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HomeMy WebLinkAbout10/21/2014 10 State Auditor's Report - City's 2013 Financial Statements and Federal Single AuditBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 10. For Meeting of: October 21, 2014 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ITEM TITLE: State Auditor's Reports — City's 2013 Financial Statements and Federal Single Audit SUBMITTED BY: Cindy Epperson, Director of Finance & Budget SUMMARY EXPLANATION: Attached for Council's information is the Washington State Auditor's Office (SAO) report regarding their examination of the City of Yakima for the period January 1 through December 31, 2013. The Auditor's examination (audit) included three areas of review, as noted below: 1. Financial Reporting, with respect to: (a) Evaluation of internal controls (b) Compliance with laws and regulations 2. Federal Regulations, with respect to: (a) Compliance with laws and regulations (b) Evaluation of internal controls 3. Financial Statements (and related disclosures and internal controls) As stated in the enclosed auditor's reports, the Auditor gave the City's Financial Statements an Unmodified Opinion (i.e.: a clean opinion with no qualifications — the highest possible rating). The City has received an Unmodified Opinion (previously known as Unqualified) from the State Auditor on our financial statements every year for more than two decades. The final audit by the SAO for the fiscal year ending December 31, 2013 is currently in progress; this is an "Accountability" audit. When complete, the auditor's fiscal year 2013 work will be concluded. Due to the size and complexity of documents included in the audit report, only the auditor's written reports and comments have been included in the Council packet; however the entire report — including the financial statements themselves and the related footnotes, Management Discussion and Analysis and supplemental information - may be found on the State Auditor's website - http://portalesaoewaegov/ReportSearc eVCmcxnnQfcs - then enter "City of Yakima" in the Search Text box in the left center of the screen. (Additionally, the Comprehensive Annual Financial Report (CAFR) is posted on the City's website. To access the CAFR on-line, go to w.yakimawa.gov'; then go to "City Departments" at the bottom of the page and click on "Finance'; click the blue button labeled "Financial Reports", and then "2013 Comprehensive Annual Financial Report". ) Resolution: Ordinance: Other (Specify): Report - 2013 State Auditor Contract: Contract Term: Start Date: End Date: Item Budgeted: Amount: Funding Source/Fiscal Impact: Strategic Priority: Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: RECOMMENDATION: Accept Report ATTACHMENTS: Description Public Trust and Accountability City Manager Upload Date 2013 Audit Results Summary 10/13/2014 2013 Financial and Federal Audit Report 10/13/2014 Type Cover Memo Cover Memo Audit Results Summary: 1) Financial Reporting (pg. 6 & 7): (a) Internal Controls: The auditors reviewed the City's internal controls over financial reporting to the extent the Auditor's considered necessary for the purpose of designing their auditing procedures for the purpose of expressing their opinion on the financial statements. The audit states: "... we did not identify any deficiencies in internal controls that we consider to be material weakness... ". (b) Compliance: As part of their review to obtain reasonable assurance that the City's financial statements are free of material misstatements, the State Auditors test for compliance with certain provisions of laws and regulations, contracts and grant agreements. The auditor needs to obtain reasonable assurance that compliance with laws, regulations, contracts and grants has occurred, but they do not express an opinion on overall compliance. The audit states: "...the results of our tests disclosed no instances of non-compliance or other matters that are required to be reported under Government Auditing Standards... ". 2) Major (Federal) Program Regulations (pg. 8-10): Compliance: The auditors are required to perform audits to obtain reasonable assurance about whether any non-compliance with laws, regulations, etc. could have a direct and material effect on a major federal program. The audit states: (pg. 9) "...In our opinion, the City complied, in all material respects, with the compliance requirements ... that could have a direct and material effect on each of its major federal programs for the year ended December 31, 2013." Internal Controls over Compliance: The auditors perform procedures to test internal controls over compliance requirements that could have a direct and material effect on major federal programs for the purpose of expressing an opinion on compliance (as noted above) and to test and report on internal control over compliance in accordance with OMB Circular A-133. The auditors reported "We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses." 3) Financial Statements (pg. 12): the State Auditors audited - and expressed an opinion on - the City's Financial Statements for the period January 1 through December 31, 2013. The auditor's opinion is not modified with respect to this matter - the highest rating possible. The auditors stated "...In our opinion, the financial statements... present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund and the aggregate remaining fund information of the City of Yakima, as of December 31, 2013, and the respective changes in financial position and, where applicable, cash flows thereof, and the respective budgetary comparisons for the General and Community Development funds, for the year then ended in accordance with accounting principles generally accepted in the United States of America." 