HomeMy WebLinkAboutR-2014-108 Professional Services Agreement with Golder Associates, Addendum 2A RESOLUTION
RESOLUTION NO. R-2014-108
authorizing the City Manager to execute the attached and incorporated
addendum 2 to the engineering and consulting services agreement with
Golder Associates, Inc. for feasibility study for the consolidation of the
Gleed and water treatment plant diversions project, not to exceed
$68,009.
WHEREAS, the City of Yakima Water/Irrigation Division requires engineering, consulting
services and construction associated with the Water Treatment Plant Intake Project; and
WHEREAS, the City of Yakima Water/Irrigation Division representatives have complied
with the provisions of RCW 39.80 which concerns the procurement of engineering and
architectural services by a city; and
WHEREAS, the City of Yakima Water/Irrigation Division representatives will continue to
comply with the provisions of RCW 39.80 which concerns the procurement of engineering and
architectural services by a city for future engineering and architectural services; and
WHEREAS, Golder Associates, Inc. has the necessary expertise and experience to
perform and provide the required engineering services identified iin the attached and
incorporated Addendum 2 and is willing to do so in accordance with the attached agreement;
and
WHEREAS, the City Council deems it to be in the best interest of the City to enter into
an agreement with Golder Associates, Inc., for engineering and consulting services associated
with Addendum 2 for the Water Treatment Plant Intake Project; and
WHEREAS, the Bonneville Power Administration has issued a grant to fund the
feasibility study; and
WHEREAS, the City Council deems it to be in the best interest of the City to authorize
the City Manager to execute all documents related to Addendum 2 associated with the Water
Treatment Plant Intake Project; Now, Therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the attached and
incorporated Addendum 2 to the engineering and consulting services agreement with Golder
Associates, Inc. for engineering and consulting services associated with a feasibility study for
the consolidation of the Gleed and water treatment plant diversions project. Project.
ADOPTED BY THE CITY COUNCIL this 19th day of August, 2014.
ATTEST ®` Micah Qiwley, Mayor
ti
\% ity Clerk i.— r 7 r f f jf:..--E
�. -T.-, ,.?
For City of Yakima Use Only:
Contract No. 2011-85
Project No 2335
Resolution No. R-2011-154
Resolution No. R-2014- /06
AGREEMENT FOR PROFESSIONAL SERVICES
ADDENDUM NO. 2
This Addendum, hereinafter identified as Addendum No. 2, is hereby entered into and made a part of the
Agreement between City of Yakima, Washington, and Golder Associates, Inc., for Professional Services
first entered into on the 5th day of October, 2011, by the CITY OF YAKIMA, hereinafter called the "CITY,"
and GOLDER ASSOCIATES, INC., hereinafter called the "ENGINEER."
WITNESSETH: That in consideration of the mutual covenants and agreements herein contained, the
parties hereto do mutually agree to amend, revise, and/or add the following to the referenced Agreement:
SECTION 2 - SCOPE OF SERVICES
2.1 Basic Services: In addition to the duties set forth in the underlying agreement,
ENGINEER agrees to perform additional work tasks described in the attached
Addendum No. 2 Exhibit A: Hydrotechnical Engineering Support for Review of
Feasibility Study for the Consolidation of the Gleed and City of Yakima Diversions Scope
of Work. This work will incorporate the results and information developed in a
report titled "Naches River Preliminary Hydrotechnical Engineering Support for the
Water Treatment Plant Intake", dated July 2012, which looked at the overall site
issues and outlined a preliminary approach for mitigating river dynamics
impacting the intake structure; and will also incorporate the geomorphic
assessment results and hydrotechnical engineering analysis from the final design
for the new intake floodplain stabilization structures for the Water Treatment Plant
Auxiliary Intake, which is currently being completed.
SECTION 5 - COMPENSATION
5.1 COMPENSATION ON A TIME SPENT BASIS AT SPECIFIC HOURLY RATES: For the
services described in the attached Addendum No. 2 Exhibit A, compensation shall be
on a time spent plus expenses basis at the ENGINEER's normal hourly billing rates
shown on Exhibit B, attached to this agreement. This Addendum No. 2 shall not exceed
$68,009 without written agreement of the parties, the total contract cost, including
Addendums No 1 and No. 2, shall not exceed $281,577 without written agreement of the
parties hereto.
