives to impact the community by designing programs around our
current focus area: Empowering Girls —Inspiring Leaders. JLY hosts an annual leadership summit in the
spring for middle school girls and offers an after -school book club. All programs are designed to promote
positive self-image and create new opportunities for girls in Yakima. The Junior League of Yakima also
provides leadership training for its members so they too may become more informed change agents
throughout our community.
We consider it a privilege and an honor to serve our community and take part in collaboration
and partnerships with other community entities. Below is our RFP application for consideration with the
Washington Fruit Community Center.
Sincerely,
Crystal Liebert
Vice President, Junior League of Yakima Community Service
jlycommunications@gmail.com
(509)834-1700
32 N 3rd Street, Suite 430, Yakima, WA 98901 www.juniorleagueofyakima.org
Mailing: PO Box 2087, Yakima, WA 98907 E: jlycommunications@gmail.com
A separatb RVP Submittal, is required for each proposed progW.
Provide a cover letter, written on official business stationery and signed by an official
authorized to legally bind the Proposer. Include the following:
A. Name and title of Proposer representative
The Junior League of Yakima— Girls Book Club
B. Name, physical and mailing address of nonprofit organization
The Junior League of Yakima, 32 N. 3rd Street, Ste. 430, Yakima WA 98901
C. Telephone number and email address
iNcommunications@gmaiLcom
D. A statement that the Proposer believes its Proposal meets all the requirements set forth
in this RFP
The Junior League purpose is both educational and charitable. Our goal is to improve our
community through action and leadership of trained volunteers.
E. Any additional information that Proposer would like the City of Yakima to consider
The Junior League of Yakima looks forward to opportunities to support growth and
partnerships in our community. I
r"rovide a detailed description of the proposed programming including the following:
A ' Schedule of Activities
Every session includes:
Icebreaker or Engagement activity
Presenting books for the current reading
Guided questions and discussion on the current book
Snacks given out to participants
JUNIOR LEAGUE OF YAKIMA
32 N 3rd Street, Suite 430, Yakima, WA 98901 www.juniorleagueoakima.org
Mailing: PO Box 2087, Yakima, WA 98907 E: jlycommunications@gmaii.com
B. Service Capacity (number of youth/families to be served)
Middle school girls with 8-10 attendees.
C. Staffing overview and qualifications
Junior League of Yakima members who are trained volunteers
The goal of the Book Club will have age appropriate subjects and aims to increase access to
books, knowledge of successful women and increase participation in school activities.
Taking into considerations the COVID stipulations/mandates/rules, we are planning to meet 2x
monthly.
Beginning in October or November 2022 through June 2022
Dates and times TBD
F. Literature Citation(s) providing evidence of benefits to be realized by the community
from the proposed programming
Hough, L. (n.d.). Girlhood. Harvard Graduate School of Education. Retrieved September 17, 2021, from
https://www.gse.harvard.edu/news/ed/I 9/0 1 /girlhood.
Whittingham, Jeff L.; Huffman, Stephanie. "The effects of book clubs on the reading attitudes of middle school
students." The Free Library 22 September 2009. 17 September 2021 <bggs-,//wwwj�hefree�librar c�omfThe �effegtsof book
clubs on the readina attitudes of middle school...-a0209103173>.
11. QUALIFICATION REQUIREMENTS
Proposers should address the following areas in their RFP Submittal:
A. Experience:
The Junior League of Yakima has been involved with numerous community partnerships in th(--.
Yakima Valley since 1934. Our mission is to promote voluntarism in our community. To
improve our communities though action and leadership of our trained volunteers. The Girls
Book Club is part of our strategic plan and has been running since 2017.
JUNIOR LEAGUE OF YAKIMA
32 N 3rd Street, Suite 430, Yakima, WA 98901 www.juniorleagueofyakima.org
Mailing: PO Box 2087, Yakima, WA 98907 E: jlycommunications@gmaii.com
JUNIOR LEAGUE OF
III
YAKIMA
1) Explain the qualifications your organization has to provide the proposed programming,
The Junior League of Yakima also provides leadership training for its members so they are
prepared for cultural and age appropriate programming. We have veteran Junior League
memben that have participated with tile book club since dtve4opment that provide the support
and training to the new members.
2) Describe your experience in providing similar programming.
Since 20171, the Junior League of Yakima has been partnered with the after school program On
the Comer located at Central Lutheran Church. We have held the Girls Book Club with middle
school girl attendees.
3) Describe existing partnerships that may contribute to your success. The Junior League o
Yakima has various partnerships throughout the Yakima Valley. For the Gi s Boo C u , our
ongoing relationships with the middle schools in the Yakima School District, On the Comer
after school prpgtqM, Inklings Bbokshpp and Our lunibr League of I
4) Provide a copy of your current 501 ( C) ( 3 ) registration.
See attachment.
B. Cultural Competency
The Junior League of Yakima strives to be lifelong learners. We are reflective and trained
volunteers. There is an enrichment in learning and understanding the various backgrounds,
values and traditions that make up our community. We continue to learn from others and are
grateful for that process. The Junior League of Yakima has a DEI committee that provides
ongoing opportunities also to increase our awareness.
1) Describe your plan for ensuring programming and activities will ser*e the cultural,
economic,
In our selection of books and discussion questions we consider the population of our
community, the age/development, interests, relatability, language and other unique
characteristics of our participants.
JUNIOR LEAGUE OF YAKIMA
32 N 31d Street, Suite 430, Yakima, WA 98901 www.juniorleagueofyakima.org
Mailing: PO Box 2087, Yakima, WA 98907 E: jlycommunications@gmail.com
C. Optional Monetary Contributio
• i
Provide a description of your agency's proposed monetary contribution to WA Fruit
Center, if any.
Not applicable
JUNIOR LEAGUE OF YAKIMA
32 N 31d Street, Suite 430, Yakima, WA 98901 www.juniorleagueofyakima.org
Mailing: PO Box 2087, Yakima, WA 98907 E: jlycommunications@gmail.com