0 I til:..:. ct, Washington State Auditor's Office Troy Kelley Integrity • Respect .. Independence Financial Statements an Federal Single A s dit Reps; art City of Yakima Yakima County For the period January 1, 2013 through December 31, 2013 Published September 25, 2014 Report No. 1012690 Washington State Auditor Troy Kelley September 25, 2014 Mayor and City Council City of Yakima Yakima, Washington Report on Financial Statements and Federal Single Audit Please find attached our report on the City of Yakima's financial statements and compliance with federal laws and regulations. We are issuing this report in order to provide information on the City's financial condition. Sincerely, TROY KELLEY STATE AUDITOR Insurance Building, P.O. Box 40021 0 Olympia, Washington 98504-0021 0 (360) 902-0370 0 TDD Relay (800) 833-6388 Table of Contents City of Yakima Yakima County January 1, 2013 through December 31, 2013 Federal Summary 4 Independent Auditor's Report On Internal Control Over Financial Reporting And On Compliance And Other Matters Based On An Audit Of Financial Statements Performed In Accordance With Government Auditing Standards 6 Independent Auditor's Report On Compliance For Each Major Federal Program And On Internal Control Over Compliance In Accordance With OMB Circular A-133 8 Independent Auditor's Report On Financial Statements 11 Financial Section 14 About The State Auditor's Office 105 Washington State Auditor's Office Page 3 Federal Summary City of Yakima Yakima County January 1, 2013 through December 31, 2013 The results of our audit of the City of Yakima are summarized below in accordance with U.S. Office of Management and Budget Circular A-133. FINANCIAL STATEMENTS An unmodified opinion was issued on the financial statements of the governmental activities, the business -type activities, each major fund and the aggregate remaining fund information. Internal Control Over. Financial Reporting: • Significant Deficiencies: We reported no deficiencies in the design or operation of internal control over financial reporting that we consider to be significant deficiencies. • Material Weaknesses: We identified no deficiencies that we. consider to be material weaknesses. We noted no instances of noncompliance that were material to the financial statements of the City. FEDERAL AWARDS Internal Control Over Major Programs: • Significant Deficiencies: We reported no deficiencies in the design or operation of internal control over major federal programs that we consider to be significant deficiencies. • Material Weaknesses: We identified no deficiencies that we consider to be material weaknesses. We issued an unmodified opinion on the City's compliance with requirements applicable to each of its major federal programs. We reported no findings that are required to be disclosed under section 510(a) of OMB Circular A-133. Washington State Auditor's Office Page 4 Identification of Major Programs: The following were major programs during the period under audit: CFDA No. 16.710 16.710 20.507 20.205 Program Title ARRA- Public Safety Partnership and Community Policing Grants (Recovery Act) Public Safety Partnership and Community Policing Grants Federal Transit Cluster - Federal Transit - Formula Grants Highway Planning and Construction Cluster - Highway Planning and Construction The dollar threshold used to distinguish between Type A and Type B programs, as prescribed by OMB Circular A-133, was $338,167 The City qualified as a low-risk auditee under OMB Circular A-133. Washington State Auditor's Office Page 5 Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards City of Yakima Yakima County January 1, 2013 through December 31, 2013 Mayor and City Council City of Yakima Yakima, Washington We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, each major fund and the aggregate remaining fund information of the City of Yakima, Yakima County, Washington, as of and for the year ended December 31, 2013, and the related notes to the financial statements, which collectively comprise the City's basic financial statements, and have issued our report thereon dated September 16, 2014. As discussed in Note 1 to the financial statements, during the year ended December 31, 2013, the City implemented Governmental Accounting Standards Board Statement No. 65, Items Previously Reported as Assets and Liabilities. INTERNAL CONTROL OVER FINANCIAL REPORTING In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Washington State Auditor's Office Page 6 Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. In addition, we noted certain matters that we have reported to the management of the City in a separate letter dated September 16, 2014. COMPLIANCE AND .OTHER MATTERS As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of the City's compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. PURPOSE OF THIS REPORT The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control and compliance. Accordingly, this communication is not suitable for any other, purpose. However, this report is a matter of public record and its distribution is not limited. It also serves to disseminate information to the public as a reporting tool to help citizens assess government operations. 