II WITNESS 1NHEREOFtt arties hereto duly enter into and execute this Addendum No. 2, as of this
day of i 2014.
Other than specific amendments stated herein, all other terms, conditions and requirements of the
underlying contract shall remain in full force and effect throughout the term of the underlying contract.
Page 1
CITY OF YAKIMA
S
Printed Nam =. Tony O'Rourke.
Title:
Date:
Attest
City Manager
City Contract No. 2011-85
Resolution No. R-2011-154 and R-2014-10
GOLDER ASSOCIATES, INC.
✓V'�itifiv�
Signature
Printed Name: Andreas Kammereck
Title: Principal Engineer
Date: ' C 1 — 2C9'7 —1
Page 2
ADDENDUM NO. 2
EXHIBIT A
CITY OF YAKIMA — NACHES RIVER HYDROTECHNICAL ENGINEERING SUPPORT
FOR REVIEW OF FEASIBILITY FOR THE CONSOLDIATION OF THE GLEED
AND CITY OF YAKIMA DIVERSIONS
SCOPE OF WORK
During the term of this AGREEMENT, the ENGINEER shall perform professional services in connection
with the following project:
A scope of work is presented here to complete "Hydrotechnical Engineering Support for Review of
Feasibility Study for the Consolidation of the Gleed and City of Yakima Diversions Scope of Work"_
This scope of work covers the following tasks (described in more detail in the subsequent section):
Task 1 — Meetings
Task 2 — Assemble/Review Data
Task 3 — Feasibility Assessment
Task 4 — Alternatives Identification
Task 5 — Reporting
Detailed descriptions of the services are provided as follows:
Project Background: The Naches River in the reach where CoY and Gleed diversions are located was
significantly altered through the creation of the current alignment of SR12 in 1970. At that time a complex
structure of levees and grade breaks was established that allowed continued operation of the Gleed
intake and the creation of the City of Yakima intake structure. Natural geomorphic changes have led to
reconfiguration and degradation of the riverine structures to the point that significant investment is
required to allow continued operation of both structures. In addition, the Gleed site is no longer safe to
maintain and does not adequately protect fish life.
For these reasons, Reclamation, WDFW, City of Yakima and BPA (Stakeholders) began a discussion in
February, 2014 to consolidate the Gleed and the City of Yakima structures. There were three options
considered. The first option was to consolidate the City of Yakima at the Gleed site. Due to the amount of
infrastructure and investment at the existing City of Yakima site and, due to the change in elevation from
the current City intake and Gleed, the lack of room for screens and parking area, and the likelihood of
river incising and moving farther to the right bank resulting in bypass of the Gleed site, this is not a viable
option. The second option is to maintain the two separate facilities in their current locations. This is not
the preferred option as the Gleed site will continue to wrack debris leading to ongoing maintenance
issues. The third (preferred) option is to consolidate the Gleed with the City of Yakima facility. This option
is preferred because it uses an existing diversion that experiences no issues with debris wracking,
provides for more efficient O&M, maximizes investments in a working facility (BPA funded the CoY
screens in 2004 and eliminates the need for instream work at BPA ratepayer expense).
The City of Yakima has independently undertaken geomorphic investigations to establish riverine stability
for their intake and have proposed instream work to ensure sufficient water at their site. Assuming these
improvements are permitted and funded makes the CoY consolidation the preferred option.
Goals of Feasibility Study: Prior to final decision on consolidation, all engineering and legal constraints
need to be identified. The goal of the feasibility study is to confirm that consolidating Gleed at the CoY
facility is physically possible. This needs to occur at a level of detail adequate to make this determination,
Page 3
but short of actual design. In accomplishing this goal, any technical, legal or financial obstacles identified
will be assessed to determine if they constitute fatal flaws that would rule out the preferred alternative.
Objectives:
1. Identify water rights (POD change application process, etc.), and other legal obligations to
consolidating Gleed screens at the CoY site, including the maximum diversion amount the
screens should be designed for, considering Gleed users' actual current usage versus their water
right.
