HomeMy WebLinkAboutR-2022-024 Resolution ratifying the declaration of an emergency and authorizing the City Manager to execute all applicable contracts for the replacement of a failed wastewater pump at the Rudkin Road Lift StationA RESOLUTION
RESOLUTION NO. R-2022-024
ratifying the declaration of an emergency and authorizing the City
Manager to execute all applicable contracts for the replacement of a
failed wastewater pump at the Rudkin Road Lift Station.
WHEREAS, Article VI, section 6 of the City of Yakima Charter and the Yakima Municipal
Code Chapter 1.80 provide that the City Council may declare an emergency and waive the
bidding requirement for supplies, material, equipment or services; and
WHEREAS, RCW 39.04.280 provides for emergency public works projects to move
forward without complying with bidding requirements; and
WHEREAS, the failure of a 35-horsepower wastewater pump at the Rudkin Road Lift
Station reduced lift station redundant pumping capacity to below required levels; and
WHEREAS, the Rudkin Road Lift Station pump required immediate replacement to
restore reliable conveyance of wastewater from Union Gap and areas of south Yakima to the
treatment plant so that there would be no violations of the City's wastewater permits; and
WHEREAS, an emergency was declared by the City Manager on January 21, 2022,
allowing the Wastewater Division to proceed with the purchase of a replacement pump and
associated materials from Whitney Equipment Company, Inc.; and
WHEREAS, the purchase price for the replacement pump and associated materials
including tax and freight totaled $51,679.79, resulting in the need to seek ratification by City
Council via resolution, in accordance with City of Yakima Administrative Code ADM 3-500
City/County Procurement Manual which requires approval by City Council for emergency costs
exceeding $50,000; and
WHEREAS, the City Council deems it to be in the best interest of the City and its
residents to ratify the City Manager's declaration of an emergency, and authorize the execution
of all necessary contracts for purchase of the replacement pump and associated materials for
the Rudkin Road Lift Station, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The emergency, as declared on January 21, 2022 by the City Manager is hereby ratified, the City
Council resolves that there was an emergency, and the City Manager's execution of all
appropriate documents for the purchase of the replacement pump and associated materials
without calling for bids, is hereby ratified and approved.
ADOPTED BY THE CITY COUNCIL this 15th day,,of February, 202
ATTEST:
onya •laa Tee, City Clerk
Janice Deccio, Mayor
1
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.1.
For Meeting of: February 15, 2022
Resolution ratifying the declaration of an emergency and authorizing
the City Manager to execute all applicable contracts for the
replacement of a failed wastewater pump at the Rudkin Road Lift
Station
Scott Schafer, Director of Public Works
David Brown, Assistant Director of Pubic Works
Mike Price, Wastewater/Stormwater Division Manager - (509) 249-
6815
SUMMARY EXPLANATION:
The City of Yakima (City) owns and operates the Rudkin Road Lift Station for the conveyance of
wastewater from Union Gap and areas of south Yakima to the Yakima Wastewater Treatment
Plant. One of the lift station pumps failed and an emergency replacement was required to restore
lift station pumping capacity. The Wastewater Division followed the City's Emergency Purchase
policy in arranging the purchase of the replacement pump and associated materials.
The final cost of the replacement totaled $51,679.79, resulting in the need to seek ratification by
City Council via Resolution, in accordance with City of Yakima Administrative Code ADM 3-500
City/County Procurement Manual which requires approval by City Council for emergency costs
exceeding $50,000. The approved Emergency Justification form, Purchase Agreement, and
Purchase Order are attached for City Council review. The emergency pump replacement is funded
through Wastewater Capital Fund 472.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
2
Description Upload Date Type
❑ reso 2/9/2022 Cotter Memo
D Emergency Justification 1/28/2022 Backup Material
❑ Purchase Agreement 1/28/2022 Backup Material
D Purchase Order 1/28/2022 Backup Material