7:„rr x !moi TROY KELLEY STATE AUDITOR September 16, 2014 Washington State Auditor's Office Page 7 Independent Auditor's Report on Compliance for Each Major Federal Program and on Internal Control over Compliance in Accordance with OMB Circular A-133 City of Yakima Yakima County January 1, 2013 through December 31, 2013 Mayor and City Council City of Yakima Yakima, Washington REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM We have audited the compliance of the City of Yakima, Yakima County, Washington, with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that could have a direct and material effect on each of its major federal programs for the year ended December 31, 2013. The City's major federal programs are identified in the accompanying Federal Summary. Management's Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts and grants applicable to its federal programs. Auditor's Responsibility Our responsibility is to express an opinion on compliance for each of the City's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. Our audit does not provide a legal determination on the City's compliance. Washington State Auditor's Office Page 8 Opinion on Each Major Federal Program In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended December 31, 2013. REPORT ONINTERNAL CONTROL OVER COMPLIANCE Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program in order to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. PURPOSE OF THIS REPORT The purpose of this report on internal control over compliance. is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose. However, this report is a matter of public record and its distribution is not limited. It Washington State Auditor's Office Page 9 also serves to disseminate information to the public as a reporting tool to help citizens assess government operations. TROY KELLEY STATE AUDITOR September 16, 2014 Washington State Auditor's Office Page 10 Independent Auditor's Report on Financial Statements City of Yakima Yakima County January 1, 2013 through December 31, 2013 Mayor and City Council City of Yakima Yakima, Washington REPORT ON THE FINANCIAL STATEMENTS We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund and the aggregate remaining fund information of the City of Yakima, Yakima County, Washington, as of and for the year ended December 31, 2013, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed on page 14. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the City's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. Washington State Auditor's Office Page 11 We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund and the aggregate remaining fund information of the. City of Yakima, as of December 31, 2013, and the respective changes in financial position and, where applicable, cash flows thereof, and the respective budgetary comparison for the General and Community Development funds, for the year then ended in accordance with accounting principles generally accepted in the United States of America. Matters of Emphasis As discussed in Note 1 to the financial statements, in 2013, the City adopted new accounting guidance, Governmental Accounting Standards Board Statement No. 65, Items Previously Reported as Assets and Liabilities. Our opinion is not modified with respect to this matter. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis on pages 15 through 29, information on postemployment benefits other than pensions and pension trust fund information on pages 99 through 101 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Supplementary and Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial .statements. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. This schedule is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information. has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to Washington State Auditor's Office Page 12 prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. OTHER REPORTING REQUIRED BY GOVERNMENT ' AUDITING STANDARDS In accordance with Government Auditing Standards, we have also issued our report dated September 16, 2014 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. TROY KELLEY STATE AUDITOR September 16, 2014 K41_17. Washington State Auditor's Office Page 13 Financial Section City of Yakima Yakima County January 1, 2013 through December 31, 2013 REQUIRED SUPPLEMENTARY INFORMATION Management's Discussion and Analysis — 2013 BASIC FINANCIAL STATEMENTS Statement of Net Position — 2013. Statement of Activities — 2013 Balance Sheet — Governmental Funds — 2013 Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental Funds — 2013 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities — 2013 Statement of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — General Fund — 2013 Statement of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — Community Development Fund — 2013 Statement of Net Position — Proprietary Funds — 2013 Statement of Revenues, Expenses and Changes in Fund Net Position — Proprietary Funds — 2013 Statement of Cash Flows — Proprietary Funds — 2013 Statement of Net Position — Fiduciary Funds — 2013 Statement of Changes in Net Position — Fiduciary Funds — 2013 Notes to Financial Statements — 2013 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Employer Contributions = Other Postemployment Benefits (OPEB) and Pensions — 2013 Schedule of Funding Progress — Other Postemployment Benefits (OPEB) and Pensions — 2013 SUPPLEMENTARY AND OTHER INFORMATION Schedule of Expenditures of Federal Awards — 2013 Notes to the Schedule of Expenditures of Federal Awards — 2013 Washington State Auditor's Office Page 14