2. Determine the engineering feasibility of consolidating at the CoY site, including how new screens
would be appended to the existing site and how the Gleed water would be conveyed to and
provided at the Gleed ditch.
3. Determine whether and to what extent an abandoned Gleed facility would need to be
decommissioned for biological and liability reasons and highway safety.
4. Identify alternatives for consolidating Gleed at the City of Yakima intake structure consistent with
results of ongoing Golder study of instream improvements needed to sustain existing CoY
diversion and with the goal of maintaining natural river processes as much as possible .
Tasks:
Task 1: Meetings:
1. Conduct an On -Site Meeting and project Kickoff with stakeholders.
2. Participate in regular technical work group meetings in Yakima through the course of the
feasibility study, at least four meetings.
3. Present findings and effort to the stakeholder group in a wrap-up meeting.
Task 2: Assemble Data: assemble pertinent project data for CoY Diversion and Gleed ditch
requirements including but not limited to:
1. CoY project As -Built and record drawings.
2. CoY operational criteria and maintenance records.
3. Previous studies and reports.
4. Pertinent Gleed water rights information and irrigation scheduling.
Task 3: Perform Feasibility Assessment:
1. Evaluate the existing Yakima structure and footprint for feasibility of adding up to 54 cfs
(or less as determined in this study and in consultation with WDOE) of Gleed ditch's
diversion rate relative to seasonality and hydrograph.
2. All alternatives should provide Gleed water users with independent control of their water.
3. Evaluate existing appurtenances (pipeline and forebay — screen requirements).
4. Perform feasibility level hydraulic analysis and generate a rating curve for existing
condition of CoY intakes and proposed Gleed ditch consolidation to evaluate modified
CoY operational head requirements.
Task 4: Alternatives Identification:
1. Identify three alternatives to the existing CoY diversion structure for modification to
support Gleed ID consolidation.
2. Prepare feasibility -level permitting, design and construction cost estimates for three
alternatives +/- 25% contingency level, including costs for decommissioning the existing
Gleed facility.
3. Make recommendations on potential river structures that may be required to support the
three alternatives. Detailed design would be handled in future design phases using the
USACE sediment and hydraulics model.
4. Estimate expected ongoing O&M costs for each alternative.
Page 4
5. Provide synthesis of required point of diversion transfer information and strategy for
transfer submittal with WDOE.
6. Provide synthesis of additional permitting requirements (ESA, USAGE, WADOE,
WSDOT, Yakama County, FEMA, Other) to facilitate permitting strategy for preferred
alternative.
Task 5: Project summary reporting and presentation:
Synthesize project effort in a technical report including all pertinent narrative, figures and calculations to
support the selection of the preferred alternative and pre -design information to be developed for
advancement of the preferred alternative.
BUDGET SUMMARY
A detailed itemization of costs is presented in an attached table, and is summarized below.
Table 1: Budget Summary
Task
Budget
Task 1 — Meetings
$11,673
Task 2 — Assemble/Review Data
$5,050
Task 3 — Feasibility Assessment
$18,960
Task 4 — Alternatives Identification
$16,820
Task 5 — Reporting
$15,504
Total
$68,009
Page 5
GOLDER ASSOCIATES INC.
PACIFIC NORTHWEST
PROFESSIONAL RATE SCHEDULE FOR CALENDAR YEAR 2013
Invoices from Golder Associates Inc. include all labor charges, other direct costs, and costs associated
with in-house services. Charges include only those services directly attributable to the execution of the
work. Time spent when traveling in the interest of the work will be charged in accordance with the hourly
rates. Rates for Professional services related to expert testimony, including time spent in depositions and
the preparation and presentations of testimony, are available upon request.
Labor charges are based upon standard hourly billing rates for each category of staff. The billing rates
include costs for salary, payroll taxes, insurance associated with employment, benefits (including holiday,
sick leave, and vacation), administrative overheads, and profit. Rates by labor category are as follows:
Billing Personnel Hourly Rate
Level Category (U.S.$)
C7 Practice/Program Leader $210 - $240
C6 Senior Consultant $180 - $210
C5 Senior Engineer/Scientist $155 - $180
C4 Senior Project Engineer/Scientist $135 - $155
C3 Project Engineer/Scientist $110 - $135
C2 Staff Engineer/Scientist $100 - $110
Cl Engineer/Scientist $80 - $100
D3 Senior Draftsperson $90 - $105
D2 Staff Draftsperson $75 - $95
D1 Draftsperson $65 - $80
T3 Senior Technician $90 - $110
T2 Staff Technician $70 - $90
T1 Technician $60 - $75
B3 Senior Admin Support $75 - $95
B2 Staff Admin Support $60 - $80
B1 Admin Support $50 - $70
Other direct costs, including materials, travel, subsistence, and subcontractor costs, will be invoiced at
cost plus a minimum general and administrative fee of 15%.
An Office Service Fee for direct project non -labor office costs including mail, telephone, fax transmissions,
personal computers as well as reasonable and customary in-house photocopying will be billed at a
minimum of 7% of the total labor fees. This Office Service Fee does not include CAD/GIS computers,
color photocopies, outsourced photocopies/reproductions or drawing reproduction. These services will be
billed at the following rates:
SERVICE RATE
CAD/GIS Computers $20/hour
Color Photocopies $0 15/page (8.5 X 11)
Color Plotter (D&E size) $12/plot
Print Room Labor * $45/hour
* Additional copy -center pricing can be provided upon request
Rates for laboratory services and use of equipment owned by Golder Associates Inc. will be provided
upon request.
Nov 2012
GAI OMs
Rate Schedule Des
Golder
Associates
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.F.
For Meeting of: August 19, 2014
ITEM TITLE:
SUBMITTED BY:
SUMMARY EXPLANATION:
Resolution authorizing execution of the attached and
incorporated addendum 2 to the engineering and consulting
services agreement with Golder Associates, Inc. for feasibility
study for the consolidation of the Gleed and water treatment
plant diversions project, not to exceed $68,009
David Brown, Water/Irrigation Manager, 509-575-6204
Debbie Cook, Utilities and Engineering Director
During some long duration high flow events in 2010 and 2011 in the Naches River near the
Water Treatment Plant the river started moving away from the Intake. In 2012 we contracted
with Golder Associates to help find a solution. That project has progressed to a final draft
design. We are convening a final Technical Advisory Group (TAG) to look at the design. The
TAG has members from the organizations that would be involved in permitting, Washington
Department of Fish and Wildlife (DFW), Bureau Of Reclamation (BOR), National Ocean and
Atmospheric Administration (NOAA), Yakima County Flood Control Zone District (FCZD), and
some interested organizations Yakama Nation, North Yakima Conservation District.
Earlier this year we received a $250,000 grant from the Department of Ecology to implement
phase 1 of the construction to move the river back toward the intake.
The Bonneville Power Administration (BPA) and the Gleed Irrigation District joined in the
discussions to see if it was possible to combine diversions. BPA if funding some improvements
to the Gleed diversion and asked the question "Would it make since to combine diversions at
Yakima?". It was determined by the group that it would be best for all entities and for the
environment of they could be combined. However we don't know if it would work. The BPA is
offering a grant of $68,009 to have the consultant Golder Associated perform a feasibility study
to determine if the project is viable.
This is Addendum 2 to the Contract with Golder Associates to perform that task and the
$68,009 is fully funded by BPA.
Resolution: X Ordinance:
Other (Specify):
Contract: X
Start Date: When signed
Item Budgeted: NA
Contract Term:
End Date: When complete
Amount:
Funding Source/Fiscal Grant from Bonneville Power Administration for full
Impact: amount
Strategic Priority: Improve the Built Environment
Insurance Required? No
Mail to: Andreas Kammereck, Golder Associates, 18300 NE Union
Hill Rd., Suite 200, Redmond, WA 98052-3333
Phone: 503-230-4599
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
Accept Grant
ATTACHMENTS:
Description
❑ Resolution
❑ Contract
City Manager
Upload Date
7/14/2014
7/14/2014
Type
Resolution
Contract